6th Sponsorship prospectus

Sponsorship Prospectus

CARIBBEAN INSTITUTE OF

NEPHROLOGY

“Touching the Disadvantaged”

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TABLE OF CONTENTS Sponsors ....................................................................................................................................................................... 3

Steps to follow as a Sponsor ....................................................................................................................................... 3

Exhibition Lounge ........................................................................................................................................................

Exhibitor Package US$2,000.00 ..................................................................................................................... 4

Schedule* ......................................................................................................................................................... 4

Sponsorship Options .....................................................................................................................................................

Platinum Sponsor US$35,000 + GCT (one company only) ......................................................................... 5

Diamond sponsor US$17,500 + GCT each (two companies) ..................................................................... ..5

Gold sponsor US$12,500 + GCT each (three companies) ........................................................................... 5

Hospitality Sponsors .................................................................................................................................................

Welcome Reception Sponsor .......................................................................................................................... 5

................................................................................................ US$7,500 + GCT (maximum of 6 companies)

............................................................................................................................................................................

Lunch Sponsor ................................................................................................................................................ 6

..................................................................................... US$6,000 + GCT (one company only per luncheon)

............................................................................................................................................................................

Associate Sponsors ....................................................................................................................................................

Topic Presentation Sponsor ........................................................................................................................... 6

............................................................................................................................................................................

............................................................................................................................................. US$800.00 + GCT

............................................................................................................................................................................

Coffee Break Sponsors ................................................................................................................................... 6

................................................................................................... US$1,200 + GCT (one company per break)

............................................................................................................................................................................

Student Grants ................................................................................................................................................ 7

............................................................................................................................. US$750 + GCT per student

Goodwill Sponsors & Donors (not limited) .............................................................................................................. 7

Advertising Opportunities ...........................................................................................................................................

Conference Handbook Advertising ............................................................................................................... 8

Website Advertising ........................................................................................................................................ 9

Sponsorship Application & Agreement Form ........................................................................................................ 11

Sponsorship Payment Form ..................................................................................................................................... 13

Advertising Contract – Handbook .......................................................................................................................... 14

Advertising Contract – Website .............................................................................................................................. 15

Advertising Payment Form ...................................................................................................................................... 16

Exhibition Registration & Agreement Form .......................................................................................................... 17

Exhibition Payment Form ........................................................................................................................................ 18

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Sponsors

There are different categories of sponsors and we ask that you choose that which is most suited to sponsorship

objectives and the exposure that you want.

Steps to Follow as a Sponsor

I. Pick a partnering sponsorship that best suits your company’s objectives.

II. Fill out booking form, or electronically, at the end of the document

III. Mail to the address outlined or send via email.

We will be in touch with you to discuss the next steps as well as any additional information you might require.

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Exhibition Lounge

Exhibitor Package US$2,000.00

The exhibition will run concurrently to the conference and there will be built in breaks for exhibits to be viewed.

Coffee and snacks will be available in the exhibit hall.

Schedule*

Exhibition Times January 23 8:00 am – 5:00 pm

January 24 8:00 am – 6:00 pm

January 25 8:00 am – 5:00 pm

Break down time January 25 4:00pm - 7:00 pm

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Sponsorship Options

Platinum Sponsor US$35,000 + GCT (one company only)

Diamond sponsor US$17,500 + GCT each (two companies)

Gold sponsor US$12,500 + GCT each (three companies)

These are the principal sponsors of the conference and will receive the highest level of benefits and only a

maximum of three companies will be allowed this designation. Exposure for this sponsor will be extensive as

all promotional material and activities will be included in this level. These include (and may be modified

based on number of sponsors in this category):

Company designation of presenting sponsor used on all promotional material 3rd Annual

Conference of Nephrology & Hypertension

Prime exhibition space featuring a double booth space

Four (4) Conference Registrations giving access to all conference lectures, a set of conference

materials and refreshment breaks

Company logo on all promotional material relating to the conference

Company message and logo in conference handbook

Full page ad in conference handbook

Company logo on all stationary used for official conference documents

Company logo on conference website with 100 word description, in addition to hyperlink to

company website

Insert in delegate package

Welcome Reception Sponsor US$7,500 + GCT (maximum of 6 companies)

A very important aspect of the conference is the network opportunities that the social activities within the

program will provide. This will offer the sponsor exceptional promotional opportunities at the start of the

conference. The benefits to be derived from this include:

Company logo on the signage relating to the welcome reception

Company Branding and décor at the welcome reception area

Company logo will appear in the Conference Handbook as a credit alongside the opening session

listing

Half page colour advert in the Conference Handbook

Two conference registration package giving access to all conference lectures, a set of conference


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Company logo on conference website with 100 word description, in addition to hyperlink to company

website

Opportunity to provide souvenirs for guests attending the Welcome reception

Acknowledgement by emcee at Welcome reception

Lunch Sponsor US $6,000 GCT (one company only per luncheon)

Companies are afforded the opportunity to sponsor and as such will be able to highlight the company’s

corporate identity through branding as well as promotion of products. The benefits of this package include:

Invitation of selected speaker by the company on a topic area relevant to the conference theme and

objectives of the Caribbean Institute of Nephrology

Company logo on the signage relating to the welcome reception

Opportunity to use make a 10 minute corporate presentation during lunch

Opportunity to decorate and brand the lunch area using corporate images and colours.

Opportunity to distribute promotional material to the delegates

Company logo to be placed on lunch menus with 50 word message on inside front of menu

Company logo will appear in the Conference Handbook as a credit alongside the lunch listing

Quarter page colour advert in the Conference Handbook

One conference registration package giving access to all conference lectures, a set of conference


Company logo on conference website with 100 word description, in addition to hyperlink to company

website

Opportunity to provide souvenirs for delegates during lunch

Associate Sponsors

Topic Presentation Sponsors US$ 800.00 + GCT

Various Topics will be presented under each daily theme. Opportunities are available to become sponsors of

the individual presentations. The offer is to financially support the topics that are of the most interest to the

sponsor. The benefits will include:

Acknowledgement of the sponsor in conference booklet

Company Branding in front of lecture room

presentation is being done, giving access to all conference lectures, a set of conference materials and

refreshment breaks

Insert in Delegate Bag

Use of delegate list for one post conference mailing within six months after conference.

Companies who sponsor three or more topics will be additionally given a half page ad in the

conference magazine.

Coffee Break Sponsors US$2,500 + GCT (one company per break)

Delegates will get additional opportunities to network and share ideas during the coffee breaks throughout

the day. Breaks are available for sponsorship, which will afford companies the chance for additional

exposure. This package includes:

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Company Branding in break area during the sponsored coffee break

Company logo will appear in the Conference Handbook as a credit alongside the coffee break listing

along with a 50 word listing on company

One registration package giving access to all conference lectures, a set of conference materials and

refreshment breaks.

Company branding on tables which will host refreshments as well as on tables in break area ONLY

Opportunity for company reps to network with delegates during coffee break

Insert in delegate bag

Innovative idea from company to advertise during the coffee break ONLY

Student Grants US$750 + GCT per student

The Caribbean Institute of Nephrology would like to make sure that as many young upcoming medical,

nursing and pharmacy students and clinicians will be able to attend the conference, and as such will solicit

funding that will accommodate persons who will not otherwise be able to attend the conference. The

benefits of this package will include:

Company logo in the conference handbook announcing the names of the awardees of the grants and

with a 50 word description of company

Company logo on special web page on conference website, outlining the guidelines for applications

for the grants

One registration package, giving access to all conference lectures, a set of conference materials and

refreshment breaks on the day.

Goodwill Sponsors & Donors (not limited)

Companies willing to support the conference in some way for amounts less than shown above or in kind are

welcomed. The conference will need support for the provision of

Stationary

Decoration for Welcome reception

Gifts for presenters

Advertising and promotions

Secretariat and message center

Companies may contact [email protected] for more information on the above.

The conference organizers reserve the right to remove any of the services listed previously in this document

in the event that sufficient sponsorship is not received to cover the relevant costs.

mailto:[email protected]

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Advertising Opportunities

Conference Handbook Advertising All delegates will receive a Conference Handbook which will contain all the information about the conference.

This will include speakers, program of activity and so on. Advertising opportunities will be available which will

afford companies high visibility throughout the conference as well as after the event. The handbook will be a 24

page full colour 8 1/2' X 11" piece and will be a keepsake – offering advertisers an opportunity to maximize on the

quantity and quality of their company's exposure. Distribution will be as follows:

500 copies to all delegates at the conference

PDF copy of the manual will be uploaded on the conference website for download up to six months after

the conference

Advertising rates are as follows:

Colour Black & White

Outside Back Page (8 1/2" X 11") - US$400.00 N/A

Inside Front Page (8 1/2" X 11") - US$350.00 N/A

Inside Back page (8 1/2" X 11") - US$350.00 N/A

Full Page (8 1/2" X 11") - US$300.00 Full Page (8 1/2" X 11") - US$250.00

Half Page (8 1/2" X 5 1/2") - US$180.00 Half Page (8 1/2" X 5 1/2") - US$180.00

The above prices do not include GCT. 17.5% will be added to all invoices.

Finalized camera-ready artwork is required. Deadline for submission of artwork is December 31, 2013. All artwork

must be submitted by email to [email protected] and [email protected]



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Website Advertising

The Conference website will be heavily visited over a period of four months before the conference with

additional visits up to six months after the conference. We will be dedicating space for advertising of

related products and equipment. The audiences of course will all be persons interested in the care of

nephrology and hypertension, giving advertisers a much-targeted market. These visitors will log on for

registration and general information and will of course be interested in any new products related to the

field. Your products and services will be given a very a high profile in this dedicated target market based

on the following:

Your advertising will be featured on several pages of the site

You can choose from different sizes and prices to suit your needs.

While positioning will be on a first-come, first-serve basis, the number of advertisements

accepted will be limited in order to prevent clutter.

Advert Details

Adverts should not include audio

An active URL link must be supplied in the text of your advert.

All web-ready graphics are to be supplied by you; however design services are available for

an additional fee.

In addition to the above, companies will have the opportunity to place 30 seconds commercials during

breaks on a webcast of the conference proceedings which will be available after the conference for up to

six months. Visitors will be able to download presentations for a prescribed fee, which will be posted

later.

Web Advertising Rates

Graphic only Ad Types 1 Month 2 Months 3 Months 6 Months

Rotating Banner US$300 $US540 US$720 US$1200

Large Box US$150 $US270 US$360 US$630

Medium Box US$80 US$145 US$200 US$330

Small Box US$50 US$90 US$120 US$210

Video Commercial Rates

per rotation

US$400 US$720 US$960 US$1600

The above prices do not include GCT. 17.5% will be added to all invoices.

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Booking information:

Advertisements can be booked on line or by email. For further details contact Adedamola Soyibo at (876)

322-3232 or email [email protected]. All advertising must be pre-paid on

booking.

Delegate Bag Insert US$350 per insert (Maximum 2 per company)

Companies have the opportunity to include promotional inserts with the literature that is placed within the delegate

packages. Please contact us with details of the literature that you would like included.


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Sponsorship Application & Agreement Form CARIBBEAN INSTITUTE OF NEPHROLOGY, DEPARTMENT OF MEDICINE, UNIVERSITY OF THE WEST INDIES

2014 ANNUAL CONFERENCE ON NEPHROLOGY AND HYPERTENSION

Please complete the following information and submit by email to [email protected]

We the undersigned agree to sponsor the 5th Annual Conference on Nephrology and Hypertension, January 23-25,

2014 with the following conditions:

Name of Company *: ____________________________________________________________________

Address: ____________________________________________________________________

Post/Zip Code: _______________________________________Country_______________________

Contact Name ________________________________________Position:______________________

Office Phone: ________________________Mobile:___________________Fax:________________

Email Address: __________________________________website:____________________________

Short Description of Company/Products: ________________________________________________________

_________________________________________________________________________________________

__________________________________________________________________________________________

* Name of company must be written as you wish it to appear on all conference material.

We would like to sponsor the following:

Item Price Please tick all applicable below

Platinum Sponsor US$35,000

Diamond Sponsor US$17,500

Gold Sponsor US$12,500

Welcome Reception US$ 7,500

Lunch US$ 6,000

Topic Presentation Sponsor US$ 800

Coffee Break Sponsor US$ 2,000

Student Grants US 750 per student # of Students -

Goodwill sponsors & Donor To be discussed

Please note that prices above do not include GCT. 17.5% tax will be added to all invoices.

For those items for which the number of sponsors is limited, allocations will be made on a first come first served

basis

Submission Deadlines: November 30, 2013

Payment Guidelines

50% due on signing of agreement

25% due by December 31, 2013


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Balance due by January 9, 2014

Name of Authorizing Officer:___________________________________

Position: ________________________

Signature:

_____________________________________Date:__________________________

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Sponsorship Payment Form CARIBBEAN INSTITUTE OF NEPHROLOGY, DEPARTMENT OF MEDICINE, UNIVERSITY OF THE WEST INDIES


Name of Company: ___________________________________________________________________

Method of Payment

Credit Card

Card Number: _____________________________________________________________________________

Expiry Date: ______________________________________Type of Card: _____________________________

Name of Card Holder: ________________________________________________________________________

Cardholder Signature: ________________________________________________________________________

Bank Draft

Please make drafts payable to: Caribbean Institute of Nephrology

c/o Department of Medicine, University of the West Indies

Bank Transfer: Details for transfer will be sent with invoice. Bank Charges are the responsibility

of the payee.

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Advertising Contract - Handbook CARIBBEAN INSTITUTE OF NEPHROLOGY, DEPARTMENT OF MEDICINE, UNIVERSITY OF THE WEST INDIES


Name of Advertiser_______________________________________________________________

Address of Advertiser______________________________________________________________

Telephone Number__________________________Email_________________________________

I agree to purchase advertising in the 2014 conference on Nephrology and Hypertension as follows:

(Please tick appropriate size)

Colour Black & White

Outside Back Page (8 1/2" X 11") - US$400.00 N/A

Inside Front Page (8 1/2" X 11") - US$350.00 N/A

Inside Back page (8 1/2" X 11") - US$350.00 N/A

Full Page (8 1/2" X 11") - US$300.00 Full Page (8 1/2" X 11") - US$250.00

Half Page (8 1/2 " X 5 1/2") - US$180.00 Half Page (8 1/2 " X 5 1/2") - US$150.00

GCT of 17.5% must be added to all prices shown above.

Product or Company to be advertised_______________________________Value of Contract_____________________

Authorised By:___________________________ Signature:______________________________

Position:________________________________ Date:_________________________________

Terms of Payment

50% deposit is required with return of signed contract in the amount of $_________plus GCT. Cheques should be made

payable to Caribbean Institute of Nephrology. The remaining 50% will be due on receipt of invoice along with a copy

of the handbook.

Conditions:

All copy is subject to the approval of the publisher (

Advertisers assume the responsibility of all claims against the publisher arising from any claims resulting from the

printed content of the advertisement.

The Institue shall not accept any responsibility, financial or otherwise, for any errors in the advertisements or defects

in printing.

Closing date for advertising December 31, 2013. Deadline for submission of artwork is final. If artwork is received

after the closing deadline, the Publisher reserves the right to produce the advertisement contracted in whatever

manner they think suitable.

No cancellations will be accepted

Artwork must be submitted in camera-ready artwork in PDF, TIFF or JPEG format, and emailed to

[email protected]


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Advertising Contract – Website ____________________________________________________________________________________________

CARIBBEAN INSTITUTE OF NEPHROLOGY, DEPARTMENT OF MEDICINE, UNIVERSITY OF THE WEST

INDIES

2014 CONFERENCE ON NEPHROLOGY AND HYPERTENSION

Name of Advertiser_______________________________________________________________

Address of Advertiser______________________________________________________________

Telephone Number__________________________Email_________________________________

Advertising Agency________________________________________________________________

I agree to purchase advertising in the 2013 conference on Nephrology and Hypertension as follows:

(Please tick appropriate size)

GCT of 17.5% must be added to all prices shown above.

Product or Company to be advertised_______________________________Value of Contract_____________________

Authorised By:___________________________ Signature:______________________________

Position:________________________________ Date:_________________________________

Please circle appropriate box below.

Graphic only Ad Types 1 Month 2Months 3 Months 6 Months

Rotating Banner US$300 $US540 US$720 US$1200

Large Box US$150 $US270 US$360 US$630

Medium Box US$80 US$145 US$200 US$330

Small Box US$50 US$90 US$120 US$210

Video Commercial Rates

per rotation

US$400 US$720 US$960 US$1600

Terms of Payment

50% deposit is required with return of signed contract in the amount of $_________plus GCT. Cheques should be made

payable to Caribbean Institute of Nephrology. The remaining 50% will be due on receipt of invoice along with a copy

of the handbook. All payments should be issued to Caribbean Institute of Nephrology.

Conditions:

All copy is subject to the approval of the publisher (CIN and Touchstone Productions)

Advertisers assume the responsibility of all claims against the publisher arising from any claims resulting from the

printed content of the advertisement.

The Institute shall not accept any responsibility, financial or otherwise, for any errors in the advertisements or defects

in printing.

Closing date for advertising is December 31, 2013. Deadline for submission of artwork is final. If artwork is received

after the closing deadline, the Publisher reserves the right to produce the advertisement contracted in whatever

manner they think suitable.

No cancellations will be accepted

Artwork must be submitted in camera-ready artwork in PDF, TIFF or JPEG format, and emailed to

[email protected]


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Advertising Payment Form


INDIES


Name of Company: ___________________________________________________________________

Method of Payment

Credit Card

Card Number: _____________________________________________________________________________

Expiry Date: ______________________________________Type of Card:_____________________________



Bank Draft


c/o Department of Medicine,

University of the West Indies

Kingston 7, Jamaica


of the payee.

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Exhibition Registration & Agreement Form


INDIES


Please complete the following information and submit by email to [email protected]

We the undersigned agree to exhibit at the 6th Annual Conference on Nephrology and Hypertension, January 23-25,

2014 with the following conditions:

Name of Company *: ____________________________________________________________________

Address: ____________________________________________________________________

Post/Zip Code: _______________________________________Country_______________________

Contact Name ________________________________________Position:______________________

Office Phone: ________________________Mobile:___________________Fax:________________

Email Address: __________________________________website:____________________________

Short Description of Company/Products:________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

Space Booking:

Number of Booths: __________________________ Cost:_____________________

Special Requests______________________________________________________________________________

*Company name should be written, as it should be published in all conference material and signage

Terms and Conditions

50% deposit due with agreement in order to reserve booth space. This deposit is non-refundable

Deadline for registration and final payment is November 25, 2013

No cancellations will be allowed after December 9, 2013

Name of Authorising Officer:

____________________________________Position:________________________

Signature:

_______________________________vvvv______Date:__________________________


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Exhibition Payment Form


INDIES


Name of Company: ___________________________________________________________________

Method of Payment

Credit Card

Card Number: _____________________________________________________________________________

Expiry Date: ______________________________________Type of Card:_____________________________



Bank Draft


c/o Department of Medicine,

University of the West Indies

Kingston 7, Jamaica


of the payee.

Documents

6th Sponsorship prospectus