QinetiQ & Britain Tanzania Society Kilimanjaro Presentation

© Copyright QinetiQ limited 2003

Mbwana Alliy 08.11.2004

BRITAIN-TANZANIA SOCIETYPartners in friendship & development

Registered Charity no 270462www.btsociety.org

“A Pan QinetiQ Expedition in science social enterprise with team building & leadership development opportunities”

Overcoming the challenges of a Complex Expedition…


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Contents1 Introduction

2 Expedition Model & Planning

3 The trek

4 Outputs/Results

5 Successes, challenges & learning points

6 Outcomes

7 Questions


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1. Introduction


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BackgroundThe link with Tanzania…– Born and raised in East Africa until the age 12

– Age 12-21: Secondary school & university in England (returned to Tanzania 3 times a year). Fluent Kiswahili.

– Obsessed with Kilimanjaro & safari. (visited most game parks in Kenya & Tanzania)


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Introduction to Tanzania• A very poor country…

– Most live on less than £1 a day

• Some of the world’s most amazing sites:– Serengeti national park: most renowned of all game parks

– East African coast full of history and some of the best beaches.

– Kilimanjaro- “Highest peak in Africa”, “World’s highest free standing mountain”.

• But there is progress:– Macro economic stability is being achieved (inflation 20%4%, economic growth at 6%). Some debt relief

– Single party to multiparty democracy-Grand corruption reduced (no change in petty corruption?)

– Tourism expected to double by 2010, and take over agriculture as the largest source of GDP.

– Increased foreign investment


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Expedition Foundations

Pan QinetiQ Expedition to…– Relieve poverty and through creating opportunities for

children in science education.

– Provide personal development opportunities (team-working)

“Education and skills are the commanding heights of the modern global economy…. If globalisation is to work for poor people, increased investment in education, lifelong learning and skills is essential.”- Making Globalisation work for the poor, Government White Paper 2000

“Teams are, quite simply, the bedrock on which QinetiQ is built. Team working is one of the five QinetiQ values.”- Team Spirit, QinetiQ Learning & Executive Office


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2. Expedition Model & Planning


8I want to organise a Kilimanjaro trip…• Too expensive…• When are you going…? Haven’t got much time to

plan.• It’s already been done, won’t happen again.

• I’ll only go if QinetiQ pays it!.....

• I’ll take my idea to the cortex conference and see what they say (Nov 2003)


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Teamwork,Leadership

Learning Plan

Safety, security and

Risk assessment

Resource planning

Travel/EventArrangements

Science Corporate SocialResponsibility

Mountain, Trek

preparation

Expedition Plan

Expedition Core plan

Will we raise enough money?

Are people really prepared for Kili?

- It’s a balance..

Another drop out. who should go?

QLI can help us…

Africa’s a dangerous place, isn’t it?

Book those flights!


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Timeline view

Prepare & Charity

Fund Raise

Kilimanjaro Trek

Recollect & Report

Engage inCharity

Work

ExpeditionPlanning

AprJan

Aug Oct2004

Jan2005

Plan Do

Adjust Check


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The Expedition Leadership Team.

Alice Porter-Health &

Science research

Lianne DentonTraining Paul Jackson

Finance

Mbwana AlliyFounder & Leader.

Matt MckieTeam, leadership

development

Chris Asselin-MillerStrategy

Phil KentTraining

Dugald WilsonExperienced mountaineer/climber- logistics & planning


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3. The Trek


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Oh my God….


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Where is it?


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Day 1 – Machame Camp, 2980m

• Here we go…

– 24 members

– 60 porters

– 8 guides

• 4/5 hours

• 18 km


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Day 2 – Shira Camp, 3840m

• First test of mental strength

– 7/8 hours

– Always a little bit further….


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Day 3 – Baranco Camp, 3950m

• Rock, rock and more rock…..

• 9 hours

• Lava tower, 4700m


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Day 4 – Barafu Camp, 4550m

• Slow shuffle, pole pole.

• 7 hours


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Day 5 – Uhuru Peak, 5895m• Set off at midnight

• Fighting altitude sickness

• Two steps forward, one step back

• Summit for sunrise


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Day 6 - Descent

• Exhausted, but pushed on

• Sense of achievement, but just wanted to get off the mountain

– Hot water

– Decent food

– Opportunity to shave

• BEER !!!!


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4. Outputs/Results


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Results

• Climb 71% summit success rate (17/24), 91% reaching final camp

• Scoring (7+/10)– customer satisfaction-96% needs met, 90% fun

factor.– Use for chartership competencies- 85%– Safety- 63%

• Over 2000 photos (online photo gallery to come.)

• Report deliverable.

• Possibly the highest ceroc dance!


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Corporate Social Responsibility• Over £10,000 raised collectively

• Thomas Hardye School & Kabale school partnership set up & will provide:

– £2,500 worth of lab equipment.

– £5,500 in fundraising.

– Opportunity for gap year in teaching science.


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More stats…Diffculty of climb perception VS reality

50%

19%

31%

perception=reality

perception<reality

perception>reality

Fundraising

• 50/50 use of forms vs justgiving.co.uk. (online giving)

• 25% achieved personal targets of about £500-800. Average was £400

Climb

• Those who trained hard (90% reached the summit)

• Those who did little training (83% reached


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5. Successes, challenges & key learning points


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Key Success factors… (Entrepreneurship)

• Vision & idea: Have a clear vision, purpose- and derived goals & a plan.

• Confidence & flexibility: Develop a strategy to success (see the end game in mind)

• Network & research: Talk to as many people (including the experts) & do the research

• Support & team: Get the support/buy in of key individuals (NG, SL, RL, TB, SM, RP)

• Market: Sell, sell, sell… (posters, presentations, campaign, website) and what is QinetiQ getting?

• Unique Selling Point: Differentiate yourself, what makes you different?

• Work with the processes: Do things as required by QinetiQ… Be a corporate citizen.

• Drive: Be prepared to give 110%, and your team should be the same, but make it worth it (development opportunities).

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But some worries…• Requirements creep: (change of dates, safari &

ZNZ options, personalised trek requirements)…– … could be explained by recruitment statistics ( 49 total

interest- 19 pulled out quickly, 5 causing re-recruitment, 1 last minute .)

• Role clarity: Finding the right person for the task. (e.g. charity officer)

• Balancing required efforts: on & off mountain.

• Details: Key domestics (water, food!)


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Profound experiences…

• Final ascent dilemma– Know your limits

safety first!

• Tipping the guides & porters– Appreciate hard work

(60 porters and 8 guides to split $2000 in tips!)

– Zanzibar…….. (team reward)


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Key Competencies developed through experience:• Project Management (in experience)

– Event management, finance, roles & team integration & planning

• Leadership– Enthusiasm, motivation, dealing with unpredictability,

importance of rewarding people.

• Self Awareness & teamwork– Limits of myself and others in the team– How to delegate

• Networking… is KING!


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6. Outcomes


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Some impact outside QinetiQ…• Will meet or exceed fundraising target of £18k:

– Most significant contributor to BTS this year (10k out of their annual 60k)

– Science laboratories will be built. Chemistry lab completed in August

– Partnership between 2 schools is a bonus


32Expedition Impact Value Chain

Inputs Activities Outputs Outcomes

Engaging Stakeholders

•Expedition Leadership team- manage Expedition

•Britain Tanzania Society- Reduce poverty through local rural projects

•Thomas Hardye School: Engage students in science initiatives

Fundraising

•Online giving (justgiving.co.uk)

•Individual fundraising forms.

•Site Collection boxes, Cortex Sports day.

Training, Health/Safety & Research

•Peak District & Snowdon + Safety Risk Assessment.

•AMS Science research

Planning & Management

•Financial & recruitment planning- Business case QinetiQ /Individual split investment.

•QLI Leadership & team-working course: inc. Myerrs Briggs personality profiling

•Marketing: inc . Nucleus website (http://Kilimanjaro).

•Itinerary requirementsSupporting Stakeholders

•QinetiQ Learning Institute- Provide training

•KIS, ISD, FST, S&E Divisions-Provide funding

•Kearsley Tours Ltd- Supply expedition

The Expedition

•£28,000 funding raised through QinetiQ

•Climb Kilimanjaro (71% summit team success rate)

Charity Outputs

•Over £10,000 raised to date by team members

•Thomas Hardye School pledges £2,500 laboratory equipment

Expedition media

•Personal Expedition diaries

•Presentations to supporting & sponsoring stakeholders.

•Over 2000 digital photos

•IQ Article, divisional articles and presentations.

Team & Personal Development

•Cross divisional networking

•IPD chartership competencies

•Improved team-working & leadership, personal awareness.

Social Value

•UK-Tanzania science education school partnership.

• Poverty awareness

•QinetiQ Social responsibility image in Africa in terms of science.

Objectives/Requirements•Raise £18,000 for Kabale School Science.•Team trek up Mt. Kilimanjaro to the summit at 5895m (19,340ft)•Explore and develop team-work & leadership skills.


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Next expedition?...

Everest base camp on the way…. (some guidance?)

– Work to transfer lessons learnt for improvement

– Stress it must be pan QinetiQ to

• leverage the resources.

• Increase networking.

– Based on CSR benefits linked to QinetiQ values and/or science.

– Most importantly… TO LEARN & DEMONSTRATE


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Thanks (Asante Sanaa)…• Sue Mostyn , ISD management.

• Expedition team.

• BTS sends its thanks…

7. Questions?BRITAIN-TANZANIA SOCIETY

Partners in friendship & developmentRegistered Charity no 270462

www.btsociety.org