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Entering Competencies and Entering Competencies and Individual Development Individual Development
Plans (IDP’s) into Employee Plans (IDP’s) into Employee Self-Service (HRMNSelf-Service (HRMN))
Tutorial for DIT Managers/Employees
DEPARTMENT OF INFORMATION TECHNOLOGY
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Creating the Performance Management Creating the Performance Management PlanPlan
Copying Competencies/Objectives from a Copying Competencies/Objectives from a Previous PlanPrevious Plan
Adding/Deleting/Changing CompetenciesAdding/Deleting/Changing Competencies
Creating and entering IDP/Competency Creating and entering IDP/Competency Plans into HRMN (Go directly to this section Plans into HRMN (Go directly to this section - slide 18)- slide 18)
TABLE OF CONTENTS
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•Log into Employee Self Service
•Navigate to the Employee/Manager Performance Management Main Menu screen
•Click the Create/Update an Uncertified Plan button
Creating the Plan
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The Plan Menu appears showing the name, process level, and current position of the
employee.
Creating the Plan
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The most current rating period shows in the Select Rating Period area
Creating the Plan
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A benefit of the Performance Management System is the ability to copy the
competencies and objectives from a previous plan to use in a new plan
Creating the Plan
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If you use the copy previous plan feature, you will see the competencies & objectives of the previous plan and be able to make changes to them
Creating the Plan
If this is a new employee, or the first performance plan using this system, there will be no data to copy until the first performance plan and review have been completed and certified
Remember, you can always paste information into the plan from another application or
employees plan.
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To begin creating the first performance plan in the new system, you will need to select the competencies that will be evaluated for this rating period. To do this, click the “Competencies” button.
Creating the Plan
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The Selected Competencies Screen appears showing anycompetencies required for all employees in your class.
Use “Select/Add Competencies” button to customize the competency to the position.
Creating the Plan Selecting Competencies
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The Select/Add Competencies screen appears. Any competencies listed on the previous screen will already be selected on this screen.
Creating the Plan Selecting Competencies
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To add a competency click the box to the left of the competency
To save, click the “Save Selections to Plan” button
Creating the Plan Selecting Competencies
How do I know which competencies to use?
Use those competencies identified for your critical job role. The list is located in the Professional Development Strategy information on TechTalk. Ask your manager if you are uncertain on what fits you most closely.
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When you return to the Selected Competencies screen, only the competencies you selected on the
previous screen will be listed
Creating the Plan Selecting Competencies
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The competency you selected will be deleted from the Selected Competencies screen
You will be prompted to verify the change Click OK to save changes to the Selected Competencies
Creating the Plan Deleting Competencies
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The Full Description button next to each competency provides additional information/details about the competency
This text box is informational only and cannot be modified
Creating the Performance Plan Competency Descriptions
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To delete a competency, click the check box under the “Delete” column to the right of the competency
Then click the “Save Changes to Current Plan” button
Creating the Plan Deleting Competencies
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The Comments button allows you to add additional comments to the competency
The comments should be specific to the job
Creating the Plan Competency Comments
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To enter comments, click in the text box You are limited to 10,000 characters, including spaces, for this text box
To Save, click the Save Comments button
Then click the Back to Selected Competencies button
Creating the Plan Competency Comments
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The Development Plan button allows you to add development details to the competency
Creating the Competency Development Plan
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To enter development plan details, click in the text box You are limited to 10,000 characters, including spaces, for this text box
To Save, click the Save button
Then click the Back to Selected Competencies button
Creating the Competency Development Plan
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If there are comments, a red asterisk (*) will appear next to the Comments button to indicate that comments have been added
Creating the Competency Development Plan
After completing this section of the performance plan,click the Save Changes to Current Plan button then the Return to Plan Menu button
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Creating the Competency Development Plan
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Print your Performance Management Plan for a written document that includes both your Performance
Management Plan and your Individual Competency Development Plan.
Creating the Competency Development Plan
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Questions?Questions? What if my manager or employees are not showing up What if my manager or employees are not showing up
correctly? Or my rating period is wrong?correctly? Or my rating period is wrong?– Contact [email protected] (Nicole Schrauben) Contact [email protected] (Nicole Schrauben)
What competencies do I use?What competencies do I use?– Use those listed for your Critical Job Role. If you are Use those listed for your Critical Job Role. If you are
uncertain, or your job is a mix of several, ask your uncertain, or your job is a mix of several, ask your manager for help. manager for help.
Where do I find more development opportunities?Where do I find more development opportunities?– Try the Professional Development area of Try the Professional Development area of TechtalkTechtalk
What if I need more helpWhat if I need more help– Contact [email protected] [email protected]
