It is not unusual for many of todays executives to get 100s of emails on a daily basis. Often we spend as little as 15 seconds scanning a message to determine its usefulness.
1. 3 Ways to Ensure Your E-Mails Get Read It is not unusual for many of todays executives to get 100s of emails on a daily basis. Often we spend as little as 15 seconds scanning a message to determine its usefulness. If you dont capture their attention within these few seconds, theyll either delete it or leave it in the Inbox for future consideration. They may never get back to reading your message as their in boxes will be bombarded with more emails. So how can we ensure that our emails get read, understood and get the desired response? Here are 3 quick, easy and simple ways of to ensure that your e-mails will be read and also majority of it will be responded. http://www.outstandingproductivity.com/ 1. Draft the Subject Line carefully 7 in 10 email recipients judge the Subject line when determining whether they want to read your e-mail, delete it or mark you as spam. Consider following points to make your subject line to be attractive to the reader. Make the purpose of the message clear. Recipient should be able to glance what the email is about, how it would be helpful to them and most importantly what is in it for them. a. It should short and to the point and not have more than 10 to 15 words b. It should let the reader know of the purpose and content of your e-mail c. It should be catchy and at the same time direct. E.g. instead of XYZ Co.s Monthly Newsletter, it can be Join Our Newsletter to Get Exclusive Discounts by Entering Your Email d. Avoid using $ signs, all caps, excessive punctuation, exclamation points, % off, reminder, free, and help that resembles anything in your spam box 2. Include a Call for Action clearly in your email Clearly state what action is expected of the recipient. For example FYI only. PFA Please find attached Response requested by (include date) Please send me the xyz report by 5th of June. If response is required from more than one recipient clearly state that in the body of the email. 3. Signature line Most email software like Outlook, Yahoo, Gmail etc. have the capability of inserting a signature block automatically, every time you compose a new email. All corporate emails should include a well thought and proper email signature for the following reasons. a. It shows professionalism. b. Include a quote or promotion or some useful information to the reader. It serves as a free branding tool for you and a chance to make a good impression on your readers c. Include all contact details email, land line, mobile etc. This Makes it easy and convenient for others to find and get in contact with you when required