2nd Infoletter Eapyc Apyn 2.11.12

7/30/2019 2nd Infoletter Eapyc Apyn 2.11.12

1/11

8th 14th November, SloveniaHotel Park, Bled

Dear Participant,

In front of you is the second information letter for the First Alcohol Policy Youth

Conference in Bled, Slovenia. First of all apologies for writing to you this late, but

we have been getting new and new applications and withdrawals on an hourly

basis. So far we have 80 confirmed (and counting) young participants from 28

European countries, which is a great success for a Conference of this type. Most of

you are aged 18 to 30.

We are very thankful to the European Commissions Youth in Action Programme,

the Slovenian Ministry of Health and Slovenian Governmental Office for Youth for

their financial contribution, and additionally to a number of institutions and

individuals who made their in-kind donations either by not charging any fee for

their contribution or traveling to Bled on their own costs (or even both).

Please read carefully this information paper as there are very important

information for you to avoid misunderstandings and too many calls/ emails with

questions to which answers you can find in this document ;)

There are just six days left until the first arrivals and the Hotel Park Bled rooms are

getting ready for your presence and looking forward to finally getting to know you.

And indeed, us too :)

EAPYC Organizers


2/11

How to get there?

Location: Hotel Park****

Bled, Slovenia

Cesta Svobode 15,

SI-4260 Bled

+386 4 579 16 00

1. If you are coming to Ljubljana Train/ Bus station (same place):

Take the public bus to Bled. The ticket can be bought inside the bus station (a

small building in front of the train station) and it costs 6,30 euros one way. The bus

takes approximately 1 hour and 15 minutes. It departs at least hourly as it can be

seen from the departure times below:

There is an option also by train, but it takes you to Bled Lesce or Bled Jezero

nad both stations take more than 45 minutes walk to the hotel.

Departure Arrival Departure Arrival

06:00 07:19 14:00 15:20

07:00 08:19 15:00 16:19

08:00 09:19 16:00 17:17

08:30 09:49 16:30 17:49

09:00 10:17 17:00 18:17

09:30 10:49 18:00 19:19

10:00 11:17 19:00 20:19

11:00 12:17 20:00 21:19

12:00 13:17 21:00 22:19

13:00 14:19


3/11

When you arrive to Bled, you can get off at:

- Bled Union station (in the middle of the town) and just continuewalking down to the lake on Ljubljanska cesta, the Hotel Park will be

on your right before you reach the lake.

- Main Bled Bus station (A on the map) - walk 550 m through the parkclose to the lake on Cesta Svobode, the hotel will be on your left.

The address of the hotel is Cesta Svobode 15 (B on the map).


4/11

2. If you are coming on the 8th November 2012 to the followingairports/ train stations:

- Venice Marco Polo (VCE) Airpot,- Trieste Ronchi deu Legionari (TST) Airport,- Trieste Centrale Bus and Railway Station (TST Rail) or- Ljubljana Joeta Punika (LJU) Airport.

From those airports the transport will be organised by APYN and you will

cover 30% of the costs. The transport times will depend on arrival times of

participants, so the transportation will be organized during the following

hours:

Arrival

airport

Time period

of arrival

# of

people

Departure from

arrival port

Where from Approx. arrival

to Bled

VCE Whole day 5 21.00 Arrivals

Terminal

Midnight

TST Rail Whole day 3 Approx. 22.30 Entrance of

the train

station

Midnight

TST Whole day 4 17.00 Arrivals

Terminal

19.00

LJU 10.00 15.00 4 Several public

transport options

Arrivals

Terminal

1 hour drive

15.00 19.00 8 19.00 Arrivals

Terminal

20.00

If you feel like the waiting time is too long for you, let us know and you can

take another way of public transport (remember that only public transport

tickets are refunded).

When in Venice or Trieste and have too much time to wait for the transport,

have a visit of the city. In both cases (Venice airport and Trieste Railway/ Bus

station) the city is very close to the transport hub. Take in consideration that

Trieste Ronchi dei Legionari Airport is 1h drive to Trieste Centrale and please

let us know in case you decide to travel there, so we rather pick you up there.


5/11

The cost of transportation (one way) from this hubs:

Departure from VCE TST TST Rail LJU

100% 49,00 eur 29,00 eur 29,00 eur 13,00 eur

30% (to be

deducted fromtravel refund)

14,70 eur 8,7 eur 8,7 eur 3,9 eur

For your illustration the travel from Venice to Bled:

15 minutes from VCE to Venezia Mestre Railway Station120 minutes from Venezia Mestre Railway to Triste Centrale Railway Station60 minutes from Trieste Centrale Bus to Koper Bus Station150 minutes from Koper Railway to Ljubljana Railway Station60 minutes from Ljubljana Bus to Bled Bus station

405 minutes from VCE to Bled (without the waiting times)

3. If you are arriving to Bled Lesce or Bled Jezero train station, tellyour contact person [email protected] [email protected] about the arrival at the station (if youhavent done it yet) and we will pick you up by car.

4. If you are arriving to some other airport/ train/ bus station orarriving on other dates than 8th November 2012 ask [email protected]

individually if you need information on how to reach Bled.

In case of any change in your travel plans prior to your departure (thelatest until the 7th November) contact one of the above three email

addresses, while if it happens on the arrival day, please contact one of the

emergency numbers below.


6/11

Accommodation & venue

You will be staying in Hotel Park****.

On this link you can see what is the hotel offering you:

http://www.sava-hotels-resorts.com/en/accomodation/bled/hotel-

park/presentation/default.html

There is free Wireless Internet in throughout the Hotel and the Conferencecenter.

The accomodation is covered from 8th (check in) to 14th (check out)

November 2012 and full board will be provided starting with dinner on the 8th

and finishing with breakfast on the 14th.

Check-in and EAPYC registration starts at 14.00. In case you arrive earlier, you

can leave your luggage there and explore the town we will provide some

information on what to see for the early arrivals.

The default accommodation will be in triple rooms with participants of the

same gender and similar age group. In case you would like to stay in double or

single room, it can be arranged, but you will have to pay the price difference:

- For double room: 36 euros extra/ person- For single room: 156 euros extra

If extra nights are requested, it can also be arranged, but it will be covered

by the participants. Depending on the number of participants staying before/

after the conference (if it is a single/ double or triple bed room) the prices

for accommodation and breakfast are:

- single room: 59 euros- double room: 49 euros/ person- triple room: 43 euros/ person

In case you would rather like to stay in local hostels for your additional days in

Slovenia, we suggest you the following ones (book in advance as they usually

get crowded):

Bled:


7/11

- Travellers Heaven:http://www.hostelworld.com/hosteldetails.php/Traveller-s-

Haven/Bled/22247?dateFrom=03%20Nov%202012&dateTo=06%20Nov%20

2012&sc_sau=avdc&sc_pos=6

- Bled Backpackers Hostel:http://www.hostelworld.com/hosteldetails.php/Bled-Backpackers-

Hostel/Bled/48875?dateFrom=03+Nov+2012&dateTo=06+Nov+2012&sc_s

au=avdc&sc_pos=2

Ljubljana:

- Hostel Celica: http://www.hostelworld.com/hosteldetails.php/Hostel-Celica/Ljubljana/6013?dateFrom=03+Nov+2012&dateTo=06+Nov+2012&

sc_sau=rt&sc_pos=3

- Alibi Hostel: http://www.hostelworld.com/hosteldetails.php/Alibi-Hostel-

Ljubljana/Ljubljana/13218?dateFrom=03+Nov+2012&dateTo=06+Nov+20

12&sc_sau=rt&sc_pos=16

The latest by Monday, 5th November 2012 let us know to

[email protected] if you would like to have any special arrangements with

your room (single/ double) or you would like to come before/ leave after in

Hotel Park. We dont need to know if you are going to stay in another

accommodation than the Hotel Park.


8/11


9/11

Programme

The latest version of the draft programme can be found in the attachment.

The participants will be divided in 5 workshops:

1. Beginners training course on how to develop alcohol-related projects Tom Smith (Alcohol Concern, UK) and Jan Peloza (No Excuse, Slovenia

and APYN, EU)

2. Intermediate training course on how to develop alcohol-relatedprojects Simon Claridge (Mentor Fundation, UK), Matej Koir (Institute

Utrip, Slovenia), Vlad Grosar (Youth Can Do it, Romania and APYN, EU)

3. Training course on how to lead research into Youth and Alcohol Wimvan Dalen (STAP Institute, the Netherlands), Simona Stankeviiute

(IFMSA and APYN, EU) and Daa Kokole (No Excuse, Slovenia and APYN,

EU)

4. Intermediate training course on alcohol policy, advocacy and lobbying Nils Johan Garnes (Eurocare, EU) and Alexandru Petrov (CNTM, Moldova

and APYN, EU)

5.Advanced training course on alcohol policy, advocacy and lobbying Katherine Brown (IAS, UK), Sofia Ribeiro (EMSA and APYN, EU)

You will receive information about which training course you have been

assigned to upon your arrival. We will do our best to take into consideration

the wishes from your application form. In case you won't be satisfied with the

training allocation, there will still be possibility of switching your workshops

at the time of the registration.


10/11

Additional things to know about the programme

- Laptop will be useful for certain workshops- For the International evening bring some food and (non-alcoholic) drink

that is typical / you typically eat for dinner in your country. Take into

consideration that there will be no possibility to cook anything, but we

will provide a fridge in case you need it. Feel free to bring something

else to present your country.

- Bring your countrys flag.- For those who would like to present their projects/ organizations,

there will be an opportunity in the Market of Projects and

Organisations. Bring some promotional material or a short presentation

regarding the project you are working on or about your home

organization. The presentations cannot last more than 10 minutes

altogether.

- At least one smart dress should be brought for the Final Plenary in theSlovenian Parliament/ National Council in Ljubljana on the 13th

November 2013. Moreover an opening plenary will be less formal, but it

will still include important people to whom we can show respect by

dressing decently. There is no dressing code for other activities, apart

form the Closing dinner that is yet not confirmed.

Please note that this is an alcohol-free event. There will be no alcohol

served during the official parts of the programme and we would kindly ask

you to respect the participants who decided to abstain from alcohol use.

Although the hosting organizations APYN and No Excuse Slovenia are not

temperance-movement organizations (but both do have members who

decided not to drink alcohol), we kindly ask the participants to abstain

from drinking alcohol at official parts of the programme (including

organized evening activities) however the decision about drinking alcohol

or not during the participants free time is completely up on each

individual and the organizers have no power to react on this.

The organizers have decided to abstain from alcohol use for the whole

duration of the event.


11/11

Alcohol Policy Youth Network

The organizing team

Jan Peloza, No Excuse Slovenia

Sofia Ribeiro, European Medical Students Assoc.

Vlad Grosar, Youth can do it! Romania

Simona Stankeviit, International Federation of Medical Students Assoc.

Daa Kokole,APYN

Ingunn Aanes,APYN

Alex Petrov,APYN

Veronika Jelen, No Excuse Slovenia

Emergency contacts

Daa Kokole (anytime from now on)

+38641764285

[email protected]

Veronika Jelen (additionally from 8th Nov. on, dont call before as she has no information)

+38641885480

Documents

2nd Infoletter Eapyc Apyn 2.11.12