1 Chapter 1 Creating, Printing, and Editing Documents 3 XP and Vista Differences Word 2007 will look nearly the same when running on Windows XP or Windows Vista. Window and dialog box title bars and the Windows taskbar appears different in XP, typically having more of a 3-D appearance. The only significant differences appear in the Save As and Open dialog boxes. You will see that these dialog boxes look and work a bit differentlyespecially when navigating to a folderwhen running Word on a Vista System rather than and XP system. 4 Save As Dialog Box in Windows XP 5 Save As Dialog Box in Windows Vista 6 Opening Microsoft Word Use the Word word processing program to create, save, edit, and print documents. The steps for opening Word vary slightly depending on your system setup. Click Start, point to All Programs, point to Microsoft Office, and click Microsoft Office Word 2007. 7 Blank Document Status bar Taskbar Office button Ribbon Quick Access toolbarTitle bar Tabs Horizontal ruler Insertion point I-beam pointer Vertical scroll bar 8 Blank Document You can type any type of information to create a documenta piece of writing that conveys information, such as a letter, report, or term paper. Word includes features to help with the writing, including Word Wrap, AutoCorrect, Automatic Spell and Grammar Checkers, Option buttons, and AutoComplete. 9 Word Defaults By default, Word uses the Calibri font, a proportional typeface. Only one space is needed at the end of the sentence by default. Word applies 1.15 line spacing and 10 point of spacing after each paragraph by default. Press Enter to create a new paragraph. Press Shift + Enter to create a new line. 10 Checkpoint What type of program is Word? How do you start Word? What appears when the Word window opens? Name some types of documents. Describe one or more of Words default text formats. How do you start a new paragraph? How do you start a new line? 11 Creating a Document When you start Word, it creates a new, blank document by default. After you type the text for the new document, you need to save the file. 12 Saving a Document Save a document to use it in the future. To start the save, click the Save button on the Quick Access toolbar, click the Office button and then click Save As, or press Ctrl + S. In the Save As dialog box, choose a save location, enter a File name, and click Save. 13 Saving a Document 14 Naming a Document The name you give to a document can have up to 255 characters. Spaces may be included, but not any of the following characters: / \ > < * ? : ; | 15 Printing a Document A document printed on paper is referred to as a hard copy. The document shown on screen is a soft copy. Click the Quick Print button on the Quick Access toolbar to send a document to the printer immediately. Click the Office button and click Print or press Ctrl + P to open the Print dialog box, and click Print. 16 Closing a Document Closing a document removes it from the screen. To close a document, click the Office button and click Close, or press Ctrl + F4. You can then open a previously-saved document, create a new document, or exit Word. 17 Creating a New Document Click the New button on the Quick Access toolbar or click the Office button and click New to create a new document. Then select the Blank Document option. Or, press Ctrl + N to create a new document. 18 Opening a Document You can open a document using the Open dialog box. Click the Open button on the Quick Access toolbar, click the Office button and click Open, or press Ctrl + O to display the dialog box. Navigate to the location where the file is stored, and then double-click the document name. 19 Saving a Document with Save As You can give a previously saved document a new name by using the Save As option from the Office button drop- down list rather than the Save option. In the Save As dialog box that appears, type a new name for the document and then press the Enter key. 20 Checkpoint How do you create a documents content? How do you start the process for saving a document? How long can a document name be? How do you send a document directly to the printer? How do you create a new, blank document? What dialog box do you use to open an existing document? What command do you use to give a document a new name? 21 Editing a Document You may need to change, or edit, a document that you create. Use the mouse and keyboard to move the insertion point to the location where you want to make changes. Move the I-beam pointer to a location and click the mouse to place the insertion point there. Click the arrows on the vertical scroll bar to scroll text more quickly. 22 Moving the Insertion Point to a Specific Page Word includes navigation buttons at the bottom of the vertical scroll bar for moving the insertion point to specific document locations. These buttons are the Previous, Select Browse Object, and Next buttons. The behaviors of the Previous and Next buttons change depending on the last navigation selected. 23 Moving the Insertion Point to a Specific Page To go to a specific page, click the Find button arrow in the Editing group of the Home tab, and click Go To. Type the page number in the Enter page number text box of the Find and Replace dialog box, and press Enter. 24 Browsing in a Document Use the Select Browse Object button to select options for browsing through a document. Click the button to display a palette of browsing choices. Use the options on the palette to move the insertion point to various features in a Word document. 25 Moving the Insertion Point with the Keyboard Use the arrow keys located to the right of the regular keyboard to move the insertion point. You also can use the arrow keys on the numeric keypad. Use the arrow keys in combination with other keys to move to various locations in the document. 26 Inserting and Deleting Text By default, position the insertion point at the desired location and type to insert text. You can use keys such as the Delete and Backspace keys to delete text. If you want to type over existing text, turn on Overtype mode in Word Options. Click Office button, click Word Options, click Advanced, and check Use overtype mode in the Editing options section. 27 Selecting Text Select a specific amount of text to delete it or perform other Word functions involving it. Selected text displays with a blue background and the Mini toolbar appears. It offers options for performing common tasks, such as formatting the selected text. You can drag over text to select it with the mouse or use a variety of other techniques to select text with the mouse or keyboard. 28 Selecting Text Selected text Mini toolbar 29 Using the Undo and Redo Buttons If you make a mistake and delete text that you did not intend to, or if you change your mind after deleting text and you want to retrieve it, you can use the Undo or Redo buttons on the Quick Access toolbar. Click the Undo button to undo actions, and the Redo button to reinstate an action. You can undo several actions by clicking the Undo button arrow, and then clicking an action in the list. This undoes the selected action and all above it in the list. 30 Using Help Microsoft Word includes a Help feature that contains information about Word features and commands. Click the Microsoft Office Word Help button located in the upper right corner of the screen or press F1 to display the Word Help window. Type a term in the Search text box and press Enter, and then click a topic that interests you. Click the question mark button in a dialog box to get help about the dialog box 31 Checkpoint How do you scroll a document? How do you move a document to a specific page? Name at least one keyboard shortcut for moving the insertion point. How do you insert text? How do you delete text? Name at least one keyboard shortcut and one mouse shortcut for selecting text. How do you undo multiple changes? How do you open the Help window? 32 Wrap Up Microsoft Word enables you to create various types of documents. Word includes default text formatting settings. Type text to create the document, pressing Enter to start a new paragraph. Save a document to assign a name. Print a document to create a hard copy. Open a saved document to work with it more. Move the insertion point in the document to make edits. Select text to delete or format it. The Undo and Redo buttons enable you to retrieve work if you change your mind. Click the Help button to open the Word Help window.