2018–2019 Test Coordinator’s Manual · 2019 TEST COORDINATOR’S MANUAL. i. About This Manual and Important Dates. This . Test Coordinator’s Manual . is intended to assist Corporation

2018–2019TEST COORDINATOR’S MANUAL

Grades 3 through 8 and

End-of-Course Assessments

Copyright © 2018 by State of Indiana Department of Education (IDOE). All rights reserved. No part of this publication may be reproduced or distributed in any form or by any means, or stored in a database or retrieval system, without the prior written permission of IDOE. All brand names found in this publication are the trademarks of their respective owners.

ILEARN 2018–2019 TEST COORDINATOR’S MANUAL i

About This Manual and Important DatesThis Test Coordinator’s Manual is intended to assist Corporation Test Coordinators (CTCs) and School Test Coordinators (STCs) in the administration of the ILEARN assessments for Grades 3 through 8, ILEARN Biology End-of-Course Assessment (ECA) and (optional) U.S. Government End-of-Course Assessment (ECA). It addresses administration of ILEARN assessments and information regarding test administration policies and procedures across all ILEARN assessments. Test Administrators should refer to the appropriate Test Administrator’s Manual (TAM) for the assessment they will be administrating.

2018–2019 ILEARN Assessment Windows

Assessment Window Opens Window ClosesILEARN Biology End-of-Course Assessment1 December 4, 2018 December 20, 2018ILEARN Biology End-of-Course Assessment2 February 11, 2019 February 28, 2019*ILEARN Grades 3–8 April 22, 2019 May 17, 2019*ILEARN Biology and Optional U.S. Government End-of-Course Assessment3 April 22, 2019 May 24, 2019*

1 The December Biology ECA window is designed for students completing the course during the first trimester or semester.2 The February Biology window is designed for students completing the course during the second trimester. Students who completed the Biology course prior to this school year and did not fulfill a high school science assessment requirement (e.g., ISTEP+ Grade 10 Science) should take the ILEARN Biology ECA during the February or Second Trimester window. Students who need accommodated forms such as large print, braille, or Spanish should take the Biology test during the February window. 3 The April or May Biology and U.S. Government ECA window is designed for students completing either or both courses at the end of the second semester or third trimester.* ILEARN paper-and-pencil test windows close one week early to accommodate on-time reporting timelines.

Important Dates

ILEARN 3–8 ILEARN ECAs (Spring only)

February ILEARN Biology ECA Additional Materials Order Window for braille, large print and Spanish test materials

N/A February 11–21, 2019

ILEARN 3–8 and ILEARN ECAs materials due in district. This shipment will include standard print materials only.

April 8, 2019 April 8, 2019

Additional Materials Order Window for Standard, Accommodated, and Shipping Materials (includes braille, large print, and Spanish testing materials)

April 9–May 3, 2019 April 9–May 10, 2019

ii ILEARN 2018–2019 TEST COORDINATOR’S MANUAL

ILEARN 3–8 ILEARN ECAs (Spring only)

Final Day for Corporations to Ship Materials for Scoring (must be shipped back five business days after the close of the paper-and-pencil testing window)

May 17, 2019 May 24, 2019

Individual Student Reports (ISRs) and Student Labels Available TBD

U.S. Government Online Reporting System reporting TBD

ILEARN Online Reporting System reporting August 15, 2019

ILEARN 2018–2019 TEST COORDINATOR’S MANUAL iii

Indiana User SupportCorporation Test Coordinators (CTCs) and School Test Coordinators (STCs) are encouraged to contact the American Institutes for Research (AIR) and/or the Indiana Department of Education (IDOE) as issues and questions arise before, during, and after the ILEARN test administration. Common topics and issues are noted in the table along with contact information for AIR and IDOE.

For Assistance with: Contact NotesGeneral Information and Policy about ILEARN, including:• test content, timing, interruptions

to testing• assigning Student Test Numbers

(STNs) to new students• test security concerns

Indiana Department of Education (IDOE), Office of Student Assessment Telephone: 888-544-7837 Email: [email protected]

Office hours are 8 a.m. to 4:30 p.m. Eastern Time (7 a.m. to 3:30 p.m. Central Time).

Questions about test administration, packaging, and shipping:• technology issues, error codes,

managing students in test sessions

• packaging and delivery• document processing• test materials, missing materials,

damaged materials• test procedures, large print

testing, braille testing• shipments, returns, incorrect

addresses• results availability

For test administration and technology resources, visit the Indiana Assessment Portal: http://ilearn.portal.airast.org

Monday through Friday from 8 a.m. to 6 p.m. Eastern Time (7 a.m. to 5 p.m. Central Time).The help desk hours are extended during assessment windows: Monday through Friday from 7 a.m. to 7 p.m. Eastern Time (6 a.m. to 6 p.m. Central Time).

For assistance with troubleshooting or questions not covered by Portal resources, contact the AIR Indiana Assessment Help Desk toll-free at 866-298-4256Email: [email protected] support link: https://indiana.portal.airast.org/chat.stml

Indiana Assessment Policies, Administration, and Security Manual

IDOE https://www.doe.in.gov/assessment/indiana-assessment-policies

http://www.doe.in.gov/assessment/indiana-assessment-policies

mailto:[email protected]


https://indiana.portal.airast.org/chat.stml

http://ilearn.portal.airast.org

iv ILEARN 2018–2019 TEST COORDINATOR’S MANUAL

ILEARN 2018–2019 TEST COORDINATOR’S MANUAL v

Table of ContentsAbout This Manual and Important Dates iIndiana User Support iiiChapter 1 Test Administration Policies and Procedures 1

Students to Be Tested 1The Testing Program for Grades 3 through 8 and ILEARN End-of-Course Assessments (ECAs) 1

Calculator Policy 1Managing Student Demographic Information 2ILEARN 3–8 2ILEARN ECAs: Biology and U.S. Government 2

Chapter 2 Before Test Administration 4Test Administrator Certification 4Timing Guidance 4

ILEARN Assessment Structure 4Anticipated Average Testing Times 5Scheduling Tests 5Pause Rules 7During a Computer-Adaptive Test or Fixed-Form Test Segment 7Test Timeout (Due to Inactivity) 7Test Expiration for Online Assessments 8Students Absent During Test Administration / Make-up Testing 8Additional Scheduling / Timing Notes 8

General Information 9Test Security 9

Test Irregularities and Security 11Interruptions to Testing 11Test Irregularities 11Test Invalidation 11

Online Testing 12Computer and Device Preparation 12Online Practice Test 12Paper-and-Pencil Practice Test 12Roles and Responsibilities 13

Chapter 3 During Test Administration 16Support During Testing 16Online Test Administration 16

TA Interface: Login and Test Setup 16Chapter 4 After Test Administration 20Appendix A: Scribed Response Directions 21

vi ILEARN 2018–2019 TEST COORDINATOR’S MANUAL

Appendix B: Large Print and Braille Editions 22Appendix C: Paper-and-Pencil Testing – For Test Coordinators 23

General Rules for Paper-and-Pencil Testing 23Before Testing 23

Pre-ID Labels and Blank Student Labels for Assessment Books 23Instructions for Administering Braille and Large Print Tests 24

Student Identification 24Transcription Guidelines 25Returning Test Materials 25

After Testing 26Handling Contaminated and Damaged Materials 26Returning Materials for Scoring 26Packing Scorable Materials 27Packing Non-Scorable Secure Materials 27Non-Secure Materials 27Do Not Score Labels 28Instructions for Returning Materials 28Arranging Test Materials Pickup 28Security Check-In Process 29

ILEARN 2018–2019 TEST COORDINATOR’S MANUAL 1

Chapter 1 Test Administration Policies and ProceduresStudents to Be TestedThe Testing Program for Grades 3 through 8 and ILEARN End-of-Course Assessments (ECAs)

Each ILEARN assessment contains standards-based multiple-choice, constructed-response, and technology-enhanced items (online format only) developed to measure Indiana Academic Standards. Technology-enhanced items are only available on the online test delivery system platform.

ILEARN assessments will be administered online to all students. The online assessments for English/Language Arts and Mathematics have a computer-adaptive segment and a Performance Task segment. Science and Biology have a fixed-form segment and Performance Task segment. Social Studies and U.S. Government assessments each consist of one fixed-form test segment. The Science assessment will be computer-adaptive beginning with the 2019–2020 school year.

NOTE: A small quantity of paper-and-pencil test forms are available for students with documented paper-and-pencil testing accommodations and students who, for religious reasons, object to the use of such technology. Paper-and-pencil assessment books for all content areas contain fixed test forms.

Subject Test Type Grade(s)ILEARN English/Language Arts Computer-Adaptive Grades 3–8ILEARN Mathematics Computer-Adaptive Grades 3–8ILEARN Science Fixed-Form (Year 1) Grades 4 and 6ILEARN Social Studies Fixed-Form Grade 5

ILEARN Biology ECA Fixed-Form End-of-Course Assessment (ECA)

ILEARN U.S. Government ECA (optional) Fixed-Form End-of-Course

Assessment (ECA)

Calculator PolicyStudents in grades 3, 4, and 5 may NOT use a calculator on the ILEARN Mathematics assessment. Students in grade 6 may use the embedded online Desmos Four Function calculator provided during calculator segments only. Students in grades 7 and 8 may use the embedded online Desmos Scientific calculator provided during calculator segments only. Approval to move from the non-calculator segment to the calculator segment requires approval by the Test Administrator. Please reference the Calculator Policy at https://www.doe.in.gov/assessment/ilearn-policy-and-guidance for more information about the policy and allowable accommodations. The same calculator tool is used on both practice and operational assessments. Students may receive additional experience with this calculator tool by accessing the Released Items Repository on the Indiana Assessment Portal.

https://www.doe.in.gov/assessment/ilearn-policy-and-guidance

2 ILEARN 2018–2019 TEST COORDINATOR’S MANUAL

Managing Student Demographic InformationStudent data will be reported to AIR from IDOE via nightly data files submitted into TIDE. All student data must be accurate in TIDE prior to student testing. Changes to student data, including accommodations updates may take up to 24 hours to update. Please note roles and responsibilities required of both IDOE and corporations and nonpublic schools.

ILEARN 3–8IDOE will:

■ Extract student data from schools’ DOE-RT or DOE-EM submissions and Indiana IEP. ■ Submit names of participating students and demographic information to AIR via a nightly data exchange with student data submitted to TIDE.

Corporations and Nonpublic Schools must:

■ Report student accommodations formally documented in a Section 504 Plan, Individual Learning Plan, or Service Plan (non-public or Choice) via the DOE-TA collection throughout the data exchange window, as needed.

■ Report newly enrolled students and/or update accommodations, as needed and in a timely manner, via RT/EM, Indiana IEP, and/or a DOE-TA submission.

NOTE: If these updates occur during the test window, the student will be unable to test until the day following the data update or submission.

ILEARN ECAs: Biology and U.S. GovernmentCorporations and Nonpublic Schools must report names of participating students and demographic information, including accommodations formally documented in a 504 Plan, ILP, or Service Plan, to IDOE via the DOE-TL collection.

The DOE-TL collection window for ILEARN ECA test administrations will remain open until the day before the test window closes.

Note for Winter 2018 ONLY: IDOE reported student accommodations from the Indiana IEP on October 15 in preparation for the Winter 2018 ILEARN Biology ECA. Schools must update the Indiana IEP to reflect any changes approved by a student’s Case Conference Committee after October 15. The school must then contact IDOE to ensure that such changes are also reflected in TIDE.

The nightly data exchange from the Indiana IEP will go into effect ahead of the Spring 2019 ILEARN assessments in April.


Reference this table when planning for student data collections ahead of each ILEARN assessment window:

IDOE Student Data Collections

AssessmentIDOE Data

CollectionCollection Window(s) Data Collected

ILEARN Biology

End-of-Course Assessment

(ECA)DOE-TL

November 19–December 19, 2018January 14–February 27, 2019

February 22–May 23, 2019• Students

participating in the assessment

• Required testing accommodations

ILEARN U.S. Government

End-of-Course Assessment

(Optional ECA)

February 22–May 23, 2019

ILEARN 3–8 DOE-TA February 22–May 16, 2019

• Section 504, ILP, and Service Plan accommodations and designated features


Chapter 2 Before Test AdministrationTest Administrator CertificationAll Test Administrators are required to complete the Test Administrator Certification Course, available on the Indiana Assessment Portal. Test Administrators who have not completed this course will not be allowed to initiate sessions.

Timing GuidanceThe Indiana Department of Education (IDOE) defined scheduling guidance for all ILEARN assessments (ILEARN 3–8 and Biology and U.S. Government End-of-Course Assessments) beginning with the 2018–2019 school year. Schools and corporations should consider this information when creating local test schedules. Contact IDOE with questions ([email protected]).

ILEARN Assessment Structure

Each ILEARN assessment is comprised of test “segments.”

■ Mathematics and English/Language Arts (Grades 3–8) ● Mathematics: One computer-adaptive test (CAT) segment and one Performance Task (PT)

● English/Language Arts (ELA): One CAT segment and one PT consisting of two segments for a total of three segments

■ Science (Grades 4 and 6) and Biology ECA ● One fixed-form test segment and one PT

■ Social Studies (Grade 5) and U.S. Government ECA ● One fixed-form test segment

Content Area (Grade Level)

Number of Test Segments TOTAL Test

SegmentsComputer-Adaptive Test (CAT) Fixed Form Performance

Task (PT)Mathematics (3–8) 1* N/A 1 2English/ Language Arts (3–8) 1** N/A 2 3

Science (4 and 6) N/A 1 1 2Social Studies (5) N/A 1 N/A 1Biology ECA N/A 1 1 2U.S. Government ECA N/A 1 N/A 1

* Grades 6–8 ONLY: Test segment presents non-calculator items, then calculator-allowed items. Once the student proceeds to the calculator items, he or she will not be able to return to the non-calculator items. Test Administrators approve all requests to move from non-calculator to the calculator segment.

** Segmented for students with the Text-to-Speech (TTS) accommodation only. Approval by the Test Administrator is not needed to move from the Text-to-Speech to non-Text-to-Speech segments.



Anticipated Average Testing Times

Untimed practice tests are available via AIR’s Secure Browser beginning October 1. Corporations and schools must administer each online content-specific ILEARN practice test to students at least once before students participate in the operational assessment. Please review IDOE’s Practice Test Guidance for more details.

While all ILEARN assessments are untimed, IDOE defined this guidance to help schools plan their local testing schedules. The table outlines the number of test segments per tested content area and the anticipated average testing times for administering each test segment. All testing times are approximate and reflect estimated time students will likely need to respond to both operational and embedded field test items.

2018–2019 ILEARN Assessment Anticipated Average Testing Times

Content Area and Grade Level(s)

Average Testing Times Per Segment (minutes) Total

Anticipated Testing Times

(minutes)CAT or Fixed Form (Non-Performance Task)

Performance Task (PT)

Mathematics (3–8) 90–100 50–70 140–170English/ Language Arts (3–8) 90–100 110–130 200–230

Science (4 and 6) 100–120 15–25 115–145Social Studies (5) 85–95 N/A 85–95Biology ECA 125–145 15–25 140–170U.S. Government ECA 75–85 N/A 75–85

Scheduling Tests

How much time will students have to complete the ILEARN assessments?

All ILEARN assessments are untimed and students will proceed at their own pace. AIR and IDOE set forth suggested testing times to assist corporations and schools when defining local testing schedules (see Anticipated Average Testing Times, above).

Students must complete all grade-level assessments by the last day of the established four-week assessment window.

Does it matter which content area assessments schools administer first?

Schools may administer the content area assessments in any order, but students should complete all content area test segments before moving onto a different content area (e.g., Students complete all Mathematics test segments before beginning any Science test segments).

What flexibility exists for corporations and schools to schedule assessments?

The degree of flexibility is dependent on the test segment(s) students must complete. The following guidance outlines specific considerations for specific test segments when planning local schedules.


■ Computer-Adaptive Tests and Fixed-Form Tests in the Non-Performance Task Segments (All content areas)

● Students may start and finish a test segment in a single day; or ● Students may start and finish a test segment over the course of multiple days (see example):• The Test Administrator (TA) may have students begin a test segment on Day 1,

and allow students to finish test segment on Day 2 (see Pause Rules on the next page).

● Students may start and finish the Grade 5 Social Studies and U.S. Government ECA within a single day.

● A student can enter and exit a test with the TA’s approval an unlimited number of times while the student’s test is active.

■ Performance Tasks (Mathematics, English/Language Arts, Science) ● Students must complete the CAT/fixed-form test segment (Non-Performance Task) and Performance Task (PT) for a given content area on at least two separate days. Students should complete the CAT/fixed-form test segment first (example, below).• Day 1: Students complete the Mathematics CAT segment.• Day 2: Students complete the Mathematics PT.

Non-Performance Task

Performance Task

● TAs may not administer the CAT/fixed-form test segment and PT to students in a single day.

● Students must start and finish the Mathematics Performance Task within a single day. Students must start and finish the Science Performance Task within a single day.

● The ELA Performance Task consists of two segments that must be administered to students over two consecutive days. The first segment must be administered on Day 1 and the second segment must be administered on Day 2:• Day 1 (Segment 1): Students complete passage-based items.• Day 2 (Segment 2): Students complete a passage-based extended writing item.• In the event that a student starts an ELA PT segment but is unable to finish it by

the end of the day, (e.g., the student becomes ill, the school has a fire alarm, etc.) the student should proceed and complete the test segment the next school day.

• Once the student begins an ELA PT segment, it will expire in three (3) business days. If a student is unable to complete the segment within three business days, the CTC or STC must submit an Irregularity Request in TIDE, complete and submit a Testing Irregularity Report to IDOE, and receive IDOE approval before the student will be allowed to complete the remaining items in the segment.


Pause Rules

Corporations and schools may find it necessary to pause a student’s CAT or fixed-form test segment to accommodate a short break (e.g., student restroom visit) or an unexpected test irregularity (e.g., sudden illness, weather emergency, unplanned fire alarm).

The pause rule applies only to the CAT or fixed-form (Non-Performance Task) test segments. There is not a pause rule for Performance Task (PT) test segments. If a student pauses their PT and logs out, they will be able to log back into the component and access the PT where they left off before pausing the test as long as the PT is not expired.

During a Computer-Adaptive Test or Fixed-Form Test Segment:

■ If the student pauses a Non-Performance Task test segment for less than 20 minutes, the student may revisit and/or change answers to previous test items within the current test segment.

■ If the student pauses a Non-Performance Task test segment for more than 20 minutes, please note the following:

● The student must log back in to the student interface. ● The student will be presented with the screen in the test delivery system containing the item(s) he or she was working on when the test segment was paused (if the screen contains at least one unanswered item) OR with the next screen containing a new test item (if all items on the previous page were answered by the student before the pause).

● The student is NOT permitted to review or change any previously answered items, even if they are marked for review (with the exception of items on the screen that contain at least one item that was not yet answered by the student).

● The student may change any answers on the screen if the screen contains both answered and unanswered items. The student may not go back and return to previous screens and cannot change answers to items on previous screens. Example: A single test screen in the test delivery system has items 4–10. A student answers items 4–7 and pauses the test for more than 20 minutes. When the student resumes testing, he or she can change answers to items 4–10 but cannot return to items 1–3 on an earlier screen. Example: A single test screen in the delivery system contains items 8–11 and a student answers all of those items before pausing the test for more than 20 minutes. When the student resumes testing, he or she will begin on item 12 and cannot return to items 1–11.

Test Timeout (Due to Inactivity)

As a test security measure, any student will be logged out of test segment after 20 minutes of inactivity in either the Non-PT or the PT segments. Activity is defined as selecting an answer or navigation option in the test segment (e.g., selecting [Next] or [Back] or using the Mark for Review drop-down list to navigate to another item). Simply moving the mouse around the screen will not count as test activity. The student must actually select something on the screen.


■ The student will receive a warning message 60 seconds before timeout occurs. ■ The student must log back in to resume testing. ■ The student may not revisit items on a previous screen in the current test segment after a timeout.

■ The student who logs back in after a test timeout must complete the unfinished test segment he or she was working on before starting the next test segment in same content area.

Test Expiration for Online Assessments

All assessments (Performance Task and Non-Performance Tasks) must be completed before the end of the established test window.

A student’s Non-Performance Task segment remains active until the student completes and submits the test or until the established test window elapses. It is recommended that students complete the Non-Performance Task segment of the test within five days of starting the designated content area. Students must start and complete the Performance Task within a single school day. All assessments (Performance Task and Non-Performance Tasks) must be completed before the end of the established test window.

Students Absent During Test Administration / Make-up Testing

Upon return to school, the student must begin testing with rest of class per the testing schedule. The school must then administer any remaining test segments in the content area the student missed while absent before starting a new content area assessment. The student must complete all his or her grade-level assessments before the end of the test window.

Additional Scheduling / Timing Notes

■ A constructed-response item is considered answered if the student has taken any action within the response area. This includes random keystrokes (e.g., “sdkjfasdgi”), one or more spaces using the spacebar, and clicking anywhere on any open-ended item (e.g., Short Answer, Table Input, Hot Text).

■ Students who pause their tests for more than 20 minutes will no longer have access to the item’s digital notepad. The students will still have access to global notes they have recorded in the test delivery system for the test component.

■ In the event of a technical issue (e.g., power outage or network failure), students will be logged out and their tests will automatically be paused. The students will need to log in again upon resuming their tests.

■ Students must complete a paused test segment before starting the next test segment in the same content area (e.g., Mathematics, ELA).

■ A student’s test remains active until the student completes and submits the test or until the established test window closes.


General InformationTest Security

All Test Administrators and Proctors must be trained in proper test security procedures, sign a Testing Security and Integrity Agreement, and adhere to test security procedures.

It is unethical and shall be viewed as a violation of test security for any person to:

■ Capture images of any part of the assessment via any electronic device; ■ Duplicate in any way any part of the assessment; ■ Examine, read, or review the content of any portion of the assessment; ■ Disclose or allow to be disclosed the content of any portion of the assessment before, during, or after test administration;

■ Discuss any ILEARN assessment item before, during, or after test administration, unless the item has been released by IDOE;

■ Allow students access to any assessment content prior to scheduled test administration;

■ Allow students to share information during or after test administration; ■ Read any parts of the assessment to students except as indicated in the Test Administrator’s Manual or as part of an accommodation;

■ Influence students’ responses by making any kind of gestures (for example, pointing to items, holding up fingers to signify item numbers or answer options) while students are taking the assessment;

■ Instruct students to go back and reread or change responses after they have finished their assessments since this instruction may only be given before the students take the assessment;

■ Review students’ responses; ■ Read or review students’ scratch paper; or ■ Participate in, direct, aid, counsel, assist in, encourage, or fail to report any violations of these test administration security procedures.

Additional security violations for paper-and-pencil testing include the following:

■ Reading or reviewing any assessment book during or after testing; ■ Changing any student’s response in an assessment book; ■ Erasing any student’s response in an assessment book; ■ Failing to return all assessment books and other test materials following each scheduled test administration session. Schools and corporations are required to maintain documentation of a secure check in and check out process for test materials.


Test Administrators and Proctors may not assist students in answering questions. Test Administrators and Proctors may not translate, reword, or explain any test content for students. No test content may ever be discussed, copied, paraphrased, reviewed, posted, texted, emailed, or photographed before, during, or after test administration.

Maintaining the security of all ILEARN test materials is crucial to obtaining valid and reliable test results. Therefore, all test materials must be kept in locked storage, except during the actual test administration. All user account information must be maintained as secure information. Access to secure materials must be restricted to authorized individuals only (e.g., Test Administrators and Test Coordinators). Do not photocopy or duplicate any portion of the assessment books or other secure test materials at any time.

New for 2018–2019: Student Access Cards are comprised of the student’s first and last name, and his or her 9-digit Student Test Number (STN). When combined, a student’s name and STN become secure information that must be protected per student privacy laws. Schools may compile this information locally or download from TIDE in advance of testing. If using Student Access Cards, Test Administrators must distribute the correct Student Access Card to each student to access the designated assessments and collect all Student Access Cards immediately following each test session.

Secure test materials include, but may not be limited to:

■ Student Access Cards containing student names, STNs, and/or birth dates ■ student rosters containing STNs and/or birth dates ■ accommodations reports containing student names, STNs, and/or birth dates ■ paper-and-pencil assessment books (used and unused) ■ read-aloud scripts ■ used scratch paper

Non-Secure test materials include, but may not be limited to:

■ ILEARN Test Coordinator’s Manual (TCM) ■ all ILEARN Test Administrator’s Manuals (TAMs) ■ packing materials (e.g., boxes, shipping labels).

It is the direct responsibility of all individuals who administer the test to follow security procedures. Test security procedures and ethical testing practices are fully discussed in the Indiana Assessment Policies, Administration, and Security Manual for the current school year.


Test Irregularities and SecurityInterruptions to Testing

Schools must not schedule an interruption to the school day, such as a fire drill, that will in any way affect students during any day they are taking the ILEARN assessment.

The Test Administrator must immediately note the circumstances and time if an interruption in testing occurs due to severe weather, technology failure, a fire alarm, or any other natural or man-made occurrence.

If several students (i.e., an entire lab, classroom, school) experience a technology-related issue(s) with the assessment immediately contact the Indiana Assessment Help Desk at 866-298-4256.

Test Irregularities

TIDE allows Test Coordinators to indicate exceptions as irregularities (i.e., re-open test, re-open test segment) that occur to the standardized test environment to manage system access. IDOE is formalizing policy regarding the implementation of the test irregularities request process. This guidance will be communicated prior to the operational window to Test Coordinators. Formal documentation is required in addition to the TIDE submission. Forms are accessible at the following location: https://www.doe.in.gov/assessment/indiana-assessment-policies.

Test Invalidation

Participating in ILEARN is an opportunity provided to every student by Indiana law. Any decision to invalidate a student’s test denies him or her the right to results and must be weighed very carefully. Any time that a test is invalidated, it must be discussed with the student’s parent or guardian. The ILEARN Report of Invalid Test form, located in an appendix near the end of each Test Administrator’s Manual, provides a line to document the school’s notification of the parent or guardian.

A test must be invalidated for a variety of reasons, such as when a student cheats, works in a test segment other than the one being administered, or marks most or all answers randomly during a given test segment. The Test Administrator must document any invalidation and report it to the principal or Test Coordinator immediately following the administration of the affected test segment. Test invalidations must be requested in TIDE. Please consult the TIDE User Guide for details on how to request a test invalidation.

If it is determined that a student’s test needs to be invalidated. Look at the Student in Sessions screen and take note of the test that needs to be invalidated. Once a test has been invalidated, it cannot be reversed and the test cannot be scored.

Mathematics, English/Language Arts (ELA), and Science assessments each consist of more than one test segment and therefore have specific invalidation requirements that must be followed to ensure the entire test is invalidated. Invalidations must be requested on each test segment – including two test segments for Mathematics and Science and

https://www.doe.in.gov/assessment/indiana-assessment-policies


the three test segments for ELA. The ILEARN Grade 5 Social Studies assessment and the optional U.S. Government ECA each consist of one test segment and only require one invalidation request to invalidate the entire test.

Please refer to the TIDE User Guide available on the ILEARN Portal (https://ilearn.portal.airast.org/core/fileparse.php/4152/urlt/Indiana-TIDE-User-Guide_2018-2019_FINAL_Approved.pdf) for more information on how to invalidate a test.

Online TestingComputer and Device Preparation

Each student workstation (testing device) must meet the specifications and be prepared according to the instructions provided in the Technology Setup for Online Testing Quick Guide, available on the ILEARN Assessment Portal (https://ilearn.portal.airast.org/). An evaluation of device and network readiness may occur through utilization of the Network Diagnostic Tool and/or an (optional) Infrastructure Trial. An Infrastructure Trial simulates the loading and processing of an operational test administration. Instructions for running an Infrastructure Trial and the required Statewide Readiness Test can be found in the Indiana Technology Readiness Guide for AIR Assessments 2018–2019, accessed in the Indiana Assessment Portal under Technology Resources located at https://indiana.portal.airast.org/.

Corporation Test Coordinators must confirm with local IT staff that assessment devices have been configured for online testing ahead of the required Statewide Readiness Test on January 23, 2019.

Online Practice Test

Schools are required to administer the online practice test to students at least once for each content area before students take the online assessment. Test Administrators must allow students with testing accommodations ample time to practice with the appropriate accommodations, such as Text-to-Speech, before administering the online assessment.

Practice tests are administered using the same Test Administrator interface and student Secure Browser used to administer the operational tests. Test Administrators should follow the same processes and testing guidelines for administering practice tests as they will follow for operational tests.

Before Test Administrators administer the online practice test and the online assessment, the must refer to the Test Administrator User Guide for information regarding the responsibilities of the Test Administrator and the setup and administration of the online tests.

Paper-and-Pencil Practice Test

Schools are required to administer the paper-and-pencil practice test to students before administering the paper-and-pencil test. The paper-and-pencil practice test is located on the pages immediately leading up to the first test segment in each paper-and-pencil assessment book. Once students have completed the practice test,

https://ilearn.portal.airast.org/core/fileparse.php/4152/urlt/Indiana-TIDE-User-Guide_2018-2019_FINAL_Approved.pdf



https://ilearn.portal.airast.org/

https://indiana.portal.airast.org/


the Test Administrator must administer the first test segment. The Test Administrator may first provide a short break, but must administer the first segment to students on the same day as the practice test segment. Any subsequent segments in the assessment book may be administered to students as time allows throughout the test window.

Roles and Responsibilities

The ILEARN assessment program relies on a system of specific roles and responsibilities in order to secure data from unauthorized persons. The following roles and responsibilities apply to corporation and school-level personnel for both IDOE and AIR systems:

Corporation Test Coordinator (CTC) / Non-Public School Test Coordinator (NPSTC) ■ Both Testing Modes

o Distribute listserv messages and updates from the Office of Student Assessment and testing vendors to relevant corporation and school staff each week. o Ensure all applicable staff complete annual test security training by September 30 and a refresher training before each administration window. o Ensure documentation (e.g., attendance sign-in sheets, attendance logs, training agendas, and other training materials) of required staff trainings is on file locally. o Ensure Test Administrators (TAs) and Proctors complete test administration and test accommodation training prior to the beginning of testing. Maintain locally documentation of completed staff training. o Ensure all applicable school and corporation staff review and sign the current school year’s Indiana Testing Security and Integrity Agreement annually by September 30. o Follow procedures outlined in the Code of Ethical Practices and Procedures, assessment manuals, and IDOE guidance documents. o Assign permissioned user roles within AIR’s Test Information Distribution Engine (TIDE) for other school personnel (e.g., STCs, CITCs, TAs). o Download the applicable Test Administrator’s Manuals (TAMs) from the Indiana Assessment Portal for school personnel to access in advance of the test window(s). o Follow security regulations for distribution, return, and/or destruction of all secure assessment materials for online and/or paper-and-pencil testing as directed, accounting for all secure assessment materials before, during, and after testing (i.e., control and document distribution and collection of secure assessment materials at the corporation level). o Ensure accommodations and designated supports are correctly reflected in TIDE (Test Information Distribution Engine). oMonitor STCs at each school site during testing to ensure test administration and test security protocols are being followed. o Document any test irregularities and immediately submit Testing Irregularity Reports to IDOE.


o Document test security concerns and immediately submit Testing Concerns and Security Violations Reports to IDOE. o Ensure STCs provide parents and guardians access to preliminary and final student scores as soon as possible. o Oversee the rescore process with parents, guardians, and educators.

■ Paper-and-Pencil Testing o Place orders for extra assessment materials for one or more schools during the Additional Materials Order (AMO) window, as needed. o Control the secure storage, inventory, distribution, administration, and collection of assessment materials for the corporation. o Return all used and unused (including large print and/or braille) assessment books to the testing vendor as directed by required deadlines.

Corporation Information Technology Coordinator (CITC) ■ Both Testing Modes

o Assign permissioned user roles within TIDE for other school personnel (e.g., STCs, TAs), if directed by the CTC or NPSTC.

■ Online Testing o Thoroughly review the Technology Setup for Online Testing Quick Guide and system-specific configurations documents, as applicable. o Download and install AIR’s Secure Browser on student testing devices. o Use the Network Diagnostic Tool to confirm device readiness and network capacity. o Ensure compatible school-owned TA devices are available. oManage student testing devices and network bandwidth during testing to ensure test security and connectivity. o Troubleshoot technical issues with the AIR Help Desk.

School Test Coordinator (STC) / Non-Public School Testing Coordinator (NPSTC) ■ Both Testing Modes

o Provide test security, test administration, and testing accommodations training to all applicable staff. o Ensure documentation (e.g., attendance sign-in sheets, attendance logs, training agendas, and other training materials) of required staff trainings is on file locally. o Follow security regulations for distribution, return, and/or destruction of all secure assessment materials for online and/or paper-and-pencil testing as directed, accounting for all secure assessment materials before, during, and after testing (i.e., control and document distribution and collection of secure assessment materials within the building).


o Follow procedures located in assessment manuals and those outlined by IDOE relating to accommodations, testing conditions, and general test administration. o Provide the necessary furniture and lighting to allow students to do their best work when testing. (All school personnel involved in administering the test are responsible for the quality of testing conditions.) oMonitor testing (including make-up testing) to ensure staff are administering assessments with fidelity in terms of test administration and test security protocols or procedures and that staff are appropriately providing students with accommodations included in their IEPs, ILPs, Section 504 Plans, or Service Plans. o Create testing schedules and ensure students who are absent complete make-up testing. o Immediately report to the CTC any missing assessment materials, testing irregularities, interruptions, and/or invalidations.

Test Administrators (TAs) ■ Both Testing Modes

o Study the TAM ahead of the test window and discuss with the STC any questions or concerns. o Review the Code of Ethical Practices and Procedures. o Read all applicable portions of the current Indiana Assessment Policies, Administration, and Security Manual. o Review accommodations needed by students in advance of the test administration and alert the STC of any discrepancies. o Complete all applicable test administration, test security, and test accommodations trainings. o Follow scripted directions outlined in the appropriate TAM to initiate test sessions and administer assessments to students. oMonitor students during testing. o Ensure the quality of the test environment is conducive to student testing (i.e., free of distractions and noise). o Immediately report to the STC any missing assessment materials, testing irregularities, interruptions, and/or invalidations. o Follow security regulations for pick-up and return of secure assessment materials for online and/or paper-and-pencil testing as directed, accounting for all secure assessment materials before, during, and after testing.

All school personnel involved in administering ILEARN, I AM, and/or IREAD-3 assessments should review the 2018–2019 Indiana Assessment Policies, Administration, and Security Manual for additional guidance relating to roles and responsibilities as well as TIDE-specific user roles outlined on pages 4–5 of the TIDE User Guide ahead of the test window. The TIDE User Guide is located on the Indiana Assessment Portal.






Chapter 3 During Test AdministrationSupport During TestingDuring testing, a Test Administrator should not attempt to resolve technology issues if doing so is disruptive to students. The Test Administrator must have a way to contact the School Test Coordinator or Technology Coordinator without leaving the room unattended.

Additional troubleshooting information is available in the TDS User Guide, available on the Indiana Assessment Portal. If school personnel continue to have difficulty, they may contact corporation personnel, or they may contact the Indiana Assessment Help Desk toll-free at 866-298-4256 or by email at [email protected], or by using the chat feature: https://indiana.portal.airast.org/chat.stml.

In the event of a technical issue (e.g., power outage or network failure), students will be logged out and the test will automatically be paused. The students will need to log in again upon resuming the test.

Online Test AdministrationThe Test Delivery System (TDS) Online Testing System has two components:

■ Test Administrators (TAs) use the TA Interface to create and manage test segments for student testing. Test sessions are created for students in a classroom being administered a test.

■ Students use the Secure Browser to take the tests included in the test session. ■ Two online testing devices are required for student testing for both practice and operational tests; one device is needed for the TA to initiate sessions, and the second device is for students.

TA Interface: Login and Test Setup

1. On the ILEARN Assessment Program Portal (http://ilearn.portal.airast.org), select your user role.

2. Select the TA Interface card. The login page appears.TA Interface Card

3. Enter your email address and password.4. Select Secure Login. The TA Interface appears.


https://indiana.portal.airast.org/chat.stml

http://ilearn.portal.airast.org


Login Page

5. Start a test session.a. In the Test Selection window, select the test(s) to administer. b. Select Start Session. The Session ID appears at the top of the page.

TA Interface: Select Tests, Start Session

c. If the Session Attributes window appears, select the required attributes and select OK.

6. Display the Session ID on a board in the front of the room so that it is visible to students signing in to your test session.

7. Have students sign in to the Student Testing Site using their first name, STN, and the Session ID. For more information about the student login process, see the TDS User Guide.

Student Testing Site: Sign In


8. Approve students for testing. When students select tests, the Approvals box in the upper-right corner of the TA Interface shows notifications. Select Approvals to view the list of students awaiting approval.

TA Interface: Approve Students

● To review and update a student’s test settings and accommodations, select in that student’s row.

● To approve an individual student for testing, select . ● To deny a student for testing, select and enter the reason in the box. ● To approve all students for a given test or segment, select Approve All Students for that test or segment.

TA Interface: Edit Student Test Settings

9. Monitor the students’ progress throughout their tests. Students’ test statuses appear in the Student Status column of the Students in Your Test Session table.

This column also displays the number of test questions the student has answered out of the total number of questions in the test.

● Select to pause an individual student’s test. If a student’s Non-Performance Task test is paused for more than 20 minutes, that student cannot review any questions completed before the test was paused.

● Select to view a student’s full information, including current test settings.


TA Interface: Students Currently Testing

10. When it is time to do so, stop the test session and log out. a. Select to stop the session and automatically pause any in-progress tests in

your session.b. Select Log Out to exit the TA Interface.

After a test session is stopped, it cannot be resumed. If a test session is stopped and students need to continue testing, start a new session. The TDS User Guide has information on how Test Administrators may transfer a pre-existing test session.

TA Interface: Stop Session


Chapter 4 After Test AdministrationTest Coordinators primarily handle post-test administration activities for students who test on paper-and-pencil versus online due to policies surrounding the return of secure and non-secure testing materials.

When the test administration is complete, the TA or STC prepares all materials for return. To prepare the materials for return, school personnel use the School Packing List that came with the original materials to ensure that all materials that were assigned to the school are returned to the scoring vendor. A school packing list will be sent for all materials.

ALL printed test materials must be returned to the scoring vendor, regardless of whether they have been used. All materials are delivered to Corporation Test Coordinators for return to the scoring vendor. The Test Coordinator must verify that the contents have all been returned and will seal the boxes after confirmation. Test Administrators will return all test materials to the Test Coordinator after testing has completed each day. Test Coordinators must return the following test materials to the scoring vendor within 7 calendar days (5 business days) of the close of the test window in order for student responses to be scored.

Please see Appendix C for additional information about returning paper-and-pencil testing materials.


Appendix A: Scribed Response DirectionsThe student should know the identity of the scribe before the day of testing. The scribe should be familiar with and have experience scribing for the student. If the scribe is unfamiliar with the student, the scribe and student should have the opportunity to practice the scribing process together prior to taking the assessment. A one-on-one test administration should always be used when a scribe is needed. The scribe should ask the student to spell out loud any word he or she thinks is not within the range of the student’s vocabulary or spelling abilities. A scribe should never read the reading comprehension portions of the assessment to a student, nor should he or she coach a student or hint to a student the meaning or spelling of a word.

The scribe must write/type exactly what the student dictates, without adding any capitalization or punctuation unless directed by the student. No presumption is made about whether a pause is indicative of the use of a comma, a period, or any other punctuation.

When the student has finished dictating, the Test Administrator must present the response to the student for review to ensure accuracy and approval before advancing to the next question (e.g., “Did I write exactly what you said?”). For paper-and-pencil assessments, the scribe must use a No. 2 pencil if recording student responses in the student’s assessment book. The scribe must begin each response with the word “scribe” in the response area for paper-and-pencil or online assessments. Do not write “scribe” if a student does not respond or test in a given section; just leave it blank. Notify your School Test Coordinator of any student that has scribed responses to make sure the document is returned correctly for scoring.

Test Administrators must review the Accessibility and Accommodations Guidance (https://www.doe.in.gov/assessment) for more information about scribing protocols.

https://www.doe.in.gov/assessment


Appendix B: Large Print and Braille EditionsRefreshable braille is available in the Test Delivery System. Students who are blind or have low vision may use this online tool for displaying braille characters to read text output. Students who utilize this accommodation on a regular basis should be assigned this online tool instead of the braille paper form. Large print and braille paper-and-pencil materials will be packaged by school and shipped to the corporation for distribution by the Corporation Test Coordinator. Contact your Corporation Test Coordinator before requesting any additional large print or braille test materials.

Corporation Test Coordinators should assist schools to ensure that all processing requirements for large print and braille materials are met. Refer to Appendix C in this manual for instructions.


Appendix C: Paper-and-Pencil Testing – For Test CoordinatorsGeneral Rules for Paper-and-Pencil TestingThe ILEARN ELA, Mathematics, and Science paper-and-pencil assessment books contain the following segments:

■ Practice test segment ■ Non-Performance Task segment ■ Performance Task

● ELA will have two Performance Task segments while Mathematics and Science will only have one Performance Task segment.

The ILEARN Social Studies and U.S. Government paper-and-pencil assessment books contain the following segments:

■ Practice test segment ■ Non-Performance Task segment (Note: There are no Performance Task segments in the Social Studies and U.S. Government assessment books).

ELA, Mathematics and Science paper-and-pencil assessment books display the Non-Performance Task segments separately from the Performance Task segments. Students may not return to a previous segment of the test once it has been completed.

Student standard print and accommodated assessment books and read aloud scripts are secure test materials. Maintaining the security of all test materials is critical to obtaining valid and reliable assessment test results. All test materials must always be maintained in locked storage, except during test administration. All individuals who administer ILEARN assessments must follow security procedures.

Before TestingPre-ID Labels and Blank Student Labels for Assessment Books

Paper-and-pencil materials are sent to corporations for distribution to the schools within the corporation. CTCs must affix Pre-ID labels on the front covers of students’ assessment books. Students who are pre-identified as needing standard print paper assessment books prior to January 15 will receive their Pre-ID’ed assessment books with a label already affixed to the front cover of the assessment book.

Blank student adhesive labels can be used in conjunction with TIDE to print individual student Pre-ID information for students who were not pre-identified prior to the materials due in district date, or for students who use accommodated assessment books. For information on how to print out an individual student Pre-ID label using TIDE, please refer to the TIDE User Guide, which is posted to the ILEARN Assessment Portal. If a student is missing their Pre-ID information, Test Administrators should contact their


school Test Coordinator. Blank labels are included with all paper-and-pencil materials shipments. Please contact the AIR Help Desk if additional blank labels are needed.

CTCs will distribute the materials to individual schools upon receipt. Schools should immediately inventory the materials to confirm that there are enough materials for all students to test prior to testing. Corporations who need additional standard print assessment books as well as accommodated assessment books can order these materials in TIDE using the Additional Materials Orders (AMO) feature. Please let your Corporation Test Coordinator know if you need to order additional materials for any of your students.

Please make sure that all boxes are kept so that assessment books can be returned after testing is completed.

Instructions for Administering Braille and Large Print TestsTest Administrators must provide users of both braille and large print versions of the test with sufficient time to complete the test. The STC should provide Test Administrators with braille and large print kits as appropriate. The following materials are included in the braille and large print test kits.

Braille Test Kits Large Print Test KitsCover Sheet Cover SheetCopy of the paper-and-pencil receipt and return instructions

Copy of the paper-and-pencil receipt and return instructions

Grade-appropriate version of the following: a regular assessment book, a braille assessment book, a packet of ancillary materials (transcribers notes) on the inside back cover of the braille assessment books, and any administrative materials.

Grade-appropriate version of the following: a regular print assessment book, a large print assessment book, and any administrative materials.

Student Identification

Print the student’s name, 9-digit STN, corporation code and school code on the cover of the braille or large print assessment book.

If the student has questions concerning test directions, refer to the directions provided in the standard print assessment book. The Test Administrator must not read or interpret any test questions for the student. The standard print assessment book is not to be copied or used for any purpose other than to transcribe the test.

The school security checklist must be used to record the distribution and collection of the braille, large print, and standard print assessment books.


Transcription Guidelines

The following guidelines must be followed to ensure accurate and fair transcription of student responses:

■ All test materials and student responses are to be considered secure and confidential. ■ Only persons who read and are proficient with braille should transcribe students’ braille responses.

■ Transcribers should be impartial and have no vested interest in student scores. ■ Transcriptions of student responses must be identical to what the student provides, including grammar, pronunciation, and spelling. If a student provides an incomplete response, the transcription must match that incomplete response exactly.

■ Transcriptions should be proofread by a second impartial party to confirm accuracy. For cases where students have provided a graphic in a response, two transcribers should collaborate to transfer the response.

■ When transcription is complete, student responses must be securely destroyed according to defined protocols.

■ Do NOT dispose of student responses by placing them in the trash.

The Test Administrator must provide written affirmation to the Test Coordinator that the student responses have been transcribed with fidelity. Under no circumstances should a student’s answer be altered or edited — to do so is a direct violation of test security.

All large print and braille responses must be transcribed into a standard print assessment book. All responses that are not transcribed cannot be scored.

Transcribe all responses into the assessment book enclosed in the braille or large print kit. Affix the Pre-ID label to the front of the standard print assessment book. Note that when large print assessment books are used, responses must be transcribed into a standard print assessment book to be scored.

Returning Test Materials

Keep the transcribed assessment book with the other used assessment books from the student’s class. Return these with scorable materials.

Collect all braille or large print assessment books. Return these with the non-scorable materials.


After TestingCorporations and schools should return materials as early as possible following testing to expedite the scoring process. All test materials must be returned to the scoring vendor no later than five business days after testing is complete in order for student assessment books to be scored. The Corporation Test Coordinator is responsible for arranging test materials pickup. Contact the AIR Help Desk (see Customer Service section of Test Administrator’s Manual) to report any problems when packing or arranging for pickup.

Material Return Checklist

Return to the Scoring Vendor Do Not Return to Scoring VendorScorable Non-Scorable Non-Scorable

o Used Assessment Books

o Unused Assessment Books

o Braille and Large Print Materials

o Printed Ancillary Instructions o Blank Labels o Pre-ID Labels o Soiled or Contaminated Materials

Handling Contaminated and Damaged Materials

School Test Coordinators will identify any contaminated or damaged materials. Responses from a contaminated assessment book should be transcribed into a clean assessment book. Contact the AIR Help Desk to report any contaminated assessment books.

■ Responses from a contaminated assessment book should be transcribed into a clean assessment book. Contact the AIR Help Desk (866-298-4256) to report any contaminated assessment books. These reported assessment books should not be returned to the scoring vendor and can be securely destroyed after following the directions above and submitting a Testing Irregularity Report to the IDOE.

■ Damaged assessment books must be returned to the scoring vendor. A damaged assessment book could involve pages ripped, missing pages or pages falling out of the assessment book. Place a rubber band around any damaged assessment books.

■ Complete and submit a Testing Irregularity Report for reporting contaminated or damaged assessment books to the IDOE.

■ Failure to accurately report contaminated books destroyed during the testing window will result in discrepant inventory reports.

Returning Materials for Scoring

Corporations and schools should separate scorable, non-scorable, secure, and non-secure materials. Assessment books should be separated into separate stacks by grade and then by subject. Verify that all braille and large print responses have been transcribed. If responses are not transcribed into a standard print assessment book they cannot be scored. A Pre-ID label must be affixed to the front cover of the assessment


book and schools should confirm that the information is correct. Keep the transcribed assessment book with the other scorable assessment books organized by grade or subject. Place a DO NOT SCORE label on the individual non-scorable (i.e., blank, Pre-ID labeled) assessment book. Shrink-wrapped, unused assessment books without Pre-ID labels do not require DO NOT SCORE labels. Sort these assessment books with non-scorable materials.

Packing Scorable Materials

School Test Coordinators should pack assessment books in the same boxes in which materials were shipped. If these boxes are not available, use sturdy boxes to return the materials. Copier paper boxes and boxes used for food transportation should not be used. Sturdy boxes are capable of holding 65–95 pounds without collapsing when handled or stacked. Use cushioning materials, if needed, to keep materials inside the boxes secure. After you have filled the first box, affix a green scorable label to the top of this box and mark it “1.” The scorable label has a place to mark the number of each box and the total number of boxes being returned. For example, if you have five boxes, mark them “1 of 5,” “2 of 5,” and so on. Continue packing, affixing a green scorable label to the top of each box containing scorable assessment books. Seal the top and bottom of all boxes with at least three strips of plastic shipping tape.

Packing Non-Scorable Secure Materials

Pack all unused assessment books into the same boxes in which materials were shipped. If these boxes are not available, use sturdy boxes to return the materials. Copier paper boxes and boxes used for food transportation should not be used. Sturdy boxes are capable of holding 65–95 pounds without collapsing when handled or stacked. Use cushioning materials, if needed, to keep materials inside the boxes secure. Include large print and braille assessment books and unused pre-printed Pre-ID labels. Affix a red non-scorable label to the top of all boxes containing non-scorable secure materials and record the number of each non-scorable box and the total number of non-scorable boxes on the labels. Non-scorable materials may be shipped in the same boxes with scorable materials, but the materials should be separated within the box. Note: A green scorable label should be used if the box contains any scorable materials.

Secure read aloud scripts are available for students and can be downloaded from TIDE. These materials should be shredded securely following state policy guidelines after the test administration is complete.

Non-Secure Materials

The following materials should not be returned to the scoring vendor. These materials should be disposed of according to state or corporation policies.

■ Unused print-on-demand Pre-ID labels and return shipping box labels ■ Printed test administration ancillary documents


Do Not Score Labels

The ILEARN assessments do not have test invalidation bubbles included on previous assessments. Corporations and schools should place ‘Do Not Score’ labels on student assessment books that should not be scored. These assessment books will not be scored by the scoring vendor so it is important to be very careful when using these labels. An example of a ‘Do Not Score’ label is below.

DONOTSCORE174021822

DO NOT SCORE

GRADE: 8

X X

SCHOOL CODE: 1234CODE: 12345CORPORATION

Instructions for Returning Materials

Remove or black out any old shipping labels, including the original shipping barcode, and ensure boxes are sealed securely with shipping tape. Affix the FedEx ground return label (from return kit) directly on top of the original address label. If additional labels are needed contact the AIR Help Desk (866-298-4256). You must use the return shipping labels provided to you in order to guarantee that your boxes can be accurately tracked when you ship them to the scoring vendor. Print the corporation name and address in the space provided on the return label. Retain the receipt tab, from the top of the return label, for your records. Boxes can be tracked online at www.fedex.com or by calling 800-463-3339.

Arranging Test Materials Pickup

Contact FedEx to arrange a pickup of your materials. There is no pre-scheduled pickup day. Materials must be picked up by FedEx no later than five business days after testing is complete in order for student assessment books to be scored. Have your receipt tab(s) handy when you make your request.

http://www.fedex.com


Use one of the following methods to initiate a return:

■ Visit www.fedex.com: Select “Ship,” then select “Schedule and Manage Pickups” from the drop-down menu, then select “Schedule Ground Return Pickup.”

■ Call FedEx Customer Service: 800-463-3339. Request a “Package Returns Program” pickup.

■ Provide materials to your standard print FedEx Ground driver.

Immediately contact the AIR Help Desk (866-298-4256) if you experience any problems packing or arranging for pickup.

Security Check-In Process

Timely return of materials is essential for scoring and reporting of results. Security reports will be generated after the time that materials are due back to the scoring vendor. These security reports provide a breakdown of secure materials by corporation, school, and item, and include barcodes for any missing items. The scoring vendor may contact corporations via email and/or phone regarding missing secure materials. The scoring vendor also works with IDOE to document and recover missing secure materials.

Student answer booklets found more than one week after pick-up must be immediately returned to the testing vendor, however, the student’s responses will not be scored.

Failure by a corporation or its employees to return all test materials may be considered as an integrity breach under 511 IAC 5-5-3, which may result in an action under IC 20-28-5-7 or the school corporation being required to develop a corrective action plan (signed by the Corporation Test Coordinator and school corporation’s Superintendent), explaining how it will ensure testing materials are disposed of and returned appropriately in the future.

http://www.fedex.com

Test Coordinator’s Manual

Documents

2018–2019 Test Coordinator’s Manual · 2019 TEST COORDINATOR’S MANUAL. i. About This Manual and Important Dates. This . Test Coordinator’s Manual . is intended to assist Corporation