1 CALPADS UAT End of Year (EOY) Checkpoint Meeting May 2, 2012

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CALPADS UAT End of Year (EOY)Checkpoint Meeting

May 2, 2012

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Introductions and Ground Rules

Introductions– CDE / CSIS Participants– IBM Participants

Ground Rules– Mute phones while listening (*6 to mute and un-

mute)– Do not place your phone on HOLD– Silence cell phones– Introduce yourself (name and LEA) when

speaking– One conversation at a time

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Agenda

Introductions / Ground Rules EOY UAT Schedule Update EOY UAT Status Update EOY UAT Release Update EOY UAT Issue Update EOY UAT Reminders EOY UAT Service Desk Recap Walk On / Q & A / Online Poll Next Steps

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EOY UAT Schedule Update

Test Week 3 EOY 1 Course Completion and EOY 3 Student Discipline CALPADS Pre-production environment will be available daily

from 6:00 am to 8:00 pm. An updated EOY UAT Known Issues and UAT Release

Update were posted to the UAT FTP site on Wednesday 5/2/12

Recommended Testing Schedule for EOY UAT

4/16-4/20 4/23- 427 4/30-5/4 5/7-5/11 5/14-5/18EOY UAT Modules/Functions TW1 TW2 TW3 TW4 TW5EOY 2 Program ParticipationEOY 4 Student WaiversEOY 3 DisciplineEOY 1 Course CompletionWrap Up

Legend Testing

Testing continues if needed

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EOY UAT Status Update

Test Week 3 and 4– EOY 1 (Course Completion) and EOY 3 (Student

Discipline) scheduled to be conducted– Notify when new SCTE file is available for testing

(EOY 1)– Update EOY 1 and EOY 3 Execution log with testing

progress– Continue testing EOY 2 and EOY 4 as needed

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EOY 2 UAT Status Update

40 out of 41 (98%) LEAs sent in at least one Execution Log for EOY 2

Approximately 2/3 have tested the all functions including Online, Batch, Certification, and Reports

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14 out of 41 (35%) LEAs sent in at least one Execution Log last week

Approximately 25% have tested the Security and Online functions Approximately 10% have tested Batch and 15% have tested the

Certification and Report functions

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EOY Release Update

5/2 Release Update document is currently available on the FTP site

Problem # IssueDate Resolved

2413EOY3: User account assigned Discipline Reports role is unable to access the Reports Home page using the breadcrumb

5/2/12

2412EOY3: Discipline Reports user has access to non-discipline related reports

5/2/12

2411EOY2: Certification Error Details screen - missing Certification Results Summary detail records

5/2/12

2403EOY: CERT101 triggers for students with enrollment exit category = N470 (No Show)

5/2/12

2398EOY1 - SCSC0069 - triggering on older records (not most recent)

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EOY Release Update

5/2 Release Update, continued

Problem # IssueDate Resolved

2396EOY2: Report 5.2 was blank on Certification screen, but data on ODS report

5/2/12

2395EOY2: ODS 5.5 report primary residence category filter doesn’t work correctly

5/2/12

2394EOY2: ODS 5.2 - Program Participants - NCLB Title I Part A Basic Targeted Education Services counts inaccurate

5/2/12

2392 EOY2: CERT073 error generated incorrectly 5/2/12

2391EOY3: SDIS0245 generated incorrectly on batch upload

5/2/12

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EOY UAT Issue Update

Known Issues list is currently available on the FTP site 5/2 UAT Known Issues Highlights:

Problem # Issue

2428 EOY1: Post failed, no Explanation given

2427EOY2: Report 5.4 does not display schools on the Expected Schools list that do not have homeless students

2426EOY2: LEA Admin role required to display SASS and SPRG in the File Type drop down list on the Submission Status screen

2423EOY2: ODS version of 5.3 is missing NCLB Title I Part A Basic Targeted (122) program records

2420EOY4: 6.3 CAHSEE Waivers and Exemptions report - duplicate student waivers displayed

2419EOY3: User id with assigned Discipline roles encounter, but does not have access to Passed Records screen

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5/2 UAT Known Issues Highlights, continued:

Problem # Issue

2418 Extract Files Names are not saved correctly

2417EOY4: 6.3 CAHSEE Waivers and Exemption report - Local ID heading is not centered

2416EOY3: SDIS0094 error total does not match actual rejected records count

2415 EOY2: 5.2 and 5.3 Title 1 Counts do not match

2414EOY3: SSID not enrolled on incident date, but SDIS0245 does not trigger unless the Incident Disciplinary Action Duration Days field is also populated

2410EOY3: SDIS roles do not allow access to the Manage Submissions menu selection

2408 Discrepancy between reports 5.4 and 5.5

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5/2 UAT Known Issues Highlights, continued:

Problem # Issue

2407 EOY2: Report 5.1 links to 5.3 broken

2406EOY2: Report 5.3 - Filtering on Education Program code 113 results in student list for all Education Program codes

2404Discipline file upload fails, but error message is non-standard and incomprehensible to user

2400EOY1: SCSC0128 triggers when grade level is valid for the course code

2399 EOY UAT - Aggregate reports don't render automatically

2385EOY2: Program screen - SPRG0250 validation error triggers incorrectly when changing Membership End Date

2382 SPRG0249 should not trigger for online edits

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EOY UAT Reminders

LEAs should report their progress to the CDE using the UAT Test Scenario Execution Log and emailing the updated log once a week on Friday to the CALPADS UAT Service Desk account

– [email protected]

Please include the following in the title of the email:– “Execution Log 2011MMDD for XXXX ”– Where MM is and month submitted and DD is the day

submitted and XXXX the name of your LEA– This Fridays Execution Log submittal should be titled as

follows: “Execution Log 20110309 for Palo Alto Unified”

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Walk On / Q and A / Online Poll

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Next Steps

Complete execution (and retesting as needed) of the UAT Test Scenarios listed in the document located on the FTP site

Continue to review the updated Known Issues and Release Notes posted on the FTP site

Continue to report any issues or problems to the UAT Service Desk

Continue to submit Execution Log via CALPADS UAT Service Desk once a week (Fri by COB)

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UAT Communications

CALPADS UAT Email for defect reporting, issues, and questions

– [email protected] UAT Weekly Check Point Meetings

– WebEx URL: http://csis.webex.com– WebEx Phone: 888-426-6840 – Participant Code: 4603184

UAT Service Desk– Phone: 916-445-4795 – voicemail only

UAT Documents posted at– ftp://ftp.cde.ca.gov/calpads-uat/

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EOY UAT Service Desk Recap

Reporting Problems to the Service Desk LEA UAT participants should report all problems (potential defects, issues) as they are

identified by emailing the UAT email account:– [email protected]

NOTE: DO NOT report UAT problems through the CALPADS webform When reporting a PROBLEM include the following in your email:

– Subject– Your name– Phone number– Bread crumb– Describe what you were doing, what you expected from the system, and what happened

Requesting Help from the Service Desk LEA UAT participants should request Help by emailing the UAT email account:

– [email protected]

When requesting HELP include the following in your email:– Subject (include the word “help”)– Your name– Phone number– CALPADS UAT user ID– Job # (if applicable)– Description of what you need help with19