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All Powder Board and Ski
Microsoft Access WorkbookChapter 6: Forms, Reports, and ApplicationsJerry PostCopyright © 2003
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Form Types
Style Style Description CategoryCustomer
Last NameFirst NamePhoneAddressCity
Ski Board Style
Sale
Customer Salesperson
ItemID Description Price Quantity Value
Main
Grid
Main and
Subform
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Customer Main Form
Combo box
Record navigation
Text boxLabel
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Main Form Wizard
Select table Select/transfer fields
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Form Design View
Toolbox to add controls
Properties to control objects
Right click to open control properties
Right click to open form properties
Switch to design or display view
Field List Box
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Data Source Properties
Record Source = Customer table
Form properties Control properties
Control Source = CustomerID column
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Adding Command Buttons
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Initial Grid Form
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Grid Form Wizard
Datasheet style is simpler than Tabular
Tabular style has more design options
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Add a Combo Box
Delete the text box
Add a combo box
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Combo Box Role
SkiBoardStyle
Style Desc Category
Downhill Ski
ProductCategory
BoardBootsClothesElectronicGlassesSki
Display
Select
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Combo Box Runtime
Click the arrow
Select the item
Chosen value is transferred to form
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Main/Subform by Sale
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Initial Sale Form
Need combo box
Fix layout and sizing
Multiply price by quantity Calculate subtotal
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Initial Sale Form Improvements
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Most of the Sale Form
Display the subtotal
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Expression Builder to Copy Subtotal
Open the Sale form
Select the subform
Double click the subtotal control
Formula to copy the subtotal value
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Final Sale Form
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Create the Customer Sales Report
Select all columns from the Customer, Sale, and SaleItem tables
Customer break
Sale break
SaleItem detail
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Report Summary Options
Select this button to calculate subtotals easily
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Summary Options
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Initial Report
Customer break
Sale break
SaleItem detail
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Report Design
Customer break
Sale break
SaleItem detail
Value textbox properties
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Final Design
Page break
Correct total
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Final Report (One Page)
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Customer Totals Without Items
SELECT Customer.CustomerID, Customer.LastName, Customer.FirstName, Customer.Phone, Customer.EMail, Sale.SaleID, Sale.SaleDate, Sale.ShipCity, Sale.ShipState, Sum([SalePrice]*[QuantitySold]) AS [Value]
FROM (Customer INNER JOIN Sale ON Customer.CustomerID = Sale.CustomerID) INNER JOIN SaleItem ON Sale.SaleID = SaleItem.SaleID
GROUP BY Customer.CustomerID, Customer.LastName, Customer.FirstName, Customer.Phone, Customer.EMail, Sale.SaleID, Sale.SaleDate, Sale.ShipCity, Sale.ShipState
ORDER BY Customer.LastName, Customer.FirstName;
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Sales Total Design
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Subreport: Sales and Rentals
Subreport properties
Link main customer report (master) to subreport (child)
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Subreport Display
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Creating a Switchboard Form
Start in design view
Add command buttons
Open forms or reports
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Creating Toolbars and Menus
Create a new toolbar
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Toolbars and Menus
Drag commands onto the toolbar
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HTML Help
Form
Help File
AllPowder.chm
HTML Topic
HTML Topic
HTML Topic
HTML Topic
HTML Topic
HTML Topic
Properties:
Help File: AllPowder.chm
Help Context ID: 1
1 Topic A2 Topic B3 Topic C4 Topic D5 Topic E6 Topic F
compile
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HTML Help Files<Object type="application/x-oleobject" classid="clsid:1e2a7bd0-dab9-11d0-b93a-00c04fc99f9e"> <PARAM name="Keyword" value="Contents"> <PARAM name="Keyword" value="Introduction"> <PARAM name="Keyword" value="Start"> <PARAM name="Keyword" value="Management"></OBJECT><HTML><HEAD><TITLE>All Powder Board and Ski Shop</TITLE><LINK rel="stylesheet" type="text/css" href="Styles.css"></HEAD><BODY><H1>Introduction to the All Powder Board and Ski Shop</H1><TABLE><TR><TD><IMG SRC='BoardLogo1.gif' border='0'></TD><TD>All Powder Board and Ski Shop sells and rents snowboards and skis for all levels of riders and skiers.</TD></TR></TABLE><H2>The Board and Ski Shop</H2><UL><LI><A HREF=’Customers.html'>Customers</A></LI><LI><A HREF=’Sales.html'>Sales </A></LI></UL></BODY></HTML>
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Topics Map File
#define AllPowder 100
#define Customers 10000
#define Sales 20000
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Help Compiler and File
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Help File on Access Form
File name
Topic number
