Internship report 2015 yaseen syed

INTERNSHIP PRINCIPLES:

During semester 4, I went through various workshops that trained me for my upcoming internship. These

workshops taught me about office behavior, appearances, character and attitude towards working life.

After a long search for a firm to do my internship, I was accepted into Vengesayi Architects, in Harare,

Zimbabwe.

FIRM DESCRIPTION:

Vengesayi Architects is an Architectural Design Studio based in Harare - Zimbabwe. The firm was established

by Mr. M.C.R Vengesayi, an American trained Zimbabwean Architect in March 1987. Vengesayi Architects is

the first Indigenous Architectural Practice to be established in Zimbabwe by a Zimbabwean. It has expanded

rapidly and is now engaged in projects valued over US$600 million. By volume of work, it is considered one of

the largest and busiest practices in Zimbabwe. As an expanding institution, Vengesayi Architects continues to

strive in a unique way to the needs of society, by incorporating various new techniques in the field of

architecture. Projects done range from design proposals to completing interiors and managing projects.

PERSONAL DUTIES AND RESPONSIBILITIES

Throughout my internship with Vengesayi Architects, I was involved in almost all the projects that the firm was

working on, as my supervisor wanted me to get a full understanding of how projects were handled in the real

world. From design process, to working drawings, to site visits and meetings and final presentations.

PROJECT 1: TOBACCO INDUSTRY MARKETING BOARD (TIMB) WEEK1-WEEK 7

TIMB aims to be the new headquarters for the Tobacco Industry and marketing board of Zimbabwe.

When I was introduced to the firm’s ongoing project,TIMB was already in the construction phase. After reading

the project files and watching the design presentation, I was given the task of browsing through the

architectural drawings and contracts between the client (TIMB) and the main contractor (DRAWCARD

CONSTRUCTION) as well as the contract between the main contractor and the subcontractor (SCOTIA

STEEL), to widen my understanding of the project. Apart from the TIMB project, I browsed through the

company’s other completed projects and familiarized myself with book keeping.

During my internship I attended all the site meetings where I met with all the subcontractors and main

contractor for TIMB .I went to site regularly where I learnt more about the building.

I was asked to make observations and to take minutes during the site meetings. I documented the minutes in

the form of a meeting agenda, which was sent out to all the sub contractors and main contractor as a progress

update from the previous site meeting, as well as an invitation to the upcoming site meetings.

Site meetings with subcontractors and main contractors were conducted after every two weeks on

Mondays, while site visits were conducted once every week on Thursday.

The site meeting was an eye opener on how to manage a meeting without any discretion. I learnt how to

handle obstacles in a professional manner. I managed to multi task and filter information that was useful and

meaningful to the architects. It also helped me document valid information in a professional manner. Along with

minutes and site meetings, I also assisted the other technicians with orthographic drawings for the

headquarters, such as the balustrade designs.

Usually site assessments were carried out on behalf of the client. While on site I was introduced to the local

authorities, the water supply (City Council), where he briefed us on the current progress. The main contractor

(Draw card Construction) was always present on site, where they gave us a tour of the construction progress

after the New Year had started.

TASKS:

To take photos as observations on site visits.

To take down minutes during site meetings.

Document these site meeting minutes in the form of reports and email them to all subcontractors.

Other subcontractors were also present on site, such as Scotia Steel, Delomic and Creative Systems, their

requirements were noted down to fulfill. While on site, one of the observations I made was that of the fire

systems of the building. There were some systems such as the hose reels that needed to be replaced as they

were not positioned well and were of weak quality. Below is an image of the weak hose reel.

See attached :

TIMB SITE MEETING 49 MINUTES

TIMB SITE MEETING 50B MINUTES

TIMB SITE MEETING 51 MINUTES

CHALLENGES:

During the site meetings, it was sometimes difficult to keep up with the subcontractors as they spoke, therefore

I resorted to recording the meeting minutes, so I could document my findings accurately.

Below are the balustrade details which I assisted in cadding:

ROOF PLAN

ROOF DETAILS

PROJECT 2: CHISIPITE CLUSTER HOMES, WEEK2-WEEK7

While working on TIMB, I was asked to propose designs for a plot in an area called Chisipite.I was asked to

produce two cluster home designs. I first went for a site visit to conduct a thorough analysis which I used to

design my homes. I began to design along the site, keeping in mind the site circulation and existing walls and

slopes and sections.

Chisipite cluster homes, is a huge ongoing project for a couple of months. While it is still in its design stage, I

was given an opportunity to produce my own designs as per my will for the site. I was given full liberty to

design according to my understanding. My design involved creating spaces for a family. I went on to design my

house, with 5 bedrooms with ensuite toilets, a kitchen, living rooms, and recreational spaces. Along with my

site analysis I also presented conceptual drawings and hand rendered sketches to help me develop my initial

ideas.

After producing various designs I had a crit session with my supervisors who advised me on how to improve

my designs and they selected one which I was to work on and improve for the upcoming weeks. When my

designs were finally amended and approved I was asked to take a step forward and produce 3d models and

renders.

After this I went on to placing my house onto the site, and managed to create a neighbourhood of 48 houses,

with recreational spaces, such as jogging treks, children play grounds, and swimming pools.

For this particular project I was asked to produce 3d renders using a different software called Archicad.While

learning Archicad, I was also taught the rendering software of Artlantis, using this software, I rendered and

added effects to my designs. As I explored the softwares more, I got a better understanding on how to create

more appealing renders and images for a better presentation.

I presented quite a few 3d renders to my supervisors who were extremely pleased with my adaption to the

software.Once I was done with the modelling stage, I began working on my construction/working

drawings, and then I moved on to annotating finishes.

MODELING OF SINGLE STOREY IN ARCHICAD. (Design 2- SINGLE STOREY).CHISIPITE CLUSTER

HOMES.

As for what I have gained during this experience, I learned to read hand sketches properly and not to

jump to cadding straight away, until the spaces are fully thought out and logical. I managed to

improve my 3D modeling and AutoCAD skills (being faster with shortcuts) and also I have learned a

lot from Mr. Ngoni Chimhau himself, on things concerning to or unrelated to architecture.

Below are a few renders I did, during the initial stage.

After completing all the drawings, renders, and site analysis, I documented my work in the form of a

presentation booklet, which was to be passed on to the principal architects, Mr and Mrs. Vengesayi

for consideration.

(See attached my booklet which was submitted to the principal architects)

During this time, I also modeled a completed project by Vengesayi Architects, to improve my Archicad and

Artlantis skills. It was a double storey bungalow done for a client 6 months ago. The bungalow is currently

under construction. The modelling for the house are as follows:

PROJECT 3: VICTORIA FALLS -“ULTRACITY” FUEL STATION, WEEK8

For my final project, I was asked to work on the site analysis of Victoria Falls, (Location: Corner Bulawayo

Road and Mkhosana township turn off).

After working on the site analysis, I presented it to my supervisor, who was satisfied with my research, and

gave me some tips and tricks to use in the future, on how to use the site to my advantage when designing.

Although I am not going to be able to be part of the entire project, and experience the design and construction

process, I am glad I participated in the initial stages of site analysis. As this allowed me to conduct a

survey/analysis on a completely different climate from Malaysia’s. I learnt how to tackle site related issues in a

different manner altogether.

(See attached VICTORIA FALLS SITE ANALYSIS PRESENTATION)

CONCLUSION:

Apart from all the projects I was assigned, I have also learnt how to cooperate in a team to ensure

that all works and deadlines are met and completed with excellence. I have also gained knowledge

on working and tender drawing formats and also had the opportunity of getting to know new people.

I was exposed to a new environment and learnt my way around things with the support of all my

colleagues, who made me feel extremely welcome and ensured that I had a wonderful

experience.They made sure my 8 weeks were productive and beneficial for me,in that they taught me

how to work in a working class environment and also made me see and realize the mistakes I may

have made as a student.

I can say without doubt that I thoroughly enjoyed myself and would like to experience working life

under Vengesayi Architects again in the future.

Page 1 of 7

TIMB HEADQUARTERS BUILDING Minutes of Site Meeting Title : TIMB Headquarters Building Meeting no. : 49 Date :26 January 2015 Time : 10:30am Venue : TIMB Headquarters, Site Lot 2 of Willowvale, Glen Eagles Road, Southerton, Harare Contractor : Drawcard (Pvt) Ltd. Project no. : 463/10/169 Contract sum : US$ 16,638,953-62 Date of site handover : 19 July 2011 Date of commencement : 15 August 2011 Completion date : T.B.A

Present Title Representing

M. Makombe L. Musimwa T. Matipano Y. Syed

Architect Technician Intern Intern

Vengesayi Architects Vengesayi Architects Vengesayi Architects Vengesayi Architects

G. Mashayahanya L. Goronga D. Bunu

Clerk of Works Civil Engineer M.E Engineer

Vengesayi Architects Prostruct Consulting Engineers Reclon Consulting Engineers

J. Mashava A. Murwira E. Manjeya

Quantity Surveyor Quantity Surveyor Main Contractor

T.N. Zunzanyika Associates T.N. Zunzanyika Associates Drawcard

C. Chisango G. Marisa T. Dumba R. Madume P. Muwungani F. Kaniwa J. Manase M. Matanda T. Malenguka I. Bhiza S. Shamhu V. Tendayi M. Makwise W. Musiwa G. January

Main Contractor Main Contractor Main Contractor Main Contractor Sub-Contractor Sub-Contractor Sub-Contractor Sub-Contractor Sub-Contractor Sub-Contractor Sub-Contractor Sub-Contractor Sub-Contractor Sub-Contractor Sub-Contractor

Drawcard Drawcard Drawcard Drawcard Onel Electrical Onel Electrical Scotia Steel Delomic Delomic Citizen Construction Creative Systems Creative Systems Airlift AFA Shieldcote

Page 2 of 7

ITEM TEXT ACTION 47.1 INTRODUCTION

i. The minutes were read and adopted as a true record of the previous meeting. INFO 47.2 CORRECTIONS

i. Nil. INFO 47.3 CONTRACT ADMINISTRATION

The following persons are responsible for the supervision of the project:

Discipline Name Title Address & telephone Architects

A.T. Mashakada J. Dube N. Chimhau E. Munaku

Senior. Architect Grad. Architect Grad. Architect Arch. Technician

Vengesayi Architects. PO Box 5000, Hre. Tel. 730550 0772 410 334 0772 752 200 0772 101 403 0772 848 693

Civil and Structural

B. Mugabe W.T. Vengesayi B. Mashaa

Engineer Engineer Engineer

Prostruct Consulting Engineers (Pvt) Ltd. 0772 224 443 0773 639 197 0772 895 254

Electrical & Mechanical Quantity Surveyors

R. Bhunu T.N. Zunzanyika A. Murwira

Engineer Qty Surveyor Qty Surveyor

Reclon Consulting Engineers. 0772 220 973 T.N. Zunzanyika Associates. 0774 175 191 04-2931942

All communications should be in writing to: -

Discipline

Name of the company

Attention:

a) Architects Vengesayi Architects A.T. Mashakada b) Structural/Civil Engineers Prostruct Consulting Engineers. B. Mugabe c) Elect/Mech Engineers Reclon Consulting Engineers. R. Bhunu d) Quantity Surveyors T.N. Zunzanyika Associates T.N.Zunzanyikaka e) Contractors Drawcard D. Kamedza

Apologies A. Matibiri N.Chimhau

Title Client Architect

Representing TIMB Vengesayi Architects

B. Mashaa Civil Engineer Prostruct Consulting Engineers

Page 3 of 7

ITEM TEXT ACTION 47.4 MATTERS ARISING 47.4.1 Client

Nil 47.4.2 Architectural a) Welcome Note

i. VA extended a welcome note to the meeting attendees. INFO

47.4.3 Civil/Structural Engineer Nil 47.4.4 Electrical & Mechanical Nil

47.4.5 Main Contractor (DC)

a) Progress Report

i. DC indicated that the outbuilding had been roofed, and the balustrade wall was under construction. INFO

ii. DC indicated that fascia boards in the northern end of the South Wing were being fixed although workmanship was to

be improved and speed increased. INFO

iii. DC stated that the plumbing fittings were fitted in the South Wing and 9 fire doors were to be fitted in the

South wing, executive wing. INFO

iv. DC indicated that tiling of staircase 3 was at ground floor and roofing of atrium was in progress and was to be completed

by 30 January 2015. INFO

v. DC stated that North Wing tiling was at 80% completion and all toilets had been tiled 95%. Brickwork and external

plaster work on staircase 6 had been done. INFO

vi. DC stated that the ramp will be demolished by week ending (30 January 2015), since it is not in use anymore. INFO

vii. DC indicated that SCO was doing the framing of the fascia boards and that CC was progressing well with railings and

balustrades on staircase 3. INFO

viii. DC stated that plastering of South Wing will be completed by 27 January 2015. INFO

ix. The COW stressed that DLMC was slow, and needs to increase labour on site. INFO

x. VA inquired why DLMC was procrastinating. DLMC

xi. DLMC stated that construction was to commence soon, but needed more drawings from the engineers and

space to work on. INFO

xii. The COW inquired about substation doors. DC

xiii. DC stated that doors were ordered in October 2014 but were facing challenges from suppliers. INFO

xiv. The COW stated that South Wing was advanced, but needed change of tile size in balcony. VA

xv. VA confirmed approving the tile sample from DC and confirmed releasing a new tile layout for the balcony by end of week

(30 January 2015). INFO

xvi. The COW stated that samples of burglar bars for outbuilding were needed and emphasised on cleanliness and

tidiness of their respective workspace to all subcontractors. INFO

b) Subcontractors

AFA

i. VA emphasised that AFA needed to produce progress reports at every site meeting. AFA

ii. AFA indicated that sprinkler heads were installed in South Wing 3rd floor. INFO

iii. The COW inquired when the commissioning and testing would be completed. AFA

iv. AFA indicated that the testing and commissioning of the 3rd floor would be end by Friday 30th January INFO

Page 4 of 7

ITEM TEXT ACTION

c) Subcontractors ONEL

i. ONEL indicated that they were digging manholes for telephones and installing light fittings for staircases and toilets on

the South Wing. INFO

ii. ONEL stated that they were testing light fittings on all floors of the South Wing. INFO

iii. The COW encouraged ONEL to work with DC on the final fix and to speed up work on the North Wing to stay ahead

of the screeders. ONEL

SCOTIA

i. SCO indicated that roof covering of the substation was 80% done, outbuilding was 100% done and was waiting for

scaffolding for the lower roof section. INFO

ii. SCO indicated that the north side of the South Wing fascia frames were to be completed by Friday (30 January 2015)

and that work on the South Wing would take 2 weeks to be completed. INFO

iii. SCO stated that work on the canopy and leaf section was outstanding and would commence from the 2nd of February. INFO

iv. SCO indicated that they needed scaffolding immediately to complete the fascia on the South Wing. INFO

v. SCO stated that DC had done the openings in the North wing for the beam supports of the tanks. INFO

vi. The COW urged SCO to speed up work on the South Wing and to complete work on the gutters, fascias and tanks. INFO

vii. The COW suggested that SCO bring in more labour and that the canopy works can wait until the South Wing was

completed. SCO

viii. SCO agreed to bring in more labour. INFO

AIRLIFT

i. AIR indicated that louvers were to be installed and were working on the ceiling of the lower roof areas. INFO

ii. The COW emphasised that the ducts were to be straightened. AIR

DLMC

i. DLMC indicated that they were delivering road covers to site and were expecting drawings from engineers. INFO ii. The COW inquired why no storm water channels were being constructed. DLMC iii. DLMC indicated that they needed more space to work on site. INFO

CS

i. CS stated that wall paper had been installed, the ground floor skirting was completed and dry lining of partitions had

been completed in the South Wing. INFO ii. CS mentioned that they were still waiting for fire proof glass and door frames from the supplier and were starting ground

floor partitions by the end of week (30 January 2015). INFO iii. CS stated that a panel of the curtain wall had been fitted between the 2nd and 3rd floor, but the sample was yet to be

confirmed by the architect. INFO iv. CS mentioned that payment for the materials was due. INFO v. CS stated that window 19, 20, 22 were too small on the North Wing. INFO vi. CS indicated that the skylight would be completed by end of next week (Friday 6 February 2015). INFO vii. The COW indicated that a door and louvres were still missing in the South Wing, and doors in the East Wing and

doors leading to the courtyard were also missing. The COW stated that framing of the curtain wall needed to be completed immediately. CS

CC

i. CC indicated that they had completed brackets for staircase 3 and 4 and had commenced work on staircase 6. INFO

Page 5 of 7

ITEM TEXT ACTION

SHIELDCOTE

i. SC stated that there was almost no progress from the last meeting. INFO ii. The COW urged that more labour was to be brought to site and that work should commence with immediate

effect. SC

CLOV

No representative in the meeting.

47.5 ANY OTHER BUSINESS 47.5.1 Client

Nil

47.5.2 Architectural

i. VA indicated that pricing requests had been issued for the guardhouse and landscaping. INFO

ii. DC inquired about the server room. PCE

iii. PCE indicated that the gas suppression system was being used. INFO

iv. VA stated that the issue will be further looked into. INFO

47.5.3 Civil/Structural

Nil

47.5.4 Electrical & Mechanical Nil

47.5.5 COW

Nil

47.5.6 Quantity Surveyor

Nil

.

47.5.7 Contractor

Nil 47.5.8 COW

Nil

47.6 Next Site Meeting

i. There being no further items to discuss V.A. officially closed the meeting at 11:30 am. INFO ii. Next meeting will be held on Monday the 9th of February 2015. INFO

Page 6 of 7

...................................... A.T. Mashakada ARCHITECT Distribution:

Name of the Recipient Attention: a) TIMB Dr A.E. Matibiri b) Prostruct Consulting Engineers Engineer B. Mugabe c) Reclon Consulting Engineers Engineer R. Bhunu d) T.N.Zunzanyika Associates T.N Zunzanyika e) Clerk of Works G. Mashayahanya f) Drawcard D. Kamedza g) Onel Electrical N. Nyamakope h) Creative Systems O. Masaya i) Delomic j) AFA k) Clovgate l) Scotia Steel m) Airlift n) Shieldcote o) Citizen Construction

M. Matanda C.K. Jakare B. Crooks J. Manase A. Magande D. Nyenwa F. Bhiza

Page 7 of 7

Page 1 of 5

TIMB HEADQUARTERS BUILDING Minutes of Meeting with Clovgate, Reclon Consulting Engineers, Drawcard and T.N. Zunzanyika Associates Title : TIMB Headquarters Building Ref no : 463/10/163/F54 Date : 11 February, 2015 Time : 11:09 am Venue : Vengesayi Architects, No. 10 Phillips Road, Belgravia, Harare Contractor : Drawcard (Pvt) Ltd. Project no. : 463/10/169 Contract sum : US$ 16,638,953-62 Date of site handover : 19 July 2011 Date of commencement : 15 August 2011 Completion date : TBA


1. N. Chimhau Architect Vengesayi Architects 2. M. Makombe Architect Vengesayi Architects 3. B. Mukome Intern Vengesayi Architects 4. Y. Syed Intern Vengesayi Architects 5. R. Bhunu Mech. Engineer Reclon Consulting Engineers 6. T. N. Zunzanyika Quantity Surveyor T.N. Zunzanyika Associates 7. R. Madume Main Contractor Drawcard 8. E. Manjeya Main Contractor Drawcard 9. B. Crooks Sub Contractor Clovgate

10. C. Jeche Sub Contractor Clovgate 11. T. Sithole Sub Contractor Clovgate

Page 2 of 5

ITEM TEXT ACTION 1.1 AGENDA

i. Matters arising INFO ii. Any other business INFO

1.2 INTRODUCTION

i. NIL INFO 1.3 CORRECTIONS




A.T. Mashakada N. Chimhau M. Makombe

Senior. Architect Grad. Architect Grad. Architect

Vengesayi Architects. PO Box 5000, Hre. Tel. 730550 0772 410 334 0772 101 403 0773 300 882









All communications should be in writing to: - Discipline

Name of the company

Attention:


Page 3 of 5

ITEM TEXT ACTION 1.5 MEETING Welcome Note

VA extended a welcome note to the meeting attendees, and indicated the purpose of the meeting: To resolve the problems of communication with CLOV regarding the delivery of the second elevator to site.

INFO

Meeting Proceedings

i. CLOV indicated that they received the communication from VA regarding the delivery of the second elevator. They

indicated that delay was due to changes in the elevator specification, as the architrave issue needed to be resolved. INFO

ii. CLOV indicated that they communicated the challenge. INFO iii. VA inquired if CLOV can complete the project as per the agreed time. CLOV iv. CLOV indicated that they were still committed to meeting the project deadline. INFO v. CLOV indicated that they could do the deep architraves as per request, but no decision had been made on them hence

implying that the elevator supplied would be stock standard.

INFO

vi. DC indicated that there had been no progress from CLOV since January 27; lift 1 should have been installed by now, and lift 2 could have some of the components installed whilst awaiting variation approval.

INFO

vii. CLOV indicated that they had expended money to their suppliers for the second lift, as money was spent at each and every stage of the process.

INFO

viii. DC inquired whether or not the car case installation can come first. CLOV ix. CLOV indicated that the site establishment had not been paid for. INFO x. RCE indicated that they had never seen CLOV working on site on each of the site visits made since opening this year.

INFO

xi. CLOV indicated that last year they deployed and shut down at the same time as other sub-contractors. They also indicated that they had a different calendar for their shutdown break.

INFO

xii. CLOV indicated that they should have deployed back to site on 5 February, but faced challenges. They indicated that they were working on both lifts; plumbing had been done so far.

INFO

xiii. RCE inquired if CLOV was currently carrying out any works on site. CLOV xiv. RCE indicated that they did not have any knowledge of the communication between CLOV and VA, and that the

architrave variation is purely aesthetic and had no effect on the infrastructure. INFO

xv. VA indicated that they took the liberty of printing the communication emails of the architrave variation.

INFO

xvi. VA stated that there were several instructions from the engineer for delivery of the elevator regardless of the variations. INFO xvii. VA stated that payments for variation 13, 22 and 30 were already made. INFO xviii. VA stressed that CLOV be aware of the program completion. CLOV xix. VA inquired about duration for lift 1 installation. CLOV xx. CLOV stated 30-45 days for installation of lift 1.

INFO

xxi. VA inquired about second lift, as CLOV mentioned that the second lift would be on site by 22 January. CLOV xxii. CLOV inquired if VA was trying to verify information. VA xxiii. VA stated that CLOV was not present at previous site meetings, hence no communication had been established. INFO xxiv. RCE mentioned that CLOV’s contract was with DC, and that CLOV was not communicating with DC, hence the reason

for the meeting. INFO

xxv. DC stated that CLOV had not been communicating with them.

INFO

xxvi. TNZA indicated that two lifts had been paid for, and inquired when and why they were not being installed. INFO xxvii. CLOV stated that they would be on site on the 12th of February 2015 and that completion of lift installation would take

30 working days (6 weeks). INFO

xxviii. DC stated that CLOV needed to endorse their labour in the form of timesheets. CLOV xxix. TNZA inquired about the projected time. INFO xxx. RCE stated that the second lift be on site by 19 March 2015.

INFO

xxxi. CLOV indicated that the second lift and all its components would be on site by 30 March 2015. INFO xxxii. RCE inquired whether CLOV could commence work with the few components available at present. CLOV xxxiii. CLOV stated that the two lifts would be installed concurrently. INFO xxxiv. VA inquired when the first batch for the 2nd lift would arrive. CLOV xxxv. CLOV stated that the first batch for the 2nd lift would arrive by 28th February 2015 and that the preparation of shafts

was done. INFO

Page 4 of 5

ITEM TEXT ACTION

xxxvi. RCE inquired if CLOV would commence work on the second lift by 9 March 2015. CLOV xxxvii. CLOV raised three claims: Site establishment

Progress claim Money that they expended for the deep architraves before instructions were made.

INFO

xxxviii. TNZA mentioned that CLOV got US$130000, which was unsecured. INFO xxxix. TNZA insisted that CLOV bring the 2nd elevator on site first, and then discuss their claims. CLOV

xl. VA stated that communication emails will be sent by Friday (13 February 2015).

INFO

xli. DC informed CLOV that subcontractors meetings were held every Wednesday at 10.30am. INFO xlii. DC stated that site meetings were for communication and coordination. INFO xliii. VA mentioned that timesheets were necessary for record purposes. INFO 1.6 ANY OTHER BUSINESS

Nil

Page 5 of 5

ITEM TEXT ACTION

1.7 Conclusion

i. There being no further items to discuss V.A. officially closed the meeting at 12:09pm. INFO

...................................... A.T. Mashakada ARCHITECT Distribution: Name of the Recipient Attention: a) TIMB Dr A.E. Matibiri b) Reclon Consulting Engineers Engineer R. Bhunu c) T.N.Zunzanyika Associates T.N Zunzanyika d) Drawcard D. Kamedza e) Clovgate f) file

B. Crooks

Page 1 of 7

TIMB HEADQUARTERS BUILDING Minutes of Site Meeting Title : TIMB Headquarters Building Meeting no. : 51 Date :23 February 2015 Time : 10:15am Venue : TIMB Headquarters, Site Lot 2 of Willowvale, Glen Eagles Road, Southerton, Harare Contractor : Drawcard (Pvt) Ltd. Project no. : 463/10/169 Contract sum : US$ 16,638,953-62 Date of site handover : 19 July 2011 Date of commencement : 15 August 2011 Completion date : T.B.A


N. Chimhau M. Makombe T. Matipano Y. Syed

Architect Architect Intern Intern

Vengesayi Architects Vengesayi Architects Vengesayi Architects Vengesayi Architects

G. Mashayahanya L. Goronga P. Mhlanga N. Mugabe T. Mugabe K. Shereni L. Muranganwa R. Bhunu

Clerk of Works Civil Engineer Civil Engineer Civil Engineer Civil Engineer Civil Engineer Civil Engineer M.E Engineer

Vengesayi Architects Prostruct Consulting Engineers Prostruct Consulting Engineers Prostruct Consulting Engineers Prostruct Consulting Engineers Prostruct Consulting Engineers Prostruct Consulting Engineers Reclon Consulting Engineers

J. Mashava A. Murwira E. Manjeya

Quantity Surveyor Quantity Surveyor Main Contractor

T.N. Zunzanyika Associates T.N. Zunzanyika Associates Drawcard

C. Chisango T. Dumba R. Madume P. Muwungani N.Nyamakope J. Manase M. Matanda I. Bhiza S. Shamhu G. January A. Magande

Main Contractor Main Contractor Main Contractor Sub-Contractor Sub-Contractor Sub-Contractor Sub-Contractor Sub-Contractor Sub-Contractor Sub-Contractor Sub-Contractor

Drawcard Drawcard Drawcard Onel Electrical Onel Electrical Scotia Steel Delomic Citizen Construction Creative Systems Shieldcote Airlift

Page 2 of 7

ITEM TEXT ACTION 51.1 INTRODUCTION

i. The minutes were read and adopted as a true record of the previous meeting. INFO 51.2 CORRECTIONS




A.T. Mashakada N. Chimhau M. Makombe

Senior. Architect Grad. Architect Grad. Architect

Vengesayi Architects. PO Box 5000, Hre. Tel. 730550 0772 410 334 0772 101 403 0773 300 882









All communications should be in writing to: -

Discipline

Name of the company

Attention:


Apologies A. Matibiri

Title Client

Representing TIMB

B. Mashaa Civil Engineer Prostruct Consulting Engineers

Page 3 of 7

ITEM TEXT ACTION 51.4 MATTERS ARISING 51.4.1 Client

Nil 51.4.2 Architectural a) Welcome Note

i. VA extended a welcome note to the meeting attendees. INFO

51.4.3 Civil/Structural Engineer Nil 51.4.4 Electrical & Mechanical Nil

51.4.5 Main Contractor (DC)

a) Progress Report

i. DC indicated that tiling of the two top balconies in the South wing was completed. INFO

ii. DC indicated that the substation roof had been cast and the walls had been plastered. INFO

iii. DC stated that the North elevation of the South wing was complete and the scaffolding had been removed. INFO

iv. DC indicated that the 3rd floor water tank stands for the offices wing had been completed. INFO

v. DC stated that painting of the South elevation of the North wing had been complete and had erected scaffolding

around the lift well. INFO

vi. DC stated scaffolding was erected in the courtyard to fix the fascia boards. INFO

vii. DC indicated that balconies in the courtyard of the North wing had been plastered and staircase 6 had been plastered. INFO

viii. DC stated that brickwork and plastering of the fins had been completed.

ix. DC stated that skirting was in progress and tiling was completed in the North wing except for wall tiles in the kitchen, INFO

x. VA inquired about the sample of burglar bars. INFO

xi. DC mentioned that the sample was available on site and was awaiting approval from VA. INFO

xii. VA inquired about the delivery of bathroom material. DC

xiii. DC indicated that the delays in the delivery of the material was caused by financial problems. INFO

xiv. The COW inquired about the terracotta tiles. DC

xv. DC indicated that the 350mm square terracotta tiles were not available in production and only the 400 mm square

terracotta tiles were available. INFO

xvi. VA stated that the 400mm square terracotta tiles were to be used in all the areas requiring terracotta tiles. INFO

b) Subcontractors

AFA

No representative in the meeting

ONEL

i. ONEL indicated that main electricity poles on the existing lines needed to be repositioned and the ZESA quotations for the

relocation of the H poles and the substation were ready. INFO

ii. ONEL stated that they were dressing DBs in the southern wing and installing DBs on the first floor of the north wing. INFO

iii. ONEL indicated that installation of outside lights would commence when the fascia board was complete. INFO

iv. ONEL indicated that manholes for telephone were being dug. INFO

v. ONEL stated that they were installing light fittings in the ablution areas in the southern wing. INFO

vi. The COW/DC encouraged ONEL to work with tilers so as to increase speed and finalise the fitting of electric

wires and fitting tiles. ONEL

Page 4 of 7

ITEM TEXT ACTION

SCOTIA

i. SCO indicated that roof covering over the reception area in the south wing was complete. INFO

ii. SCO indicated that the roof covering over the lift shaft was almost done INFO

iii. SCO stated that work on the lower roof section was outstanding due to areas left out for scaffolding erection that are

yet to be completed. INFO

iv. SCO indicated that fixing of fascia boards in the courtyards will be done by the 27th of Feb. . INFO

v. SCO stated that water tank supports installation was complete in the offices wing and it was in progress in the

executive wing. INFO

vi. SCO stated that the main channel for the canopy was assembled and the erection was to be done on the 25th of Feb. INFO

vii. VA inquired when the roof over the lift shaft was to be completed. SCO

viii. SCO indicated that the roof will be complete on the 25TH of Feb. INFO

ix. VA encouraged SCO to work with DC to speed up work and inquired whether all the sections of the canopy were on

site. SCO

x. SCO stated that assembling of the canopy was to be done on the 23rd of Feb and the erection of the canopy was to

start on the 27th of Feb. INFO

xi. The COW inquired when the crane was going to be brought to site. SCO

xii. SCO stated that the crane was being brought to site on the 27th of Feb. INFO

AIRLIFT

No representative at the meeting.

DLMC

i. DLMC indicated that they were working on the storm water drains. INFO ii. VA asked if the gravel test was done. DLMC iii. DLMC indicated that the gravel test was done. INFO iv. DLMC stated that they needed more space to work on since most of the space was being taken up by other

sub contractors INFO v. The COW indicated that DLMC was to start doing more work on site, finish up storm water drains and was to carry

out the water test. DLMC vi. DLMC stated that the first water test was carried out and the second water test was being carried out on the 23rd

of Feb. INFO vii. VA inquired when the results of the second water test would be out and urged DLMC to contact VA when the results

come out. DLMC viii. DLMC stated that the results of the test would come out the same day of the test (23 Feb) and indicated that the storm

water drains would take two weeks to complete. INFO CS

i. CS stated that glazed partitions were being installed on the first floor. INFO ii. CS mentioned that they were working on the ceiling tiles of the reception area. INFO iii. CS stated that all partitions and ceilings for the southern wing were completed. INFO iv. CS mentioned that they were awaiting VAs instruction on the fire protected ceiling. INFO v. The COW urged CS to bring personnel up to date with the site activities in meetings. CS vi. VA inquired about the sample of louvres. CS vii. CS stated that the louvres were still being manufactures thus would be available on site by the 27th of Feb. INFO viii. The COW inquired when construction of the firewall in the south wing 3rd floor was to be done and why the framing for

the curtain walling was taking so much time. CS ix. CS stated that samples were put up and were awaiting the response and approval from VA. INFO x. CS indicated that some steel supports were being delivered to site on the 23rd of Feb. INFO xi. The COW/VA mentioned that the foreman was supposed to come to site meetings so as to get clear responses

and clarifications might need be. CS

Page 5 of 7

ITEM TEXT ACTION CC

i. CC indicated that they were installing balustrades on site and fabricating balustrades offsite for staircase 6. INFO ii. CC stated that work on staircase 2 would commence beginning of March. INFO iii. CC indicated that walls at the canteen area had been knocked down so they were commencing work there. INFO iv. CC stated that they received drawings for the entertainment area. INFO

SHIELDCOTE

i. SC indicated that they were commencing work in the courtyards on the 24th of Feb. INFO

CLOV

No representative in the meeting.

47.5 ANY OTHER BUSINESS 47.5.1 Client

Nil

47.5.2 Architectural Nil

51.5.3 Civil/Structural

i. PCE inquired about the gatehouse prefabrication drawing. VA ii. VA indicated that the drawings were tendered to sub-contractors and the drawings were to be forwarded to the

Engineers for details and specifications. INFO

51.5.4 Electrical & Mechanical Nil

51.5.4 The COW

i. The COW inquired about progress of CLOV. VA ii. RCE indicated that CLOV was working in the basement on the lift base and their progress report was to be

produced after the meeting. INFO

515.6 Quantity Surveyor

Nil

.

51.5.7 Contractor i. DC inquired about the detail for server room fireproofing. VA

ii. VA indicated that the detail was to be done. INFO

iii. DC inquired about the run-away cost of scaffolding on site. VA

iv. VA indicated that the matter was to be discussed at VA and resolved appropriately. INFO

Page 6 of 7

ITEM TEXT ACTION

51.6 Next Site Meeting

i. There being no further items to discuss V.A. officially closed the meeting at 11:30 am. INFO ii. Next meeting will be held on Monday the 9th of February 2015. INFO

...................................... A.T. Mashakada ARCHITECT Distribution:

Name of the Recipient Attention: a) TIMB Dr A.E. Matibiri b) Prostruct Consulting Engineers Engineer B. Mugabe c) Reclon Consulting Engineers Engineer R. Bhunu d) T.N.Zunzanyika Associates T.N Zunzanyika e) Clerk of Works G. Mashayahanya f) Drawcard D. Kamedza g) Onel Electrical N. Nyamakope h) Creative Systems O. Masaya i) Delomic j) AFA k) Clovgate l) Scotia Steel m) Airlift n) Shieldcote o) Citizen Construction

M. Matanda C.K. Jakare B. Crooks J. Manase A. Magande D. Nyenwa F. Bhiza

VICTORIA FALLS

TOPOGRAPHY and SITE LOCATION

Gentle slope,towards the centre.

Prevailing winds fromthe South east.

Manmade sounds From the traffic that Uses the main roads.Also sounds from the Neighbouring residencesCan be heard.

Maximum rainfall During Dec and Jan.Suitable time-May -JuneNo rainfall in July.

ROAD NETWORKS

TowardsHwange

National Parks

TOWARDS VIC FALLSAIRPORT

TOURIST ATTRACTIONS

Casino

RaftingBungee JumpingZipline

ANALYSISSTRENGHTS:

Easy access upon entering the town.

Close to the main road.

The only tourist accommodation upon entering the town,thus making it more easier to allure tourists to make a stop.

Closer to the national parks

Less flooding

Residents may use the ultra city to get fuel,eat and shop.

Travellers going/coming towards to Vic Falls,may need to stop over for fuel.

Almost central.

WEAKNESS:

Away from main tourist attractions.

Away from Vic Falls.

Away from other tourist accommodation.

Close to other residential areas,which may cause less privacy.

The fact that its close to residential areas,may make the place seem a bit shabby and not as active as the other tourist areas.

Less vegetation,thus not giving the tourist an opportunity to engage with nature.

Heat

Noise from main roads.

The site may attract local vendors,therefore affecting the sense of place.

ANALYSIS

• Opportunities:

Ultra city may bring in more tourist attraction,as there will be more accommodation,with a new theme.(BIG 5)

Makes Victoria Falls,more active and bursting with tourism.

Threats:There are possible chances of accidents along the main road,which may cause disruptions to the users.

Possible flooding

BUILDING

Vegetation may be used to block off the main road view,as well as the neighbouring settlement views.

Due to the sun path,the site is sunny during noon and afternoon.

• Add overhangs at east and west elevations.

• Window placement on north and south elevations.

• Maximise the covered area of the building

• The architectural styles and elements can be incorporated into the design of the building.

• The design of the building should be based on ‘African themes”to interest the users.

• Design should blend into the environment,and not be to alien.

• Respect context and promote intimate relationship between man & nature.

• Able to promote experience with the use of hierarchy of local materials.

Data & Analytics

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