Golden Rules Of Meeting Planning

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Golden Rules of Meeting Planning

Golden Rules of Meeting Planning

Golden Rules of Meeting Planningwww.mytechmeetings.comPlan as if you are attendingBe considerate of othersAsk yourself if this would keep you interested if you were attendingWould this content be of value to you. All other Golden Rules flow from this Principal!

Golden Rules of Meeting Planningwww.mytechmeetings.comPrepare and Prepare your ParticipantsCreate an Agenda If there is nothing to put on the Agenda should you be having a meeting? Ask Participants to go over the Agenda ahead of time and any necessary background materials so they can arrive preparedGet feedback from participants to ensure all topics of interest will be covered. No one should arrive at a meeting not knowing why they are there--and what is supposed to be accomplished

Golden Rules of Meeting Planningwww.mytechmeetings.comDont Waste Participants Time!Start and end your meeting on time. Be considerate of others time and dont be late.Build a schedule with only necessary information and stick to it. Hold meetings at a time that is convenient to others, not just yourselfEnd the meeting at the stated time. Others may have appointments scheduled for after the meeting. Be considerate of others time.

Golden Rules of Meeting Planningwww.mytechmeetings.comBring it back on topicStick to the AgendaStorytelling and sidelines build Teams and help coach, but should be kept short and be relevant to topicBe a strong Leader and bring it back to topic to end on time.

Golden Rules of Meeting Planningwww.mytechmeetings.comKnow if your meeting is necessaryJust because you schedule weekly meetings, doesnt mean you need them. Evaluate your frequency vs productivity of your meetingsFind the balance between good communication and productivity for your meetings

Golden Rules of Meeting Planningwww.mytechmeetings.comKnow your Call to ActionWrap up with a clear statement Ensure participants know what the next step is Ensure participants know what was accomplished and what their follow-up responsibilities are and the steps to accomplish those tasks.

Golden Rules of Meeting Planningwww.mytechmeetings.comThese simple rules can go a long way in making meetings more productive. Implementing them is not always easy, as they require preparation and discipline, but doing so can make a huge difference to the productivity of your organization.

Golden Rules of Meeting Planningwww.mytechmeetings.com