SECRETS OF SUCCESSFUL

PRESENTATIONS

Your Goal

To understand the secrets for delivering effective and professional

business presentations

NEVER GIVE A PRESENTATION LIKE THIS!!!

A SUCCESSFUL PRESENTATION

For a successful presentation: Analyze the situation Organize your ideas Develop effective delivery techniques

Analyze the Situation Speaker: What is your relationship to

your audience?

Purpose: What is your goal? (To inform? To persuade? To entertain?)

Audience: Who are they? What do they know? How will they react?

For a successful presentation: Analyze the situation Organize your ideas Develop effective delivery techniques

Organize Your Ideas Opening Purpose Preview of main ideas Development of main points Review/summary Closing

Organize Your Ideas: Opening Gain attention (unusual fact) Give bottom line Show benefit(s) to listeners Introduce yourself Show your qualifications Clarify topic

Organize Your Ideas: Purpose Develop a purpose slide

Explain your purpose orally

Organize Your Ideas: Preview Offer a table of contents, an agenda, an

outline

Make this preview slide your “moving blueprint” for the presentation

Organize Your Ideas: Main PointsEach point needs an oral signpost

Now that I’ve discussed the salary increase, I want to move on to health care options.

The last point I want to make involves implementing the flex-time policy.

Organize Your Ideas: ConclusionProvide an oral signpost

“In conclusion . . .”“To summarize . . .”

Organize Your Ideas Use visuals that enhance your message

Visuals should relate to your message help make your point be consistent

Organize Your IdeasEffective PowerPoint slides are simple uncluttered consistent

Organize Your Ideas

Audiences understand your point an average of 25% faster when communicated via a graphic representation than a text version.

For a successful presentation: Analyze the situation Organize your ideas Develop effective delivery techniques

Develop Effective Delivery Techniques

Non-verbal communication Speaking voice Handling questions

Develop Effective Delivery Techniques

Non-verbal communication Speaking voice Handling questions

Non-verbal Communication: Gestures

Use appropriate hand and arm gestures

Be natural and open

Non-verbal Communication: Facial Expressions

Look pleasant

Smile whenever appropriate

Non-verbal Communication: Energy Start strong

Show enthusiasm

End with high energy

Develop Effective Delivery Techniques

Non-verbal communication Speaking voice Handling questions

Speaking Voice: InflectionAffects Meaning

Effective communication is essential to organizational success.

Speaking Voice: Pace

The most effective rate of speed for a presentation is between 175 and 190 words per minute.

Speaking Voice: Volume and Clarity Articulate well

Don’t swallow ends of sentences

Don’t drop voice at end of presentation

Develop Effective Delivery Techniques

Non-verbal communication Speaking voice Handling questions

Develop Effective Delivery Techniques

Non-verbal communication Speaking voice Handling questions

Handling questions Acknowledge audience members explicitly.

Why? Repeat the questions. Why? When answering, don’t look just at

questioner. What if you don’t know the answer?

Develop Effective Delivery Techniques

Non-verbal communication Speaking voice Handling questions

Remember Basic Logistics! Check out your presentation space Confirm the presentation time length Ask about the size of your audience Prepare a back-up plan Practice! Arrive early

For a successful presentation: Analyze the situation Organize your ideas Develop effective delivery techniques