1Feb 2009

Facilities Management Health And Safety InductionContractor Awareness

2Feb 2009

Facilities Management Health And Safety Induction – Law

Health and Safety at Work etc. Act 1974

3 (1) It shall be the duty of every employer to conduct his undertaking in such a way as to ensure, so far as is reasonably practicable, that persons not in his employment..who may be affected thereby are not exposed to risks to their health and safety.

3(2) similarly…every self employed person…has an equivalent duty

3(3)…… every employer and every self employed person …to give to persons (not being his employees) who may be affected…the prescribed information about such aspects of the way he conducts his undertaking as might affect their health or safety.

3Feb 2009

Facilities Management Health And Safety Induction – Regulations

Management of Health and Safety at Work Regulations ( 1999)(1)where two or more employers share a workplace (whether on a temporary or permanent basis) each such employer shall…

…(C) take all reasonable steps to inform the other employers concerned of the risks to their employees’ health and safety arising out of or in connection with the conduct by him of his undertaking

(Reg. 11 - co-operation and co-ordination)

4Feb 2009

Facilities Management Health And Safety Induction – Why?

• Approx 14,000 Students and 3000 Staff• School children have unimpeded access across the site• Roads and footpaths relatively narrow• New staff, contractors’ staff and visitors may not be

aware of local hazards • Accident statistics – FM alone

– Last Year (2008) 47 Accident Reports mainly minor– 2 Serious enough to report to HSE (RIDDOR)

– RIDDOR - ‘Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995’

5Feb 2009

Facilities Management Health And Safety Induction - Introduction.

We all need to: -– use safe systems of work.– assess potential hazards.– know basic first aid, fire and security

procedures.• We are required to follow special procedures in certain areas and on certain machinery.

• Employees, contractors, self-employed and visitors must consider their own health and safety and that of others.

6Feb 2009

Facilities Management Health And Safety Induction – First Aid

• First Aiders – helpdesk and others

• Security – dial 888

• Walk in Centre in Loughborough town centre

• Ambulance services if serious – dial 999Confirm with Security – dial 2141 that an ambulance has been called

7Feb 2009

Facilities Management Health And Safety Induction – Fire And Evacuation

Make yourself aware of the fire and evacuation procedures for the building in which you are in

On discovering a fire• Assess it quickly - type and ferocity• Report it - call point, shout etc. DIAL 888

– Or Campus watch (0)800 526966 (Mobile)• Take action - attack fire IF SAFE TO DO SO

– extinguisher use and surroundings awareness?• Evacuate - nearest exit and REPORT TO THE PERSON IN

CHARGE OF THE EVACUATION - ALWAYS– Fire Coordinator or Marshal

• Wait until all clear before leaving assembly point or re-entering building and never enter a building under alarm conditions

8Feb 2009

Main Campus Fire Notice

9Feb 2009

Holywell Park Main Building

10Feb 2009

Facilities Management Health And Safety Induction – Security

• Your personal tools and equipment– You are responsible for what happens to them

and for their possible misuse if not secured or properly controlled

• think about accidents by others using your tools!

• Security of your workplace either ring fenced or local access prevention– You need to prevent people entering hazardous

areas under your control

11Feb 2009

Facilities Management Health And Safety Induction – Accident reporting

• Red telephones are located in most buildings- mainly in the lobby areas

• Dial 888 from any internal telephone.– Campus watch (0)800 526966 (Mobile)

• Any accident involving anyone working as part of Facilities Management ‘undertaking’ MUST be reported on an accident report form.– ‘Undertaking’ is basically everything we do

when at work that is part of our job.

12Feb 2009

Facilities Management Health And Safety Induction - Safe Systems Of Work

• Drivers must observe the highway code and speed limits – 15mph (25 kph)

• Suitable protective clothing should be worn when at work and personal protective equipment must be worn in designated areas and as prescribed in Risk Assessments - Hard hats - eye protection - suitable footwear - ear defenders etc

• All staff, contractors and self-employed must stick to agreed procedures and utilise permits to work as appropriate

• Contractors MUST register ANY work of an INTRUSIVE nature – via their sponsors – think asbestos and buried services

• No smoking or playing of radios in or on any University building or vehicle.

• No parking on any University roads unless actively unloading.• I/D badges will be issued by your sponsor and must be worn

at all times

13Feb 2009

Facilities Management Health And Safety Induction Safe Systems Of Work – ‘Swiping in & out’

• Contractors’ staff must ‘swipe in’ & ‘swipe out’ daily using one of the swipe card readers provided. The computer software will register contractors on or off site.

• Contractors can nominate one of their team to bring passes and swipe in or out for their colleagues.

• Specific arrangements should be made and recorded where contractors will be arriving, departing or working outside normal working hours, at weekends, holidays and the like.

• Access to the campus will be refused outside normal

working hours unless specific arrangements have been made, including notifying security.

14Feb 2009

Facilities Management Health And Safety Induction - Basic Rules

• Think about your own safety and the safety of others before taking any action – consider the knock on effect of your actions and…

• Try to think about all possible dangers that may be associated with the task you are about to undertake, no matter how unlikely. Isolations; fume cupboards and their effluent, cooling systems! Drilling into services!

• Accidents often occur because people do not follow work procedures either through neglect or ignorance.

15Feb 2009

Facilities Management Health And Safety Induction - Reporting

Please assist in improving general health and safety standards by reporting anything that you consider might pose a significant risk to yours and others Health and Safety such as: -

– Blocked emergency exits– Unguarded machinery– Slippery surfaces in circulation areas– Accumulated rubbish– Tripping hazards– Unsecured ladders– Unsafe working platforms– Trailing leads across circulation areas– Bare electric wires…/continued

16Feb 2009

Facilities Management Health And Safety Induction – Reporting (Cont)

– Unprotected or unfenced work areas

– Unsafe lifting equipment or practices

– Lack of or missing eye protection

– Untidy work areas

– Poor housekeeping

– Unprotected overhead working

– Excavations with inadequate support or shoring

Your reports and comments will be taken on board

17Feb 2009

Facilities Management Health And Safety Induction Special Procedures

Special operating procedures and in house guides apply to work on or in the following: -

• Significant alterations to low voltage electrical systems • Confined Spaces and Controlled spaces (E.g. Roofs,

sewage chambers, boiler internals, service voids)• Excavations• Work on gas• Working with pesticides• Using specialist machinery• Working within departments and areas outside of

Estate’s Services direct control• All substances should have undergone a COSHH

assessment and be approved for use on this site

18Feb 2009

Facilities Management Health And Safety Induction - Individual Protection

• Isolate live services, lock off and prove• Post Caution Notices• Serial Numbers can be traced to issues. No serial

number generally means it is a trades persons ‘personal’ notice. (E.g. maintenance electrician or fitter)

CAUTION NOTICEDANGER MEN WORKING

ON APPARATUS

FM SERVICES

SERIAL NUMBER

CAUTION NOTICEDANGER MEN WORKING

ON APPARATUS

FM PROJECTS

SERIAL NUMBER

19Feb 2009

Facilities Management Health And Safety Induction –

Confined Spaces and Controlled Spaces

• Access controlled and activities closely managed and monitored in Confined Spaces

• Controlled spaces (Lower order Confined space) may contain:– Electrical services – three phase– Piped natural and special gases - if its used in

industry, its probably been trialled at a University– Contents of LEV should plant break down or ductwork

fail.– Pressure systems , heating pipe work, compressed air– Drinking water and storage – legionella and

bacteriological contamination

20Feb 2009

Facilities Management Health And Safety Confined Spaces and Controlled Spaces (cont)

• Controlled spaces (Lower order Confined space) may involve issues such as:

- Asbestos – type 2 surveys done (non intrusive) – not type 3 (intrusive)

- Physical barriers to access and egress – 5 minutes to get to work area means five minutes or more to escape – think emergency evacuation, fire etc.

- X-ray in some areas – well signed and alarmed

- Access to buildings and technical areas – key authorities required – hence Contractor’s Risk Assessment & Method Statement will be required

21Feb 2009

Facilities Management Health And Safety Induction – Work at Height and Roofs

• A written safe system of work must be provided for all roof work.– Two people working– Suitable and sufficient risk assessment and

associated method statement.– Facilities Management policy must be followed

and they are the ‘duty holder’ controlling access to all roofs.

– Operatives must be trained to use any equipment utilised – includes harnesses

– Health and safety in roof work (HSG33) is an excellent reference.

22Feb 2009

Facilities Management Health And Safety Induction –Permits/Authorities/Requests To

Work/Enter/Access/Isolate

• Part of FM Safe Systems of Work involving a formal recorded process through which work activities are closely managed.– High voltage electrical systems – work on/near 11000volt U/G Cables and

in or on Sub-stations– Significant modification to Low Voltage electrical systems – e.g. shared

distribution boards – no live work – think working near cables– Significant Fire Alarm Isolations – ask FM Electricians– Hot work – inside and on building roofs– Excavations > 150 mm (6 inch) - buried services– Pressure systems (heating and compressed air)

• Heating up to 137 deg Celsius and 5 bar– Confined Spaces, Controlled Areas and roofs– Asbestos work areas – Licensed Contractors and authorised Direct

Labour only– Work at Height – See detailed guidance

23Feb 2009

Facilities Management Health And Safety Induction Work in locations not under your control

• Always report to the person in charge of the area you are about to work in.

• Ask for details of any significant risk(s).• Explain what you are about to do.• If in doubt, ask to see any risk assessments

pertaining to the area or process you are about to work in/on.

• ASK for explanations of anything you don’t understand.

24Feb 2009

Facilities Management Health And Safety InductionWaste Management

Disposal of waste is the responsibility of the contractor.

You must pre-treat and try to recycle as much of your waste as possible.

No harmful or polluting substances may be discharged into the drains. In the event that contamination does occur your Nominated University Contact must be informed immediately.

Where a project or activity presents a risk of pollution the contractor must show that the risk has been mitigated via a risk assessment.

The contractor is not permitted to use any university bins or skips for the disposal of waste associated with the project or activity.

If you are in England and your construction project is worth more than £300,000 you must have a site waste management plan (SWMP).

25Feb 2009

Facilities Management Health And Safety InductionWaste Management

Environmental Protection Act 1990It is your responsibility,

– to ensure that your waste is disposed of by a licensed carrier holding a current licence and

– that you complete a transfer note when handing any waste to a carrier.

Hazardous Waste Regulations, 2005Where a project or activity produces Hazardous Waste it is the responsibility

of the contractor to dispose of the waste.– The contractor will in this instance use their own SIC code as producer and request the

university premise code for disposal.– A consignment note should be completed when handing waste to a carrier.

SIC = Standard Industrial Classification code number Hazardous waste as defined by the Hazardous Waste Regulations, 2005

26Feb 2009

Facilities Management Health And Safety InductionWaste Management

• The Landfill Directive sets out the general conditions for the landfilling of waste with the aim of minimising the impact of landfill on the environment and to encourage waste minimisation and recycling.– The landfilling of gypsum and other high sulphate bearing

wastes with biodegradable waste has been prohibited in England and Wales since July 2005.

– You must try to separate the gypsum-based material from other wastes so that it can then be either recycled / reused or can be disposed of properly at a landfill site.

– You must not deliberately mix gypsum waste with other construction and demolition waste at a waste transfer facility.

27Feb 2009

Thank You

• Any questions?

– Your University Sponsor

– FM Helpdesk 2121

– Emergencies 888

– Security (routine) (01509 22) 2141

– See handbook for more contacts