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Centre for Applied Molecular Biology, University of the Punjab,
87-West Canal Bank Road, Thokar Niaz Baig, Lahore-53700
TENDER NOTICE
Tender No. CAMB/03/2015-16 Date: 12.10.2015
Sealed tenders are invited according to Punjab Procurement Rules 2014, single stage one envelope bidding procedure (38) from manufacturers, authorized distributors, well reputed suppliers & indenters for the purchase of followings:
TSN Description Approx. Cost Mode of Purchase
1-13 Office Equipments / Appliances Rs.2.00(M) FOR CAMB, Lahore
Tender’s details, specifications, terms & conditions can be seen & down loaded from www.ppra.punjab.gov.pk / www.camb.edu.pk. If some-one feels any problem to download the tender documents then contact undersigned immediately. The earnest money at the rate of 2% of the total quoted value in the shape of Deposit-at-Call in the name of The Director, CAMB Lahore must accompany with the tender, failing which the tender will be rejected. Sealed tenders/quotations addressed to the Director, Centre for Applied Molecular Biology, University of the Punjab, 87-West Canal Bank Road, Thokar Niaz Baig, Lahore-53700 should be received on 02.11.2015 at 2:00 PM and will be opened by the Purchase Evaluation Committee on the same day at 2:30 PM in the presence of the bidders or their authorized representatives who may wish to attend.
SARFRAZ ISHAQ) Administrative Officer
Tel: 35293144-45 Ext: 181
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TERMS AND CONDITIONS: 1. Hand written tenders / quotations are not acceptable.
2. The quoted rates per unit price must be inclusive of all Govt. Taxes and free delivery at CAMB, Lahore.
3. The earnest money at the rate of 2% of the total quoted value in the shape of
Deposit-at-Call in the name of Director General, CAMB, Lahore must accompany with the tender, failing which the tender will be rejected.
4. Please follow serial numbers strictly (if any). 5. In-come Tax @ 4.5% and 1/5th of total sales tax amount will be deducted at source
as per Government rules & regulations. 6. Validity of prices shall not be less than 60-days from the date of opening the tenders
/ quotations. 7. Delivery period shall not be more than 45 days from the date of issuance of supply
order. 8. The firm should be Authorized Distributor/ Dealer of Manufacturer/ Foreign Principal
or Sole Distributor or Silver Partner with a copy of certificate of ownership / proprietorship and authorization.
9. All clarifications regarding specifications or otherwise may be sought prior to
submitting offers. No excuse will be entertained thereafter that particular specifications etc. were not clear to the supplier.
10. The supplier to whom the supply order is placed will provide a warranty/guarantee
certificate that stores supplies are brand new and the quality conforms to specifications given with the supply order. The supplier will be responsible to replace any defective parts/stores free of all charges including packing & freight charges from CAMB Lahore to supplier premises and back.
11. The partial deliveries will not be entertained. 12 In case of late supply after 45 days from the date of supply order a penalty will be
imposed. (Bill amount 2% divided by 30 multiply by days) Best regards,
Name of Bidder: _______________ (SARFRAZ ISHAQ)
Administrative Officer Signature: __________________ Date: _______________________
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The End
LIST OF ITEMS
TSN Description of goods Quantity Unit Price
Inclusive of all taxes
Total Price Inclusive of all
taxes
Office Equipments / Appliances etc.
1
Multimedia Projector,
PT-AE 7000 Panasonic “or equivalent” Includings: TY-EW 3D3M Matt white screen with Steel tripod (size 6*8 ft) Green laser pointer Heavy duty rechargeable cell AAA. (4 Nos)
1 No.
2
UPS
SURT6000XLI, 230V, APC “or equivalent” Output Power Capacity 4200 Watts / 6000 VA Max Configurable Power 4200 Watts / 6000 VA Nominal Output Voltage 230V With One Year (Local Warranty)
2 Nos
3
Laptop Computer, Sony Vaio SVF15N12S Core i5-4200U
“or equivalent” Memory 4GB DDR3, Hard Disk Drive 1-TB, Graphics Card Nvidia, 1GB OS Windows 8 With One Year (Local Warranty)
2 Nos
4
Sound System, Yamaha XM-4180, Power Sound
Amplifier “or equivalent” with Speaker System BR12M including standard accessories/cables, microphones with chargeable batteries and cells two sets and charger camellien With One Year (Local Warranty)
1 Set
5 Wall-mounted Air Conditioner Split 2 Ton,
Mitsubishi “or equivalent” 3 Nos
6 Wall-mounted Air Conditioner Split 1Ton,
Mitsubishi “or equivalent” 3 Nos
7 Electric Water Cooler, Capacity: 45 Liters 2 Nos
8 White Board, as per sample 2 Nos
9 Notice Board, as per sample 2 Nos
10 Wall Bracket Fan, 18" Pak Fan “or equivalent” 6 Nos
11 Rostrum, as per sample 2 Nos
12 Laser Pencil Pointer 5 Nos
13 Window Blinds as per sample 10 Meter
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Page 1 of 7
IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk
Institute of Space Technology Islamabad
Procurement Department LIT/IST Div/1516/2
20-Oct-15 To: _____________ __________________ __________________ Subject: Invitation of Tender for Photocopier Machine
Dear Sir,
We invite you to quote for supply of the item as detailed in Annex-A & B enclosed. Offers must be submitted on company’s letterhead with complete specifications of offered equipment/item and undertaking given at the end of Annex-A & B along with format for bid (Annex-C) to be duly filled. Offers without filling Annex-C will be rejected.
The terms and conditions of this tender are as under:-
1. The bids comprise a single package containing two separate sealed envelopes are required to be delivered at IST-Islamabad latest by 11:30 hours on 11-Nov-15. Tenders will be opened on same date at 12:00 hours in the presence of bidders who desire to attend. Each envelope shall contain separately the financial proposal and the technical proposal. The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion. Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened. The envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of the procuring agency without being opened. The financial proposals of bids shall be opened publicly at a time, date and venue announced and communicated to the bidders in advance
2. Sealed tenders addressed to the Deputy Assistant Director (Procurement), Institute of Space Technology, Near Rawat Toll Plaza, Islamabad Highway, Islamabad may be dropped in the tender box or mailed through courier, registered post; but it must be ensured that the same reaches our office well in time as late offers will not be considered. The envelopes should be marked clearly with the following information.
Tender No : LIT/IST Div/1516/2 Due Date : 11-Nov-15 Offer : Technical/Financial Tender for : Procurement of Photocopier Machine
3. Rates: The bidder should quote their rates for:-
i. DDP/ Free Delivery IST inclusive of all Govt. taxes. Details of such taxes to be provided.
ii. The bidder should indicate their NTN NO. & Sales Tax registration number.
iii. Items must be quoted as per user requirements/sample available at IST - Store. Before submitting any offer, bidder must consult the concerned user regarding any query/specifications or
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IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk
checking of sample. No change in the offer will be accepted later on.
iv. Offer shall be made as per our demanded specs or equivalent.
4. Earnest Money: Technical offer must be accompanied with 02% of total bid value in the form of pay order/ call deposit/ Demand draft in favor of IST-Islamabad. No offer will be entertained without earnest money. The Earnest Money will finally be adjusted/ refunded on completion of the contract. At any stage if the purchaser feels that the bidder has provided wrong information or the samples are not provided as per the specifications mentioned in their offer, the earnest money will be forfeited.
5. Delivery: Item must be delivered within 30 days after issuance of Purchase Order. However parties ex-stock will be preferred. Delivery of the ordered item at the Purchaser’s premises will be Supplier’s responsibility.
6. FTN #: 9010613-0.
7. Validity: The offer shall remain valid for our acceptance for 90 Days from the date of opening of tender.
8. Inspection: The inspection shall be carried out at IST by inspection committee and the inspection report (findings) will be binding on you.
9. Taxes: i. GST/CED will be paid by the PURCHASER to the SUPPLIER’S on
production of a separately numbered ‘Tax Invoice” showing the amount of sales tax and other details under section 23 of Sales Tax Act-1990.
ii. As per in vogue GST SRO, 20% of the 17% GST amount will be retained by the Purchaser and later on submitted in the CBR / Government Treasury, where as 80% of the 17% GST will be paid to the Supplier for onward deposition in CBR/Government Treasury.
iii. Income tax will be deducted as per rule. iv. Any change in taxes/ duties levied by Govt. after opening of bids will
be on account of bidder. No change in offer will be accepted later on.
10. Payment: All payments will be made through crossed cheque in favor of the SUPPLIER in Pak Rupees. The payment mode will be “100 % Payment after Delivery” after satisfactory performance in every aspect and inspection.
Note: Any representation for the delay of payment will not be accepted, until complete required documents have not been received. (Countdown starts when Store receives complete documents).
11. Installation & Commissioning: Supplier will be required to provide free of cost installation/ assembling, commissioning and training of supplied item.
12. Late Offers: The quotations received late (after opening the tender) will not be considered. Cutting/ over writing are not allowed, unless/ until authenticated under proper signature of the authorized person.
13. Performance Bond: IST may ask to provide Performance Bank Guarantee equivalent to 10% of total order value. The Performance Bond shall be valid till the Guarantee / Warranty period of particular supply.
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Page 3 of 7
IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk
14. Publication/Literature/Catalogue in Hard Copies/CDs will be provided along with offer. Moreover the supplier will be bound to provide the following.
- Maintenance Spares to be provided. - Essential Running Spares to be provided. - Certificate of Test Data/Calibration will be provided.
15. IST reserves the right to increase / decrease the quantity as per requirements.
16. Supplier shall ensure to supply the stores of high quality and give warranty of its satisfactory function, good workmen-ship and as per required specifications. Supplier will be required to provide at least Standard Warranty/ Guarantee for the supplied stores.
17. Bids will be evaluated in a manner that the items will bring “value for money” to the organization. Offers with lower specifications than demanded specs will be liable for rejection.
18. If IST deemed necessary, the lowest bidder may be asked to provide samples before awarding of any contract/ order. In case the sample of lowest bidder is rejected, samples from other bidders will be called and contract will be awarded to technically qualified lowest bidder.
19. IST may ask the lowest bidder for any clarification/providing of documents for satisfactory evaluation of offer.
20. Those firms are not eligible to participate in the tender whose deliveries of stores are pending/ delayed for the five months or more or their previous performance is not satisfactory, against any IST purchase order.
21. Conditional bids may be liable for rejection.
22. IST may ask the lowest bidder to provide a “Certificate” that firm has never been black listed which will be submitted on stamp paper of valuing Rs. 20/-.
23. Supplier should be OEM authorized dealer.
24. Both technical and financial offers must be submitted in two separate sealed envelopes. Each envelope should contain the documents as under:
Technical offer: i. Technical quotation on letter head
without prices. ii. Format of bid as per Annexure-C
(attached). iii. Complete technical
catalogues/CDs/broachers etc. iv. 02 % earnest money.
Financial offer: i. Quotation on letter head with prices.
25. Failure & Termination: Incase the supplier / contractor failed to deliver
the stores within specified delivery period, IST shall have the following options:-
i. To recover liquidated damages @ 2% of total purchase order value per month or part thereof will be imposed. The maximum limit of liquidated damages will not exceed 10% of contract value. Such damages shall be recovered from the bills, earnest money and or by
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Page 4 of 7
IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk
withholding any amount due to be paid against this or any other purchase order.
ii. To purchase from elsewhere, without notice to you but at your risk and cost, the stores not delivered within the stipulated period and to recover excess value so paid by us from your bills or from your security and or to cancel the contract at your risk and cost.
26. Item must be quoted as per demanded specifications or equivalent. Before submitting any offer, bidder must consult the concerned user regarding any query/specifications. No changes in the offer will be accepted later on.
27. Blacklisting: If the supplier failed to execute order as per laid down terms
and conditions in the tender/order or the performance is not satisfactory or are found to be indulging in corrupt or fraudulent practices, the action for blacklisting of firm/ supplier/ contractor will be taken as per PPRA rule 19. Incase of any dispute, the case will be referred to Vice Chancellor (IST), whose decision will be final.
28. IST reserves the rights to accept or reject any or all tenders as a whole or in part as per PPRA Rule 33 (1). The decision in this regard will be firm, final and binding on all bidders.
(Mohsin Ali) Dy Asst Director (Procurement)
Institute of Space Technology, Islamabad.
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Page 5 of 7
IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk
Annexure – A
Technical Offer
LIT/IST Div/1516/2 Date: 20-Oct-15
Due On: 11-Nov -15
S/No Description Qty NO
Yes No Alternative Offer
1
Photocopier Machine 1)KONICA MINOLTA BIZHUB 454E 2) PLAIN PAPER DUAL COMPONENT TECHNOLOGY 3) 45 COPIES PER MINUTE 4) MEMORY 2GB 5) HARD DISK 250 GB 6) A3 TO A5 WIDE COPY CAPABILITY 7) THREE WAY PAPER SUPPLY 8) OIL FREE PRINTING 9) AUTOMATIC DUPLEX UNIT STANDARD 10) AUTOMATIC TWO SIDE COPYING 11) NETWORK COLOR SCANNER (SCANNING SPEED 1600PM) 12) DUAL SCANNER DOCUMENT FEEDER STANDARD (100 SHEETS) 13)NETWORK PRINTER (PRINTING SPEED 55PPM) 14) ETC OR EQUIVALENT Size: STANDARD
01
Undertaking: We have carefully read the terms and conditions mentioned in tender documents. We accept all these terms & conditions. Signature: _________________ Name: ____________________ Designation: _______________ Stamp: ___________________
(To be Printed On Company’s Letterhead)
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IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk
Annexure – B
Financial Offer
LIT/IST Div/1516/2 Date: 20-Oct-15
Due On: 11-Nov -15
S/No Description Qty NO
Unit Price (to be quoted
excluding GST)
Total Value
1
Photocopier Machine 1)KONICA MINOLTA BIZHUB 454E 2) PLAIN PAPER DUAL COMPONENT TECHNOLOGY 3) 45 COPIES PER MINUTE 4) MEMORY 2GB 5) HARD DISK 250 GB 6) A3 TO A5 WIDE COPY CAPABILITY 7) THREE WAY PAPER SUPPLY 8) OIL FREE PRINTING 9) AUTOMATIC DUPLEX UNIT STANDARD 10) AUTOMATIC TWO SIDE COPYING 11) NETWORK COLOR SCANNER (SCANNING SPEED 1600PM) 12) DUAL SCANNER DOCUMENT FEEDER STANDARD (100 SHEETS) 13)NETWORK PRINTER (PRINTING SPEED 55PPM) 14) ETC OR EQUIVALENT Size: STANDARD
01
Total Value:
GST Amount:
Net Total Value: Undertaking: We have carefully read the terms and conditions mentioned in tender documents. We accept all these terms & conditions. Signature: _________________ Name: ____________________ Designation: _______________ Stamp: ___________________
(To be Printed On Company’s Letterhead)
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IST, Near Rawat Toll Plaza, Islamabad Highway, Islamabad. Ph: 051-9075475, 9075496 Fax: 051-9273310, website: www.ist.edu.pk
(To be Printed and typed On Company’s Letterhead) (Annexure-C)
LIT/IST Div/1516/2 Date: 20-Oct-15
Due On: 11-Nov -15 Format for Bid
1. Bid Bond Value (To be attached in original with technical offer :
2. Bid Bond PO/DD No./ Dated :
3. Bid Bond PO/DD issued by (Bank Name) :
4. Complete Technical specifications : YES NO & catalog attached.
5. Delivery Schedule :
6. Validity of Acceptance :
7. Country of Origin :
8. Profile of firm for performing such Project. (Attached) : YES NO
9. Free of cost onsite installation/ : YES NO Commissioning & Training
10. Performance Bond to be provided : YES NO
11. Guarantee/ Warranty : YES NO
12. OEM certificate as per clause 22 : YES NO
13. Company full address : Contact Person : Cell # : E-mail :
14. Acceptance of terms & conditions : YES NO of tender without any condition.
_____________ Sign & Seal
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