“Getting Your Message Across”

(The art of effective presentation)

Facilitator: Kevin Faulkner

The human mind is a wonderful thing.It starts working the day you are born,and doesn’t stop until you standup to speak in public!

When I Was Young I Dreamed Of………...

The Greatest Love Of My Life Is………...

How I Feel About Giving A Presentation Is……..

The Effect Of A Poor Presentation Is…….

My Personal Shield

• By the end of the workshop you will be able to:-

–Explain the importance of preparation

–Describe key behaviours associated

with successful presentation

–State the importance of audience

participation

Workshop Objectives

© DPG plc

“We are what we repeatedly do. Excellence then, is not an act, but a

habit”.

Aristotle

Knowledge

Desire Skills H

“HABITS”

What is the BEST/WORST Presentation you’ve ever

attended?

What specifically made it so?

“Start with the end in Mind”

Stephen Covey

Presentations are like Icebergs:

10% Presentation

90% Preparation

The 9 P’s

Prior Proper Preparation

Prevents Poor Performance

of the Person

Putting on the Presentation

You

Venue

Audience

Resources

Preparation • Who

– are my audience– what do they

know?• Why

– Am I doing this?– Aim Objectives– Key messages

• Where– Venue

• What– Content – Level of Detail– WIIFM

• When– Time of

day/duration– Other demands – Inclusivity

• How– Best method(s) of

Delivery

TO FAIL TO PREPARE

IS

TO PREPARE TO FAIL!

Presentations are like Aeroplanes:They are most Dangerous On take off & landing!

Tell them what you aregoing to tell them

Tell them

Tell them what you have told them

KeepItShortSimple

“Less is More”

Speaker Notes:• Adapted Brief• Cue Cards• Mind Maps• Session Plans• Synoptic Notes• Power-point • MEMORY!!!!!

Verbal ExpressionUsing your voice effectively will enhance your presentation

PacePitch

Silence

VolumePause

Energy

Enthusiasm

Non Verbal Expression

• Be Natural

• Eye contact

• Gestures

• Mannerisms

• Posture

• Appearance

• “Look and be the Part”

REMEMBER LANGUAGE SHOULD BE:

Simple & Clear

Brief & To The Point

Explained (abbreviations, acronyms,

and jargon)

Free of offensive language or slang”

Facing & Fielding Questions• Pre-prepare (what is your objective?)• Give time to respond• Actively listen

(summarise/paraphrase)• Don’t Patronise• (where appropriate) Probe responses• Stay calm• Don’t waffle!• Keep answers short and simple

Where Possible:

“Ask, Don’t

Just Tell”

“Appealing to the Senses”

A Chinese Proverb:

I

I

I

Hear And I Forget

See And I Remember

Do And I Understand

• See– Use pictures & props

• Hear– Tell a story

• Touch– Do an activity

• Taste– Use brain friendly snacks/drinks

• Smell– Use Aromas to embed memory

A “ Visual Aid “ is anything

used in a Presentation, which

aids learning by appealing to

the sense of sight

Visual Aids• Necessary

• Suitable

• Simple

• Large Enough

The 4 D’s

• Dry Run

• Display

• Discuss

• Dispose

Reflecting on today. . .

30© DPG plc

1 thing you take away

• By the end of the workshop you will be able to:-

–Explain the importance of preparation

–Describe key behaviours associated

with successful presentation

–State the importance of audience

participation

Workshop Objectives

© DPG plc

Thankyou