221 Microsofr Word Shortcuts

8/8/2019 221 Microsofr Word Shortcuts

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1Ctrl + Shift + AAllCapsMakes the selection all capitals (toggle)

2Alt + Ctrl + 1ApplyHeading1Applies Heading 1 style to the selected text

3Alt + Ctrl + 2ApplyHeading2Applies Heading 2 style to the selected text

4

Alt + Ctrl + 3ApplyHeading3Applies Heading 3 style to the selected text

5Ctrl + Shift + LApplyListBulletApplies List Bullet style to the selected text

6Alt + F10

AppMaximizeEnlarges the application window to full size

7Alt + F5AppRestoreRestores the application window to normal size

8Ctrl+BBold

Makes the selection bold (toggle)


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9Ctrl + PgDnBrowseNextJump to the next browse object

10Ctrl + PgUpBrowsePrevJump to the previous browse object

11Alt + Ctrl + HomeBrowseSelSelect the next/prev browse object

12EscCancelTerminates an action

13Ctrl+ECenterParaCenters the paragraph between the indents

14

Shift+F3ChangeCaseChanges the case of the letters in the selection

15Left arrowCharLeftMoves the insertion point to the left one character

16Shift + Left arrow

CharLeftExtendExtends the selection to the left one character

17Rt arrowCharRightMoves the insertion point to the right one character


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18Shift + Rt arrowCharRightExtendExtends the selection to the right one character

19Alt + Shift + CClosePaneCloses the active window pane (if you are in Normal View and have, forexample, the Footnote pane open)

20Alt+Drag (or press Ctrl + Shift + F8 and drag, but Alt + Drag isfar easier!)ColumnSelectSelects a columnar block of text

21Ctrl +Shift+CCopyFormatCopies the formatting of the selection

22Shift + F2CopyTextMakes a copy of the selection without using the clipboard (pressReturn to paste)

23Alt + F3CreateAutoTextAdds an AutoText entry to the active template

24Ctrl+ BackspaceDeleteBackWordDeletes the previous word without putting it on the Clipboard

25Ctrl + DelDeleteWordDeletes the next word without putting it on the Clipboard

26Ctrl+W, Ctrl+F4DocClose


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Prompts to save the document and then closes the active window. (Butdoesn't intercept the menu command)

27Ctrl + F10

DocMaximizeEnlarges the active window to full size

28Ctrl + F7DocMoveChanges the position of the active window

29Ctrl + F5DocRestore

Restores the window to normal size

30Ctrl + F8DocSizeChanges the size of the active window

31Alt + Ctrl + SDocSplitSplits the active window horizontally and then adjusts the split

32Alt + Shift + F9DoFieldClickExecutes the action associated with macrobutton fields

33Ctrl + Shift + DDoubleUnderlineDouble underlines the selection (toggle)

34Alt R, GDrawGroupGroups the selected drawing objects

35Alt R, I


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DrawSnapToGridSets up a grid for aligning drawing objects

36Alt R, U

DrawUngroupUngroups the selected group of drawing objects

37Ctrl+Shift+F5 (Or: Alt I, K)EditBookmarkBrings up the bookmark dialog

38DelEditClear

Performs a forward delete or removes the selection without putting iton the Clipboard

39Ctrl+CEditCopyCopies the selection and puts it on the Clipboard

40Ctrl+XEditCut

Cuts the selection and puts it on the Clipboard

41Ctrl+FEditFindFinds the specified text or the specified formatting

42F5, Ctrl+GEditGoToJumps to a specified place in the active document

43Alt E, KEditLinksAllows links to be viewed, updated, opened, or removed

44Ctrl+V


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EditPasteInserts the Clipboard contents at the insertion point

45Alt E, S

EditPasteSpecialInserts the Clipboard contents as a linked object, embedded object, orother format

46Alt + Shift + BackspcEditRedoRedoes the last action that was undone

47F4

EditRedoOrRepeatRepeats the last command, or redoes the last action that was undone(unfortunately, doesn't work for as many commands in Word 2000 asin Word 97 and below, but this is still one of Word's most usefulshortcuts, if not the most useful)

48Ctrl+HEditReplaceFinds the specified text or the specified formatting and replaces it

49Ctrl+AEditSelectAllSelects the entire document

50Ctrl+ZEditUndoReverses the last action

51

Alt + PageDn (to select to end of column, use Alt + Shift +PgDn)EndOfColumnMoves to the last cell in the current table column

52Ctrl+Shift+End


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EndOfDocExtendExtends the selection to the end of the last line of the document

53Ctrl+End

EndOfDocumentMoves the insertion point to the end of the last line of the document

54EndEndOfLineMoves the insertion point to the end of the current line

55Shift+EndEndOfLineExtend

Extends the selection to the end of the current line

56Alt+EndEndOfRowMoves to the last cell in the current row

57Alt + Ctrl + PgDnEndOfWindowMoves the insertion point to the end of the last visible line on the

screen

58Shift + Alt + Ctrl + PgDnEndOfWindowExtendExtends the selection to the end of the last visible line on the screen

59F8 (press Esc to turn off)ExtendSelectionTurns on extend selection mode and then expands the selection with

the direction keys

60Alt + F4 ()FileCloseOrExitCloses the current document, or if no documents are open, quits Word.Horrible command, as it makes it a long winded business to quit Word.But there's a simple solution - assign Alt+F4 to FileExit instead.


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61Alt + F4 (Word 97)FileExitQuits Microsoft Word and prompts to save the documents (does

intercept the menu item, but not the keyboard shortcut, or the xbutton. An AutoExit macro is usually a better way of intercepting this).

62NOT Ctrl+N!!FileNewCreates a new document or template (brings up the dialog). Note that:Word pretends that Ctrl+N is assigned to FileNew but it isn't, it'sassigned to FileNewDefault You can fix this in Word 2000 by assigningCtrl+N to the FileNewDialog command. In Word 97 the only way to fix

it is to create a macro called FileNew (to do this, press Alt + F8, type"FileNew" without the quotes and Click "Create". The macro willautomatically contain the code needed to make it work).

63Ctrl+NFileNewDefaultCreates a new document based on the Normal template.

64Ctrl+O

FileOpenOpens an existing document or template

65Alt F, UFilePageSetupChanges the page setup of the selected sections

66Ctrl + PFilePrint

Prints the active document (brings up the dialog)

67Ctrl+F2FilePrintPreviewDisplays full pages as they will be printed


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68Alt F, IFilePropertiesShows the properties of the active document

69Ctrl+SFileSaveFileSave

70Alt F, A (or F12)FileSaveAsSaves a copy of the document in a separate file (brings up the dialog)

71

Ctrl+Shift+FFontActivates the Fonts listbox on the formatting toolbar

72Ctrl+Shift+PFontSizeSelectActivates the Font Size drop-down on the formatting toolbar

73Alt + Ctrl + K

FormatAutoFormatAutomatically formats a document (or sometimes, automaticallyscrews it up)

74Alt O, BFormatBordersAndSha dingChanges the borders and shading of the selected paragraphs, tablecells, and pictures

75

Alt O, EFormatChangeCaseChanges the case of the letters in the selection

76Alt O, CFormatColumns


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GrowFontIncreases the font size of the selection

85Ctrl + ]

GrowFontOnePointIncreases the font size of the selection by one point

86Ctrl + T (or drag the ruler)HangingIndentIncreases the hanging indent

87F1Help

Microsoft Word Help

88Shift + F1HelpToolLets you get help on a command or screen region or examine textproperties

89Ctrl + Shift + HHidden

Makes the selection hidden text (toggle)

90Click on itHyperlinkOpenConnect to a hyperlink's address

91Ctrl + M (or drag the ruler)IndentMoves the left indent to the next tab stop

92Alt + Ctrl + M (or Alt I, M)InsertAnnotationInserts a comment

93F3


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InsertAutoTextReplaces the name of the AutoText entry with its contents

94Alt I, B

InsertBreakEnds a page, column, or section at the insertion point

95Alt I, CInsertCaptionInserts a caption above or below a selected object

96Ctrl + Shift + ReturnInsertColumnBreak

Inserts a column break at the insertion point

97Alt + Shift + DInsertDateFieldInserts a date field

98Alt + Ctrl + DInsertEndnoteNowInserts an endnote reference at the insertion point without displaying

the dialog

99Alt I, FInsertFieldInserts a field in the active document

100Ctrl+F9InsertFieldCharsInserts an empty field with the enclosing field characters

101Alt I, LInsertFileInserts the text of another file into the active document

102Alt I, N


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InsertFootnoteInserts a footnote or endnote reference at the insertion point

103Alt + Ctrl + F

InsertFootnoteNowInserts a footnote reference at the insertion point without displayingthe dialog

104Ctrl + KInsertHyperlinkInsert Hyperlink

105Alt I, D

InsertIndexAndTable sInserts an index or a table of contents, figures, or authorities into thedocument

106Alt + Ctrl + LInsertListNumFieldInserts a ListNum Field

107Alt + Shift + F

InsertMergeFieldBrings up a dialog to insert a mail merge field at the insertion point. (Itdoes not intercept the button on the Mail merge. toolbar)

108Ctrl + ReturnInsertPageBreakInserts a page break at the insertion point

109

Alt + Shift + PInsertPageFieldInserts a page number field

110Ctrl + Shift + F3InsertSpike


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Empties the spike AutoText entry and inserts all of its contents into thedocument

111Alt + Shift + T

InsertTimeFieldInserts a time field

112Ctrl + IItalicMakes the selection italic (toggle)

113Ctrl + JJustifyPara

Aligns the paragraph at both the left and the right indent

114Ctrl + LLeftParaAligns the paragraph at the left indent

115Down arrowLineDownMoves the insertion point down one line

116Shift + down arrowLineDownExtendExtends the selection down one line

117Up arrowLineUpMoves the insertion point up one line

118Shift + up arrowLineUpExtendExtends the selection up one line

119Ctrl + F11


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LockFieldsLocks the selected fields to prevent updating

120Alt + Shift + K

MailMergeCheckChecks for errors in a mail merge

121Alt+Shift+EMailMergeEditDataSo urceLets you edit a mail merge data source

122Alt + Shift + NMailMergeToDoc

Collects the results of the mail merge in a document

123Alt Shift + MMailMergeToPrinterSends the results of the mail merge to the printer

124Alt + Shift + IMarkCitationMarks the text you want to include in the table of authorities

125Alt + Shift + XMarkIndexEntryMarks the text you want to include in the index

126Alt + Shift + OMarkTableOfContents EntryInserts a TC field (but it is far better to use Heading Styles to generateyour Table of Contents instead)

127Alt or F10MenuModeMakes the menu bar active

128Alt + Shift + F11


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MicrosoftScriptEdit orStarts or switches to Microsoft Development Environment application,allowing you to view the HTML/XML source code that would be behindthe document if it were in ..htm format (or that is behind it if it alreadyis in .htm format).

129Alt + Ctrl + F1MicrosoftSystemInfoExecute the Microsoft System Info application

130F2MoveTextMoves the selection to a specified location without using the clipboard(press Return to execute the more)

131TabNextCellMoves to the next table cell

132F11NextFieldMoves to the next field

133Alt + F7NextMisspellingFind next spelling error

134Alt + down arrowNextObjectMoves to the next object on the page

135

Ctrl + F6NextWindowSwitches to the next document window, equivalent to selecting adocument from the Window menu.

136Ctrl+Shift+N


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NormalStyleApplies the Normal style

137Ctrl + 0

OpenOrCloseUpParaSets or removes extra spacing above the selected paragraph

138F6OtherPaneSwitches to another window pane in Normal View (for instance, if youhave if you have a Footnotes pane open in Normal view and want toswitch to the main document and back without closing the pane).

139

Alt + _OutlineCollapseCollapses an Outline in Outline View by one level

140Alt+Shift+rt arrowOutlineDemoteDemotes the selected paragraphs one heading level

141Alt + +

OutlineExpandExpands an Outline in Outline View by one level

142Alt+Shift+down arrowOutlineMoveDownMoves the selection below the next item in the outline

143Alt+Shift+up arrowOutlineMoveUp

Moves the selection above the previous item in the outline

144Alt+Shift+left arrowOutlinePromotePromotes the selected paragraphs one heading level


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145Alt + Shift + LOutlineShowFirstLin eToggles between showing the first line of each paragraph only orshowing all of the body text in the outline

146InsOvertypeToggles the typing mode between replacing and inserting

147PgDnPageDownMoves the insertion point and document display to the next screen oftext

148Shift+ PgDnPageDownExtendExtends the selection and changes the document display to the nextscreen of text

149PgUpPageUpMoves the insertion point and document display to the previous screen

of text

150Shift + PgUpPageUpExtendExtends the selection and changes the document display to theprevious screen of text

151Ctrl + down arrowParaDown

Moves the insertion point to the beginning of the next paragraph

152Shift + Ctrl + down arrowParaDownExtendExtends the selection to the beginning of the next paragraph


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153Ctrl + up arrowParaUpMoves the insertion point to the beginning of the previous paragraph

154Shift + Ctrl + up arrowParaUpExtendExtends the selection to the beginning of the previous paragraph

155Ctrl+Shift+VPasteFormatApplies the previously copied formatting to selection

156

Shift + TabPrevCellMoves to the previous table cell

157Shift + F11PrevFieldMoves to the previous field

158Alt + up arrow

PrevObjectMoves to the previous object on the page

159Ctrl + Shift + F6PrevWindowSwitches back to the previous document window

160Sfift+F4RepeatFind

Repeats Go To or Find to find the next occurrence

161Ctrl+SpacebarResetCharMakes the selection the default character format of the applied style


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162Ctrl+QResetParaMakes the selection the default paragraph format of the applied style

163Ctrl +RRightParaAligns the paragraph at the right indent

164Ctrl + *ShowAllShows/hides all nonprinting characters

165

Alt + Shift + AShowAllHeadingsDisplays all of the heading levels and the body text in Outline View

166Ctrl +

Documents

221 Microsofr Word Shortcuts