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Sustainability Reporting and ISO14001 Update Francisco Cordero & Laura Nelson Antea®Group Strategy and Trends

Sustainability Reporting and ISO14001 Update

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Sustainability Reporting and ISO14001 Update

Francisco Cordero & Laura Nelson

Antea®Group

Strategy and Trends

AGENDAISO 14001 - 2015

2confidential and proprietary

• Main Changes to the Standard

• Operational Consequences

• How to Prepare

ISO 14001 - 2015 RevisionISO 14001 -2015

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General

• ISO standards are reviewed every 5 years.

• Response to latest trends.

• Compatible with other management system standards.

• Impacts structure and content.

• Integrated systems approach to sustainability.

• Old and new standards cover same topics, with some important approach differences.

• Bigger change than the revision of 2004.

Review of your current system and some changes in your programs and processes.

Main Changes to the StandardISO 14001 -2015

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Risk Planning

• Establish a risk planning process.

• Identify risks and opportunities.

• the organization’s context, its interested parties, its compliance obligations, and its environmental aspects.

• Define actions to address risks as an integral part of the EMS processes:

• implement, control, evaluate, and review the effectiveness of these actions and processes.

• Demonstrate how significant environmental risks and opportunities are managed within the supply chain.

Risk planning is now an integral part of the standard.

Main Changes to the StandardISO 14001 -2015

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Preventive action

• No longer uses the term preventive action.

• Uses risk planning concepts and entire EMS as a system of preventive actions.

Environmental Targets

• No longer refers to environmental targets.

• Considers a target as a type of objective.

Management Representative

• Management representative has been dropped.

• The duties and responsibilities may now be assigned either to one or more persons.

Main Changes to the StandardISO 14001 -2015

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Procedures

• The old standard required a wide range of procedures

• Emergency preparedness and response is the only procedure required.

Documented Information

• Documents and records are now “documented information”.

• “Documented information” must be controlled and maintained:

• Documented information to be maintained = documents.

• Documented information to be retained = records.

Main Changes to the StandardISO 14001 -2015

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Scope of environmental management system

• Old standard asked to "define and document the scope of the environmental management system" (4.1), but it didn't specified how.

• The new standard clarifies how (4.3) by considering:

• compliance obligations, corporate context, physical boundaries, products and services, activities and functions, and authorities and abilities when you define the EMS scope.

• Include: all products, services, and activities that have significant environmental aspects.

Main Changes to the StandardISO 14001 -2015

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Compliance Obligation

• “Compliance obligation" replaces “legal requirements and other requirements to which the organization subscribes”. The meaning is the same.

• Two kinds of compliance obligations:

• Mandatory: include laws and regulations

• Voluntary: include contractual commitments, community and industry standards, ethical codes of conduct, and good governance guidelines.

• A voluntary obligation becomes mandatory once you decide to comply with it.

Main Changes to the StandardISO 14001 -2015

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Evaluation of compliance

• Clause on evaluation of compliance has been strengthened.

• New standard specifies how compliance is evaluated and recorded.

• Places the emphasis on being able to understand compliance status.

Benefit: having an understanding provides the basis for identifying potential weaknesses and strengthening compliance processes.

Main Changes to the StandardISO 14001 -2015

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Strategic Environmental Management

• Environmental management in the strategic planning processes.

• Understand organization's external and internal context.

• Identify:

• relevant interested parties (including supply chain and end users)

• their needs and expectations (become compliance obligations).

• Consider impact of activities on the environment and impact of the environment on our activities:

• (e.g., climate change, raw material scarcities, energy management, etc.).

Main Changes to the StandardISO 14001 -2015

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Protecting the Environment

• Commit to proactive initiatives to protect the environment.

Environmental Performance

• Improve environmental performance vs management system.

• Environmental aspects of design and procurement process.

• Stronger emphasis for continual improvement.

• New term ‘environmental condition’:

• ‘long-term env. changes that can affect the activities, products and services, requiring adaptation’ (climate change adaptation, extreme weather conditions).

Main Changes to the StandardISO 14001 -2015

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Lifecycle thinking

• Life cycle considerations are now central.

• Extends control and influence to the environmental impacts associated with product use and end-of-life treatment or disposal.

• No requirement for formal Life Cycle Analysis

• Demonstrate:

• planned actions to address risks and opportunities

• link between environmentally-driven issues and the business.

Main Changes to the StandardISO 14001 -2015

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Leadership

• New clause assigns specific responsibilities for leadership roles to promote environmental management within the organization.

• Environmental policy:

• Enhanced leadership commitment,

• Expand the pollution prevention commitment to sustainable resource use, climate change mitigation and adaptation, protection of the environment, biodiversity, and restoration of natural habitat.

• Top management more closely defined

• Environmental / sustainability / CSR managers expected to have more interaction with top management.

Main Changes to the StandardISO 14001 -2015

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Communication

• Expanded expectations for transparency, in line with the GRI and ISO 26000.

• Requirement to develop a communication strategy process for external reporting:

• Consistent and reliable information

• Mechanisms for submittal of EMS improvement recommendations

• The decision to communicate externally is retained by the organization:

• Consider requirements by regulatory agencies and expectations of other interested parties.

Main Changes to the StandardISO 14001 -2015

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Common Structure

• Perhaps the biggest difference between the old and the new standard is the structure.

• New high level structure (HLS) with common framework to all management system standards (60% of requirements being common elements).

Operational Consequences ISO 14001 -2015

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General

• Challenging for many organizations, especially those with an EMS that stands in isolation from other business activities.

• Audit process to be less formulaic and will have a greater degree of subjectivity.

• Need for better metrics.

• External communication of performance – GRI, CDP, Stakeholders, Supply Chain

Transition Period After the Revision

• 3 year transition period after the revision has been published to migrate to the new edition of the standard.

Operational Consequences ISO 14001 -2015

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How to Prepare

1. Get a copy of the standard.

2. Ensure management team is aware that of the revision process

3. Review your EMS

4. Develop a gap assessment of your existing EMS against the requirements of the proposed new standard.

5. Start thinking how to adapt current EMS to meet the new standard.

6. Quantify the level of change required and start thinking about the action plan(s) required (training, etc.).

B E T T E R B U S I N E S S , B E T T E R W O R L D℠

Laura NelsonConsultant+1 [email protected]

Francisco CorderoConsultant+1 404 414 [email protected]