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REGION Q REGION Q Request for Request for Proposals Proposals Bidders’ Conference Bidders’ Conference Workforce Investment Act ADULT & DISLOCATED WORKERS BEAUFORT, BERTIE, HERTFORD, MARTIN, AND PITT COUNTIES Program Year 2010

REGION Q Request for Proposals

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Page 1: REGION Q Request for Proposals

REGION QREGION QRequest for ProposalsRequest for Proposals

Bidders’ ConferenceBidders’ Conference

Workforce Investment Act ADULT & DISLOCATED WORKERS

BEAUFORT, BERTIE, HERTFORD, MARTIN, AND PITT

COUNTIES

Program Year 2010

Page 2: REGION Q Request for Proposals

• Welcome & Purpose• Region Q Websites• Overview of Request for Proposal• Performance Standards• Financial Information• Important Dates• Questions and Answers

AgendaAgenda

Page 3: REGION Q Request for Proposals

Region Q WebsitesRegion Q Websites

www.regionqwdb.org

Page 4: REGION Q Request for Proposals

Funding Period July 1, 2010 – June 30, 2011 Possible Extension of Contract - 1 Year

Region Q 5 County Region:BEAUFORTBERTIEHERTFORDMARTINPITT

RFP PROPOSALS ACCEPTED FOR:BEAUFORTBERTIEHERTFORDMARTINPITT

Overview of RFPOverview of RFP

Page 5: REGION Q Request for Proposals

PURPOSE OF RFPPURPOSE OF RFP• The purpose of this Request for Proposal (RFP) is to solicit The purpose of this Request for Proposal (RFP) is to solicit

competitive proposals for the operation of the Workforce competitive proposals for the operation of the Workforce Investment Act Adult & Dislocated Workers Services in Investment Act Adult & Dislocated Workers Services in the following counties of the Region Q Workforce the following counties of the Region Q Workforce Development Consortium: Beaufort, Bertie, Hertford, Development Consortium: Beaufort, Bertie, Hertford, Martin, and Pitt. Any governmental, educational, Martin, and Pitt. Any governmental, educational, community-based organization or non-profit agency community-based organization or non-profit agency engaged in public service; or any private-for-profit agency engaged in public service; or any private-for-profit agency may apply. Each entity proposing to provide the may apply. Each entity proposing to provide the employment and training services as prescribed by this employment and training services as prescribed by this RFP, must do so as an individual company or agency, and RFP, must do so as an individual company or agency, and be prepared to either provide the services directly or be prepared to either provide the services directly or establish an agreement with the appropriate provider(s) of establish an agreement with the appropriate provider(s) of the services.the services.

Page 6: REGION Q Request for Proposals

ONE-STOP DELIVERY ONE-STOP DELIVERY SYSTEMSYSTEM

• Workforce Investment Act Interim Final Rules were published by the US Workforce Investment Act Interim Final Rules were published by the US Department of Labor in the August 11, 2000 Federal Register and are Department of Labor in the August 11, 2000 Federal Register and are available on the internet at: available on the internet at: http://www.doleta.gov/usworkforce/. On the . On the right side of the page, review the column and locate “Laws and Regs.” right side of the page, review the column and locate “Laws and Regs.” Clicking on Laws and Regs will take the viewer to Workforce Investment Clicking on Laws and Regs will take the viewer to Workforce Investment Act Interim Final Rules.Act Interim Final Rules.

• The WDB, in partnership with the workforce development agencies, has The WDB, in partnership with the workforce development agencies, has developed a system of comprehensive JobLink Career Centers in the five-developed a system of comprehensive JobLink Career Centers in the five-county region. The system design currently includes five (5) full-service county region. The system design currently includes five (5) full-service JobLink Career Centers , 2 JobLink Information Sites, and one SHARE JobLink Career Centers , 2 JobLink Information Sites, and one SHARE Network site. Network site. Region Q requires that all adult & dislocated worker Region Q requires that all adult & dislocated worker contractors operate from the applicable JobLink Career Center.contractors operate from the applicable JobLink Career Center. Bidders are Bidders are expected to meet with the applicable JobLink Center lead agency/operator to expected to meet with the applicable JobLink Center lead agency/operator to discuss provisions for shared space, and costs for this should be reflected in discuss provisions for shared space, and costs for this should be reflected in the bidder’s proposal. A letter of agreement from the JobLink Center the bidder’s proposal. A letter of agreement from the JobLink Center Manager per coordinated services and physical space commitments must also Manager per coordinated services and physical space commitments must also be included in this proposal. be included in this proposal.

Page 7: REGION Q Request for Proposals

COLLABORATIONCOLLABORATION

Leveraged Funding and Service Leveraged Funding and Service CoordinationCoordination

Bidders will leverage community resources to create Bidders will leverage community resources to create a seamless network of services that are easily a seamless network of services that are easily accessible and relevant to customers. To have a accessible and relevant to customers. To have a meaningful impact on the quality and breadth of the meaningful impact on the quality and breadth of the JobLink services system, bidders must be able to JobLink services system, bidders must be able to draw upon a resource base that extends beyond WIA draw upon a resource base that extends beyond WIA funding. Bidders should describe connections to other funding. Bidders should describe connections to other funding sources that will benefit participants and funding sources that will benefit participants and increase the cost effectiveness of federal funds. increase the cost effectiveness of federal funds.

Page 8: REGION Q Request for Proposals

ADULT ADULT

• 663.110663.110 To be an eligible adult in the adult To be an eligible adult in the adult and dislocated worker program, an individual and dislocated worker program, an individual must be 18 years of age or older. 664.500(a) must be 18 years of age or older. 664.500(a) Under the Act, eligible youth are 14 through Under the Act, eligible youth are 14 through 21 years of age. Adults are defined in the Act 21 years of age. Adults are defined in the Act as individuals age 18 and older. Thus, as individuals age 18 and older. Thus, individuals ages 18 through 21 may be eligible individuals ages 18 through 21 may be eligible for both adult and youth programs. for both adult and youth programs. Permission must be obtained from the Region Permission must be obtained from the Region Q LA MIS Coordinator prior to co-enrollment. Q LA MIS Coordinator prior to co-enrollment.

Page 9: REGION Q Request for Proposals

DISLOCATED WORKERSDISLOCATED WORKERSTo be eligible for the dislocated worker program, an eligible adult must To be eligible for the dislocated worker program, an eligible adult must

meet the definition of “dislocated worker” at section 101(9) of the meet the definition of “dislocated worker” at section 101(9) of the Act. Act. 101(9)101(9)

The term “dislocated worker” means:The term “dislocated worker” means:

(1)(1) An individual who has been terminated or laid off, or who has received notice of An individual who has been terminated or laid off, or who has received notice of termination or layoff, from employment, and is eligible for or has exhausted termination or layoff, from employment, and is eligible for or has exhausted entitlement to unemployment compensation, and is unlikely to return to a entitlement to unemployment compensation, and is unlikely to return to a previous industry or occupation.previous industry or occupation.

(2)(2) An individual who has been terminated or laid off, or who has received notice of An individual who has been terminated or laid off, or who has received notice of termination or layoff, from employment, and has been employed for a duration termination or layoff, from employment, and has been employed for a duration sufficient to demonstrate, to the appropriate entity at a one-stop center referred sufficient to demonstrate, to the appropriate entity at a one-stop center referred to in section 134(c), attachment to the workforce, but is not eligible for to in section 134(c), attachment to the workforce, but is not eligible for unemployment compensation due to insufficient earnings or having performed unemployment compensation due to insufficient earnings or having performed services for an employer that was not covered under a State unemployment services for an employer that was not covered under a State unemployment compensation law, and is unlikely to return to a previous industry or occupation.compensation law, and is unlikely to return to a previous industry or occupation.

Page 10: REGION Q Request for Proposals

DISLOCATED WORKERDISLOCATED WORKER(3)(3) An individual who has been terminated or laid off, or who has received a notice An individual who has been terminated or laid off, or who has received a notice

of termination or layoff, from employment as a result of any permanent closure of termination or layoff, from employment as a result of any permanent closure of, or any substantial layoff at, a plant, facility, or enterprise.of, or any substantial layoff at, a plant, facility, or enterprise.

(4)(4) An individual who is employed at a facility at which the employer has made a An individual who is employed at a facility at which the employer has made a general announcement that such facility will close within 180 days.general announcement that such facility will close within 180 days.

(5)(5) For purposes of eligibility to receive services other than training, intensive, or For purposes of eligibility to receive services other than training, intensive, or supportive services, an individual who is employed at a facility at which the supportive services, an individual who is employed at a facility at which the employer has made a general announcement that such facility will close.employer has made a general announcement that such facility will close.

(6)(6) An individual who was self-employed (including employment as a farmer, An individual who was self-employed (including employment as a farmer, rancher, or fisherman) but is unemployed as a result of general economic rancher, or fisherman) but is unemployed as a result of general economic conditions in the community in which the individual resides or because of a conditions in the community in which the individual resides or because of a natural disasternatural disaster

(7)(7) An individual who is a displaced homemaker.An individual who is a displaced homemaker.

Page 11: REGION Q Request for Proposals

3 LEVEL OF SERVICES3 LEVEL OF SERVICES

•CORECORE

•INTENSIVEINTENSIVE

•TRAININGTRAINING

Page 12: REGION Q Request for Proposals

CORE SERVICESCORE SERVICES• At a minimum, all core services described in WIA section 134 (d) (2) and 662.240 At a minimum, all core services described in WIA section 134 (d) (2) and 662.240

are offered in each JobLink Career Center. Core services include, but are not are offered in each JobLink Career Center. Core services include, but are not limited to the following:limited to the following:

• WIA Eligibility DeterminationWIA Eligibility Determination

• Outreach, Intake & OrientationOutreach, Intake & Orientation

• Initial AssessmentInitial Assessment

• Job Search & Placement AssistanceJob Search & Placement Assistance

• Provision of Employment StatisticsProvision of Employment Statistics

• Performance Information & Program CostPerformance Information & Program Cost

• Assisting in establishing eligibility for Financial aid & other ServicesAssisting in establishing eligibility for Financial aid & other Services

• Supportive ServicesSupportive Services

• UI InformationUI Information

• Follow-UpFollow-Up

• Screened ReferralsScreened Referrals

• Job ClubJob Club

• Job DevelopmentJob Development

Page 13: REGION Q Request for Proposals

INTENSIVE SERVICESINTENSIVE SERVICES

• Development of IEPDevelopment of IEP• In-depth interviewing & evaluation to In-depth interviewing & evaluation to

identify employment barriers & appropriate identify employment barriers & appropriate employment goalsemployment goals

• Comprehensive & Specialized AssessmentsComprehensive & Specialized Assessments• Group CounselingGroup Counseling• Individual Counseling & Career PlanningIndividual Counseling & Career Planning• Case ManagementCase Management• Short-term pre-vocational services Short-term pre-vocational services

Page 14: REGION Q Request for Proposals

TRAINING SERVICESTRAINING SERVICES• occupational skills training, including training for nontraditional occupational skills training, including training for nontraditional

employmentemployment• on-the-job training on-the-job training • programs that combine workplace training with related programs that combine workplace training with related

instruction which may include cooperative education programsinstruction which may include cooperative education programs• training programs operated by the private sectortraining programs operated by the private sector• skill upgrading and retrainingskill upgrading and retraining• entrepreneurial trainingentrepreneurial training• job readiness trainingjob readiness training• adult education and literacy activities provided in combination adult education and literacy activities provided in combination

with services described above, andwith services described above, and• customized training conducted with a commitment by an customized training conducted with a commitment by an

employer or group of employers to employ and individual upon employer or group of employers to employ and individual upon successful completion of the trainingsuccessful completion of the training

Page 15: REGION Q Request for Proposals

ADULT:Entered Employment Rate

Retention Rate

Average Earnings

Performance MeasuresPerformance Measures

DISLOCATED WORKERS:Entered Employment Rate

Retention Rate

Average Earnings

Page 16: REGION Q Request for Proposals

Program Year 2009 Program Year 2009 Adult/DW ProgramAdult/DW ProgramPerformance GoalsPerformance Goals

2009

Performance Standard Goal

Adult Entered Employment Rate 88.0%

Adult Retention Rate 91.0%

Adult Average Earnings $ 10,469.00

Dislocated Worker Entered Employment Rate 92.0%

Dislocated Worker Retention Rate 93.30%

Dislocated Worker Average Earnings $ 11,939.00

Page 17: REGION Q Request for Proposals

Financial InformationFinancial Information

• Cost Reimbursement Contract

• Budgets (Adult/Dislocated Worker)

Page 18: REGION Q Request for Proposals

Historical Data*

Program Budgets by County for Program Year 2009(Includes Original Allocations and Carryover Funds)

Beaufort County Adults Dislocated Workers$ 295,753 $ 276,753

Bertie County Adults Dislocated Workers$ 189,549 $ 53,099

Hertford County Adults Dislocated Workers$ 193,421 $ 45,727

Martin County Adults Dislocated Workers$ 202,123 $ 185,623

Pitt County Adults Dislocated Workers$ 176,280 $ 199,852

* Provided for historical purposes only

Page 19: REGION Q Request for Proposals

American Recovery and Reinvestment ActFunds Awarded

Adult Dislocated Workers

Beaufort County $ 129,219 $ 152,000

Bertie County $ 80,219 $ 72,000

Hertford County $ 57,219 $ 110,000

Martin County $ 126,219 $ 205,000

Pitt County $ 86,000 $ 250,000

Page 20: REGION Q Request for Proposals

Proposal InstructionsProposal InstructionsSubmit proposals no later than

4:00 p.m. EST on April 19, 2010 to the Region Q Local Area Office.

www.time.gov -EST

Proposals must include:Page Numbers

(1) One copy labeled “Original”(6) Six copies of RFP

Total of seven (7) copiesSubmitted in 3-ring binder

Completion of all formsProposal Format and Required Forms in Order

Page 21: REGION Q Request for Proposals

Proposal Format & Required FormsProposal Format & Required Forms 2010 RFP COVER SHEET Solicitation and Offer (cover page of this

Solicitation). 2010 WIA ADULT & DISLOCATED WORKERS PROPOSAL

SUMMARY REQUEST FOR PROPOSAL (PROJECT DESCRIPTION) – This

portion of the bid should give a clear picture of the design of the program, the anticipated outcomes, and the capability of the offeror to deliver the proposed services. Contractors are to answer each question under Sections A – H. Sections A-H should follow the alphabetical and numerical sequence. Answers to the Request For Proposal Questions should be typed under each question.

BUDGET – Complete the Budget Summary and supporting worksheets for all costs required to implement the program design.

COST ALLOCATION PLAN FOR JOBLINK CENTER JOB DESCRIPTIONS AND RESUMES – A Job Description – Workforce

Investment Act form must be completed for each position funded by WIA Adult/DW funds.

CURRENT ORGANIZATION CHART AGENCY GRIEVANCE PROCEDURES

Page 22: REGION Q Request for Proposals

Proposal Format & Required FormsProposal Format & Required FormsASSURANCES & CERTIFICATION ASSURANCES & CERTIFICATION

LA CODE OF CONDUCT/CONFLICT OF INTEREST - Requires signature of authorized representative & date.

LA GENERAL ASSURANCES & CERTIFICATION FORM - Requires signature of authorized representative & date.

CERTIFICATE REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTIONS - Requires signature of authorized representative & date.

STATEMENT OF COMPLIANCE FORM - Requires signature of authorized representative & date. Notary required.

DRUG FREE CERTIFICATION - Requires signature of authorized representative & date.

EQUAL OPPORTUNITY NON-DISCRIMINATION (Complete form) ASSURANCES NON-CONSTRUCTION PROGRAMS - Requires

signature of authorized representative & date. COPELAND ACT CERTIFICATION - Requires signature of authorized

representative & date.

Page 23: REGION Q Request for Proposals

Proposal Format & Required FormsProposal Format & Required FormsHANDOUTHANDOUT

• OTHER – ATTACH THE FOLLOWING ITEMS:– Federal ID Number– Financial Statement and Copy of last audit– Agency Grievance Procedures– Copy of Bond Coverage (or explanation of planned

coverage if an award is made)– Current Organization Chart– Charter and Bylaws of Organization, attach list of

Current Board Members– Cost Allocation Plan (if applicable, provide a copy of the

agency Indirect Cost Plan)– Letter of agreement from the JobLink Center Manager

indicating coordinated services and physical space commitments .

Page 24: REGION Q Request for Proposals

REMEMBER…..REMEMBER…..

AFTER THE BIDDERS’ CONFERENCE, AFTER THE BIDDERS’ CONFERENCE, STAFF WILL NOT RESPOND TO ANY STAFF WILL NOT RESPOND TO ANY QUESTIONS ASKED IN WRITING, QUESTIONS ASKED IN WRITING, PERSON OR BY TELEPHONE!PERSON OR BY TELEPHONE!

Page 25: REGION Q Request for Proposals

QUESTIONS QUESTIONS ANDAND

ANSWERSANSWERS

Page 26: REGION Q Request for Proposals

REGION Q WORKFORCE REGION Q WORKFORCE DEVELOPMENT DEVELOPMENT CONSORTIUMCONSORTIUM

Region Q Workforce Investment Consortium Region Q Workforce Investment Consortium is an Equal Opportunity Employer/Programis an Equal Opportunity Employer/Program

Auxiliary aids and services are available upon Auxiliary aids and services are available upon request for individuals with disabilitiesrequest for individuals with disabilities