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Sarah JonesDigital Curation [email protected]: @sjDCC
Supporting researchers with Data Management Plans
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What are DMPs? Why are they important?What do funders require?
+What is a Data Management Plan?
A brief plan written throughout a project to define:
What data will be collected or created?
How the data will be documented and described?
Where the data will be stored?
Who will be responsible for data security and backup?
Which data will be shared and/or preserved?
How the data will be shared and with whom?
+Why develop a DMP?
DMPs are often submitted with grant applications, but are useful whenever researchers are creating data.
They can help researchers to:
Make informed decisions to anticipate and avoid problems
Avoid duplication, data loss and security breaches
Develop procedures early on for consistency
Ensure data are accurate, complete, reliable and secure
Save time and effort to make their lives easier!
It helps to update them throughout the course of a project.
+Lots of UK funders require a DMP
www.dcc.ac.uk/resources/policy-and-legal/ overview-funders-data-policies
n.b. EPSRC does not require DMPs in grant applications but encourages them
+Requirements on the increase worldwide
+Five common themes / questions
1. Description of data to be collected / created (i.e. content, type, format, volume...)
2. Standards / methodologies for data collection & management
3. Ethics and Intellectual Property (highlight any restrictions on data sharing e.g. embargoes, confidentiality)
4. Plans for data sharing and access (i.e. how, when, to whom)
5. Strategy for long-term preservation
www.dcc.ac.uk/resources/data-management-plans/checklist
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Supporting researchers to write DMPs
+Basic guidance and support
Most university policies include a requirement for DMPs so you need to explain what to cover in plans via:
Templates listing themes/questions to cover
Custom guidance by uni or discipline
Links to local contacts and support
Example answers or boilerplate text
A library of successful DMPs to reuse
+Example DMP templates
Bath postgraduate template http://opus.bath.ac.uk/30772
DataTrain template www.lib.cam.ac.uk/preservation/ datatrain/documents.html
MRC template www.mrc.ac.uk/research/research-policy-ethics/data-sharing/data-management-plans
+Example plans
Technical appendix submitted to AHRC by Bristol Unihttp://data.bris.ac.uk/files/2013/02/data.bris-AHRC-Technical-Plan-v21.pdf
Rural Economy & Land Use (RELU) programme examples
http://relu.data-archive.ac.uk/data-sharing/planning/examples
UCSD example DMPs (20+ scientific plans for NSF)http://rci.ucsd.edu/dmp/examples.html
My DMP – a satire (what not to write!) http://ivory.idyll.org/blog/data-management.html
Further examples: www.dcc.ac.uk/resources/data-management-plans/guidance-examples
+More in-depth support
Online tools
Training courses
Reviewing plans
Consultancy services
+What is DMPonline
A web-based tool to help researchers write DMPs
Main features
Templates for different requirements (funder or institution)
Tailored guidance (funder, institutional, discipline-specific etc)
Example/suggested answers
Supports multiple phases (e.g. pre- / during project) for active, living plans
Ability to share plans with collaborators and leave notes/comments
Exports to a variety of formats to meet differing requirements
Shibboleth authentication to sign on with institutional credentials (UK-only)
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+Customising DMPonline
www.dcc.ac.uk/news/customising-dmponline-admin-interface-launches
Unis can: Add templates Different types of questions Local guidance with links to support and services Example answers, or suggested answers if certain
services are used Add questions & guidance to funder templates …
+Integrating DMPs into workflows
www2.le.ac.uk/offices/itservices/about/news/old-news/2010/July/lucre-08-07-10
Example of embedding flags / alerts into grant system
+Reviewing DMPs
Useful guidelines
ESRC guidance for peer-reviewers www.esrc.ac.uk/_images/Data-Management-Plan-Guidance-for-peer-reviewers_tcm8-15569.pdf
MRC guidelines www.mrc.ac.uk/documents/pdf /data-management-plans-guidance-for-reviewers
Johns Hopkins grant reviewers sheet https://dmp.data.jhu.edu/resources/grant-reviewers-guide
How to assess DMPs forthcoming guide
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Thanks – any questions?
DCC guidance, tools and case studies:
www.dcc.ac.uk/resources
Follow us on twitter:
@digitalcuration and #ukdcc
