Maine womens network productivity tools

Helpful Technology and Tools to

Get Organized, Increase Productivity

and Share Your Online Assets

brought to you by:

August 1, 2012

Work smarter, not harder

Types of tools we’ll cover today

• Productivity

• Collaboration – project management

• Collaboration – document sharing

• Email tools

• Social media updating tools

• CRM systems

• …and more (calendar sharing? Manage?)

Productivity

Evernote• What the tool does: Allows

you to save ideas, things you

like or see, notes and access

them from any device

• How does it help me? Helps

save and synch information

across devices, share

information with colleagues

• Top benefit: Information is

saved and synched

• Cost: Free

• Platform mac/windows

iPhone and android

platforms

Todoist• What the tool does:

Personal task manager

• How does it help me?

Organizes your to-do list,

accessible from your computer

or mobile phone.

• Top benefit: Ability to access,

update, and synchronize tasks

from your smart phone. Color

coded tasks.

• Cost: Free - $29 per year

• Platform (web based, ios,

android): Chrome, Firefox,

Mobile, Outlook, and Mac

Google Calendar• What the tool does: A

calendar app to organize your

tasks and sync your schedule

with coworkers.


Tracks all your appointments,

tasks, and due dates in an easy

on line application.

• Top benefit: The ability to

sync with your mobile phone.

Share your schedule with

coworkers. Alerts via email.

• Cost: Free


android): web based, Pc, mac,

and mobile devices.

File This Fetch• What the tool does: Online

storage of your personal

files.


Safely stores digital copies

of important documents, is

eco friendly, less clutter,

and easy to locate.

• Top benefit: Paperless files,

instantly organized.

• Cost: $2 per month


android): PC, beta

Collaboration:

Project Management

Zoho• What the tool does: Online

collaboration, business, and

productivity applications.

• How does it help me??

Centrally locates files, projects,

contacts, and much more from

a web based platform

• Top benefit: Accessibility!

Your whole team can access

any file, get contact info, and

collaborate from anywhere.

• Cost:$20 - $80 per month


android): Pc, Mac, android

Basecamp• What the tool does:

Centrally locates company data

in one place online.

• How does it help me? All

your businesses projects are

available to your employees

anytime, anywhere.

• Top benefit: Provides a

platform for collaboration, file

sharing, discussions, and

decisions.

• Cost: $20 - $150 per month


android): Pc, Mac, and

android

Collaboration: Document Sharing

Google Docs• What the tool does: Create,

share, and collaborate with

documents on the web.


Documents, spreadsheets,

presentations and forms can

easily be shared from a secure

place on the web.

• Top benefit: Easy

collaboration.

• Cost: Free


android): web based, iOS, and

android.

Dropbox• What the tool does:

Intergrates all your documents,

pictures, and videos with all

your devices.

• How does it help me? You

can download documents,

pictures, and videos to and

they will automatically be

saved to all the computers and

phones you use or straight to

Dropbox.

• Top benefit: All your docs,

photos, and videos at your

fingertips and easy sharing.

• Cost: Free


android): PC, Mac, android,

and iphone.

Slide Share• What the tool does: Online

application to share

documents, professional

videos, and presentations

online.


Upload presentations for

public or private use, embed

on blogs and websites, share

on Twitter and Facebook to get

your videos out there.

• Top benefit: Synching with

social network sites.

• Cost: Free - $249 per month.


android): PC, Mac, mobile

devices

You Send It• What the tool does: Cloud

based file sharing

• How does it help me? You

can send files and share

folders from anywhere,

anytime. Gives you the ability

to sign documents onling.

• Top benefit: The ability to

“sign” documents online, cloud

storage, and the ability to

share large files.

• Cost: Free - $14.99 per month


android): cloud based,

android, iphone, Mac, or PC.

Email management & marketing

Gmail• What the tool does: Online

email application.


Access your email from any

computer or mobile device

anywhere, anytime. Imports

your contact lists from several

different address books. Less

spam and tons of storage.

• Top benefit: Being able to

access your email from any

device and the ability to

import email contacts easily.

• Cost: Free


android): Pc, Mac, mobile.

Sparrow• What the tool does: An

email application for Mac’s and

iphone.


Driven by Gmail, it syncs to all

your Facebook contacts, offers

DropBox and cloud

capabilities, tailored inboxes.

• Top benefit: File sharing

(dropbox), synching with

Facebook contacts.

• Cost: $9.99


android): Mac and iphone.

MailChimp• What the tool does: Online

Email Newsletters

• How does it help me? Using

pre-designed templates makes

developing email newsletters

easy. You can sync with your

customer data base, email

contacts, and CRM’s.

• Top benefit: Easy and eye-

catching newsletters to engage

your customers. Track your

results.

• Cost: Free - $240 per month.


android): Pc, Mac, iphone,

and android.

Constant Contact• What the tool does:

Provides email and event

marketing, social media and

buy local campaigns, and

customer surveys.


Helps to keep you in touch

with your customers and alert

them to upcoming events or

sales.

• Top benefit: Customer

contact and personal training.

• Cost: Free - $99.95 (up to

10,000 fans)


android): Pc, Mac, and

android

Social Media Updating

Sprout Social• What the tool does: Social

Media Management.


Monitors your companies

online presence (Facebook,

Twitter, LinkedIn, etc.)

• Top benefit: Publish and

schedule updates, monitor

your brand and your

competitors, and connect with

target markets.




android

• If you are interested, let me

know, Dream Local gets a

discount!

Hootsuite• What the tool does: Social

Media Management.


Allows you to manage all your

social media from one spot,

offers analytics, allows for

organization wide

participation, and message

management.

• Top benefit: Anytime

publishing, monitoring, and

mobile apps.

• Cost: Free – request pricing


android): web based, iOS,

android, and blackberry.

Postling• What the tool does:

Monitors your social media

postings and allows you to

post to any account anytime.


Allows you to respond and

comment on posts made by

people on your social

platforms.

• Top benefit: Daily recaps of

postings on your social media

accounts.



android): web based, iphone

Tweetdeck (by Twitter)

• What the tool does:

Organizes your Twitter account


Custom arrange your feeds,

filter out unwanted feeds,

schedule your tweets, and get

notification on new feeds.

• Top benefit: Ability to

manage multiple accounts and

synchronize from different

computers.

• Cost: Free


android): Safari, Chrome, and

Firefox, iOS, Chrome App

Customer Relationship

Management (CRM)

Zoho CRM• What the tool does:

Customer service and support,

collects consumer information

to generate leads, and

analyzes the information for

better marketing.


Enhances sales, improves

customer support, and

business success.

• Top benefit: Provides a

tangible and measurable

return on your investments.

• Cost: Free - $25 per month



android

Sugar CRM• What the tool does:

Customer Relations

Management


Communicate with prospective

customers, share sales

information, and keep

customers happy.

• Top benefit: Can run in the

cloud or onsite. Support and

training available.



android): web based, iphone,

android, blackberry, Mac or

PC.

Salesforce• What the tool does:

Customer Relations

Management.


Cloud technology that

makes collaboration, sales,

and customer service faster

and easier. Monitors your

social media accounts to

see what your customers

are saying about you. You

can build custom

applications to fit your

needs.

Salesforce (Continued)

• Top benefit: Email

integration, cloud

technology, mobile

applications. Totally online,

no software or hardware to

install.

• Cost: $5/mo./user -

$250/mo./user


android): PC, Mac, ipad,

iphone, android, and

blackberry.

Nimble• What the tool does: Contact

Management


Instantly finds your contacts on

social network sites, listen to

all conversations on all your

social network sites, synch

with any third party calendar

to assign tasks, and find

business relevant people.

• Top benefit: All of your social

network conversations on one

page.

• Cost: $0 - $15/mo./user


android): web based

• If you are interested, let me

know, Dream Local gets a

discount!

…and more!

FreshBooks• What the tool does: Online

Invoicing and Accounting.


Easily create invoices, track

payments, and payments

online.

• Top benefit: Synching with

online payment apps

(paypal), track accounts

payable and receivable,

generate financial reports,

and all your info is backed

up at their data center.

• Cost: Free - $39.95


android): Pc, Mac, iphone

Quick Books Online• What the tool does: Online

Accounting Software

• How does it help me? All

your data is back up, pay

employees, banking, invoicing,

report generation and much

more.

• Top benefit: No software to

download, completely online,

free support, and the ability to

import contacts and financial

data.

• Cost: $12.95 – $63.16 per

month



ipad, android, and blackberry.

Carbonite• What the tool does: Online

Data Back Up.


Instantly backs up your

work on your computer

after software installation.

• Top benefit: Restores lost

information with ease.

• Cost: $299 - $599 per year.



ipad, android, and

blackberry.

Google Analytics• What the tool does: Tools to

analyze your web presence

• How does it help me? To

gain insight into how your

customers are receiving your

social media content, what

they are saying about you, and

how they engage with you.

• Top benefit: Allows you to

track only the information your

are interested in.

• Cost: Free



android

Task Current• What the tool does: Tips

and advice about productivity,

financial management, food,

marketing, or whatever

interests you. You can post or

read others posts.

• How does it help me? Tips

and advice at the tips of your

fingers. Start up conversation.

• Top benefit: They do all the

work, your content is yours,

and they link to social

networks.

• Cost: Free


android): iphone and ipad.

Thank you!

[email protected] www.dreamlocal.com

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Maine womens network productivity tools