Steps of editing a paragraph

  • Published on

  • View

  • Download

Embed Size (px)




  • 1. steps of editing a paragraph

2. Step One:Just walk away We all know that when were tooclose to things, we dont see themclearly. This can be good forrelationships, but hazardous for theediting process. Thats why you need to get a littledistance. So after you wrote yourparagraph, set away from thecomputer to clear your head. 3. Step Two:Imagine youre not you. Instead, imagine youre the intendedaudience reading your document for the firsttime. The big questions you want to answerhere are: Does it make sense? Would the readerunderstand what youre trying to say? Does it hold your interest from start to finish? Does it include all the information you need(e.g., important numbers, facts, or events)? 4. Step Three:Is your writing FAT?Here are three ways to lose the fat: Avoid long sentences: If any are longer than 25 words orso, consider turning them into two sentences orremoving any unnecessary words. Slim down the words: Replace long words and phraseswith short ones. In other words, why say ascertain thelocation of when you can just say find? Remember that black flatters figures, but white flatterswriting: Nothing is more daunting to a reader than adense block of text. So you add some breathing roomwith white space between paragraphs, bold subheadsand (where appropriate) bullet points. 5. Step Four:Listen to your high schoolEnglish teacher Actually, your writing is not the same as the writingof your old English teacher. Here are a few majorpoints we can all agree on: Good writing is error-free. This means perfect spelling andno typos. Check for the correct use of homonyms like "to/too/two","their/theyre/there", etc. Spell checker doesnt always makethose distinctions. Confirm youve spelled all names correctly. This mistake canbe particularly embarrassing. Good writing avoids the energy-draining passive voice.Write "Bob threw the ball". Not "The ball was thrown byBob". Good writing is formatted correctly. Check your margins,use of spacing and consistency in style of headings font,bold or not bold, capitalization, etc. 6. Step Five:Now clean it up and read itagain. Out loud.After youve made your editing (dontedit onscreen!), print your documentand read it again. If youre in a crowdedoffice, whisper instead, but dont skipthis step. Youll be amazed at howmuch youll catch.


View more >