Introductions

Name

Position

Business

Do you currently employ any staff?

What do you hope to get out of this session?

Workshop Overview

Deciding to recruit

Legal and compliance obligations

Establishing a workforce or staff plan

Identifying critical job requirements

Selection and making the offer

Deciding to Recruit

Things to consider:

Do I really need to recruit now?

What kind of staff do I need?

How will I employ them?

Do I have a recruitment plan?

Best Practice Recruiting

Identify Vacancy

Job Analysis

Source Candidates

Process Applicants

Selection OfferInduction

• Is recruitment necessary?

• Authority• Understand

Role

• Identify requirements

• Develop PD• Develop

Person Spec.

• Sourcing• Advertising

• Assessment• Short List

• Testing• Interviews• References

• Offer• Contract• On Boarding

Page 2

Before Recruiting

Human Resource Policies and Procedures

Equal opportunity

Discrimination

What you need to consider:

Employer Responsibilities and Issues

What you need to consider:

Your legal obligations

Taxation

Workcover

Awards

Employee entitlements

Workplace agreements

Superannuation

Employment conditions

Employment agreements

Employment contracts

Workplace Safety

Staff Planning

Forecasting

PlanningImplementing

Feedback

StaffPlanning

Model

Analysis

Page 5

Position Description Analysis

Analyse and understand the job

Summarise the duties

Determine critical duties

Identify competencies required

Must have competencies vs. training on job

Drawbacks or problem areas

Key Selection Criteria

Develop interview questions

Page 11

Advertising the Position

How to source applicants

When to advertise

Where to advertise

What to include in the advertisement

Standing out from the crowd

Speaking to potential applicants

Page 15

Critique This Ad

Senior Administrator with PA duties  St Kilda Road, CBD 50K + super Love typing??

Join an international corporation in their Melbourne Head Office. Located on St Kilda Road you will be assisting two senior associates and working alongside a great team of PAs assisting the organisation. Your days will be busy with many deadlines along with the responsibility of liaising with high-end clients and organising diary and travel meetings. You will also need to posses strong secretarial and administrative skills in Microsoft Word, Excel and typing (60wpm), with the ability to prioritise your day. To be successful in this role you will have attention to detail and a high level of confidentiality of all correspondence. Your previous Personal Assistant experience, sharp appearance along with a sense of humour and friendly demeanor will ensure your success in this role.

Interview Questions

Credential “What degrees do you hold?”

Technical/Skills“How do you assign milestones to tasks using PMBK?”

Experience“What were your duties in that job?”

Opinion (Theoretical)“What do you consider to be an ideal work environment?”

Situational Questions“What would you do if a team member operated machinery without using the prescribed safety codes?

Page 18

Things to Consider at Interview

Structure

Consistency

Equal Opportunity

Discrimination

Types of Questions

Language

Selecting the Best Candidate

Who is best for the job

Reference checks

Speaking to referees

Page 20

Making the Offer & Bringing Onboard

Contacting applicants

Letter and offer of employment

Employee contracts

Introduction to workplace

Induction

Page 20

Small Business Mentoring Service

Business mentors help you to identify a clear direction for you and your business.Business mentors can also advise you on how to:

conduct market researchprice and/or cost your products or servicesdevelop an effective marketing strategyuse other business management tools

To arrange a session with a business mentor go to:

www.sbms.org.au

Questions? Questions?

Thank you for attending

Check outbusiness.vic.gov.au/workshops

for more workshop information