.. . 3

P S D S l O f ~

625358 ,

A N 2 5.1998 ENGINEERING DATA TRANSMITTAL 1. EDT

4. Related EDT No.: 2. To: (Receiving Organization)

DISTRIBUTION SYSTEMS FLUOR DANIEL HANFORD N/A 7. Purchase Order No.:

N/A

N/A

N/A 12. Major Assm. Dwg. No.:

N/A

N/A 14. Required Response Date:

3. From: (Originating Organization)

5. Proj.tProg./Dept.tDiv.: 6. p- HANDI 2000 DAWN E. ADAMS 9. Equip./Component No.: 8. Originator Remarks:

KEY WORDS: H2K, BMS, HANDI 2000, PEOPLESOFT GENERAL LEDGER, PROJECT 10, ~ ~ ~ t ~ w ~ l , j ~ . / ~ ~ ~ i l i t ~

-

COSTING, BUSINESS SYSTEM IMPLEMENTATION, FINANCE, AS-IS/TO-BE

/ 13. PermiUPermit Application NO.: 11. Receiver Remarks: ;

I ' Design Agent

Cog. Eng.

Cog. Mgr.

QA

Safety

Env. I 21. DOE APPROVAL (if required) 18. 119. 20.

'%k+ I 0 Approved wtmmments

5. Proj./Prog./Dept.Div.: 6. cog. Eng. 1. t U T

625358 HAND1 2000 DAWN E. ADAMS

DATA TRANSMITTED

page2 o f 4

ENGINEERING DATA TRANSMITTAL

(6 ) DowmenVDrawing No

ENGINEERING DATA TRANSMITTAL (CONTINUATION PAGE)

(B) DocumenVDrawing No

6/>

HNF-2662, Rev. 0

WORK PERFORMED BY OHC FOR PHMC-WORK ORDER PROCESS FOR HANDI 2000 BUSINESS MANAGEMENT SYSTEM

Diane Wilson , Fluo r Daniel Hanford CO.

Richland, WA 99352 U.S. Department of Energy Contract DE-AC06-96RL13200

MSN G 1 - 2 2 , 2 3 5 5 Stevens

EDTIECN: 6 2 5 3 5 6 uc: 900 Ow Code: F K 2 6 0 0 0 0 Charge Code: YBPME B&R Code: E W ~ Total Pages: 6

7 0 r m D Keywords: Mission Critical, Costing, As-Is/To-Be Procedures HANDI 2 0 0 0 , BMS, H2K

Abstract: OHC Include: Bechtel Hanford, Pacific Northwest National Labratories, Hanford Enviornmental Health Foundation. PHMC Includes: Primary Contractor; Fluor Daniel, Hanford. Subcontractors: Lockheed Martin Hanford Corporation, DynCorp Tri-Cities Services, Inc., Duke Engineering & Services Hanford, Inc., Waste Management Services of Hanford, Inc., Bbcock & Wilcox Hanford Company, Numatec Hanford Corporation

TRADEMARK DISCLAIMER. Reference herein to any specific commercial product, process, or Service by trade name, trademark, manufacturer, or otherwise, does not necessarily constitute or imply its endorsement, recommendation. or favoring by the United States Government or any agency thereof or its contractors or subcontractors.

Printed in the United States of America. To obtain copies of this document, mntact: Dowment Control Services, P.O. Box 950. Mailstop H6-08. Richland WA 99352, Phone (509) 372-2420: Fax (509) 376-4989.

PeopleSoft i s a trademark o f Indus Corp.

I

Release Stamp 9Y ' date

, T u Y42AiLd C@h/ Release Approval

Approved For Public Release

A-6400-073.1 (10/97)

HNF-2662, Rev. 0

Memorandum TO: D.E.Adms G1-21

M.J. Byrd H2-08, A.A. Carter H2-19, C.R. Hopkins G1-57,

K.B. Adamsons H2-19 R.C. Corless H2-19, J.A. Caldwell GI-22, R.J. McFadzean H2-19

From: P. C. Felts

Date: April 17, 1998

Re: Peoplesoft General Ledger / Project Costing -- Business System Implementation Sessions Final Documentation

HAND1 2000 -Finance

Attached for your information is the complete set of documentation of the work flow analysis from the Business System Implementation (BSI) Sessions.

One of the goals of finalizing documentation from the BSI Sessions is to use the documents as a communication tool.

Other goals of the BSI sessions were to validate the As-Is process, and describe the vision of the To-Be process that fit the baseline software processes. In the future, this documentation will be accessible electronically via a read-only shared area.

I thank you and your staff for your support during this information gathering and envisioning stage of the new system implementation project

If you have any questions, I can be reached on 376-0367 or via email.

Attachment

BmsAPO 1 OU)ocurnentationU)ocControl\DocMernorandum i

HNF-2652, Rev. 0 Fluor Daniel Hanford - PeopleSoft Financials

General Ledger / Project Costing Documentation Signoff Form

Date: 411 7/98

Documentation: Finance Business System Implementation (BSI) Sessions

Processes Included:

Accrual Allocations Budget Fit-Gap Analysis Closing Procedure Fixed Assets Accounting Funds Control General Ledger Account Maintenance Hanford Business Structure Inventory Processes Invoice/DISCAS Labor Costing Passport-PeopleSoft Integration Unit Billed Service Travel & Treasury: - OTS Cash Disbursement Process - Travel Expense Reimbursement

Cash Receipt Process . Savings, Pensions, & Insurance: - Insurance Payment Process - Pension Payment Process

Savings Plan Payment Process Other Hanford Contractors: - Worked Performed by Enco’s for PHMC - Worked Performed by Enco’s for OHC - Worked Performed by PHMC for OHC - Work Order - Worked Performed by OHC for PHMC - Work Order Process - Worked Performed by PHMC for OHC - Walk In - Worked Performed by PHMC for DOE-Richland using the Request for Service Process

FDH Project Lead: Name Paul C. Felts,

Signature

i i

HAND1 2000 Fluor Daniel Hanford - PeopIeSoft Financials WORK PERFOMED BY OHC FOR PHMC - WORK ORDER PROCESS Aoril 17. 1998

HNF-2662 REV 0 PAGE 1 of3

Work Performed by Other Hanford Contractors (OHC) for Project Hanford Management Contract (PHMC) - Work Order process

Overview

0 OHC include: - Bechtel Hanford (BHI) - -

Pacific Northwest National Laboratories (PNNL) Hanford Environmental Health Foundation (HEHF)

0 PHMC includes: - Primary Contractor:

- Subcontractors: Fluor Daniel Hanford (FDH)

Lockheed Martin Hanford Corporation (LMH) DynCorp Tri-Cities Services, Inc. (Dyncorp) Duke Engineering &Services Hanford, Inc. (DESH) Waste Management Services of Hanford, Inc. (WMH) Babcock & Wilcox Hanford Company (B&WH) Numatec Hanford Corporation (Numatec)

Assumptions 0 Major assumption is that this “as is” process for work by Other Hanford Contractors for PHMC will be

input into procurement process and be handled like any other contract procurement. This assumption is mission critical.

0 Assumption is that no electronic file transfer of costs between OHC and PHMC needs to be maintained (CLH or something else). Costing would occur same as any other procurement. This assumption is not mission critical.

Policies 0 Business policy is that all procurement of services including those from OHC will be captured in

procurement system.

As-Is Procedures 1.

2.

3.

4.

5.

6.

PHMC initiates request for work PHMC sponsor identifies need for work from OHC and prepares work order (W/O) with Letter of Instruction (LOI) and Statement of Work (SOW) which is sent to FDH Acquisitions dept.

FDH Acquisitions processes purchase order FDH Acquisitions reviews and accepts W/O along with funding and forwards to FDH Accounting and OHC.

Work Order entered into FDS FDH Accounting inputs work order into FDS.

OHC performs work OHC performs the work in the W/O and accumulates costs.

OHC sends cost information to PHMC OHC sends cost file to FDH weekly via Clearinghouse (CLH). This electronic file books OHC costs into FDS and serves as backup to OHC invoice.

OHC invoices FDH

HAND1 2000 Fluor Daniel Hanford - PeopleSoft Financials WORK PERFOMED BY OHC FOR PHMC - WORK ORDER PROCESS April 17, 1998

Hh'F-2662 REV 0 PAGE 2 O f 3

OHC invoices cost to FDH monthly. FDH reviews, approves, and invoices check to OHC

To-Be Procedures 1. PHMC initiates request for work.

PHMC sponsor identifies need for work from OHC and prepares a Purchase Requisition which is sent to PHMC Acquisitions dept.

2. FDH Acquisitions processes purchase order PHMC enter Purchase Requisition into procurement system and send Purchase Order generated to OHC.

3. OHC performs work

4. OHC invoices FDH OHC performs the work in the WIO and accumulates costs.

OHC invoices cost to FDH monthly. FDH reviews, approves, and invoices check to OHC.

Impacts 0 Work by Other Hanford Contractors for PHMC will be input into procurement process and be handled

like any other contract procurement. The Other Hanford Contractors have to understand the new structure and work with PHMC accordingly.

0 No electronic file transfer of costs between OHC and PHMC will be maintained. Costing would occur same as any other procurement.

0 There will not be impacts to the new procurement systems other than an increase in PO volume.

0 There may be impacts to OHC financial systems to accept and invoice cost to PHMC under PO number rather than work order number.

Issues &Act ion Items issues 0 Work order tracking replaced by Project ID within PHMC systems may impact OHC financial

systems.

0 Should work order funding be used as funding level for invoicing and funds control of cost (currently the work order funding level is a lower level than that given by DOE).

Action Items 0 Work with OHC to develop process to get cost information to OHC under a structure understood

by OHC financial system (link work order to Project ID). Party responsible: Dick Pouley Due Date: May 1 (this can be done as part of prototyping)

0 Determine funding level for OHC work orders and modify funds control process as necessary. Party responsible: Dick Pouley I Roger Corless prototyping

Due Date: May 1 (this does not delay

HAND1 2000 Fluor Daniel Hanford - PeopleSoft Financials WORK PERFOiMED BY OHC FOR PHMC - WORK ORDER PROCESS HNF-2662 REV 0 April 17, 1998 PAGE 3 Of 3