2019/20 Sponsorship proposal

1. 2019 Council Best Practice Showcase and LGA OGM 11 & 12 April 2019, Entertainment Centre

2. 2019 LGA Conference and AGM 30 & 31 October 2019, Adelaide Oval

3. 2020 Council Best Practice Showcase and LGA OGM 2 & 3 April 2020, Entertainment Centre

4. 2020 LGA Conference and AGM Date and location TBC

LGA of SA 2019/20 Major Event Sponsorship Proposal Page 2 of 11

Event Summaries Council Best Practice Showcase and Ordinary General Meeting (OGM) and Conference and Annual General Meeting (AGM) The Local Government Association of South Australia (LGA) Annual and Ordinary

General Meetings are the ultimate decision-making and policy setting forum for the LGA. For

this reason delegates from all 68 councils across South Australia make attendance a priority.

Key decision makers in charge of how and where almost $2 billion will be spent in South

Australia in the coming year will be concentrated in one location. This includes Mayors,

Chairpersons, Council Members, Chief Executive Officers and senior council

representatives, as well as key State and Federal Government Ministers, Members of

Parliament, media and relevant government agency representatives.

In addition to the formal elements of the Annual & Ordinary General Meeting, the

Conference provides important informal networking opportunities for local government

delegates. The events are held over two days and include morning and afternoon tea, lunch

breaks, a networking dinner on day one and a formal lunch on day two of each event.

In our Council Best Practice Showcase event generally held in April we look at council best

practice case studies; while the conference generally held in October, focuses on external

ideas and perspectives.

Our council Best Practice Showcase and Conference programs provide stimulating speakers

who actively demonstrate how to keep at the forefront of innovative practices, providing

insights which delegates can take back to

their councils.

The audience is engaged through a

downloadable interactive program ‘app’ that is

provided free of charge at each event. This

app provides unique opportunities for

sponsors to be ‘front and centre’ for audience

members, and can be used to communicate

up to date information via regular alerts.

LGA of SA 2019/20 Major Event Sponsorship Proposal Page 3 of 11

Sponsorship Opportunities

The LGA is offering you the opportunity to showcase your services to key

stakeholders from across the local government sector. As a sponsor of the LGA’s

Major Events you will have the opportunity to meet and build relationships with potential

customers face-to-face.

We are offering a revised sponsorship level structure containing a range of benefits for the

Major Events that we will hold in 2019/20.

We have also made available four event bundle discounts to provide companies with extra

benefits for coming on board as a sponsor, but will only invoice 4-6 weeks prior to each

listed event (sponsors will be accepted at the discretion of the LGA Events Committee).

Please see the following pages for details about the sponsorship levels and benefits.

You will find four event bundle which attracts a discount up to 15%.

Please print out, fill in, scan and return the EOI Application Form by the date noted

on pages 8 & 9.

LGA of SA 2019/20 Major Event Sponsorship Proposal Page 4 of 11

About the LGA

The LGA is recognised as the peak representative body for local government in

the State. The LGA is federated nationally with interstate associations in the

Australian Local Government Association (ALGA).

The mission of the LGA is to provide leadership to Councils for the benefit of the

South Australian community. To achieve this mission the Association has three

key areas of activity:

• Achieving greater influence for local government in matters affecting council’s

and communities.

• Working with member council’s to build capacity and increase sustainability.

• Facilitating continuous improvement in councils and the LGA.

LGA of SA 2019/20 Major Event Sponsorship Proposal Page 5 of 11

Sponsorship opportunities Gold Silver Bronze Exhibitor Partner

(non for profits and subject for approval)

Cost (ex GST) $18,000 $12,000 $6,000 $2,400 $1,800

Positions available per event

2 5 11 8 5

Conference pass (both days)

6 4 3 2 1

Dinner pass 6 4 3 0 0

Display booth size Additional space can be negotiated at a fee.

6mX3m or 6mX1m subject to venue

3mX3m or 3mX1m subject to venue

3mX3m or 3mX1m subject to venue

3mX1m or 2mX1m subject to venue

2mX1m

Display inclusions *X2 chairs, trestle table and cloth, fascia sign with company name and logo

*Additional cost of $60+GST for company logo on fascia

*Additional cost of $60+GST for company logo on fascia

Presentation to delegates 3 minutes as part of the program

х х х х

Logo on delegate lanyard Please note if there are two gold sponsors the lanyard will be co-branded

х х х х

Logo on plenary slides during the breaks

Company information and logo on the event app

LGA of SA 2019/20 Major Event Sponsorship Proposal Page 6 of 11

Gold Silver Bronze Exhibitor Partner (non for profits and subject for approval)

Logo on LGA event page (2 weeks prior to event)

Logo on CEO and Presidents eNews post event

х х х х

Promotional item or flyer provided to attendees

х х х х

Exclusivity LGA will not provide the services to a direct competitor whose substantive business is within the same industry for Gold sponsors only if the multiple event options are taken.

х х х х

Business card draw Opportunity to run a business card draw. The LGA President or a senior LGA representative will draw the ‘winner’ during the morning tea break on day 2.

х х

LGA of SA 2019/20 Major Event Sponsorship Proposal Page 7 of 11

Sponsorship add-ons Coffee promotion (one position available per event)

$2800 + GST per event Benefits

- A barista machine will be located next to your display.

- Additional banner behind or near the machine.

- Sign saying “Coffee provided by” with your company name.

- Acknowledgement in the LGA Presidents speech that the coffee is provided

by your company.

Conditions 1. This coffee promotion opportunity is only available if you come on board as a Gold

or Silver sponsor (excludes, bronze, exhibitor and partner levels). 2. Discounts do not apply for multiple events.

3. If you would like to take up this opportunity please tick the relevant box on page 9.

CEO Breakfast sponsor (one position available per event) $3200 + GST per event LGA CEO, Matt Pinnegar invites council CEOs to an exclusive breakfast

on the morning of day two of each event. This breakfast is highly attended

by metro and regional CEOs. At the breakfast they will hear from a guest speaker.

If you sponsor this breakfast you will receive the following benefits: - 6 passes to the breakfast

- Company banner displayed in the room

- Logo on menu and invitation to CEOs

- 5 minute presentation at the breakfast

Conditions 1. This opportunity is only available if you come on board as a Gold sponsor (excludes

Silver, Bronze, exhibitor and partner levels). 2. Discounts for the breakfast fee do not apply for multiple events.

3. If you would like to take up this opportunity please tick the relevant box on page 9.

LGA of SA 2019/20 Major Event Sponsorship Proposal Page 8 of 11

Expression of Interest (EOI) Application Form

Please complete by this form and email to rebecca.wake@lga.sa.gov.au

1. Complete the Sponsorship Application Form (page 8 & 9) and return.

2. Confirmation of your EOI will be acknowledged by email including a signed copy of the

sponsorship agreement.

3. The LGA will raise an invoice for your prompt payment. Payment must be received 1 week before

the event date.

Company details

Company Name (Common/marketing name for business)

ABN

Preferred Company Name (this will be used in exhibition space) Business name the invoice should be addressed to: Address Suburb Postcode

State

Contact Name

Position

Telephone/Mobile Email

LGA of SA 2019/20 Major Event Sponsorship Proposal Page 9 of 11

Sponsorship bundles Sponsorship levels

One event overall costs

No discounts applied inclusive GST

Two events overall summary of discounts available

5% discount taken off (per event) inclusive GST

Three events overall summary of discounts available

10% discount taken off (per event) inclusive GST

Four events overall summary of discounts available

15% discount taken off (per event) inclusive GST

Gold $19,800 $18,810 $17,820 $16,830

Silver $13,200 $12,540 $11,880 $11,220

Bronze $6,600 $6,270 $5,940 $5,610

Exhibitor $2,640 $2,508 $2,376 $2,244

Partner $1,980 N/A N/A N/A

Please select which event(s) Please list which level per event

Amount (ex GST) Total amount (inc GST)

2019 Council Best Practice Showcase and LGA OGM

2019 LGA Conference and AGM

2020 Council Best Practice Showcase and LGA OGM

2020 LGA Conference and AGM

Total discount applied to multiple events – if applicable

Sponsorship add-ons

(Discounts don’t apply for multiple add-ons) Amount (ex GST)

Total amount

(Inc GST)

Coffee promotion - 2019 Council Best Practice Showcase and LGA OGM

Coffee promotion - 2019 LGA Conference and AGM

Coffee promotion - 2020 Council Best Practice Showcase and LGA OGM

Coffee promotion - 2020 LGA Conference and AGM

CEO Breakfast Sponsor - 2019 Council Best Practice Showcase and LGA OGM

CEO Breakfast Sponsor - 2019 LGA Conference and AGM

CEO Breakfast Sponsor - 2020 Council Best Practice Showcase and LGA OGM

CEO Breakfast Sponsor - 2020 LGA Conference and AGM

Overall total inc GST

Name: Signature: Date:

LGA of SA 2019/20 Major Event Sponsorship Proposal Page 10 of 11

EOI Sponsor Application Terms & Conditions

1. Definitions a. The ‘event' is the Council Best Practice Showcase & LGA Ordinary General Meeting and or the LGA

Conference & Annual General Meeting. b. ‘Application’ means an application to be a sponsor or exhibitor. c. ‘Sponsor’ means any person, firm, body corporate, unincorporated association or authority allocated space

by the organiser of the event and includes all employees, agents and representatives of such person, firm, body corporate, unincorporated association or authority.

d. ‘Organiser’ means the Local Government of SA (LGA), its employees, agents and contractors. e. ‘Venue’ will be notified in the lead up to the event.

2. Application for Participation and Acceptance

a. If successful the sponsor will enter into a Sponsorship Agreement. b. The Organiser has the right to reject or accept any Application.

3. Sponsor Obligations

a. The Sponsor will provide all necessary information and material required for the Organiser to carry out its obligations to the Sponsor, by the dates stipulated by the Organiser.

b. The Sponsor will make good and compensate Venue for damage caused by any act or omission of the Sponsor or other persons arising from or in connection with the use of the exhibition venue by the Sponsor.

c. The Sponsor must have the display space ready with all exhibits completed and available for display by the time specified by the Organiser before the opening of the Exhibition.

d. Sponsors are responsible for any damage or loss of own goods and equipment left in the function area prior to or after the function and must secure all goods and equipment during the event.

e. All Sponsor deliveries to the Venue must be prior advised to the Venue and must be marked with the name and date of the event and Sponsor.

4. Exhibition Space: Standard Fittings, Design and Signs

a. The Organiser agrees to provide the Exhibition space and fittings, as detailed in this application, whereby applicable to the sponsorship level selected.

b. The Organiser will ensure that exhibition positions will be allocated according to sponsorship value and on a first served basis should value be equivalent.

5. Assignment The Sponsor may not assign its rights under the Sponsorship Agreement without the Organiser’s prior written consent. 6. Terms of Payment The Sponsorship Agreement will be terminated if the Sponsor does not pay the required fee prior to the event. In the event of termination by the Organisers, the Sponsor will not be entitled to any form of compensation. 7. Withdrawals The Sponsor will not withdraw, cancel, alter or reduce in any way their Sponsorship Application. In the event the Sponsor withdraws after receipt of signed Sponsorship Agreement, the following terms shall apply:

• Withdrawal, cancellation or reduction of agreement 60 days before event 50% of sponsorship value will be charged.

• Withdrawal, cancellation or reduction of agreement 30 days before event 75% of sponsorship value will be charged.

• Withdrawal, cancellation or reduction of agreement <30 days before event 100% of sponsorship will be charged.

8. Insurance and Indemnity

a. The Sponsor shall take out and maintain a policy of public liability insurance for an amount of not less than $5,000,000 during the Event.

b. The Sponsor will indemnify the Organisers against any cost, claim, liability and expense to which the organisers are in any way subject arising from or in connection with any act or omission of the Sponsor.

9. Compliance The Sponsor will comply with all applicable laws and regulations and all reasonable directions from the Organiser and the owner of the exhibition venue.

148 Frome St Adelaide SA 5000

GPO Box 2693 Adelaide SA 5001

T (08) 8224 2000

F (08) 8232 6336

E lgasa@lga.sa.gov.au

www.lga.sa.gov.au