0 Welcome to Fourth Brigade JROTC Logistics Reference Book · Rifle Turn in Memo for Cadet Command Approval *Request memo from your Brigade Supply Representative. All areas in red

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Welcome to Fourth Brigade JROTC

Logistics Reference Book Est. 06-13-2019

Table of Contents

vDisestablishment of a program pg. 03

vNew Hand Receipt Holders pg. 05

vRequirements Due to Brigade when Becoming a Hand Receipt Holder pg. 06

vTurn In Procedures pg. 11

vAdministrative Adjustment pg. 17

vFinancial Liability Investigation (FLIPL) pg. 19

vCadet Command Liability Collection Process through

Pay.gov pg. 25

vRequest for Supplies pg. 30

vMandatory Approval Items pg. 31

vTemporary Hand Receipt Procedures pg. 34

vDocument Register pg. 36

vCommand Supply Discipline Program (CSDP) pg. 37

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vFEDMALL Procedures pg. 39

vRequest Items from CIF pg. 49

v School Name Change or Address Change pg. 51

vLaundry pg.52

vBuses (Group Movement request) pg. 57

vLinks to all Forms for Logistics pg. 71

vFedMall Procedures: Inserts from FedMall

Brigade Supply Representative Contact Numbers:

910-396-6085

910-643-4537

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Procedures for Disestablishing a Unit

If a school fails to uphold its contractual obligations, the JROTC unit will be placed on probation and notified of the intent to disestablish if the requirements are not met within the probationary period as determined by the Brigade Commander. The Brigade Commander will notify the Director, JROTC that a JROTC program is being recommended for disestablishment. School officials may submit a written rebuttal to the appropriate brigade within 30 days of receipt of the intent to disestablish. However, if it is determined, that disestablishment is the proper course of action; USACC will follow the prescribed procedures:

A. Brigades will:

(1) Request disestablishment actions be initiated by the Director, JROTC.

(2) Notify the school official, DAI/SAI of disestablishment proceedings and actions required to terminate the unit.

(3) Inform the appropriate support installation of the pending disestablishment(s).

(4) Oversee the lateral transfer or turn-in of government property to other JROTC units within the brigade or turn-in property. Account for curriculum materials for new or existing units requiring additional materials.

(5) Account for missing property IAW AR 710-2.

(6) Invoke the institutional surety bond, if necessary.

(7) Ensure that all government records and accounts are closed.

(8) Advise the Director, JROTC of the progress of disestablishment actions with 30 days.

B. DAI/SAIs will:

(1) Monitor final inventory of government property, in coordination with the MPS and the brigade representative.

(2) Prepare lateral transfer of government property, as outlined in AR 710-2, paragraph 213a.

(3) Monitor and inform the brigade and USACC of adverse publicity resulting from disestablishment actions.

(4) Transfer Cadet records and all other files that have an expiration date of more than one year to the brigade JROTC office for records holding.

(5) Close all unit accounts to include Government Purchase Card.

(6) Inform the brigade when all actions are completed.

CCR 145-2 � 1 February 2012

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(7) Disenroll Cadets who have not or will not graduate.

(8) Issue CC Form 134-R, Certificate of Training, as appropriate.

C. The Director, JROTC will:

(1) Send a letter to the School and the Brigade notifying them of the intent to disestablish their JROTC program.

(2) Notify G-4/8 of the decision to disestablish JROTC units.

(3) Provide a statement indicating that brigade has completed lateral transfers, turn-ins or documentation of government property (DD Form 200, Financial Liability Investigation of Property Loss), etc.

(4) Submit a DA Form 4610-R, Equipment Changes in MTOE/TDA to request deletion of equipment authorizations.

(5) Request for deletion of DODAAC and UIC (after equipment has been disposed of, IAW disposition directed, i.e., lateral transfer or turn-in).

(6) Submit completed JROTC Unit Disestablishment-Logistics Actions Checklists.

D. Final Action. The brigade will notify USACC, ATTN: Director, JROTC of the unit’s closure after all property has been properly turned-in.

CCR 145-2 � 1 February 2012

This portion of the paper is left blank on purpose.

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HAND RECEIPT HOLDERS RESPONSIBILITIES AND DUTIES

v Primary Hand Receipt Holder has direct responsibility for property, though the school principle is the Appointing Authority.

v The Senior Army Instructor (SAI) will be delegated the authority as Primary Hand Receipt Holder

(PHH) unless there is not a SAI at the school. If the Army Instructor (AI) is the only instructor at the school then he/she will take responsibility. The SAI can sub hand receipt items to the AI.

v Signatures establishes direct responsibility.

v Inventories must be conducted when hand receipt holder leaves, or replaced. Preferably 30 days prior to leaving. You may create a cyclic for your school to ensure proper inventories are conducted. There is an annual hand receipt due to Cadet Command every August of the year. This is a mandatory suspense date, if turned in late you will be annotated on the delinquency list and further actions will be conducted. Hand receipts will be pushed from your Brigade 30 days prior to allot enough time for inventories and annotate

discrepancies.

v All concerns regarding equipment on the hand receipt will be directed to your schools assigned supply technician at your Brigade level First. If you do not receive support from your Brigade then you are authorized to speak to Cadet Command Property Book Officer. Discrepancies should be annotated and pushed forward to your Brigades so the issue is fixed. Allow 3-5 business days for a response from your

Brigade Representative.

v The PHH will prepare DA Form 1687, Notice of Delegation of Authority - Receipt for Supplies to appoint/authorize individuals to request or receive property. It is essential, to appoint individuals to

request and/or receive property book items in the event PHH is on leave, temporary duty, etc. A copy of the DA Form 1687 should be retained by PHH, with the copy being sent to Brigade Logistics section and Cadet Command. Updated Da Forms 1687 will be submitted up expiration date, transfers, retirement or

dismissals.

v Equipment on-hand is properly maintained, used for intended purpose, and protected from loss, damage, or destruction. Excess equipment will be annotated and scheduled for a turn-in. It is the Army

Instructors responsibility to ensure there is not equipment older then the life cycle stored in the facility. Excess equipment can lead into a Financial Liability Investigation because it is poorly secured and not

inventoried properly.

v Establish controls to ensure each person responsible for property is properly cleared before departure. Any time the equipment leaves one location to another, it should be inventoried i.e. weapons on drill

meets or rifle matches.

v Ensuring that pilferable items (automation equipment (APDE), software) are sub hand receipted directly to the user with DA Form 2062, Hand Receipt/Annex Number.

v Immediately reporting any item(s) lost, damaged, or destroyed, to Brigade, after loss is known and

causative research has been conducted. No later than 15 days from the loss of discovery.

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v Preparing necessary paperwork to turn-in any excess equipment which is unserviceable or unnecessary for their required mission, Request for Turn-In.

v Requesting advice on property accountability procedures or assistance on regulatory clarification, when

necessary, from their Brigade Supply Rep.

v Maintaining hand receipt files. These files must contain the current HRs, sub-hand receipts, temporary HRs, and all change documents not posted to the HR (issues, turn-ins, lateral transfers, etc.). Only current HRs and sub-hand receipts are required to be maintained in the file; all others, including any

change documents, may be destroyed once they have been posted to the HR.

v There are times when a property book item is discovered in a PHHs area, but is not listed on their HR. In order for this equipment to be added to the PHH must annotate and request to place on hand receipt

through a FOI.

Requirements Due to Brigade when becoming a Hand Receipt Holder

First a Signed Hand receipt in the “To” Location

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Print HRH name Rank Date Hand sign or Digital

Appointment Orders: The principle appointing the SAI as a Primary Hand Receipt Holder.

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Place Principle Signature Block

Hand Receipt Holder name, last four SSN, and School.

Rank, Name, School, School Address

A signature card or a memo stating you do not want the AI to sign on the SAI behalf.

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Hand Receipt Holder Signature and Signature

block.

DA Form 1687: Ensure you put the AI name in the “Authorized Representative” and the SAI will insert their name under “I Assume Full Responsibility” The expiration date should be ONE day LESS than the date it was created

(Top Right)

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Digital Signature, Initial, Wet Signature. SAI Printed Name

Digital Signature, Initial and Wet Signature. The AI name printed will typically go here.

Lastly the 100% inventory memo with discrepancies if

Applicable

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Hand Receipt Holder Signature

and Signature block.

Turn In Procedures

v Underutilized, unserviceable, excess, and unauthorized nonexpendable, expendable or durable equipment must be reported to Brigade. If the items are not on your hand receipt you will need to submit a Found on Installation in order for the DRMO (drop off location) to except your paperwork. The document number must come from GCSSA (Cadet Command).

v Current weapons that are authorized to be turned in are the following:

Model: 853; 1903; 887; M-1

You cannot turn in the Daisy Facsimile (Black Dummy Rifle) or the Rifle Air, Crossman’s.

v You CANNOT turn in the air rifles solely based on “not wanting the team or not having enough time”. Air rifles can be transferred if the school will NOT allow for the program. Therefor Brigade will need a memorandum from the Principal explaining the situation. You may lateral transfer the rifles to schools in need pending approval from Brigade S-4.

v Computers will need the hard drives removed, please have the DLA 2500 signed by either the school IT program or an inspector.

v Attached you will see the appropriate turn in paperwork according to what you would like to turn in.

v You must schedule a time with the DRMO (drop off location) prior to receiving the turn in documents from Cadet Command to ensure the equipment gets turned in and the documents don’t stay afloat.

Available Turn in Locations

Defense Re-utilization and Marketing Office (DRMO) Location and Point of Contacts

• Ft Bragg, NC POC: Mrs. Brown(910)396-8691

• Ft Gordon, GA POC: Mr. Grant or Mr. Todd (706)791-3388

• Ft Jackson, SC DLA DEPOT IS CLOSED Turn in to your nearest location

• Ft Lee, VA POC: William Joyner (804) 734-5142

• Ft. Eustis, VA POC: Tom Humphreys (757)878-2106

• Ft Meade, MD POC: Connie McClendon(301) 677-9290/9291

• Ft Knox, KY DLA DEPOT IS CLOSED Turn in to your nearest location

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Rifle Turn in Memo for Cadet Command Approval

*Request memo from your Brigade Supply Representative. All areas in red change to your schools information and equipment. Please put your signature block at the bottom left “Merly W. Fushs” and sign. Once completely filled out, return to your supply representative for further action.

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Hand Receipt Holder Signature and

Signature block.

Note from Cadet Command

Good Morning

CMP Turn-in Guidance:

In order to turn in the rifles to CMP, you must submit a request for disposition memo.

Example of MFR attached. (Adjust everything in RED font accordingly).

Being that some of your rifles are serviceable, Brigade (Mr. Gordon) must sign off of the MFR as well prior to submitting to the Property Book Office.

After you've signed, and Brigade has signed off please send the signed MFR to me so that I can submit it to the Property Book Officer for Disposition Instructions/Approval to ship to CMP for turn-in.

FYI: Next Step:

After approved I will contact CMP to request CMP to ship the shipping boxes and labels to you.

Next Step:

After you've received the boxes, you will need to let me know when you're ready to ship the rifles. When you are ready to ship the rifles you must send me a DD 1348 Turn-in document so that I can assign the turn-in document a suspense document number. The turn-in document must be shipped with the rifles.

Next Step:

When CMP receives the rifles they will send you a signed copy of the DD 1348 that you will need to send back to me for posting.

Contact me if you have any questions.

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Request Template for Unserviceable Equipment

Compass Turn in Process

LRC/ SSA Turn-in requirements. Please follow the classification section LOI.

1. DD Form 1348 with correct DODAAC and RIC pointed towards the LRC/SSA (W81YT4) & (AGU1) this is Fort Bragg example.

2. Technical Inspection by the turn-in customer 2407, 2404 or 5988E. Either one is acceptable.

3. Condition code tag per item, original tag or Xerox copy, each block filled out completely. (This is completely done by the school. Fill out the best of your knowledge.)

4. Damage statement if equipment is damaged. 5. Shortage annex if part are missing. (Compass does have the bag as a

component) 6. Disposition for next level turn-in if available, if not it is not a major issue. 7. If Demil required on item follow instructions from the

Tuls.tacom.army.mil/index.cfm. 8. Equipment cleaned, no dirty items. 9. GCSS Army MRO/DD Form 1348. Ensure you process the document all

the way through. Get a copy with the turn in depos signature on the received block and date. Send forward you to your Brigade Supply Representative.

10. Appointment only turn-in and 5 copies of the document (DD Form 1348) per item that you are taking.

11. Serialize your document number and equipment serial numbers with us prior to your appointment to eliminate any issues before your appointment turn-in date.

12. LRC/SSA Location Bragg BLVD and Knox Street at the Maintenance Material Division complex BLDG Y5015, POC # is (910) 396-2641

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This is an example of the DD Form 1348 Cadet Command will provide you.

If your compass is NOT on your hand receipt you will need to add it to your hand receipt first. This is the only way to produce a GCSSA turn-in document. This

also includes any equipment you would like to turn-in.

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DLA Form 2500 (Computer hard drive document)

Please fill this document out to the best of your ability. As the instructor you can remove the hard drive and sign off on this certification. If you need assistance in

removing the hard drive please call S-6 or speak with your school IT representative.

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Administrative Adjustments v A DA Form 4949, Administrative Adjustment Report, is used to correct

discrepancies within sizes, makes, models, stock numbers, or serial numbers (only 2 digits). This method of property book adjustment is authorized only

when no actual loss of property is involved.

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PHH NAME AND SIGNATURE

*Note that this AAR is an example to change the model. The serial number must match what is on the hand receipt to change the model number. Pictures are needed for any AAR to ensure the proper change. Please ensure the photos are clear when you send to Brigade.

FOUND ON INSTALLATION v DA Form 2765-1 is used to ADD property to your hand receipt known as

Found on Installation (FOI) a picture will be required that shows the item and the serial number. The data plate on the item is the best source.

Below is an example of a posted document from Cadet Command. First Row include: Send to: Your School Name Request From: USACC Property Book Office Second row include: Doc Ide: FOI Stock Number: NSN Unit of Issue: Ea. Qty: Total items (one NSN per Document) Insert Item Description: Nomenclature Publication Found: Found on Installation Bottom left page: Serial numbers if applicable (You can have multiple serial numbers on a FOI) This is the minimum Brigade needs to send forward with your signature in block V and dated.

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Financial Liability Investigation (FLIPL)

When Army property is lost or damaged, financial responsibility can fall upon the Soldier or Civilian to whom the property was issued. Financial Liability Investigation of Property Loss, or FLIPL, is the procedure the Army uses to recover the cost of lost or damaged property. Under Army Regulation 735-5, financial liability ordinarily will not exceed one month's base pay. However, JROTC is a different procedure and set of rules. Cadet Command will never take your base pay, equipment is covered under an insurance policy your school is required to hold according to the contract the school signed when asking for the program. If the school feels like the PHH is liable for the loss the school could request to take pay from the instructor. Though, it will never come from Cadet Command.

v Sometime you may not have lost an item, in order to fix your hand receipt Brigade

would request to conduct a “Short FLIPL” Not all FLIPL’s are bad FLIPL’s.

v The ONLY way to remove an item from your hand receipt is to complete a DD Form 200 (FLIPL) unless we as a team can provide substantial documentation showing there was a mistake.

v The instructor will have 15 days from the day the item is missing to complete a DD

Form 200 and turn into the appointing authority or approving authority. However, this means the document must have a document number from the PBO by the 15th day. This means we recommend you to send the FLIPL signed by the 10th day for S-4 to review and create the packet and send to Cadet Command. Please take weekends and holidays in consideration because the regulation states 15 days, not working days or excluding holidays.

v Include any data for exhibits in your packet to include: sworn statements, Copy of last

sign hand receipt, Letter of lateness if over the 15 day mark, pictures of equipment if a serial number is being changed, police reports for stolen equipment etc.

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Instructions How to fill out a FLIPL

If you have more than one item missing, you will need to use the continuation page (page 3) to annotate all items.

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You must fill in the DD 200 as example below before sending to your Brigade Representative.

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PROCESS OF JROTC FLIPL 1. Inform your Brigade Representative of missing or damaged items. If the items was stolen or

there was a break in your classroom you must submit a SIR and the police report. This will be attached to your FLIPL. As soon as the incident happens, submit a SIR do not wait until the police report comes back to you.

2. Examples of discrepancies during an inventory that would result in a DD 200:

A. You conduct a 100% inventory on Jan 1, 20xx and during this process you cannot find

a laptop on Jan 10, 20xx. You have exhausted all options when looking for this laptop you must have your DD 200 submitted to your Brigade Representative by Jan 20, 20xx to ensure a document number is given or a letter of lateness will be needed.

B. You conduct a 100% inventory on Jan 1, 20xx and realize that you have the correct amount of laptops in your classroom but the serial number is not correct. The hand receipt reflects the number on the laptop but it is not the service tag number you will need to complete a FLIPL for administrative action. On Jan 11, 20xx you must submit your FLIPL into your Brigade Representative with a picture of the laptop discrepancy and Tag Number.

C. Your class room was vandalized and storage room was broken into on Jan 1, 20xx. You conduct a 100% inventory on Jan 1, 20xx and found the T.V’s and projectors were stolen. On Jan 1, 20xx you send Brigade and the supply representatives a SIR. On the same day you reported to the school officer and principal of the incident and stolen equipment. On Jan 16, 20xx the FLIPL must be completed and signed with or without the police report, and sent to Brigade to receive a document number. Please allow time for this process.

3. Once the DD 200 has been submitted to the Supply Representative at Brigade NLT the 15th

day, the Supply Representative will create a packet that includes a previously signed hand receipt, any supporting documents that you provided or we could find, and a checklist and tracking document (DA Form 7531, provided by Brigade). Brigade Supply Representative will transfer the completed packet to the Brigade FLIPL Representative and send to Cadet Command for a document number. The document number needs to be completed NLT the 15th day. Please take this into consideration and try to send document back by the 10th day.

4. Cadet Command will give a document number to your FLIPL and remove the equipment listed off of your hand receipt. Brigade will receive a new hand receipt without the lost, damaged or stolen equipment. Brigade Supply Representative will send the school instructor the new hand receipt and require a signature verifying the property is on hand and the document is correct.

5. When the Brigade FLIPL Representative receives the document back with the document number they will conduct research in regards to fair market value and recommendation if the school should be held liable to replace equipment or not. This decision will be transferred to the DBO for 4th Brigade for review, DBO will make their decision for liability and sent to legal for review. Once approved by the DBO the Brigade Commander will review and sign the document to close the FLIPL out.

6. If your school is held liable to replace the equipment, you will receive a letter describing the items that will be replaced or amount of monetary value that the school will send forward within a time frame. A receipt of purchase or confirmation of payment will be required to send back to Brigade. If the school purchases alike items then a FOI will complete the process of the FLIPL.

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A insurance bond will need to be include in the FLIPL An example is shown below:

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If the school is held liable to replace the equipment there are two options to replace the equipment.

1. The school sends a payment through Pay.gov (Cadet

Command Note and Instructions will be attached) using self- insurance, insurance or insurance bond.

2. School purchases the alike items and sends in the receipts of

purchase. We will then fill out a FOI or DD 250 to place on the hand receipt. This is the PREFFERED method because

the school will receive the item.

If your school opts out for the first solution, your funds will go to the Department of Treasury and they will not allocate those funds back to your school. That is why

option 2 is preferred.

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Cadet Command Liability Collection Procedures

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Step 1

Step 2

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Step 3

Step 4

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Step 5

If your payment is successful, you will be routed to a PAYMENT RECEIPT screen.

USACC G8 will receive an email notification and will check Pay.gov to confirm the payment cleared US Treasury.

Payments submitted before 1500 EST should clear the next business day

Payments submitted after 1500 EST may take two business days to clear

If your payment clears US Treasury, no further action is required!

If your payment does not clear, USACC G8 will notify your BDE S4 that your payment has not cleared, and you will be required to resubmit in order to settle your payment.

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Request for Supplies

Every year funds are allocated to the school by OMA (Office supplies) and MPA (Clothing items). The amount of money your school receives is based off of the amount of students reported to Brigade when you turn in your previous year’s enrollment report. If you do not update your enrollment report it WILL affect your

money allotted.

To request additional funds you may submit a Form 112 (Equipment not in FEDMALL)

STEP # 1. The cardholder asks “Is the item available from the Army Supply System?” Example: Plates, Cups, Spoons, etc. are available on the supply system.

If the answer is “YES”, STOP! Order the item with MILSTRIP.

If the answer is “NO”, go to Step 2.

STEP # 2. Cardholder presents the USACC FORM 112 to the Billing Official for pre-purchase approval. Billing Official checks to see if purchase is authorized using CTA’s, TDA, BOI’s, etc..

If Billing Official approves the USACC Form 112, then the cardholder should forward the form to Brigade for processing.

If the Billing Official does not sign the USACC Form 112, STOP: You cannot purchase.

STEP# 3. Cardholder must check to see WHERE item can be purchased from and WHAT approvals are required. Any approval MUST be attached to purchase documentation.

• CLOTHING: Needs to be requested through FEDMALL using MILSTRIP. • FOOD or WATER: is normally authorized to support training with the use of a

USACC 112 to Brigade. • FLAGS, GUIDONS & STREAMERS: Ordered through TIOH • PATCHES & BADGES: Are authorized through FEDMALL and the Approved vendor

list on TIOH. • $25K (Super Card) PURCHASES: Must be purchased DIRECTLY from GSA

Advantage, DOD Emall, or CHESS (not the vendor). • CLEANING & OFFICE SUPPLIES: Must be purchased ONLY from GSA

advantage, FEDMALL, (Army Office Supply BPA) or LCI SSSC.

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STEP # 4. Have the receiver sign for the item on the USACC form 112. Forward the form to the IPBO Office for any items that may be pilfered--i.e. TVs, sound systems, expensive tools, exercise equipment.

*This list is an example, for more information reference the Government Purchase Card

GPC SOP or contact you’re A/OPC.

MANDATORY APPROVALS

Items That Often Require Pre-Purchase Approval

Purchases of certain items are often designated by an agency or organization as prohibited unless a specified agency official approves in advance the purchase of the item. This section lists many of these items. A cardholder shall obtain any required approval prior to purchase. Failure to obtain any required approval prior to purchase may result in the Cardholder and/or Billing

Official reimbursing the Army for the loss i.e. the purchase price of the unapproved item or service. In addition, agencies often require that certain items or services be purchased from another government agency or specified vendor. In cases such as a waiver is required before

purchase from a different source.

Printing-Defense Automated Printing Service (DAPS) is the mandatory source for all Printing/reproduction services. See FAR 8.802 and AR 25-50. Since DAPS is a

government source this transaction is an intra-Governmental transfer and the micro- purchase threshold does not apply. Accordingly, cardholders may be authorized higher dollar limits to pay for DAPS services. Limited exception: Cardholders may request a

waiver from DAPS to allow purchase of commercial printing services.

Hazardous material-Purchases of hazardous or dangerous materials must be approved by the local authority.

Advertising-Cardholders must obtain pre-purchase approval for advertising purchases with the GPC in accordance with local procedures.

Video information (VI)-Cardholders must obtain pre-purchase approval for VI

purchases in accordance with local procedures.

Information Technology-Cardholders must obtain approval from the installation’s Information Management Office (IMO) before purchasing information technology services, computer equipment, and software. This requirement for prior approval

includes network equipment, printers, data storage devices, other computer peripherals and related software, and information technology services. In addition, the Cardholder

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must check with the Army Small Computer Program (ASCP) point of contact to determine whether the purchase must be made from one of the ASCP’s blanket purchase

agreements or contracts. The ASCP website is https://ascp.monmouth.army.mil/scp/ascp/aboutus.jsp

Equipment and materiel-Any equipment or materiel purchased with representational

funds must be pre-approved (AR 37-47).

Ergonomic-related and low-vision equipment- Ergonomic-related and low vision equipment requirements and equipment selection should be identified or verified by a

qualified safety or occupational health professional that has completed a 40-hour applied ergonomics course or equivalent. These professionals can ensure the equipment will

meet the functional needs of the employee and prevent further injury or facilitate return to work. Before using agency funds for such purchases, the Computer/Electronic Accommodations Program (CAP) office should be considered, as it may fund the

purchase. The CAP office requires injury verification by medical documentation and the supervisor’s approval for the funding request. Contact the USACHPPM Ergonomics

Program, 410-436-3928 for more information on ergonomics and ergonomic equipment solutions. http://tricare.osd.mil/cap

Travel-related purchases- Travel-related purchases include rental/lease of motor vehicles associated with travel or temporary duty supported by travel orders (for example, purchase of airline, bus, and train tickets), and purchase of meals, drinks,

lodging, or other travel or subsistence costs associated with official Government travel that will be reimbursed on a travel voucher. A Cardholder shall not purchase these type items with a GPC unless your GPC A/OPC approves, in writing, the purchase. A travel

card should be used for travel-related purchases.

Short Term Rental or Lease of land and buildings-The GSA SmartPay master contract provides that the GPC "shall not be used for the long-term rental or lease of

land or buildings.” While the term "long-term rental or lease" is not defined in the contract, GSA has historically interpreted this language to permit use of the GPC as a

payment mechanism in the case of space acquired for a month or several weeks; for example, where a unit is deployed and requires space for such a time period.

Additionally, GSA considers appropriate use of the GPC to include payment for renting a facility for a conference or meeting on a short-term basis (where a centrally billed

travel card account would not be appropriate) as well as use for an agency acquisition of space for several weeks in case of emergency, such as responding to a natural disaster or

an act of terrorism.

Food and Refreshments-The general rule as to whether a proposed purchase of food is authorized by law and exceptions can be found in Principles of Federal Appropriations

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Law, 2nd Edition, Volume I, page 4-84, July 1991. As a general rule, most appropriated funds are not available to pay subsistence or to provide free food to civilian government

employees at their official duty stations or vicinity. The “free food” rule applies to snacks and refreshments as well as meals. (68 Comp. Gen. 46, 48 (1988); 42 Comp. Gen.

149, 151 (1962); B-140912, Nov 24, 1959). There is an exception. Food and/or refreshments may be purchased using Official Representational Funds.

Personal purchases-Cardholders shall not purchase items merely for personal

convenience, comfort, or entertainment and not required for an official Government use. These items should be purchased through employee collections and/or personal funds.

Memberships-Appropriated funds may not be used to pay membership fees of an

employee of the United States or District of Columbia in a society or association (5 USC 5946) regardless of the resulting benefit to the agency.

Greeting Cards and Decorations-The cost of greeting cards is a personal expense and may not be charged to public funds. It does not matter if the card is “non-personal” (sent

by the agency and not containing the names of any individuals (47 Comp. Gen. 314, 1967; B-156724, Jul 7, 1965). S

Cellular Phones/Pagers-There are no purchase card specific prohibitions on

purchasing cell phones/pagers. The GSA Advantage web site contains such items. However, local policies should restrict types of phones, who they may be purchased for,

types of services to be obtained, etc. Additionally, the total dollar of the acquisition (equipment plus annual service period costs) must be considered in determining whether

the purchase exceeds card threshold limits. Also, there are statutory provisions that would apply to telecommunications whether the card is used or not. Consult Volume 10, Chap 12, pages 82-84 of the Financial Management Regulations. It also should be noted

that the government does not pay in advance of services received. All such telecommunication charges should not be billed until after services are satisfactorily

rendered.

Bottled water services-Cardholders shall not purchase bottled water services with their GPC. Limited exception: This purchase is authorized if an agency has a report,

from an outside water-testing agency, determining that drinking water is not available on the premises or that the drinking water currently provided or available on the

premises is harmful if consumed.

Motor vehicle, long-term rental or lease-Cardholders shall not enter into contracts for the rental or lease of motor vehicles. Limited exception: Authorization may be granted for official, nonrecurring Government functions for no more than 30 days.

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Trophies, gifts, awards, plaques, and mementos as give-away items for hails, farewells, and other occasions-Appropriated funds may not be used for personal gifts

unless there is specific statutory authority to do so (68 Comp. Gen. 226, 1989).

Business cards- Cardholders are not authorized to purchase business cards.

Temporary Hand Receipt Procedures

There are times when a school may need to borrow a Drill Facsimile from your school, is that allowed? Yes, but proper documentation needs to be completed in case you never receive the item back. Remember who ever signs last is responsible.

This document is only good for 30 days, once 30 days is past you will need to either recover your equipment or re-do the hand receipt.

SIGN HERE

This document is also necessary for a Lateral Transfer, do not transfer equipment on your own. Always request this document through your

Brigade Supply Representative.

Issuing Uniforms or Equipment to a Cadet

The Cadet can use this hand receipt for up to 6 months. Every 6 months have the cadet resign but in a different block, i.e. the cadet signed in January (block A), have the cadet sign in July (block B).

Cadet’s uniform will need to have records indicated in JUMS, this is an inspected item during CSDP.

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Document Register Any time you order items in FEDMALL you should have a document register, this will track the document number, order number, quantity, and order status. Without this you cannot keep track of your orders. A document register is also an inspectable item. You can use a DA Form 2064 to maintain these files.

It is recommended to print off the page on FEDMALL when ordering

When you receive your item, you will look at your DA Form 2064 and insert when you received the item. You will also file the MRO that is attached to the order when it comes in.

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Command Supply Discipline

Program (CSDP)

The Command Supply Discipline Program

(CSDP) is a commander’s program.

For JROTC this is implemented by your

Brigade. This handbook addresses

the CSDP every school must establish and enforce. Leaders must enforce and implement

effective programs to ensure resources are being used without fraud, waste, and abuse. This handbook is designed to provide the necessary tools for instructors to successfully address the relationship of good

logistical processes and operations achievements which are reached by stressing good supply discipline.

Implementing Command Supply Discipline Program

The CSDP is a four-fold program addressing the following:

• Responsibility of commanders and supervisory personnel to instill supply discipline in their operations.

• Guidance for evaluating supply discipline.

• Feedback through command and technical channels for improving supply policy and for improving procedures to monitor supply

discipline.

• Follow-up to ensure supply discipline is maintained.

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v The inspection format is found in USACC Regulation 145-8-3 beginning on page 95.

v Your Brigade Representatives will inform you when an inspection will be held. Your school should be given no less than 2 weeks’

notice. v Your college representative may come and give a courtesy

inspection, but that will not be annotated as an official inspection. v A 100% inventory will be conducted, so ensure all your

equipment is located in a location that can be found quickly and all discrepancies are annotated before appointment.


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FEDMALL PROCEDURES

Prior to using FEDMALL-Before you start, be sure that you have a valid authentication certificate, such as a CAC card, PIV card, or a soft certificate available to your web browser. If you intend to have purchasing authority, you need the credit card (e.g. Government Purchase Card, GPC) information and/or MILSTRIP information.

FEDMALL Register-

u STEP 1: Register module. Open your default web browser and navigate to the FEDMALL Home page. Click on the Login/Register active text in the top right corner of the web page.

u Step 2: Click on the OK button.

u Step 3: Click on either certificate, remembering that you must select the same certificate when you log in to your account.

u Step 4: Click on the OK button.

u Step 5: Click on the radio button that describes your position in the New Account Registration section. Click on Federal Government Employee.

u Step 6: Click in the User ID field.

u Step 7: You can name this new account anything you like, provided the name is not being used. Click on the Check User ID button.

u Step 8: Now click on the Submit button.

u Step 9: Enter your contact information. Click in the Email Address field.

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u Step10: Click on the active area of the vertical scroll bar to move down this page.

u Step 11: Click on the Service/Agency of Assignment field dropdown arrow.

u Step 12: Click on the Save button.

u Step 13: Observe the instructions near the top of the page. Click on the active area of the vertical scroll bar to display all of the information.

u Step 14: Click on the Submit button.

u Step 15: Observe the new message near the top of the page. Click on the active area of the vertical scroll bar.

u Step16: Click on the Homepage button.

u Step17: Click on either of the I accept buttons

u Step 18: The FEDMALL home page is displayed. Your user ID appears at the top of the page as well as just below the page banner. This step completes the Register module.

HOW TO ORDER SUPPLIES

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Click Select Store –Fedmall

Click Corridor-NSNs Only

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Find the Section you need to order from.

Once you click on the subject you need this is the view you will see (ex. is based off of clothing) Make sure you are only picking items with green box that says MIL

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Click on the item you want, the page will go onto a screen with just the item you chose. Add QTY and hit Add to Cart.

Once you select your items, your shopping cart will look as such. This does not mean you have finished your order.

At the bottom of your cart hit CHECK OUT

Select your payment method.

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Make sure your shipping address is correct. Enter MILSTRIP Codes.

Click Receive Order.

If you click submit and this error populates you must go out and follow directions in the “Having problems ordering?” slides. Your payment plan was not set up correctly or you have to change media status code.

Signal code is A Media Status is F or S

46

Priority must be 15 for DLA orders.

Continue to scroll down.

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Place order once all is correct

Keep track of your Order Number in case you need to contact FEDMALL, also you can print this screen out to keep in your Document Register.


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The following documents are needed to request and receive supplies from CIF:

• ApprovedDAForm3161(HandReceipt)fromG4CadetCommandandBrigadeS-4o SendtheDAForm3161toG4CadetCommandandBrigadeS-4

forsignature/approvalo G4POC’s:

§ Mr.AaronQuetotaaron.a.quetot.civ@[email protected]

o UpontheapprovalbyG4,CadetCommand,theDAForm3161willbeemailedtomyselfaswellastherequestor(s)

o DonotputinanyquantitiesincolumnG/SupplyAction.Thatcolumnwillbecompletedoncetheitemsareissuedinthequantityreceivedastheymayless(notgreater)thaninitiallyrequested

o ItemsnotlistedontheDAForm3161willnotbeissued;therearenoadd-onsuponarrival

o IfIdonotalreadyhavethebelowlisteditems,Iwillreachouttotherequestor(s)toobtainthebelowlisteditems:

• DAForm1687(SignatureCard):o IftheorganizationhasCACability,allpartieswillneedtodigitallysignwith

theCAC,andallpartieswillalsoneedtohandsignandinitialbytheirname.o IftheorganizationdoesnothaveCACabilityoronepersonhasCACability

andtheother(s)donot,thenallpartieswillneedtohandsignandhandinitialtheform.

o Ifthereisonlyonepersonfromtheorganizationontheform,thennonameislistedinthemiddleoftheformandNOTUSEDwillbelistedinsteadofthenameinthemiddlesection.Theonenamewillgoatthebottomoftheform.

o “TheAuthorityTo:”willneedtostate:Requestandreceiveitems/equipmentfromCIFFortJackson.

o Iftherearemorethanonepersonlistedontheform,oneormorenamesarelistedinthemiddleoftheformandonename(differentname)goesonthebottomoftheform.

• AMemorandumontheschool’sletterheado ThememorandumwilllistallpersonsontheDAFormwhichworksforthe

schoolinthecapacityofJROTC/ROTCandareauthorizedtorequestandreceiveequipmentfromCIF,FortJackson.

o ThememorandumwillbesignedbythePrincipal/AssistantPrincipal

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Notes:

~Oncealldocumentsarereceivedandinorder,therequestor(s)willbeforwardedtotheReclassificationStaff(viaemail)toschedulethedate/timeofpickup

~Thestaffsorts,separates,andprepareseachrequestperschoolandwillneedtimetoensurethathappensproperly.Theindividualschool’srequesteditemswillbeplacedinabinwiththeschool’snameonitwiththedateandtime.

~Theschoolperson(s)pickinguptheequipmentwillneedtobringsomethingtocarrytheequipmentin.

~Uponarrival,allpersonnelwillreporttotheAdminOfficetosignin/out.AcopyofthesignedDAForm3161(HandReceipt)willbeprovidedtothecustomer.

ItemsNotIssued:

~Patrolcaps,berets,PTcaps

~Brown/whiteT-shirts

~Tennisshoes/sneakers

~PTs(arenotissuedtoHighSchools)

~Socksmaybeissued“if”theystillremaininthebrokenseal(tape)and“if”wehaveanyonhand

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NAME CHANGE OR ADDRESS CHANGE TEMPLATE

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LAUNDRY

If you are on a contract for your laundry as of school year 2019-2020 you will no longer be under a contract, the following directions on requesting laundry are as such:

Rule Number 1: NEVER obligate funds to a cleaners without approval from 4th Brigade representative. You may choose the closest cleaners in your area.

Rule Number 2: Your school is obligated one alteration for a traditional school and two alterations for a non-traditional School.

Rule Number 3: Your school is obligated one laundry turn-in for a traditional school and two laundry turn-in for a non-traditional School.

Rule Number 4: Laundry is not allocated to clean uniforms after competitions or summer camp. OCP’s or ACU’s and PT Uniforms are not allowed to be turned into the cleaners under Brigades funds.

Rule Number 5: You will need a separate USACC 112 for Laundry and alterations. They cannot be combined on the same form.

NOTE FROM CADET COMMAND

A legal opinion has been rendered which states that Cadet Command has no Legal authority to utilize appropriated funds to maintain, clean or dry Clean JROTC uniforms. This applies to both all types of uniforms. Current Army regulations stipulate that "students must pay for cleaning and normal Maintenance of uniforms and footwear in their possession." Unfortunately, There is no exception in either the Army Regulation or federal statute for JROTC. However, the student is not required to clean the uniform for turn In, pay the cost of repair and restoration caused by fair wear and tear (FWT). i.e., When a Cadet turns in his/her uniform at the end of the semester or school year we may utilize appropriated funds to pay for the cleaning of the uniforms as long as we have proper authorization. DO NOT TURN IN ANY ADDITIONAL LAUNDRY WITHOUT SPECIFIC AUTHORIZATION FROM THE BRIGADE. If you do, you will be held liable for the cost of the laundry bill.

THE OCP CARE POLICY

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WASH IN COLD WATER AND MILD DETERGENT

CONTAINING NO OPTICAL BRIGHTENERS OR BLEACH. TUMBLE DRY AT LOW HEAT (NOT TO EXCEED 130 DEGREES FARENHEIT). REMOVE IMMEDIATELY FROM THE DRYER AND FOLD FLAT OR PLACE ON A RUSTPROOF HANGER TO

ENSURE HEAT FROM THE DRYER DOES NOT SET WRINKLES. TO DRIP DRY, REMOVE FROM THE WASHER/WATER AND PLACE ON A RUSTPROOF HANGER.

DO NOT WRING OR TWIST.

ACU WEAR OUT DATE IS SEPTEMBER 2020

While the ACU/OCP comes with a care manual, some items on the laundering instructions are not covered in the manual. On the care label, the instructions are to

launder in a mild detergent which does NOT contain “optical brighteners”. No laundry detergent lists whether or not it contains these brighteners. By contacting the individual laundry detergent manufacturers the following list was compiled of

detergents which do contain optical brighteners and those which do not: CONTAINS OPTICAL BRIGHTENER

QUESTIONABLE CONTENTS (SHOULD PROBABLY AVOID)

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Suavitel Fabric Softener (all versions)

All laundry products made by Colgate-Palmolive

Arm & Hammer Liquid (all versions)

Arm & Hammer FabriCare Powder (all versions)

Arm & Hammer Fresh ‘n Soft Fabric Softener (all versions)

Arm & Hammer Super Washing Soda

Rain Drops Water Softener and Detergent Booster

DeliCare Fine Fabric Wash (all versions)

Wisk (all versions)

All Liquid (all versions)

Surf Liquid (all versions)

Yes (all versions)

All Dial Laundry Products including:

Purex Powder (all versions)

Purex Liquid (all versions)

Purex Fabric Softener (all versions)

Purex Baby (all versions)

20 Mule Team Detergent (all versions)

Spray ‘n Wash (all versions)

Colon (all versions)

CAUTION: If using a store brand or “generic”, the label usually states “compare to [brand]” on the front panel. Match that to the list above for ingredient content.

Additionally, turning the uniforms inside out while laundering prevents the Velcro from attaching to other items and prolongs the usefulness of the Velcro.

Examples of USSAC 112 (Alterations)

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Examples of USSAC 112 (Dry Cleaning)

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Service Rendered Statement

This statement should be completed all at once when requesting for dry cleaning. Do not send this statement before any other matter I.E Bus Request

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Buses (Group Movement Request)

*If you are creating a bus contract over $2500*

1. All Group Movement Request (GMR) must be routed through

Brigade to US Army Cadet Command G4 Acquisition Division.

2. All Group Movement Request (GMR) must be received by the G4

Acquisition Division NLT 30 days prior to the scheduled

movement/departure date.

3. All Group Movement Request (GMR) must have 3 quotes. A

statement of non-availability is considered a valid quote.

4. All quotes must be from the DoD approved bus listing for

commercial group travel.

https://www.defensetravel.dod.mil/site/bus.cfm

5. DoD approved bus vendor must be used for all commercial travel

to include payment with a Government Purchase Card (GPC).

6. A DD Form 1341, Report of Commercial Carrier Passenger

Service, must be completed and submitted NLT 48 hours after

the event.

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58

Authorized Transportation Users


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60


61


62


63

Fill Out Form F-MOP-7.2.1-01-04

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65

66

67


68

69


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REFERENCE AND LINKS

Army Pubs

https://armypubs.army.mil/ProductMaps/PubForm/DAForm.aspx

Documents for Transportation, DD 112 and other relating documents.

www.ajrotc.us

https://www.defensetravel.dod.mil/site/bus.cfm

DRMO Turn-In Document List

https://www.dla.mil/DispositionServices/DDSR/TurnIn/

Schedule an appointment for Turn-In

https://www.dla.mil/DDSR/

DD 112 should be dated 2015*

Property Accountability Procedures

AR 735-5

AR 710-2-1

AR 710-2

Additional References are attached from FedMall. You can obtain these documents through the FedMall site if needed.

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Website to apply for Grants

Rifle Team

https://www.nrafoundation.org/grants/grant-program-guidelines/

Physical Fitness or Class Room Items

www.Donorschoose.com

http://www.nea.org/grants/gpsfundgrants.html

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FedMall.mil

QU I C K ST A R T GU I D E : CU S T O M E R RE G I S T R A T I O N

What is FedMall? How do I access it?

FedMall is an e-commerce ordering system for Department of Defense (DoD), Federal, State, and authorized local Agencies to search for and acquire products from government reserves and commercial sources. Buyers will have access to tens of millions of individual items of supply, from centrally managed DoD and General Service Administration (GSA) assets to commercial off-the-shelf (COTS) products.

As a customer, you will access FedMall by visiting: https://www.fedmall.mil

Note: Suppliers have their own access via the FedMall Supplier Portal. If you are making your items available for purchase in FedMall, please reference the Supplier Registration Quick Start Guide for more information.

Registering as a FedMall Customer

Before you begin

Before you start, be sure that you have each of the following (if you don’t or aren’t sure, see the sidebar):

q A valid authentication certificate, such as a CAC card, PIV card, or a soft certificate available to your web browser

q If you intend to have purchasing authority, the credit card (e.g. Government Purchase Card, GPC) information and/or MILSTRIP information.

Steps to register

§ Visit FedMall at https://www.fedmall.mil. § Select your certificate and enter your pin, if prompted. (Note:

if you are not prompted to select a certificate or if you are unable to proceed with your selected certificate, use the links in the sidebar for more information.)

§ Read and accept the standard notice and consent. § Complete the one-page registration form.

That’s it! Once you submit your registration, you will automatically be approved as a registered FedMall customer and be ready to shop. You may optionally add payment methods or request additional permissions.

FedMall is a U.S. Government System provided by the Defense Logistics Agency Copyright 2017

HOW DO I AUTHENTICATE TO FEDMALL?

To access the FedMall Supplier Portal, you will need to authenticate (identify) yourself with any of the following:

§ Common Access Card (CAC): a credit-card- sized smart card issued by the DoD to uniformed service personnel, DoD civilian employees, and eligible contractors. For more information, visit: http://www.cac.mil/common-access- card/getting-your-cac/

§ Personal Identify Verification (PIV) card: a credit card-sized smart card issued by the U.S. Federal Government in accordance with Homeland Security Presidential Directive 12 (HSPD-12) requirements for a common identification standard for all Federal employees and contractors. For more information, visit: http://fedidcard.gov/credget.aspx

§ Public Key Infrastructure (PKI) certificate: As an alternative to the physical smart card, you may also obtain a software-based X.509 certificate, which you import a file into your browser’s personal certificate store. For more information, visit: http://iase.disa.mil/pki/eca

CUSTOMER? SHOPPER? BUYER?

Everyone who uses FedMall to browse, search, select, and/or buy items from FedMall suppliers is known as a customer.

When you first register as a customer, you will be able to shop for items (shopper) and pay for them using a Government Purchase Card (buyer). You may also request additional permissions (e.g. to pay for items via MILSTRIP), or send your shopping cart to those with purchase authority. Regardless, all of these users are customers.

FedMall.mil

QU I C K ST A R T GU I D E : CU S T O M E R RE G I S T R A T I O N

Managing My Account

At any time you can view and update your account information from the “My Account” link in the header.

This will load the My Account Summary page, which contains an overview of the Personal Information page and a summary of Recent Order History.

To edit your personal account information, use the “Personal Information” link under My Account: Settings,

or click the “Edit” link on the My Account Summary page.

To request additional permissions (e.g. to request permission to pay via MILSTRIP), click on “My Permissions” and submit the request for the applicable permission following the directions provided.

To add a credit card (e.g. Government Purchase Card, GPC) to your user account, click on “My Payment Methods.”

To view order history, use the “Order History” link under My

Account: Orders, or click the “View all orders” link on the My Account Summary page (under “Recent Order History”).

To view requisition lists, use the “Frequently Purchased Items” link under My Account: Orders.

Requesting Additional Permissions

Although your primary registration as a customer in FedMall does not require any external approvals, there are additional permissions that you may request in order to perform specialized tasks. These are available by selecting “My Permissions” from the My Account page.

Each request may require slightly different information, but in each case, you should complete any necessary information, sign the document, and scan and email it to the address provided on the form.


FedMall.mil

QU I C K ST A R T GU I D E : FED MA L L SE A R C H

Searching for Items within FedMall

There is more than one way to search for products within FedMall. Begin by signing in. You may use Basic Search by using the Search box at the top of the FedMall homepage, or access Advanced Search by clicking on the Advanced Search button (to the right of the Search box). After you have a list of search results, you may further refine your search using the facets on the left side of the search results.

Basic Search

For ready access to quick searches from anywhere in FedMall, there is a search bar in the top-right corner of the homepage, where you can enter valid search criteria.

For example, if you wanted to search for a paper product, you could simply type in paper in the Search box. Depending on the term(s) you have entered, suggested keywords, products, and/or brands will populate in a drop-down menu as you are typing.

§ Hit the Enter key on your keyboard or click the search (magnifying glass) icon to search for the word or phrase you have typed.

§ Alternatively, click on any of the desired results that populate in the menu.

To search for an exact phrase, use double quotes around your term. For example, you might enter “paper clips” (with the double quotation marks) to ensure that you get results that include that exact phrase, and not just results that include both the word paper and the word clips.


Basic Search Advanced Search

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Advanced Search

In addition to using the basic Search bar on the FedMall homepage, you will also find an Advanced Search button to the right of the Search box. Clicking this will take you to the Advanced Search page, where you will be able to enter a product identifier or multiple search term(s), as shown below:


FedMall.mil


The first option allows you to search by one of the following product identifiers:

§ NSN or Item ID § NIIN § PGC

The second option allows you to search by one or more of a set of parameters, which includes:

§ Product Name (also known as Nomenclature) § Description § Supplier Name § Supplier CAGE Code § Contract Number

Additionally, you will have the option to select a specific corridor within FedMall to retrieve search results from.

You may also specify the number of records per page for your search results.

Once the identifier or parameter(s) have been set in the Advanced Search page, click on the Search button. You will be taken to a results page, where results are populated in a list view.

Filtering Items on Results Page

Once the results page has populated based on either a Basic or Advanced Search, there are multiple ways to filter items to narrow down the selection to the desired item.

There are two specific areas of the page in which you can select subcategories:

§ Category § Filter by

You can see these two options in the gray pane to the left of the search results.


FedMall.mil


Narrowing Search Results by Category

The filters in the Category panel allow you to restrict search results to a single category. For example, a search for paper clips produces a set of matches. Within these matches, there are several categories that the results can be narrowed down to, such as “NSNs Only,” “Navy Contracts,” and various subcategories based on the first two characters of the product’s Federal Supply Class (FSC).

For example, if you were to click on the “NSNs Only” category, the page would only show those matches that are in that corridor. You will see this in the breadcrumb bar at the top of the page.

Narrowing Search Results using Filters

The Filter by section of the Results page allows you to filter the results by many characteristics. These options will vary depending on whether they apply to your search. Various filters include:

§ Is the item an NSN? § Can it be purchased using MILSTRIP? § Can it be purchased using Credit Card (including GPC)? § Is the item made in the USA? § Is the item a Green product? § What is the manufacturer? § What is the FSC (Federal Supply Class) code?


FedMall.mil

QU I C K ST A R T GU I D E : FR E Q U E N T L Y PU R C H A S E D IT E M S

What Is a Frequently Purchase Items List?

Think of it as your shopping list. You can create one or more frequently purchased items lists to keep track of items that you regularly shop for in FedMall, and you can even share these lists with others.

When you add items from your Frequently Purchased Items list to your shopping cart, the list remains intact—so you can reuse your list as often as you like.

Getting Started

You can access your frequently purchased items from My Account -> Frequently Purchased Items:

There are four ways to use a Frequently Purchased Items list:

§ Create your own private list § Create a shared list that you maintain but that can be seen by your

whole organization § Use someone else’s shared list § Upload a text file containing a pre-established list

Maintaining Your Own Frequently Purchased Items Lists

Creating a new list

You can create a new public or shared list at any time, either from My Account or while shopping.

From My Account -> Frequently Purchase Items, click the Create List button, provide a name for the list, and select whether the list should be private or shared. You will now have an empty list that you can add to, either from this screen or as you shop for items.

(continued on the following page)

A MORE FLEXIBLE SPECIALTY STORE

In EMALL you may have been familiar with the concept of a Specialty Store—a dedicated location where you could see predefined collections of items that are maintained by the administrators. If you are enjoyed the convenience of being able to use Specialty Stores as a customized, pre-defined “shopping list,” you’ll be able to accomplish the same goal in FedMall with Frequently Purchased Items lists. With Frequently Purchased Items lists, you will also have the benefit of being able to create and control your own tailored lists of items and to share them with others. If your organization needs your team to have access to a common set of items, your organization’s administrator can share a list that you and your colleagues can all leverage.

WHAT IS FEDMALL? HOW DO I ACCESS IT?



This guide assumes that you have already completed FedMall registration and understand the basics of orders. If you have not already done so, please review the Customer Registration Quick Start Guide and the Shopping Carts and Orders Quick Start Guide.


FedMall.mil


Alternatively, while browsing search results or viewing an individual product’s detail page, you can click the Add to Frequently Purchased Items button, and choose the option to create a new list. After you give the list a name and specify whether it should be private or shared, the item that you were viewing will become the first item in your new list.

Adding to a list

Once a list has already been created, you can add to it at any time. From the My Account -> Frequently Purchased Items screen, you can use the Action menu (“gear” icon) to select the option to add an item by part number to your list. Alternatively, you can browse for the desired item, and instead of adding it to the cart, you can add it to your existing list.

Note: You may only add to lists that you own. This includes your private lists and the shared lists that you created. You cannot add to a list that has been shared with you.

Managing your existing lists

Although you can create and add to lists from the search results and product detail pages, you can perform all Frequently Purchased Items list functions from My Account.

From this screen, you can create a new list, upload a pre- existing list as a plain text file, rename an existing list, change the sharing settings of an existing list, change the items in an existing list, or delete an existing list.

Because you can only modify lists that you own, all lists that have been shared with you will appear as read-only.

Using Frequently Purchased Items Lists as Specialty Stores

Using another user’s shared list

All lists that other users in your organization have marked as “Shared” will appear in your frequently purchased items list under My Account. Lists that have been shared with you are read-only; you are only allowed to view the list and add one or more items from it to your shopping cart.

Sharing a list with your organization

By setting the visibility of a list you create to “Shared,” any user in your organization will be able to see your frequently purchased items list. You will still maintain control over the list, and any changes that you make to the list will be reflected when other users attempt to access this list. Use the option to share your list in this manner when you want to maintain control of the contents of the list and need a coordinated list for use among your organization.

Uploading a shared list as a file

Your organization administrator may share with you a predefined file which contains a Frequently Purchased Items list in a plain text format that FedMall understands. When you upload such a file, FedMall will create a new Frequently Purchased Items list with the items from that file. This new list that you created is your personal list, meaning that even if you received the text file from someone else, you can still update it yourself in FedMall and choose whether you want to share it with your organization or keep it private.

This feature is described in greater detail in the following section.


FedMall.mil


Using the Upload File Feature

Overview

To create a list, you will need to specify whether it’s a shared list, and you’ll need to know the part numbers and desired quantities of each item. The format of the text file consists of a header row to indicate the sharing setting, followed by one line per part to be included.

Once you have created your text file, save it with a .csv extension and upload it from My Account -> Frequently Purchased Items using the Upload List button.

File Details

The file that you upload:

§ Must be a plain text file that contains data in a specific format.

§ Must have the file extension .csv. A CSV (comma- separated values) file is a text file that stores tabular data that is separated by commas.

Procedure

Copy the following sample data for a Frequently Purchased Items list into a spreadsheet editor like Microsoft Excel, or into a text editor like Notepad:

shared: N 1075000932770,1 7520000086994,3 6625000153571,10 5640001315667,25

The result looks like one of these examples:

Frequently Purchased Items list data in a spreadsheet editor

Frequently Purchased Items list data in a text file

Update your file with data for your own Frequently Purchased Items list as follows:

§ In the row that is labeled 1, specify whether the Frequently Purchased Items list is shared or private. A shared Frequently Purchased Items list can be viewed and used by other people in the same organization, but only the person who created the list can change or delete it. A private Frequently Purchased Items list can be viewed, used, edited, and deleted only by the person who created it. o For a shared list, type shared: Y o For a private list, type shared: N

If you do not include the row that is labeled 1, your list is private.

§ In the rows that are labeled 2, type the part number and then the quantity of each item to include in the Frequently Purchased Items list. o If you are using a spreadsheet editor, put the part

number and quantity in separate columns. o If you are using a text editor, separate the part

number and quantity with a comma.

Save the sample file as a .csv file by using a file name that makes sense for your Frequently Purchased Items list; the name of the file will be used to name your list in FedMall.

Example: CommonTentParts.csv

§ If you are using a spreadsheet editor, click the Save As option, and then select .csv as the file type.

§ If you are using a text editor, you can manually change the file extension from .txt to .csv after you save the file.

If your file has another extension, such as .xls or .txt, you cannot upload it.

Sign in to FedMall and click the My Account link.

In the left pane of the My Account Summary page, click Frequently Purchased Items link.


FedMall.mil


On the Frequently Purchased Items page, upload your file:

§ Click the Upload List tab. § Click Browse, and then browse to the file that you created. § Click Upload.

Uploading might take a few minutes or longer, especially if the file has many parts. The status shows Uploading while the upload is in progress. When the upload is complete, the page is refreshed. The upload status is displayed at the top of the Frequently Purchased Items page. There are three possible statuses:

Status What it means What to do Uploaded The requisition list is created and the list

contains all the parts in the CSV file. To view the uploaded list, click the list name, which is displayed in the first row of the Frequently Purchased Items table. The list name is the name of the CSV file that you uploaded.

Partially uploaded

The Frequently Purchased Items list is created but certain parts in the CSV file are not included in the list. The reason might be that the part does not exist in the catalog, the part number was entered incorrectly in the file, or the quantity is not valid.

In the Frequently Purchased Items list pane, click View Log beside the CSV file name. Review the list of parts that are not included in the Frequently Purchased Items list. If you want to try uploading the list again, delete the partially uploaded list. Then, correct your CSV file and try uploading the entire file again.

Upload failed The Frequently Purchased Items list is not created. The reasons might be that the file is not a CSV-format file or the data in the file is not formatted correctly.

Check your file to ensure that the file has a .csv file extension and that the data is formatted correctly. Then, try uploading the entire file again.


FedMall.mil

QUI C K STA R T GU ID E : OR D ER I N G WI T H MU L T I P L E DO DAACS

What is meant by ‘ordering with multiple DoDAACs’?

Ordering with multiple DoDAACS covers the scenario when a single customer wants to place orders using more than one Department of Defense Activity Address Code (DoDAAC). In other words, the customer wants to place orders using different Requisitioner’s DoDAACs, which is the DoDAAC placed at the beginning of a requisition’s Document Number (e.g. the ‘S5105A’ in ‘S5105A7214AAAE’).

How do I know what my current Requisitioner’s DoDAAC is?

Your current Requisitioner’s DoDAAC can be found by clicking ‘My Account’ on the FedMall banner then ‘Personal Information’ under settings on the left-hand side navigation pane. This will display the user interface shown below in Figure 1. Your current Requisitioner’s DoDAAC is contained within the ‘DoDAAC’ field highlighted below by the red box.

Figure 1. Personal Information User Interface

How do I change my Requisitioner’s DoDAAC?

Your Requisitioner’s DoDAAC can be changed anytime to any valid DoDAAC contained within the Department of Defense Activity Address Directory (DoDAAD). To change your Requisitioner’s DoDAAC, navigate to the same User Interface depicted in Figure 1 by clicking ‘My Account’ on the FedMall banner then ‘Personal Information’ under settings on the left-hand side navigation pane. From this User Interface change the DoDAAC specified within the ‘DoDAAC’ field, which will then validate the DoDAAC against the DoDAAD (via WEBLOTS). If the DoDAAC is valid it will pre-populate the address information for the DoDAAC once you click outside of the text box and allow you to proceed to ‘Submit’ the change in DoDAAC. Once successfully submitted, the Requisitioner’s DoDAAC associated with your profile will be the newly entered DoDAAC.

FedMall.mil


Why would I change my Requisitioner’s DoDAAC?

You would change your Requisitioner’s DoDAAC if you need to requisition for (‘shop for’) different DoDAACS.

How do I requisition for (‘shop for’) different / multiple DoDAACs?

You requisition for (‘shop for’) different / multiple DoDAACs by first validating that the DoDAAC specified in the User Interface depicted in Figure 1 contains the DoDAAC you currently wish to requisition for (‘shop for’). If the DoDAAC is correct, proceed to go through the check-out process for the items you wish to purchase using that DoDAAC. If the DoDAAC is NOT correct, change it to the desired DoDAAC then proceed to check-out. If you wish to requisition for (‘shop for’) a different DoDAAC, go back to the same User Interface depicted in Figure 1 and modify the DoDAAC contained within the ‘DoDAAC’ field. Once you submit the change on the page by clicking the ‘Submit’ button, you can then requisition for (‘shop for’) the newly specified DoDAAC. There is no limit on the number of times you can change this DoDAAC.

How do I change the ship-to / bill-to DoDAAC when using a MILSTRIP payment method?

You change the ship-to / bill-to DoDAAC when using a MILSTRIP payment method by proceeding to the ‘Shipping & Billing Method’ User Interface during the check-out process. After selected a MILSTRIP Fund Code payment method, the user interface will display additional fields specifying your current Signal code, Ship-To DoDAAC, Requisitioner’s DoDAAC, and Supplementary DoDAAC as depicted below in Figure 2.

Figure 2. MILSTRIP Addressing

If you want to change the Ship-To or Bill-To DoDAAC then you must select the ‘Signal Code’ drop down box and select the associated Signal Code based upon your desired behavior. The purpose of the ‘Signal Code’ is to toggle the Ship-To DoDAAC and the Bill-To DoDAAC between the Requistioner’s DoDAAC and Supplementary DoDAAC. The ‘Signal Code’ drop down box is depicted below in Figure 3 which also displays a brief definition of each of the signal codes.

FedMall.mil


Figure 3. MILSTRIP Signal Code Selection

For example, if Signal Code ‘A’ is selected then that means that you want to Bill-To and Ship-To the Requisitioner’s DoDAAC. Signal Code ‘A’ does NOT require that you specify a Supplementary DoDAAC. If Signal Code ‘B’ is selected then that means that you want to Ship-To the Requisitioner’s DoDAAC, but Bill-To the Supplementary DoDAAC. Signal Code ‘B’ requires that you must specify a Supplementary DoDAAC. The logic associated with each Signal Code is also defined below in Table 1.

Table 1. MILSTRIP Signal Code Matrix

MILSTRIP Signal Code Matrix

Code Ship to . . . Bill to . . .

A Requisitioner Requisitioner

B Requisitioner Supplementary address

C Requisitioner Bill-to party designated by the fund code

D Requisitioner No billing required (free issue) (Not to be used by DoD activities when submitting requisitions on General Services Administration (GSA))

J Supplementary Requisitioner

K Supplementary Supplementary address

L Supplementary Bill-to party designated by the fund code

M Supplementary No billing required (free issue). (Not to be used by DoD activities when submitting requisitions on GSA)

FedMall.mil


How do I change the ship-to DoDAAC when using a Credit Card payment method?

You change the ship-to DoDAAC when using a Credit Card payment method by proceeding to the ‘Shipping & Billing Method’ User Interface during the check-out process. After selecting a Credit Card payment method, the user interface will display additional fields specifying your current billing and shipping information. To change the ship-to DoDAAC, select the ‘Edit Address’ hyperlink underneath the ship-to DoDAAC field as highlighted by the red box below in Figure 4.

Figure 4. Credit Card Addressing

After selecting the ‘Edit Address’ hyperlink, FedMall will display a pop-up box containing the ship-to DoDAAC and its associated clear-text address pulled from the DoDAAD via WEBLOTS. If you want to change the ship-to DoDAAC, change the DoDAAC in the field highlighted below in Figure 5. After selecting outside of the box, FedMall will automatically pull in the DoDAAC’s associated clear-text ship-to address (also known as it’s TAC-2 address). Select the ‘Save’ button to save the associated DoDAAC change. Changing any text box below the DoDAAC field will cause the associated address to be considered an exception ‘in-the-clear’ ship-to address, which use is discouraged by the Defense Logistics Management Standard (DLMS).

Figure 5. Edit Shipping Address Box

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The bill-to address associated with an order using a Credit Card payment method is set to the bill-to address associated with the Credit Card / Government Purchase Card specified when adding that payment method to your profile.

FedMall.mil

QU I C K ST A R T GU I D E : EX C E P T I O N SH I P - TO AD D R E S S I N G

What is an “exception ship-to address”?

An exception ship-to address is an in-the-clear address that is specified at time of check-out and that does not correspond to a Department of Defense Activity Address Code’s (DoDAAC) Type of Address Code 2 (TAC 2) or TAC 1 as specified in the Department of Defense Activity Address Directory (DoDAAD). The use of an exception ship-to address is discouraged.

Why is exception ship-to addressing discouraged?

The use of exception ship-to addressing bypasses the routine systematic controls that validate ship-to locations based upon the associated DoDAAC. When shipped via the Defense Transportation System (DTS), the use of clear text addressing requires manual processing and has been associated with a higher rate of frustrated freight shipments. The DoDAAD Table is used to ensure that shippers do not ship items to activities/locations that are not active or to outdated locations for mobile units. It ensures that shippers have the most current address information, which becomes critical during deployment. Use of clear-text addressing precludes the systemic capability to validate that the address is still valid and current.

How do I specify an exception ship-to address

How do I specify an exception ship-to address when using MILSTRIP payments?

1) On the checkout page, select “Edit Address” next to the ship-to DoDAAC.


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2) A pop-up box will appear with the ship-to DoDAAC’s default TAC 2 (shipping) address specified. Please take note of the message displayed discouraging its usage.

3) If you wish not to use the ship-to DoDAAC’s default address (i.e., its non-exception “in-the-clear” ship-to address) then simply modify the address specified below the DoDAAC, then click “Save.”


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4) After clicking the Save button you will be returned to the checkout page; you will notice that the “Exception Ship-To Address” checkbox is now checked, since you modified the address in the previous step.

How do I specify an exception ship-to address when using a credit card?

1) On the checkout page select ‘Edit Address’ below the ship-to DoDAAC

2) Follow the same steps as described in the previous section.

What happens after I submit an order with an exception ship-to address?

If an item within the order is from a Government Source of Supply (e.g., DLA or GSA), then an outbound requisition is generated to the Defense Automatic Addressing System (DAAS) for routing to the associated supply system for fulfillment. The address associated with this requisition is the exception ship-to address specified at the time of checkout.

If an item within the order is from a Commercial Supplier, then an outbound Purchase Order, Delivery Order, Call Order, or Task Order is generated to the Commercial Supplier. The address associated with this requisition is also the exception ship-to address specified at the time of checkout.


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How does an exception ship-to address relate to the mark-for address?

A mark-for address is used to identify an entity located within the ship-to address (exception or not) that is to actually receive the materiel. Both an exception ship-to address and a mark-for address can be specified for an order. The following table shows an example use of both a mark-for address and an exception ship-to address.

Mark-For Address Exception Ship-To Address

ATTN: Mark M. Miller ROTATION 12-1

Defense Supply Shop CLEVELAND-SAN DIEGO SHORE 9287 EAST 3RD ST SUB BASEMENT 41 CLEVELAND OH 54139-2004


FedMall.mil

QU I C K ST A R T GU I D E : SH O P P I N G CA R T S A N D OR D E R S

What is FedMall? How do I access it?



Logging on to FedMall as a shopper

Before you begin

This guide assumes that you have already completed FedMall registration. If you have not already completed those steps, please review the Customer Registration Quick Start Guide.

Steps to log on

§ Visit FedMall at https://www.fedmall.mil.

§ Click the “Login” button. § Read and accept the standard notice and consent. § Select your certificate and enter your pin, if

prompted. (Note: Information about certificates is provided in the Customer Registration Quick Start Guide.)

§ As a registered user, you will be automatically directed to the FedMall home page and can begin shopping.

How shopping carts work in FedMall

When you first access FedMall, you will have exactly one shopping cart, known as your “current cart” or “current order.” You can always access your current cart from the shopping cart icon in the upper right corner of every page.

If you wish, you can work with multiple shopping carts simultaneously. As you build up each shopping cart, the items in that cart will stay there until you are ready to check out; when you check out, your order will always reflect the latest prices.

Just like you can only push one physical shopping cart in a department store at a time, as you are shopping in FedMall the items you add to your cart will be placed in your current cart. However, you can switch between carts whenever you like from My Account -> Saved Orders. The current cart will have a gold star next to it. To make another cart the current cart, use the Actions menu and select “Set as current order.”

By clicking on an order that is not the current order, you can manually add items, rename the cart, or even set it as the current order and check out.


FedMall.mil

QU I C K ST A R T GU I D E : SH O P P I N G CA R T S A N D OR D E R S

Frequently Purchased Items Lists

You can create one or more frequently purchased items lists to keep track of items that you regularly shop for in FedMall, and you can even share these lists with others.

You can access your frequently purchased items from My Account -> Frequently Purchased Items:

Frequently purchased items or saved cart?

Frequently purchase items lists are different from saved shopping carts:

§ Whereas saved orders may be thought of as being akin to physical shopping carts, a frequently purchased items list is more like a shopping list.

§ When you are ready to check out using a saved cart, the saved cart becomes the current cart, the order is placed, and that order is now part of your order history. The saved cart no longer exists (just like you don’t bring the physical shopping cart home with you when you are done at the department store).

§ By contrast, when you are ready to use a frequently purchased items list, the items on the list are added into your current order (the shopping cart in the upper right of each page), but the list itself remains available to future use. So you can add items from a list to the current cart at any time without destroying the list.

§ When you are creating a saved cart, the goal is to eventually check out with that entire cart


FedMall.mil QU I C K STA R T GU ID E : SPE C I A L ME A S U RE M E N T S

What Are Special Measurements?

Many items in FedMall are available in a single configuration that doesn’t vary with the owner: think of a box of blue pens, for example. On the other hand, clothing items typically come in various sizes, and depending on the item they may be uniquely tailored to the wearer. As a result, when you are ordering certain clothing items, you will be given an opportunity to specify special measurements to ensure the best fit.

Choosing Special Measurement Options

When you search or browse for a clothing item, you will see its product detail page:

Depending on the item, you will have several options:

§ Select a predefined size § Purchase For Stock § Purchase For Individual

You will make this choice based on the “NSN Size” drop-down list.

Predefined size items

A predefined size item comes in a set of standard sizes. The NSN Size drop-down list will offer several predefined sizes. Selecting one will update the NSN displayed and the price of the item.


WHERE DO THESE ITEMS COME FROM?

For those catalog items that need to capture special measurements, FedMall receives these items from the DLA Troop Support Clothing and Textile (C&T) Database. These items are all National Stock Numbered items (NSNs) or Local Stock Numbered items (LSNs), not commercial items. Depending upon your selections, you may see a different NSN or LSN for the same type of clothing item when you place your order.

HOW IS THIS DIFFERENT IN FEDMALL?

In its initial release, FedMall will focus on presenting all of the available options to users who are ordering special measurement items. You can use this quick start guide to help you identify which measurements apply to your item, so that you can be sure that you are capturing the information necessary to successfully complete your order.

WHAT IS FEDMALL? HOW DO I ACCESS IT?



This guide assumes that you have already completed FedMall registration and understand the basics of orders. If you have not already done so, please review the Customer Registration Quick Start Guide and the Shopping Carts and Orders Quick Start Guide.


For Stock items

To order an item for stock, select Special Measurement from the “NSN Size” drop-down, and then select the For Stock radio button option. In the pop-up dialog, enter the size description, and click the “Save” button. You can then add the item to the cart.

For Individual items

A For Individual item is a tailored item. To order for a specific individual, choose Special Measurement in the “NSN Size” drop-down list, and then select the For Individual radio button option. In the pop-up dialog, you will have the opportunity to provide the relevant special measurements.

Use the tables below to identify the applicable information to complete based on the type of item you are ordering. Enter this information, and click the “Save” button. Then you can add the item to the cart.

All Special Measurements

Valid values and ranges for each measurement

Attribute Unit of Measure Type Men's Normal Range

Women's Normal Range

Min Max

Size that best fits recipient N/A alphanumeric N/A N/A 1 64 Height inches numeric 58.0 - 83.0 56.0 - 79.0 1 6 Weight pounds numeric 80.0 - 316.0 80.0 - 250.0 1 6 Neck inches numeric 11.0 - 22.0 10.0 - 20.0 1 6 Shoulder Circumference inches numeric 39.0 - 60.0 41.0 - 55.0 1 6 Back Width inches numeric 7.0 - 25.0 13.0 - 24.0 1 6 Back Waist Length inches numeric 13.0 - 24.0 11.0 - 16.0 1 6 Back Coat Length inches numeric 23.0 - 44.0 22.0 - 42.0 1 6 Back Shirt Length inches numeric 15.0 - 37.0 15.0 - 35.0 Bust inches numeric 30.0 - 60.0 28.0 - 60.0 1 6



Attribute Unit of Measure Type Men's Normal

Range Women's

Normal Range Min Max

Chest inches numeric 30.0 - 52.0 28.0 - 47.0 1 6 Sleeve Length Left inches numeric 29.0 - 41.0 25.0 - 38.0 1 6 Sleeve Length Right inches numeric 29.0 - 41.0 25.0 - 38.0 1 6 Arm Inseam Left inches numeric 14.0 - 24.0 12.0 - 22.0 1 6 Arm Inseam Right inches numeric 14.0 - 24.0 12.0 - 22.0 1 6 Biceps inches numeric 9.0 - 20.0 8.0 - 20.0 1 6 Abdomen inches numeric 25.0 - 56.0 24.0 - 54.0 1 6 Waist inches numeric 25.0 - 60.0 22.0 - 54.0 1 6 Hips inches numeric 31.0 - 55.0 31.0 - 57.0 1 6 Head Circumference inches numeric 22.0 - 27.0 21.0 - 26.0 1 6 Thigh inches numeric 18.0 - 35.0 17.0 - 32.0 1 6 Leg Outseam inches numeric 35.0 - 58.0 32.0 - 50.0 1 6 Leg Inseam inches numeric 26.0 - 43.0 23.0 - 37.0 1 6 Back N/A Drop Down:

- Sway Back - Normal

N/A N/A N/A N/A

Seat N/A Drop-down: - Flat - Full - Normal

N/A N/A N/A N/A

Posture N/A Drop Down: - Forward/Stooped - Normal

N/A N/A N/A N/A

Shoulders N/A Drop Down: - Normal - Sloping - Square

N/A N/A N/A N/A

Subgarmets Worn N/A alphanumeric N/A N/A 1 512

Hand Tracing Form N/A N/A N/A N/A N/A N/A



Valid value ranges for each measurement

Measurements are listed as either mandatory (M) or optional (O).

Note: The three character Special Measure Identifiers are positions 8, 9, and 10 of an EBS Troop Support LSN.

Shirt Jacket Jacket Sweater Undershirt Blouse Smock Jersey Liner

Attribute SHT WND JKT SWT UND BLS SMK JSY LNR

Size that best fits recipient M M M M M M M M M

Height M M M M M M M M M

Weight M M M M M M M M M

Neck M M M M M M M M M

Shoulder Circumference M M M M M M M M M

Back Width M M M M M M M M M

Back Waist Length M M M M M M M M

Back Coat Length M M M

Back Shirt Length M M M M

Bust M M M M M M M M M

Chest M M M M M M M M M

Sleeve Length Left M M M M M M M M M

Sleeve Length Right M M M M M M M M M

Arm Inseam Left M M M M M M M M M

Arm Inseam Right M M M M M M M M M

Biceps M M M M M M M M M

Abdomen M M M M M M M M M

Waist M M M M M M M M M

Hips M M M M M M M M M

Head Circumference

Thigh

Leg Outseam

Leg Inseam

Back O O O O O O O O O

Seat O O O O O O O O O

Posture O O O O O O O O O

Shoulders O O O O O O O O O

Subgarmets Worm O O O O O O O O O

Hand Tracing Form



Overcoat Overcoat Overcoat Raincoat Jumper Coat All Weather Coat Parka

Attribute PCT OVC OCT RCT JMP COT AWC PKA

Size that best fits recipient M M M M M M M M

Height M M M M M M M M

Weight M M M M M M M M

Neck M M M M M M M M

Shoulder Circumference M M M M M M M M

Back Width M M M M M M M M

Back Waist Length M M M M M M M M

Back Coat Length M M M M M M M M

Back Shirt Length

Bust M M M M M M M M

Chest M M M M M M M M

Sleeve Length Left M M M M M M M M

Sleeve Length Right M M M M M M M M

Arm Inseam Left M M M M M M M M

Arm Inseam Right M M M M M M M M

Biceps M M M M M M M M

Abdomen M M M M M M M M

Waist M M M M M M M M

Hips M M M M M M M M

Head Circumference M

Thigh

Leg Outseam

Leg Inseam

Back O O O O O O O O

Seat O O O O O O O O

Posture O O O O O O O O

Shoulders O O O O O O O O

Subgarmets Worm O O O O O O O O

Hand Tracing Form



Bivy Cover Coveralls Sleeping Bag Body Armor Body Armor

Attribute CVR CVL BAG OTV ARM

Size that best fits recipient M M M M M

Height M M M M M

Weight M M M M M

Neck M M M M M

Shoulder Circumference M M M M M

Back Width M M M M M

Back Waist Length M M M M M

Back Coat Length M M M M M

Back Shirt Length

Bust M M M M M

Chest M M M M M

Sleeve Length Left M M M

Sleeve Length Right M M M

Arm Inseam Left M M M

Arm Inseam Right M M M

Biceps M M M

Abdomen M M M M M

Waist M M M M M

Hips M M M M M

Head Circumference

Thigh M M M

Leg Outseam M M M

Leg Inseam M M M

Back O O O O O

Seat O O O O O

Posture O O O O O

Shoulders O O O O O

Subgarmets Worm O O O O O

Hand Tracing Form



Skirt Slacks Trousers Trunks Pants Drawers

Attribute SKT SLK TRS TRK PNT DRW

Size that best fits recipient M M M M M M

Height M M M M M M

Weight M M M M M M

Neck

Shoulder Circumference

Back Width

Back Waist Length

Back Coat Length

Back Shirt Length

Bust

Chest

Sleeve Length Left

Sleeve Length Right

Arm Inseam Left

Arm Inseam Right

Biceps

Abdomen M M M M M M

Waist M M M M M M

Hips M M M M M M

Head Circumference

Thigh M M M M M

Leg Outseam M M M M M

Leg Inseam M M M M M

Back O O O O M O

Seat O O O O O O

Posture O O O O O O

Shoulders O O O O O O

Subgarmets Worm O O O O O O

Hand Tracing Form



Hat Hat Crown Beret Frame Socks Collar Glove

Attribute HAT CAP CRN BRT FRM SCK COL GLV

Size that best fits recipient M M M M M M M M

Height

Weight

Neck M

Shoulder Circumference

Back Width

Back Waist Length

Back Coat Length

Back Shirt Length

Bust

Chest

Sleeve Length Left

Sleeve Length Right

Arm Inseam Left

Arm Inseam Right

Biceps

Abdomen

Waist

Hips

Head Circumference M M M M M

Thigh

Leg Outseam

Leg Inseam

Back O O O O O O O

Seat O O O O O O O

Posture O O O O O O O

Shoulders O O O O O O O

Subgarmets Worm O O O O O O O

Hand Tracing Form M
