How to Keep a Tenant’s Personal Information Safe

Use an Online Screening Service

They can provide basic or comprehensive reports to ensure that a tenant can pay rent

Keeps their personal information safe and secure without the hassle of paper applications

Tenant Responsibility

The tenant inputs their personal information and submits it for checking

Tenant doesn’t have to write it all down and worry about the paper application being seen or lost

Communication with Tenants

When communication via mail or electronically, include as little sensitive information as possible

Put outgoing mail directly into secure collection boxes

Social Security Numbers

Do not list SSN unless it is absolutely essential

Keep documents with SSN secure and out of sight

Employees

Make wise hiring decisions to prevent employee theft or leaks

Limit the number of employees who have access to tenants’ personal information

Computer Protection

Keep electronic devices safe by password protecting all files

Use up-to-date virus protection software

Releasing Information

Personal information should be released only to those authorized by the individual

Never release information via phone, mail, or electronically unless receiver’s identity has been confirmed

Proper Disposal

Identity thieves target trash

Shred any paperwork that contains personal information when discarding

For More Information Visit

www.houserie.com

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