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Top 3 Tools on Project Management

Top 3 tools for Project Management

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Using SharePoint or Project Server for EPM? BrightWork brings the balance!

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Page 1: Top 3 tools for Project Management

Top 3 Toolson

Project Management

Page 2: Top 3 tools for Project Management

ENTERPRISE PROJECT MANAGEMENT TOOLS

WHICH ONE SUITS YOU THE MOST

SharePoint 2013 Project Site Template

BrightWork

Microsoft Project Server

Page 3: Top 3 tools for Project Management

SHAREPOINT 2013 PROJECT SITE TEMPLATE

Overview:

With SharePoint 2013 Microsoft has introduced Project Site Template. Project Site provides basic project management capabilities for an individual project. The Project Site template allows you to create a site to manage a project

Key Features:

Site Mailbox

News Feeds

Document Library

Site Notebook

Project Timelines

Page 4: Top 3 tools for Project Management

SHAREPOINT 2013 PROJECT SITE TEMPLATE

Usability and Learning Curve:

Project site is a very simplistic option for project management. Given the limited set of supported features it is quick to learn and adopt.

When to Use:

When there is a need for casual project management with no need of professional dashboards and reports

If projects are executed in isolation and there is no need for organization level resource management.

Page 5: Top 3 tools for Project Management

BRIGHTWORK

Overview: BrightWork is a collaborative Project and Portfolio Management solution built on Microsoft SharePoint.

BrightWork provides a range of out-of-the-box templates to enable management of a variety of projects.

Bright work is good tool to manage both structured and unstructured projects as it facilitates seamless collaboration and document management.

Key Features: Provides Dashboards with charts such as basic Gantt Charts, Project Status graph, Resource Tracking, Work Tracking and Issue Tracking

Being SharePoint based it opens possibilities many customizations. Projects can have their knowledge wikis, libraries and custom workflows

Page 6: Top 3 tools for Project Management

BRIGHTWORK

Usability and Learning Curve:

BrightWork is feature rich yet a simple Project and Portfolio management tool. It requires no prior knowledge of Microsoft Project.

BrightWork is easy to understand, there is no of a formal project management training to start using it. Entire team can collaborate on BrightWork

When to Use:

When there is need for managing different kinds of projects both SDLC and Agile based.

When projects are not highly structured and collaboration is an important aspect of project management

When basic level of resource management should suffice

When there aren’t any interdependent tasks across multiple projects

Page 7: Top 3 tools for Project Management

MICROSOFT PROJECT SERVER

Overview: Microsoft Project Server is enterprise level project management and portfolio management tool. It is suitable for well managed and very structured projects that have a high degree of project management with a clean schedule in Microsoft Project that is well maintained.

The key for Project Server is that the projects need to be structured and have a Microsoft Project plan, as the Microsoft project plan (the .mpp file) is the engine that fuels and feeds the Project Server dashboards.

Key Features: High degree of strict control can be applied over time, cost, and resources using Microsoft Project Server

As Project server is driven by Microsoft Project Plan, it supports sophisticated base lining for Planned vs. Actual Analysis

Sophisticated resource management and time-sheeting

Page 8: Top 3 tools for Project Management

MICROSOFT PROJECT SERVER

Usability and Learning Curve:

If users are familiar with Microsoft Project then learning curve is not very high. Project Server provides a wide range of features, as comprehensive as you can get.

When to Use:

When the schedule for Project is well defined

When users are accustom with Microsoft Project

When sophisticated baselines, time-sheeting and resource management is required

When cross-projects rules are needed. Eg. If Task A is delayed in Project X then it will automatically trigger a delay Task B in Project Y and so on.

Page 9: Top 3 tools for Project Management

PROJECT MANAGEMENT COMPLEXITY

Page 10: Top 3 tools for Project Management

BRIGHTWORK

For organizations that want a ready-made high quality, highly customizable framework, that gives way more project management functionality that the base SharePoint platform, including a PMO framework should use BrightWork as a Project Management Tool

Page 11: Top 3 tools for Project Management

BRIGHTWORK SOLUTIONSPROJECT MANAGEMENT OFFICE FRAMEWORK AND TEMPLATES

Project Management Framework

A standard based framework that enables organizations to build their own project management process for one or more projects

A Project Management Office (PMO) framework in SharePoint Also delivers a sample/starter PMP to enable organizations with a faster start in setting up a PMO

Project Management Templates

Includes four instant yet customizable templates Designed to meet the needs of organizations for project management at varying levels of complexity: Issue Manager - Based on management by exception Business Projects - Based on MMO PMBOK and MSF V3 IT Projects - Based on MSF V3 Agile Software Projects - Based on MSF for Agile Software Developement (MSF V4)

Page 12: Top 3 tools for Project Management

BRIGHTWORK PRODUCTS - SUMMARY

Why BrightWork Solutions

For organizations that want a ready mage high quality, highly customizable framework, that gives way more project management functionality that the base SharePoint platform, including a PMO framework

How do I get started

Organizations can work with BrightWork directly or with one of the many partners in US, Europe and Australia

Page 13: Top 3 tools for Project Management

WHAT IS BRIGHTWORK PMO

BrightWork PMO is an out of the ox solution for managing multiple projects

It is designed to be used by Managers Employees Customers Partners

Page 14: Top 3 tools for Project Management

WHAT IS BRIGHTWORK PMO

BrightWork PMO consists of 5 main areas:

ProjectsThis is where projects are created, monitored and manages

PortfoliosPortfolios are a way of grouping disparate projects together for reporting purposes

TemplatesProjects are crated from templates

RequestsThis area is for requesting a project and managing the project pipeline

ArchiveThis is an options area for storing finished projects that you want to keep

Page 15: Top 3 tools for Project Management

TEMPLATES

BrightWork sites are created using templates. BrightWork is supplied with number of templates of varying complexity, for managing work, single and multiple projects and managing project demand. You select the template you need based on the degree of project management process and structure that you require. Unlike with the SharePoint Site Gallery, you can examine and configure a template before you decide to use it. You can also create your own templates from project sites or other templates, allowing you to reuse a successful project site so that both you and your fellow BrightWork users will be familiar with it and harness lessons learnt from previous projects.

The current release of BrightWork includes: Project Management templates Portfolio Management Templates Demand Management templates Work Management templates

The BrightWork templates are not just for project managers. BrightWork templates support the four main project roles typically involved in project management: (i) Team Members, (ii) Project Managers, (iii) Program Managers / Senior Managers and (iv) Project Office teams.

 

Page 16: Top 3 tools for Project Management

Have your SharePoint Project Office up and running in as little as three to four weeks!

The Project Office JumpStart uses best practices and a proven deployment approach to rapidly implement a fully working Project Office using Microsoft

SharePoint, BrightWork and Atidan integration expertise.  The JumpStart bundle includes: (i) software; (ii) mentoring / training; (iii) support for one year.

The JumpStart is available in both SharePoint 2007 and SharePoint 2010.  SharePoint 2013 is coming very soon!

Software 50 perpetual end-user licenses of BrightWork with all BrightWork templates included

Deployment Services Project scoping, planning and setup, and needs definition

Installation and configuration of the BrightWork solution

Design of the local Project Office hierarchy

Configuration of at least 2 templates to manage 2 different project types

Configuration of 1 Project Office/rollup template for program level reporting across projects

Introductory training for support staff and end users

Support and Upgrades for 1 Year Support & New Releases: access to all core product and template upgrades and releases including new platform upgrades.

Training Environment: access to the Customer Training Environment and associated training materials with the rights to customize as needed.

Health Check:  Atidan will conduct an annual Health Check to include advice and recommendations.

Pricing

Special offer through December 31, 2013: $20K

Page 17: Top 3 tools for Project Management

THANK YOU

Atidan is an implementation partner for all three solutions outlined in the presentation

For more information contact us at [email protected]