Marine Corps SABRS­to­DAI Transition A Journey to the Next Level

3 June 2021

Jennifer Beumer – USMC DAI Program LeadJarret Kuhfahl – USMC DAI Product Lead

CWO2 Ross Campbell – USMC DAI Help Desk/ConversionPatrick Sweeney – Director, Financial Systems, Sehlke Consulting

BackgroundPurpose of Transition. Informed by the DC, P&R memo “The Transition of the Marine Corps General Fund Financial Management and Accounting System” dated 16th October 2020, the Marine Corps is evolving its Business Mission Systems. One of the initial actions of that evolution involves transitioning the Standard Accounting, Budgeting, and Reporting System (SABRS) accounting system and other Business Processes to DAI.

Rationale for Change. SABRS has been the Marine Corps' authoritative accounting system since 1991. This system was developed by Marines for Marines and has recently served the entire Department of the Navy (DON) while the DON migrates to Navy ERP. While SABRS has served the Marine Corps well, challenges to its long­­term viability include its complexity of controls, the scope and complexity of feeder system reconciliations needed to validate inputs to financial reporting data, and additional changes needed to remediate audit findings.

Selection of the DAI. Based on research, and collaborative fit and gap analysis performed in conjunction with offices within the DON and the Office of Secretary of Defense, the Marine Corps has selected DAI as its next full financial General Fund Accounting and employee Time and Attendance systems, along with enhanced business intelligence and Procure to Pay capabilities.

Overview• The USMC transition to the Defense Agencies Initiative (DAI) has achieved

and sustained strong momentum and is on­track for full implementation on 1 OCT 2021. • SABRS will not be run concurrently post go­live.

• The USMC will transition its timekeeping processes, currently performed by/in SLDCADA, to DAI’s Oracle Time and Labor (OTL) on 18 JUL 2021 in advance of full go­live.

• USMC is fully dedicated to maximizing adoption of DAI functionality to subsume existing processes and systems wherever possible, consistent with the objective of enhancing auditability and compliance.• DAI has achieved and sustained an unmodified Type 2 System and

Organization Controls (SOC) report for the past 3 years.

DAI Governance Framework

Executive Steering Group

Senior Leadership Advisory Board

DAI USMC Integrated

Project Team

End to End Community of

Practice

IT Community of Practice

Project / Product

Communities of Practice

Monthly IPR

USMC Bi-Weekly IPR

Weekly IPT

• Set transition objectives• Approve and resolve

roadmaps• Review Program

Performance

• Approve Deviations from DAI baseline Capabilities

• Monthly ESG IPR Meeting

ASN(FM&C)DC, P&ROUSD(C)

DLADFAS

OCMO

ADC P&RADC I&L

ADC M&RAADC Information

ADC AviationTECOM

MARFORPAC

MARFORCOMMARFORRES

MARFORCYBERMARCORSYSCOM

FM&CDLA

DFAS

USMC Project LeadUSMC Sr Project

Advisor USMC Product LeadDoN FMS Technical

Project Support Lead

DAI-PMODFAS-ESS

PPBEA Reform

A2R Product OwnerB2R Product OwnerCA Product Owner

H2R Product OwnerOTL Product Owner

O2C Product OwnerP2P Product Owner

USMC Transition Team

DAI-PMO Infrastructure LeadMARFORCYBER Infrastructure Lead

MCCOG Network AnalystsDFAS ESS Infrastructure Lead

A2R IPTB2R IPTCA IPT

H2R IPTOTL IPT

O2C IPTP2P IPT

Test TeamInterface

Team

UMX TeamHelp Desk

TeamData Team

Membership Functions

Strategy & Transformation Steering Group • Make High-Level Governance Decisions

• Adjudicate issues that cannot be resolved by the DAI USMC IPT

• Recommend Deviations from DAI baseline Capabilities

• Approve Project Prioritization

• Approve Project Scope• Handle Weekly

Governance Decisions

• Weekly IPT Meeting

• Provides SME Support for Business Process Analysis, Testing

• Analyze fit/gap between current and future state processes and identify solutions

• Recommend requirements prioritizations• Handle Day-to-Day Governance Decisions• Daily Stand-up Meetings

Integration

Direction

Oversight

USMC DAI Critical Path Jun '20 Aug '20 Oct '20 Dec '20 Feb '21 Apr '21 Jun '21 Aug '21 Oct '21

USMC Infrastructure Planning & Preparation

DAI Roadshow with USMC Books

USMC Service Solution Review (SSR)

Workforce Preparation Planning

DFAS Data Conversion Mocks

Prepare and Convert Master Data

USMC Interface Planning & Execution

Interface requirements gathering ‐ Most Systems

Process Mock 1 Execution

USMC User Management Plan

Develop USMC Training Plan

Establish DAI Help Desk

Interface requirements gathering ‐ WAWF, EUD, ODS, Syncada

Process Mock 3 Execution (DFAS)

Establish User Access to Test Instance

Train End Users

Revise DAI ‐ DCPS Interface Control Agreement (ICA), if required

Process Mock 2 Execution

Confirm interface partner's SIT & UAT readiness

USMC User Acceptance Test (UAT)

DAI PMO Preliminary Cutover Activities

Notify DAAS of DAI interface

Coordinate Syncada ICA, if required

Coordinate other interface partner's ICA, if required

Confirm interface partner's systems readiness for production implementation

Enter FY 22 Budget Load

USMC DAI Critical Path ­ OTLSep '20 Nov '20 Jan '21 Mar '21 May '21 Jul '21

USMC OTL Test and Activation

USMC OTL Instance Setup and Prep

USMC OTL Implementation

Clone OTL Test from PROD for DIT

USMC OTL DIT

USMC OTL Templates Setup

USMC OTL DIT (PPE 12/19/20)

Conduct OTL "Train the Trainer"

USMC OTL SIT Prep

USMC OTL System Integration Testing (SIT)

USMC OTL UAT Prep (PPE 5/22/21)

Execute USMC OTL SIT (PPE 4/10/21)

Create USMC Employees for OTL UAT: Week 1‐2

Create USMC Users for OTL UAT: Week 3

Create USMC Users for OTL UAT: Week 4

Complete OTL UAT Prep

Execute USMC OTL UAT (PPE 5/22/21)

USMC OTL PROD Cutover

DAI Enterprise Interfaces Architecture

USMC Interfaces – New to DAI

MC

OR

S

39 %

13 %

DCPS

WAWF-RAW

AWF-MP

SPS

SYNCADA

DTS

DDRS-AFS

DDRS

-BM

OCAS

EFD

DCPDS

GCSS MC

MCT

FS

MR

OW

S DD

MS

DC

AS

GSA SERVMART

EBS - FUEL

PBIS

- Na

vy

US BANK GPC

MC

PDTARM

S

MCVISTA

DMLSS

NESTSEAPORT

MCFIMS

ODS

Other PDS CWS

Phase 1 Planned Interfaced systems include:

• MCTFS – Marine Corps Total Forces System• MROWS – Marine Corps Reserve Order Writing System• GCSS­MC – Global Combat Support System­Marine

Corps• GSA Servmart• EBS – Enterprise External Business System – BSME

Fuel• DMLSS – Defense Medical Logistics Support System• DCPS – Defense Civilian Payroll System• SPS – Standard Procurement System• DTS – Defense Travel System• WAWF – Wide Area Work Flow – RA• DPAS – Defense Property Accountability Sys• Syncada – Transportation of Things• DCAS – Defense Cash Accountability System

Phase 2 Future Interfaced systems include:• MCFIMS – Marine Corps Food Information Mgmt

System• NEST – NMCI Enterprise Service Tools – Contracts• SEAPORT – Contract Writing System

DAIADVANA

Systems and Data

• As a result of the USMC transition to DAI, both SLDCADA and PR Builder will be retired.• The USMC will leverage DAI’s OTL and iProcurement capabilities.• Many of the systems that currently interface with SABRS have existing

interfaces with DAI.• The USMC and DAI PMO are working to build 13 new interfaces* with

DAI, leveraging and complying with the DAI global interface templates. • The USMC / DAI data conversion process is rigorous.

• Facilitated by DFAS ESS, this process is underway and will undergo several extensive Mock and test events prior to go­live.

• USMC DAI Conversion Plan in­progress.

Compliance & Audit Support• Immediate compliance with laws, regulations, policies, SFIS data standards governing financial management while automating internal controls to satisfy the major components of financial statement audit and FFMIA.

Process Transformation• Delivers auditable integration with more than 20 DoD and Federal systems through the implementation of standard data structures (e.g., object class, USSGL account, appropriation elements) and adoption of standard business processes. • Streamlines employee ordering and eliminates error­prone processes, improving productivity and control• Reduces procurement costs by controlling transaction overhead and spending• Reduces complexities and capitalizes on efficiencies by integrating DAI and GCSS­MC, both Oracle­based products

• Data Management• Conducts Data Conversion, with DFAS support, to the new financial system to eliminate audit risk• Enables visibility of financial data from the General Ledger to transaction details• Captures and reports costs at the project task level• Leverages over 100 standard reports through OBIEE and native Oracle Enterprise Business Suite (EBS) capability • Provides standardization of system architecture data elements, fields, and file layouts to the DAI Global Standard, reducing USMC investment costs for future capabilities as the DON consolidates business process systems.

DAI Capabilities and Relationship to Audit

DAI Training

The USMC will employ multiple delivery methods to deliver DAI training including:

Instructor­led training (in­person and virtual)

Web­based training Self­directed study and practice

By using a blended learning approach, the USMC will create a customized learning program that:

Increases knowledge retention Decreases training time and cost Decreases the time USMC employees are absent from their jobs

Lessons LearnedThe team is capturing Lesson Learned as we go and will document throughout the migration and into sustainment.

• Involve Senior Leadership early and often• Involve your process SMEs early• Map As is processes first – You must know your current environment• Start working with interface partners as soon as possible• Capture and address impacts early• Over Communicate