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SKEM 0901 Skempton L0 and L1 refurbishmentProject Close-Out Plan

SKEM 0901 Skempton L0 and L1 refurbishment

September 09

Ove Arup & Partners Ltd 13 Fitzroy Street, London W1T 4BQ Tel +44 (0)20 7636 1531 Fax +44 (0)20 7755 2143 www.arup.com

This report takes into account the particular instructions and requirements of our client. It is not intended for and should not be relied upon by any third party and no responsibility is undertaken to any third party

124369-00

Document VerificationPage 1 of 1

Job title

Skempton Levels 0 and 1 Fitout

Job number

124369-00Document title

Project Close Out Plan

File reference

4.03 ReportsDocument ref Revision Date Filename

2009 05 29 project close out plan DRAFT.doc Draft close out plan for discussion 1 June 09 ICL workshop.

Draft

29 May 09 Description

Prepared by Name Signature

Checked by

Approved by

Celia Smith

Revision 1 September Filename 09

2009 09 14 project close out plan Rev 1.doc Revised to incorporate updated phasing and ICL comments.

Description

Prepared by Name Signature Filename Description

Checked by

Approved by

Celia Smith

Mike Joshua

Mike Joshua

Prepared by Name Signature Filename Description

Checked by

Approved by

Prepared by Name Signature

Checked by

Approved by

Issue Document Verification with Document

/VAR/WWW/APPS/CONVERSION/TMP/SCRATCH_1/138553827.DOC

Ove Arup & Partners Ltd Issue 02 September 2009

Skempton Levels 0 & 1 refurbishment SKEM 0901 Project Close Out-Plan

ContentsPage Objectives............................................................................................................................... 1 Definitions............................................................................................................................... 1 Distribution list........................................................................................................................ 1 Project Close-Out Activities Status, Roles & Responsibilities Matrix ..................................2 Project Close-Out Programme ............................................................................................... 2 1Construction Completion Key Milestones 3

1.1Milestone 1 Phase 1A architectural completion .............................................................3 1.2Milestone 2 Phase 1B architectural completion .............................................................4 1.3Milestone 3 Phase 1C architectural completion .............................................................4 1.4Milestone 4 Phase 1D architectural completion .............................................................5 1.5Milestone 5 Phase 1E architectural completion .............................................................5 1.6Misc other Phase 1 spaces architectural completion .......................................................6 1.7Milestone 6 Phase 1F commissioning completion .........................................................6 1.8Milestone 7 Concrete Durability labs completion............................................................7 1.9Milestone 8 Phase 2 completion ....................................................................................7 2Inspection Strategy 9

2.1Contractor Inspections....................................................................................................... 9 2.2Architectural Supervisor Inspections ................................................................................9 2.3M&E Inspections................................................................................................................ 9 2.4Structural Supervisor Inspections....................................................................................10 2.5User Inspections.............................................................................................................. 10 2.6Client Direct IT Installation...............................................................................................10 2.7 Technical Advisors......................................................................................................... 11 2.8Statutory Services........................................................................................................... 11 2.9Others.............................................................................................................................. 11 3Commissioning and Integrated Testing Strategy 12

3.1Commissioning................................................................................................................ 12 3.2Integrated Testing............................................................................................................ 12 3.3Building Cause and Effect Testing...................................................................................12 3.4BMS Commissioning....................................................................................................... 13 3.5Preliminary certification for architectural completion........................................................13 3.6Final witness and client acceptance testing.....................................................................13 3.7Building Mains Failure Black Building Test.................................................................13 4Third Party Approvals 14

4.1Building Control............................................................................................................... 14/VAR/WWW/APPS/CONVERSION/TMP/SCRATCH_1/138553827.DOC Ove Arup & Partners Ltd Issue 02 September 2009

Skempton Levels 0 & 1 refurbishment SKEM 0901 Project Close Out-Plan

4.2Fire Officer....................................................................................................................... 14 4.3Local Authority................................................................................................................. 15 4.4Insurers........................................................................................................................... 15 4.5Others.............................................................................................................................. 15 5Files, Logs and Manuals 16

5.1Operation and Maintenance Manuals..............................................................................16 5.2Building Log..................................................................................................................... 17 5.3BREEAM Certification and Rating...................................................................................17 5.4Schedule of other information required by the contract...................................................17 5.5Interim user guides.......................................................................................................... 17 6Client Engagement and Training 18

6.1Client Training................................................................................................................. 18 6.2Spares............................................................................................................................. 18 6.3Tools and Equipment....................................................................................................... 18 6.4Keys 18 6.5Suited locks..................................................................................................................... 18 6.6Utilities handover............................................................................................................. 18 7Contractual Arrangements 19

7.1Take-over certificate........................................................................................................ 19 7.2Completion Certificate..................................................................................................... 19 7.3Insurances/Bonds/Guarantees........................................................................................19 7.4Completion Meeting......................................................................................................... 19 7.5Formal Handover Meeting...............................................................................................20 8Client Occupation/Migration 8.1FF&E 21 8.2Decanting decision point.................................................................................................21 8.3Scientific equipment transfer ..........................................................................................21 8.4Personal effects transfer.................................................................................................. 21 9Post Completion Certificate Issue 22 21

9.1Permit Arrangements....................................................................................................... 22 9.2Public Relations/Press Releases/Marketing....................................................................22 9.3Defects Close Out Strategy and Programme...................................................................22 9.4Latent Defects Reporting Strategy...................................................................................22 9.5Demobilisation Arrangements.......................................................................................... 23 9.6Lessons Learned Workshops.......................................................................................... 23 10Risks to Handover and Close Out 24

/VAR/WWW/APPS/CONVERSION/TMP/SCRATCH_1/138553827.DOC

Ove Arup & Partners Ltd Issue 02 September 2009

Skempton Levels 0 &