5 Ways to Use Technology and Improve Collaboration in Your Company

In order to streamline and optimize business processes, companies increasingly see the need to

become more flexible to their needs of information, its availability and accessibility for knowledge-

workers (employees who work with data). Any information system needs to be flexible enough to

ensure efficient collaboration and communication at each level of a company.

Understanding this need, we try to implement the most reliable and powerful collaboration

technology for all our clients - Microsoft SharePoint Server 2010. Today let’s talk about the most

important benefits brought by Microsoft SharePoint to our strategic partner.

Given the complexity of the architecture, the specific requirements and our customer’s

expectations, we chose a custom installation of Microsoft SharePoint Server 2010 with the goal to

improve collaborative work processes within the company. Here are five ways to use SharePoint and

improve collaboration in your company too:

1. Extended access to information

SharePoint provides a Web platform that allows users to access information, regardless of the device

they use. Thus, company members can access the information anytime they need it, anywhere, from

any mobile device they use – smartphone, tablet, laptop – through a single Browser. Also, any

external collaborators can add information, without the need of installing new applications.

2. Simple and Familiar User Experience

User experience is the key of the SharePoint technology, giving people common tools with which

they are already used to, while sharing, integrating and centralizing information. SharePoint

technology integrates natively with Microsoft Office applications, allowing users to:

edit files directly from document libraries;

version and manage metadata;

lists publishing;

create reports in applications like databases or spreadsheets;

monitor changes directly from Outlook through features such as Alerts or Shared Calendars.

3. Minimizing bureaucratic processes

With Self Services for SharePoint, your company can minimize its bureaucratic processes, giving

users the freedom to choose the right time for implementing collaborative instruments and to adapt

information to specific business processes. And all of these can be done without administrator/

technical intervention.

4. Extended collaboration tools

SharePoint offers an extended set of collaboration tools that allow easy document and information

sharing between team members and company departments. Beside simple instruments such as data

lists and document libraries, SharePoint allows users to create polls, manage their daily activities and

tasks, manage projects, use Wiki pages and discussions forums.

5. Better-informed decisions

SharePoint makes it easy to gather and display business-critical information from different sources,

using integrated business intelligence features, such as dashboards, Web Parts, scorecards, and key

performance indicators.

How do you maximize the efficiency of your company’s processes and improve employee

productivity? Please share your experience with us in the comments section bellow.

Valy Greavu

SharePoint Consultant, IT Green Light

ABOUT IT GREEN LIGHT

IT Green Light is an IT consultancy company, focusing mainly on special IT projects and technologies.

Headquartered in Romania, the company develops IT projects worldwide through its offices in

Munchen and Dubai. For over 10 years, IT Green Light designs and implements collaboration

solutions, business intelligence, corporate intelligence and knowledge management solutions.

Contact details:

Address: 28, Cameliei Street, Bucharest, district 1

E-Mail: office@glit.ro

office@itgreenlight.ro

Web: www.fanica.ro

www.itgreenlight.com