Management Functions

Cooperative Management & Governance SeminarNueva Segovia Consortium of CooperativeCaoayan, Ilocos SurOctober 5-7, 2011

POSDCORB lists the functions of the executives according to Luther Gulick who was a well known member of the classical school. POSDCORB includes seven functions.

POSDCORB is a word composed of the initials of the functions of the executives. POSDCORB is developed by Luther Gulick.

POSDCORB is an acronym created by Luther Gulick and Lyndall Urwick in their “Papers on the Science of Administration” (1937).

Developed as a means to structure and analyze management activities, it

set a new paradigm in Public Administration. Based on the theories of Henri Fayol’s 14 Principles of Management,

Gulick and Lyndall Urwick disputed the prevailing thinking that there was a dichotomy between politics and administration. Instead that it was impossible to separate the two. It has been called the “high noon of orthodoxy,” due to the assumption that it was the principles that were important and not where they were applied

The acronym which formulates the responsibility of a chief executive or administrator stands for: Planning, Organizing, Staffing, Direction, Coordinating, Reporting, and Budgeting.

POSDCORB

Planning

Is defining goals, establishing strategy to meet them, establish plans to coordinate activities, outline methods for doing them to accomplish purpose set by the cooperative.

Organizing

Determining what tasks are to be done, establish the formal structure which work are arranged, defined and coordinated for the defined objective

Staffing

Staffing is the whole personnel function of bringing in and training the staff and maintaining favorable conditions of work

Directing

Motivating, selecting most effective communication channels and resolving conflictsDirecting is the continuous task of making decisions and embodying them in specific and general orders and instructions and serving as the leader of the cooperative

Coordinating

Coordinating is the all-important duty of interrelating the various parts of the work

Budgeting

Budgeting, with all that goes with budgeting in the form of fiscal planning, accounting and control.

Referencehttp:// www.vectorstudy.com/management theories/POSDORB.htm

Reporting is keeping those to whom the executive is responsible informed as to what is going on, which thus includes keeping himself and

his subordinates informed through records, research and inspections

Reporting

Manager Skills

• Conceptual • Technical• Human• Decision making• Problem Solving

Conceptual Skills

Ability to see the ‘big picture’, to recognize and understand significant elements in a situation.

Creation Phase:

Establish positive

thinking

Develop creative ideas

Combine

Refine

Re-arrange

Simplify

Technical Skills

Knowledge of and proficiency in activities involving methods, processes and procedures.

Development of your technical skills as an integral part of your personal development

Strong technical skills can save you time and increase income

Human Skills

Ability to work with people. Creation of an environment in which people feel secure and free to express their opinions.

HR is most important career skill

One’s ability to get along is the single most important factor affecting chances of success in the workplace

Decision Making Skill

Ability to solve problems that will benefit enterprise. Also ability to design a workable solution to the problems and to avoid them in future

Simple tips: - get all the facts - weigh - decide - actPost Implementation: - monitor - verify results - document - celebrate success

Problem Solving

Prevention Principle

– Solve problem @ the source.                         Live by the 1 – 10 – 100 rule

Practice Principle

Prevent Problem

Fix Problem Before it Reaches Customer

Fix Problem After it Goes to Customer

100

10

1

Time

Cost

•If problem is not fixed when it occurs it will become costlier to fix later – money and time

1 – 10 – 100 Rule

Problem Solving

• Managerial Function• 1Planning2 Organizing3 Staffing4 Directing/Influencing5 Coordinating6 Budgeting

Lately in public administrationPOSDECoRB

Managerial Function

1 Planning2 Organizing3 Staffing4 Directing/Influencing5 Coordinating/Reviewing6 Budgeting

Level of Management

3

Top Level Management

Middle Level

First-Line

Workers

2

1

4

Top Level Management

Middle Level

First-Line

Chain of Command

Chain of Accountability

Middle Management

Responsible for working out strategies and plans to implement decisions and policies made by top level managers.

Responsible for ensuring work is done according to plans.

First Line Level Supervisor

People who work directly on a job or task and have no responsibility for work of others.

Workers

Managerial Skills

First Line Technical

Design / Human Skills

Conceptual / Design

Middle

Top Level

45

25

205

35 30

20 15

5

1530

50

TOP

MIDDLE

FIRSTPlan Org  Leading Coordinating 

Managerial Functions

A.Interpersonal Roles (figurehead,  liaison, leads)

B.Decision Maker ( entrepreneur, disturbance handler, resource allocator, negotiator)

C. Informational Roles (monitors, disseminator, spokesperson)

10 Managerial Roles