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HOW TO MANAGE PROJECTS EFFECTIVELY
Prepared by:Ronak ButalaManagement TraineeiCubix Infotech [email protected]
IDENTIFY KNOWLEDGE GAPS
Identify
Evaluate
Record Act
Plan
FEATURES OF SUCCESSFUL PROJECTS
A successful project has:
A clear and agreed idea among stakeholders of what the finished project looks like
An organizational structure with sufficient technical capability
Enough resources (time, money, facilities, people)
ORGANIZATIONAL STRUCTURE
Three main project management roles:
I. SponsorII. Project managerIII. Team member
I. SponsorThe sponsor is a person or committee sufficiently experienced and committed to success of a project to provide support.
II. Project manager
The project manager is responsible for the day-to-day running of the project, and usually appointed by the sponsorThe good project manager is: The ability to communicate clearly The ability to solve problems and to handle
interpersonal conflicts. The ability to plan and secure commitments.
ORGANIZATIONAL STRUCTURE – CONTI.
III. Team member
The success of the project relies on its team members and it requires skill and good judgement to get the right people on board.
One useful strategy is to make sure that all team members are involved in the planning of project activities.
ORGANIZATIONAL STRUCTURE – CONTI.
ORGANIZATIONAL STRUCTURE & PROJECT COMPLEXITY
Project Complexity
Project manager
Project team Sponsorship
Simple Trusted individual with aptitude
Team of willing and able personnel
Work colleague
Standard Experienced individual with aptitude and proven project management ability
Trusted and experienced staff preferably with a track record of working well together
Your line manager
Complex Formally trained project manager with appropriate experience
Expert with proven track record of delivery of similar projects to time
Senior or executives managers, principles of the company or a formal steering committee
STAGES OF A PROJECT
Execution
Proposal
Definition
Change control
Completion
At the proposal stage, customer describes what is required.
The requirement should be clear, so a written proposal is best.
At this stage, sponsor may assign a manager and team members to the project.
STAGES OF A PROJECT - PROPOSAL
Definition includes following key sections: Objectives Risk management plan Budget Communications plan Schedule Exclusions Standards Assignment of responsibility within the project
team
STAGES OF A PROJECT - DEFINITION
Execution mostly means ensuring all the participants achieve what they said they would, to agreed times and standards.
STAGES OF A PROJECT – EXECUTION
Tips for project success: Get off a good start With long projects, it can be easy to lose sight of the aim, so
it is a useful exercise to backtrack regularly. Eliminate fears and uncertainty by holding a formal of what
all project stakeholders want Keep morale up by dealing with staff concerns immediately Make sure the project has input from separate interested
parties Bring up an open environment to encourage sharing of
ideas. Break projects into small sections to make it easier to follow
progress - WBS
STAGES OF A PROJECT – EXECUTION
Project have three constrains:
Time, Quality & Cost Change control involves team members
redefining the project and gaining agreement from the sponsor. This can be time consuming and disruptive, but is an excellent way of ensuring that when things go wrong, the problems are acknowledged and the project continued with revised parameters.
STAGES OF A PROJECT – CHANGE
CONTROL
Take time to analyze what went well and not so well. It is useful to learn from mistakes and, if you are involved in projects often, it is good practice to analyze the strengths and weaknesses of each project and commit this to paper.
STAGES OF A PROJECT – COMPLETION
THINGS THAT CAN GO WRONG
Project manager should take care of following things: Missing the deadline Exceeding your budget Departure of a team member Conflicts
Thank you………..!