Vezma multi-user guide
CREATE AN ADMIN ACCOUNT AT VEZMA.COM
AS AN ADMIN YOU CENTRALY MANAGEWhat you define in your Admin account is synchronized across all the connected drivers' accounts.Drivers & team invitationsVehiclesTags that drivers use to categorize tripsCategories of expenses & trip purposes Groups to organize your driversFrequently visited placesTeams licenses (after the 30 day trial period is over)
SETTING UP CENTRAL PARAMETERSIf you want drivers to associate trips with particular vehicle you can define them in your admin account. On mobile device driver selects vehicle from the list that admin defined and adjusts odometer for vehicle mileage accuracy.
Set up locations frequently visited by your drivers. This allows you to quickly choose your trips start and end location, or you can just let the app detect whenever your driver arrives at the location automatically.1. Vehicles2. Frequently visited places3. Tags & Purposes
Your drivers will be able to add various vehicle maintenance expenses and mark the purpose of the trip they are about to take, whether its personal or business.PrivateBusinessMedicalCharity
Home 48.144539 / 17.118156PlaceGPS Lat/Long
SETING UP A TEAM
Driver installs Vezma app on their mobile phone and logs into his Vezma account on the phone by using the same email/password from step 2.Each driver receives an email invitation to establish their private drivers Vezma account. From admin online account Team tab invite drivers to join your admin account
1. Invite drivers2. Drivers establish account3. Log in into Vezma app
RECORDING A TRIP
1. Start the app2. Automatic logging3. Real-time syncThe app sends data to the admin and private user Vezma accounts via mobile data plan or Wi-Fi. The app automatically logs GPS and calculates mileage, location and trip duration.To record a trip the app has to be started (manually or auto-start Android devices only).
DRIVERS CAN EASILY CLASSIFY TRIPSTags help drivers classify each trip and keep trip book organized. Several tags can be used at once.Driver can give a name to a trip or use the text field as anote.All trips on the phone are synced to drivers & admins online trip book for easy management and report generation
1. Add a note2. Classify trips3. Trip book
TRACKING TEAMSee your drivers actual location and trip details on the live map. If you created work groups you can see a selected group of drivers on a map.
1. Live Track2. Detailed Trip Book3. Reports
See all trips taken by your drivers. Get information on when trip started, what mileage was driven and when trip finished. Use filters to query trips.
Generate mileage & expense reports for reporting or tax purpose. Export reports in pdf,Excel or Word format
ANY PLACE - ANY TIME TRIP AVAILABILITY
Each trip recorded is synchronized with the cloud via mobile data or WiFi, so your data is safe and accessible on any device. The admin can review all data, generate reports or even track the drivers live via vezma.com.