Q1 functional report

Functional Quarter Report – Q1 2014

Content:

Comm, PR, OD, ER, Fin

Comm Quarter Report Q1 2014

Comm – General Direction

-Marketing focused on ELDs results (especially OGX and TM)

-Education of the Network (change of mindset)

(3 main projects: GC & GT Campaings and TMP product packaging)

Monthly Priorities Achievement

JANUARY • Crea-on of COMM Timeline and Plan for the next 6 months • TMP Product Packaging – First Steps • Re-‐alloca-on Campaign • iGCDP Packaging

FEBRUARY • TMP Product Packaging – Communica-on Part • GC & GT Campaigns • COMM Educa-on

MARCH • Future Leaders Launch • GC & GT Campaings Launch •NFS Delivery

Quarter 1 – Results Overall JANUARY GC Applicants = 92 GT Applicants = 120 Conversion Rate App -‐> RA GC -‐ 8,70 % Conversion Rate App -‐> RA GT – 9,17%

FEBRUARY GC Applicants = 109 GT Applicants = 95 Conversion Rate App -‐> RA GC -‐14,68 % Conversion Rate App -‐> RA GT – 22,11%

MARCH GC Applicants = 315 GT Applicants = 219 Conversion Rate App -‐> RA GC -‐10,48 % Conversion Rate App -‐> RA GT – 5,94%

Quarter 1 – Results Overall JANUARY Facebook Likes: AIESEC in Poland = 4.110 Global Ci-zen = 4.205 Global Talents = 1.605 AIESEC Uni – 5.404

FEBRUARY Facebook Likes: AIESEC in Poland = 4.388 Global Ci-zen = 4.320 Global Talents = 1.662 AIESEC Uni – 5.487

MARCH Facebook Likes: AIESEC in Poland = 4.538 Global Ci-zen = 4.571 Global Talents = 1.908 AIESEC Uni – 5.492

Overall Factors (positive or negative factors that influenced the

performance)

•  Positive – Support from the team / Good work in synergy with OGXs and TM

•  Negative – Spending time to understand and study the reality/ adptation

Communications in Q1 2014

Key Achievements:

•  GC & GT campaigns done

•  TMP Product Packaging – FUTURE LEADERS

•  New commission unity and collaboration

•  6 NSTs

Key Non-Achievements

•  Delay in GT Campaign

•  Tracking of February TMP Promotion

Communications in March 2013 Key strategies for next

Quarter:

•  Launch of Future Leaders Externally

•  CG & GT Campaigns Implementation and Follow Up

•  iGIP & iGCDP Product Development

Key challenges for next month:

•  3 new campaigns to track and implement

•  Manage transition with daily work

PR Quarter Report Q1 2014


JANUARY • Poland Y2B delivery -‐  NPM dleivery -‐  Re-‐planning

FEBRUARY • Mul-to delivery • IPM – Global Youth to Busines Forum

MARCH • NFS delivery • EuroXpro project managament •Europe Youth to Business Forum prepara-on


performance)

•  Positive – good platforms to activate the network – a lot of touchpoints

•  Negative – almost no time to work – 4 conferences delivery and replaning in Q1

PR in Q1 2014

Key Achievements:

•  Poland Y2B delivery

•  Speakers for Europe Y2B

•  AI CEED on IPM


•  Not deliverning Poland Y2B output

•  No events wiki

PR in April 2014 Key strategies for next

Quarter:

•  Tranistion

•  Coaching

•  EuroXpro and Europe Y2B delivery

•  Knowledge gathering

Key challenges for next month:

•  Relatively short period of time

OD Quaterly Report Q1 2014

Q1 key achievements & non-achievements

I K R

Driving organiza/onal EFFECTIVENESS

PBC coaching development

Rewards& Recogni-on

LC MoS performance managment

Op-miza-on of provided touchpoints with the network

Growth strategies clustering based on planning

Involvment of network in co-‐crea-on strategies

Challenge for the network to boost Q3 results

Coopera-on with focus LCs

Increasing ELD REACH

NST for expan-ons • Booklet for Sus know-‐how • Showcasing the know-‐how of successful LCs during conferences • Webinars

Ensuring SUSTAINABILITY and

HEALTH of organiza/on

GDC with focus in Members in alert

SONA health part

LC existance criteria improvement

Development Fund redefini-on

Transi-on Managment

Ini-al People Development Cycle

Ensuring COHERENCY of organiza/onal

direc/on at all levels

Downscaling the Na-onal Direc-on by conferences

Track Na-onal Direc-on data in SONA

LCP Commission Managment

Crea-ng C Tracking Developing T D

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OD in Q1 - Rubi

Key Achievements:

•  OD replaning •  NPM delivery •  Multito Conference

Managment & delivery •  LCP Coaching framework •  OD NST launch •  TM NST managment for

LEADco •  2nd round of coaching •  Chair/Faci in the LCCs •  OD transition for successor •  NFS delivery •  Pioneer LC for sona


•  Fully functional sona

Priorities for April:

•  LEADco managment

•  2nd round of coaching

•  OD NST work in GDC

Priorities for Q2:

•  Coaching strategy Part 2

•  Fully functional sona with filipe

OD in upcoming time - Rubi

•  Too many conferences, there is no time for operational work.

•  There is not enough MC support (and im not sure if it should be) about the learning cycle/conference cycle/education of our new members and OCPs.

•  Due to next OD structure there needs to be a clear definition of the strategies/activities to be done by MCVP; example: not sure how GDC will be managed and I believe is a great strategy delivered this term.

•  There was a lack of synergetic projects between OD and rest of areas (ELD, OP, IM)

What I have learned - Rubi

OD in Q1 - Iza

Key Achievements: Key Non-Achievements

•  Re-planning preperations

•  Conference Agenda Management & Delivery (NPM, MultiTo, NFS)

•  Term Shift final timeline creation

•  OD days preperations & delivery

•  Facilitating in the Philippines

•  Monthly & Quaterly Reviews on time

Priorities for April:

•  LC Plans final consolidation

•  Virtual Take Over

•  Motions for GAs (Existence Criteria)

•  Case of Bydgoszcz

•  CEED in Japan

•  BID for SumCo

Priorities for Q2:

•  OD Days 2

•  Transition with L&D

•  NPM delivery help

•  Sum up of all OD materials

•  Pushing delayed projects

OD in upcoming time - Iza

•  Too much conferences! Should be reduced for the next term

•  VP OD needs to be prepared for his role as fast as possible

•  PBC & GDC coaching are the most powerful contribution and should be continued

What I have learned - Iza

External Relations Quarter Report

Q1 2014

ER – General Direction

•  Quality management

•  Career Days changes

•  New products based on ELD

•  $$$ :P


JANUARY FEBRUARY MARCH •  Career Days new

website launch •  Promo/on materials

prepara/on •  Career Days func/onal

meetnig •  New sales •  Y2B delivery •  NPM with KPMG launch

•  Career Days logging •  Ambassador

standariza/on •  Local materials

feedback •  MutliTO and Next Step

delivery •  Awards Gala delivery •  EuroXPRO selling mania

•  Dni Kariery delivery (Rzeszów, Lublin, Łódź, Gdańsk, Toruń, Poznań, Wrocław, Katowice, kraków, Wwa)

•  EuroXPRO prepara/on and sales supprot for OC team

•  NFS delviery •  Raport aZer Career

Days •  Employer o f the year

gala


performance)

•  Positive: #lewicki #nowicka # piotrowska_synergy #hardwork #nosleep

•  Negative: – almost no time to work –  4 conferences delivery and replaning in Q1 – Lack of people in NET – Delays with documents – Because of workload NET cannot participate

in all team activities

ER in Q1 2014

Key Achievements:

•  Next Step Delivery

•  Awards Gala delivery

•  Career Days delivery

•  Ambassadors standarization

•  XPRO preparaion


We delivered all we planed J

March – overal results

Plan Realization % of realization

Revenue before

redistibution 98.74%

Revenue after redistibution

90.54%

% Vindication 12.13

95.25%

% Vindication 13.14

27.84%

March -Results per product

Plan before red. Plan after red. Realization Realization after red. % Realizacji

Dni Kariery 107.17%

Dni Kariery Parnter

98.21%

Youth to Business Forum

91.67%

Program Ambasador

96.29%

Company Day 100.00%

Inne +EuroXPro + OGX

65.70%

Finance Quarterly Report Q1 2014

Finance – General Direction

1.  Resolving Tax cases regarding association

2.  Creating Financial Model for @PLAD

3.  Implementing new reporting tool for Finance in AIESEC in Poland

4.  Preparation for EuroXpro

5.  „cleaning” @PLAD from mistakes done by predecessors

Quarterly Priorities Achievement FM model WG Done

PIT 11 Done MultiTo Done

NFS delivery Done Finance Exam Done

EuroXpro adn CD Preparation Done

Overall Factors Positive

•  Help from our accountants regarding law and tax issues

•  Commited Financial Model WG

Overall Factors Negative

•  3 Working days in January

•  Overload with small cases due to low amount of working days and peek of career days and EuroXpro together

Finance in Q1 2014

Key Achievements: •  Introducing new reporting

system for @PLAD •  Creation of MC-LC and

Dev fund •  90 % of people received

their PIT - 11 declaration •  Successful conference

delivery •  Invoiced all of the

companies for CD and countries for EuroXpro

•  Creation of Finance Model Draft


•  No budget Sum Up after half a year

•  Not finished cases regarding career days ( mostly due to late response from LCs )

•  Transition process did not start

Finance in Q2 2014

Key strategies for next quarter:

•  Finished Case with Taxes for association

•  Transition process with successor

•  Finished all of the cases from previous years

•  Leaving clear state for successor

Key challenges for next quarter:

•  Lack of working hours to finish all of the mentioned to the left

•  Availability of successor