Meeting minutes (Jaspreet Hanspal)

Meeting Minutes

By Jaspreet Hanspal

Meeting 1

• Date: 19/09/11• Time: 11.15am• Location: Oaks Park High School, Media

Department Room: A29• Present: Jaspreet Hanspal, Ahmed Khan, Sahir

Ahmed• Minutes taken by: Jaspreet Hanspal

Agenda• This meeting’s Agenda was to delegate roles, create the production schedule,

and discuss each team member’s strengths and weaknesses. • Ahmed first pointed out he would like to take on the role of editor, as he has had

previous experience with editing video game footage for youtube, and would be able to use this skill towards the production. I pointed out I would be good with handling organisation and would be a good director, as I am able to delegate roles confidently and also voice my opinions too. Sahir has had prior experience with technology e.g. Cameras, as he has previously worked for a technology retailer, and has good experience with cameras. After roles were delegated, we wrote down possible names for our production company, and I came up with ‘Spine Chiller Productions’ alongside Ahmed, as we looked up synonyms for ‘horror’ in the thesaurus. We then began writing our names down according to the appropriate task for our role in the production schedule, and then posted to our blog. Agenda for the rest of the week was to complete al the work that had to be completed on the blog for that week, create the logo, and become familiar with blogspot.

Meeting 2

• Date:26/09/11• Time: 11.15am• Location: Oaks Park High School, Media



Agenda• This week’s agenda was to look over work done the previous week, and

examine all research done e.g. 180 degree rule, and discuss how we would apply this to the production.

• We also brainstormed rough ideas for the film, and I was responsible for completing the brainstorm. I also put together the plot of the film, and we began discussing our USP.

• Sahir went ahead and created social networking groups e.g. YouTube, Facebook and Twitter. Ahmed began looking at the narrative theory behind filmmaking.

• Decisions were made on the shooting location, and I recommended a few actors I have worked with in Drama GCSE. We decided we would go forward with the Horror genre.

• Came to a group agreement the BBFC would be 12A, depending on the content, which was researched further by Ahmed

Meeting 3




Agenda

• Examined production schedule, and discussed what tasks had to be completed by next week, and collated work that was done week before

• Prepared for conducting a pre-questionnaire, which was delegated to Ahmed

• Target Audience was discussed and researched by me• Referred back to 2 minute outline and created script• Sahir was allocated role to maintain blog, however I

have also contributed to this myself• Collected work done week before

Meeting 4




Agenda• Examined production schedule and posted all completed work onto

blog. Delegated new work for this week, and discussed any queries team member may have.

• Ahmed was to complete shooting script, as script for production was completed, he required assistance, so I sat down with him and we discussed what I wanted to happen in the script, and used those ideas and included them in the shooting script.

• Target: to film next week or week after• To organise and prepare for production, e.g. Get call sheet

prepared, costumes, makeup, location permission and actor permission. Collect prop and other additional items

• Consider our inspiration for our film- decided on SAW, and The Exorcist.

Meeting 5

• Date: 17/10/11• Time: 11.am• Location: Oaks Park High School, Media



Agenda

• Filming week: Gather all equipment and store in cupboard ready for use on the 19th, and begin creating post-questionnaire

• Collect all actors and team, and conduct a quick run through of the filming session to be done on Wednesday evening

• Complete all work due for this week and next week on production schedule for after half-term

Meeting 6

• Date: 1/11/11• Time: 3.10pm• Location: Oaks Park High School, Media



Agenda

- Collect equipment, props, costume and actors- Prepare for filming: set up the classroom, hair &

makeup for actors, put on costumes, set up camera, and brief all team members and actors on what is going to happen

- Film footage required- Take still images after filming- Take Recce pictures whilst filming- Begin writing and collating thoughts for individual

journals

Meeting 7




Agenda

• Due to failure to film on 19th, we have decided a new date- 1st November 2011

• Prepare for filming, and leave equipment in cupboard• Collect actors and team members• Collect equipment• Make sure there is no failure of absence of props,

actors or equipment• Prepare for worst scenario beforehand e.g. Have plan

B actors, props and equipment

Meeting 7

• Date: 7/11/11• Time: 11.15• Location: Oaks Park High School, Media



Agenda• Start editing, getting the rough outline of the film using clear and

impactful shots, varying the shot types• Start collection of sound, and have it completed by end of the

week• Catch up with work on the production schedule and post on the

blog• Complete post-questionnaire• Post 1st draft of video onto blog• Discuss what has been completed, and what has yet to be

completed• Post all completed work on blog• Discuss blog maintenance

Meeting 8




Agenda

• Configure graphs for questionnaire previously conducted, discuss weaknesses and strengths raised, and how we can improve our video

• Look for new sound, e.g. Footsteps, neck turning sound, door sound, crying sound and tricycle sound

• Complete and discuss log-rushes• Make final decisions on improvements of the video• Upload all completed work onto blog• Discuss blog maintenance

Meeting 9




Agenda

• Final meeting:• Discuss new changes on video, upload to YouTube• Finalise all work, and add correct labels• Change BBFC to 15- as the film has now become more

intense and daunting, may not be suitable for younger teens. Re-evaluating our thoughts on age certificate

• Marketing strategies discussion- how are we going to market our product?

• Check production schedule and date all work back, to check if it has been submitted on time

• Finish all tasks and production

Business

Meeting minutes (Jaspreet Hanspal)