Project Management

FrameworkPMP Preparation Course

March – April 2015

Session 1

by Andrey Mikityuk

Head of Project Management Team

Credit Suisse Moscow

Project Definition

Project is

Temporary

Creates unique

product, service

or result

Not necessarily:

Has budget

Strategic

Long duration

Many people

Non-project work may be referred as:

• Operations

• Process

• Ongoing work

Programs and Portfolios

Program – think “benefit of doing together”

Portfolio – think “aligned to strategic goal”

Program

Sub-Program

Project

Project

Portfolio

Sub-portfolio

Program

Project

Other related

work

Project Management and

Project Manager Project Management – application of knowledge, skills, tools, and techniques to

meet project requirements

Project Manager

Competencies

Knowledge

Performance

Personal

Attitude

Personality

Leadership

Interpersonal skills Leadership

Team building

Motivation

Communication

Influencing

Decision Making

Political and cultural

awareness

Negotiation

Trust building

Conflict Management

Coaching

Balances competing

constraints

Scope

ScheduleRisk

Quality

Budget

Resource

Project Manager is accountable for the success of the project

Few More Concepts

Progressive elaboration

Organizational Project Management

(OPM)

Organizational Project Management

Maturity Model (OPM3)

Project Management Office

(PMO)Power and control

Supportive Controlling Directive

Provides

templates

Helps to gather

lessons learned

Collects

information

Checks compliance

with organizational

standards

Part of CCB

Appoints

Project

Managers

Is a

stakeholder

Prioritizes

projects

Project Team

Stakeholders

Anyone positively or negatively

affected by the result of the project

(practical view) and can somehow

impact the project

PMSponsor

PMO

Program and

Portfolio

managers

Functional

managers

Legal,

Compliance,

Tax, HR…

Regulators

Customers

Affected

citizens

Organizational structures

Project-orientation

Functional Matrix Projectized

Weak Balanced Strong

Project Expeditor

(no authority)

Project Coordinator

(little authority)

Project Manager

(shared authority)Project Manager

(maximum

authority)

Project-Based Organization (PBO) – temporary structure inside

functional organization to deliver projects

Composite organizations – combine several approaches (ex: weak

matrix for small projects and strong matrix for strategic ones)

For PMP Exam: assume matrix organization if not stated otherwise

Enterprise Environmental Factors

Organizational Process AssetsEnterprise Environmental Factors – influence project, but not under

control (company culture, existing systems, legal regulation, etc).

Includes

Project Management Information System (PMIS)

Scheduling software

Configuration management system

Time-tracking software

Procurement-management software

…

Organizational Process Assets

Existing processes, procedures and policies

Corporate Knowledge Base

Historical information (activities, lessons learned, WBS, reports,

risk logs, project management plans from previous projects)

Project Life Cycle

Project Life Cycle – phases which project need to pass to achieve its

goal.

Based on “how to do work” approach

Depends on industry and product specifics

Closing the

project

Carrying out

workPreparing

Starting the

project

Generic Project Life Cycle

Project Life Cycle

Plan-driven Change-driven

Waterfall, or traditional life

cycles

“Predictive life cycles” (aka

fully plan-driven)

Iterative, incremental or

adaptive (agile) life cyles

Characteristics of the project

High

Low

Risk and uncertainty

Cost of changes

Project time

Phase 3

Phase 2

Project PhasesProject Phase is a collection of logically related project activities which result in a completion of one or more deliverables.

Phase 1 Phase 2 Phase 3

Sequential phases

Phase 1

Overlapping phases

Monitoring and Controlling

ClosingExecutingPlanning

Project Management Process

Project Management Process is what you need to do to manage the

work

Universal (does not depend on project specifics)

Repeat themselves in different phases

Initiating