8th Quarterly Progress Report of JEEViKA

7/23/2019 8th Quarterly Progress Report of JEEViKA

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Content

ListofContent Page#

Executive Summary 1

Institution Building & Capacity Building 3-4

Micro Finance 5-6

Livelihoods 7-8

Social Development 9-10

Human Resource Development 11

Monitoring Evaluation & Learning 12

Administration, Finance & Procurement 13

Annexure

Human Resource Status 14

Progress up to Sep 09 15-16

JEEViKA Song 17


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ExecutiveSummary

he end of this quarter marks an end of twoyears of main project. In this quarter which is8th in series, ranging between July to

September, 09 the project made tremendousprogress in terms of credit linking of Self HelpGroups (SHGs). More than 1800 SHGs (which is farmore than the achievement made so far) with overRs. 35 Million have been credit linked during thequarter. This has been the result of consistent andfocused effort of working with commercial and ruralbanks, particularly the exposure of bank officials to

Andhra Pradesh and entering into institutionalcollaboration with major commercial and regionalrural banks in the form of MOUs. Signing of MOUsparticularly with RRBs gave a great flip to this whole

effort as their presences in rural areas are morecommon than any particular commercial and ruralbanks. During the quarter the project signed MOUswith four commercial and rural banks: Madhya BiharGramin Bank (MBGB), Bihar Kshetriya Gramin Bank(BKGB), Uttar Bihar Gramin Bank (UBGB) andCentral Bank of India (CBI).

On the institution building and capacity buildingfront, expediting the formation of VillageOrganisations, revisiting the policies of communitycadres and designing and development of VO Flip

Charts and training module were some of the majorareas where progress were made. There were gapsin CM identification and their traininga specialdrive was undertaken to reduce this gap. By the endof quarter, out of 852 CMs identified, 679 hadreceived training and now in turn they are providingtheir services to community Institutions. Anexposure visit for master trainers of villageorganizations to SERP, Andhra Pradesh wasorganized so that their services could be utilized toreduce the training gaps of community institutions.Induction training for the newly recruited managerswas also organized to brief them about the projectprinciples, basic design of the project and their rolesand responsibilities.

Under the livelihoods front the system of riceintensification (SRI) was scaled up to more thaneight thousand farmers (1318.6 acres) of 350villages in 12 blocks of six districts. The project hastried out to integrate Participatory Varietal Selection& Promotion (PVSP) Programme with the System ofRice Intensification (SRI) to create a complementaryeffect. This has been tried in Khagaria and Purneadistrict, and the initial results are quite encouraging.

The project is also trying to build an alternative

extension mechanism for the handholding supportof the small and marginal farmers in the form of

Village Resource Persons (VRPs). There are around

330 Village Resource Persons (VRPs) who wereidentified and trained in System of RiceIntensification (SRI). In addition, process offormation of two Women Farmers ProducersCompany, one each in Khagaria and Purnea hasbeen initiated.

Project has also decided to universalize theinterventions of Health Risk Fund (HRF) and FoodSecurity Fund (FSF) with all eligible VillageOrganizations. The health saving has been initiatedin 116 VOs in which 1137 SHGs are participating.

The total cumulative health savings of these VOshas reached to around Rs. 4 lakhs. During thisquarter 102 VOs have been given Rs. 5100000/-(Rupees fifty one lakhs only) as HRF. The foodsecurity programme has been also scaled up to 54

VOs in which 3564 SHGs members are participating.Under the food security programme Rs. 43.96 lakhshave been released with the help of which 2700Quintals of food grains have been purchased anddisbursed. A comprehensive operational guidelinefor women outreaches workers along withmonitoring parameters and responsibilities of VO

have been developed jointly by Janani and JEEViKA.The cumulative figure of the signature literatewomen has gone up to 40542 from 28908; with aquarterly growth rate of 28.69%.

Another significant development of the last quarterwas scaling up of the project to 26 new blocks,including two flood ravaged blocks, one each fromthe districts of Supaul and Madhepura.Establishment of block offices, procurement offurnitures and fixures and recruitment of new staffwere the major tasks in which the wholeorganisation was involved. At the hindsight, adecision to send two staff from older blocks tonewer blocks seems to be a good strategy;specifically it helped in replicating the standards ofthe work done in older blocks to newer blocks.However, in spite of several progresses that theproject has made, at all fronts, the disbursements ofCIF are far behind the target set in Annual ActionPlan. Out of the total planned CIF disbursement ofRs. 16.9 Crores, only 4.1 Crores (till Sept, 09) havebeen spent, which is 1/4th of the planned outlay.Therefore the next quarter throws a great challengeto catch up the disbursement as well as the

expenditure lags......


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InstitutionBuilding&CapacityBuilding

n the last quarter of FY 2009-10, the IB&CBteam carried out a wide array of activitiesranging from VO Formation & its training to

the policy designing and circulation. The teamwas also involved in the designing anddevelopment of VO Flip Charts and VO trainingModule. Last quarter also witnessed an increase inthe number of Community Mobilisers /bookkeepers. The focus in the last quarter was onthe identification of the Community Mobilisers andtheir training. Out of 852 identified CM, 679 havereceived training and now they are providing theirservices to community Institutions.

Exposure Visit of Community Master

Trainersto

SERP,

Andhra

Pradesh

The Master trainers on VillageOrganisation (VO) have beenidentified for taking thecommunity institutions to thenext level. This can be done bytaking the community servicesmore & more. The MasterTrainers are the ones who takeout their learnings of life &share the experience with the

community for the better strengthening of SHGs

and its federation. The project assessed that theCommunity Master Trainer has an insight of itsown institutions and now their capacitystrengthening should be the next step. In thisregard, 90 VO Master Trainers were identifiedacross the Districts, out of which, 44 were sent forexposure to SERP, Andhra Pradesh to learn andexperience the Andhra VO Members growth. Thenew lot of Master Trainers is ready for theexposure to SERP.

InductionTrainingforManagers

In the expansion of the project from 18 blocks to44 blocks, it was felt that quality human resourcedeployment will be the biggest challenge for theboard. The HR Unit after filling the managerialpositions handed over the entire team to the IB &CB for the capacity building. The capacity buildingwas designed in three phase so that the managersshould get the flair of all the responsibilities / workshared by the current positions. The entirecapacity building was designed in a way that thenewly recruited staff can understand theinterventions match up with the pace of the

project. The induction program for managersbasically covered the following points:

Information about the society, project, itsvalue system and partners.

The context in which the project is designed.

Understanding functioning of the projectstructure.

Update of theproject, itsachievement andplan for thefuture

Informationabout HR policy,service rules andadministrative,financial and procurement guidelines

Approx. 50 managers were inducted and they

were allotted Districts to complete theirprobation.

KPIsofProjectResourceProfessionalsThe Project Resource Professional (PRP) is a cadreof resource persons who are having goodexperience in working with the village community.They are specialist in community institutionbuilding processes and various inter-webbedaspects of it. In the project they would be forproviding handhold support to the project staff inbuilding Modal Village Organization. Earlier thefocus was to build strong resource village, nowthe project indent to build strong project resourceperson. With this objective KPIs has beenrevised and rolled out in the field.

CommunityMobiliserResourcefeesCommunity Mobiliser in JEEViKA acts as afacilitator forthe SHGs.Presently,CommunityMobilizers areproviding theirservices interms ofconductingregular weeklymeeting andmaintainingthe books ofaccounts ofSHGs. At present as per the Community Mobilizespolicy, all the CMs honorarium are being disbursedby the BPIU after the appraisal of work done by

the village organization each month.

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The earlier process followed was after theappraisal done by the Village Organisation, anindent was prepared for the approval from thecompetent authority at SPMU which is sometimecumbersome and time taking. Secondly, VO doesthe appraisal of their CM where as honorarium isbeing disbursed by the BPIUs. This also hinders

the ownership by the respective villageorganizations.

Therefore, project drafted a policy paper totransfer the total amount of CM honorarium to therespective Village Organization on yearly basis andthe respective VO will disburse the CM honorariumon monthly basis as per approved CM policy andafter appraising the work. If VO is formed butdoes not fulfill the prescribed triggers then BPMwill prepare the list of CMs as per the format andtake necessary approval from the DPM / DPM Incharge. After seeking approval BPM will disbursethe honorarium directly to the CommunityMobilizer through account payee cheque.

VOFlipChart

VOs are the pillars for culmination of communityorganization in village level body, hence propernurturing and capacity building is essential.Keeping these factors in mind flip charts havebeen developed and rolled out in the field.

The complete concept is covered in two parts:

Part I covers issues like: why VO, roles andresponsibilities of VO and its members, meetingsof VO etc.

Part II has coverage on areas like process of VOmeeting; financial transaction in VO, microplanning, and committees formation etc. Thesewould help the staffs, community Mobilizers, CRPsand VO itself in enhancing their facilitation skills.


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MicroFinanceNthe8

thquarter(commencingfromJuly2009to

September2009),theprojecthasmadeamajor

breakthrough in microfinance by linking more

than 1800 Self Help Groups with the banks. The

progress

in

this

quarter

has

been

result

ofconsistent and focused effort in 7

th quarter on

streamliningtheprocessofVillageOrganizations in

termsofitsaccountingandthefinancialprocesses,

exposure of bank officials to Andhra Pradesh in

ordertoleapwaysofSHGscapitalizationbycredit

linking the SHGs to mainstream financial

institutions., entering into institutional

collaborationwithBanksthroughMOUs.

Preparation and Rolling out the Books of

Recordsfor

Village

Organizations

As the emphasis of the project is increasing on

village organizations functioning, it had become

imperative that robust system for keeping records

of financial transactions is designed. The team had

been working on it and finalized after due

consultations within the project and outside

experts.Theneedhadbeentoincorporateitwithin

the training programme. So, training module had

been designed andall the projectstaffshave been

trained on VO books of records across all the 6

districts.

Case

studies

have

been

duly

prepared

tocreate a real situation and training had been

impacted by organizing 7 days residential

programmefordifferentdistricts.

ExposureVisitofBankOfficials

The project worked on strategy of taking Bank

officials to Andhra Pradesh in order to show the

successfulmodelofAndhraPradeshandanticipate

a replication of similar situation over here in Bihar

intermsofmainstreamingthefinancialflowtothe

vulnerable

sections

of

the

society.

The

teaminteractedwithseniormanagementofallthebanks

and took them into confidence for releasing the

people from

different banks

for an exposure

visit. A team

comprisingof54

people went to

A.P. in order to

see and

experience

thesuccessful

model. A total of 49 bankers participated in the

exposurevisit. 5 people from project accompanied

theminordertofacilitatetheprocessofexposure.

InstitutionalCollaborationthroughMOUwith

BanksThe Project entered into an MOU with different

Banks during the period in order to ensure

institutional collaboration and cooperation to

ensure financial access to the most deprived

sections of the

society. The

earlier MOUs

done with

different banks

yielded positive

results

to

theproject as it gave

pace and

momentum to the opening of the Savings bank

account of SHGs in a big way. To broad base our

reach, the project made a liaison with other banks

to enter in to an MOU. The project entered in to

MOU with 4 Banks during the quarter. The names

oftheBanks areMadhyaBiharGraminBank,Bihar

Kshetriya Gramin Bank, Uttar Bihar Gramin Bank

and Central Bank of India. The MOU had been

signedby

the

Executive

Director

in

case

of

Central

BankofIndia.

Credit Linkage of SHGs with Mainstream

FinancialInstitutionsBanks have been very supportive in ensuring that

savings accounts of SHGs are opened without

muchdelay.The

project had

been very

successful in

streamliningthe

process of

Liasoning with

Banks in order

to open the

savingsaccounttillnow.Thegreaterchallengewas

to ensure the capitalization of groups through the

Creditlinkage. It is in this regard that project

decidedtoincreaseitsefforttowardscreditlinkage

andhadbeensuccessfulindoingsobycreditlinking

3104 SHGs by September09 cumulatively. In

Septemberalone

more

than

1800

groups

got

credit

linkagewithBanks.

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BRLPportfoliowithDifferentBanks

Sl. Name of the BankNo of

Branches

No ofSHGs A/C

opened

% BankA/C Open

No. of SHGscredit linked

% CreditLinkage

Conversionratio

1 State Bank of India 15 1274 23.5 929 29.9 72.9

2 Punjab National Bank 10 478 8.8 305 9.8 63.8

3 Central Bank of India 9 335 6.2 236 7.6 70.4

4 Bank of India 4 235 4.3 188 6.1 80.0

5 Madhya Bihar Gramin Bank 13 825 15.3 442 14.2 53.6

6 Uttar Bihar Gramin Bank 20 574 10.6 338 10.9 58.9

7 Other Banks 25 1681 31.3 666 21.5 39.6

Total 96 5402 100 3104 100 57.46


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Livelihoods

SystemofRiceIntensification(SRI)

n

the

kharif

paddy

season

(2009),

the

project

has promoted System of Rice Intensification

(SRI)methodologyamong8637farmersof350

villagesin1318.6acresin12blocksofsixdistricts.

Thedetailsareasfollows;

The average tillers in Gaya and Nalanda is 2535

because of severe drought like situation in the

kharif season this year. The average tillers in

Purnea & Khagaria is 4550 whereas the average

tillers in Madhubani & Muzaffarpur are 4050. In

most of the drought affected districts, paddy

cultivated

through

SRIsurvived in

the water

stressed

condition,

but the

farmers lost

their paddy

crop, who

followed conventional paddy cultivation in the

similarwaterstressedcondition.

ParticipatoryVarietalSelection&Promotion

(PVSP)asacomplementtoSRIThe project has carried out Participatory Varietal

Selection & Promotion (PVSP) Programme as a

complementtoSystemofRiceIntensification(SRI)

in Khagaria

and Purnia

districtinthe

current

Kharif

season.There are

four paddy

varieties under trial in Khagaria & Purnea. Four

varieties are Prabhat, Rajshree, Rajendra

Mansurie,MTU

1001

were

given

to

SHG

members

for mother & baby trial. The status of the paddy

plantsisasfollows;

CommunityCadres

There are around 330 Village Resource Persons

(VRPs)whowere identifiedand

trained subsequently for

handholding the small and

marginalfarmersforcultivating

paddy through System of Rice

Intensification (SRI). The

trainings are organized in the

three phases during the critical

phasesofSRI.

Women Farmers Producers Company

(WFPC)Two Women Farmers Producers Company, one

each in Khagaria and Purnia are in the processof

registration under the Indian Companies Act

(Amendment

2002). The

equity holders

for the WFPCs

in Purnia and

Khagaria

are

1050 and 500

respectively.

The Board of

Directors was selected in the meetings of the

Village Organizations. The Board of Directors has

made a visit to one of the Farmers Producers

Company in Madhya Pradesh to understand and

learn the processes for initiating the required

activitiesinthebeginningofaWFPC.TheDirector

Identification Number (DIN) is approved and

received.

The

digital

signature

of

the

Managing

Directors is in the process and the naming and

registrationoftheWFPCswillbecompletedsoon.

I

District Villages Households Acres Average

Tillers

Gaya 202 4503 525.6 2535

Nalanda 99 1345 135 2535

Purnia 19 2061 506 4550

Khagaria 15 637 145 4550

Madhubani

6

45

4

4050

Muzaffarpur 9 46 3 4050

TOTAL 350 8637 1318.6

Indicators

/Variety

Prabhat Rajshree Rajendra

Mansuri

MTU

1001

PlantHt. 6575cm 110

120cm

90110

cm

9095cm

Average

Number

oftillers

35

(20min,

40max)

55

(40 min,

85max)

50

(40 min,

78max)

40

(30 min,

48max)


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Jobs for Youth

JEEViKA in partnership with Aide et Action, G4s &Vardhman Yarn helps the rural youth in improvingtheir employability skills and linking them to thefast growing service sectors. Youths are identified

by Village Organisation and are trained for threemonths in life skills, personality, English languageand specialized market linked skills like customerrelationship management, IT enabling services andso on.

1. Partnership with Aide-et-Action for theassignment title Creation of 500 Jobs inservice sectors for rural youth with loweducation through decentralized demanddriven employability training in Purniadistrict has completed second batch of

training and On Job Placement.

The detail of the second batch progress is givenbelow in table.

Based on the past learning The AeA madean exclusive team consisting of facultymembers of different I-Lead centers of AeA.They searched potential employers for OnJob Training and placement at Purnia. Thiseffort has resulted very good impact and out

of 90 trained candidates 74 has been placedtill date in Purnia for OJT and finalplacement. The agency also submitted thefirst batch training completion report toproject.

2. Partnership with G4S - 89 candidateswere imparted orientation training40 wentfor security trainingall placed, however,presently only 18 are working.

3.

Partnership with Vardhman Yarns -284candidates were short listed afterCommunity Mobilization Drive (CMD)out ofwhich 98 have been placed and are workingin textile industry.

Sl Course Batch Trained Placed Under

OJT

Yetto

getOJT

1 Automobile 2nd

30 20 7 3

2

Hospitality

2nd

12

5

7

3 PCA 2nd

31 9 17 5

4 CR&R 2nd

17 6 3 8

Total 90 40 34 16


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SocialDevelopment

A. Community Health Interventionunder JEEViKA

1.HealthRiskFund(HRF)

Health Shocks are one of the major livelihoodsshock for the poor Households. Micro planning hasrevealed that a large number of families borrow highcost loan from Money lenders for health purposes.To address this, Health Risk Fund has been initiated.Each SHG member contributes a small savings ofRs. 5/- to 10/- per month that goes to common

community fund at VO levelfor emergency health carepurpose. Health Risk Fund

is a grant provided from theproject to the VOs thatcommits to regular monthlyhealth savings. Members

who contribute to the Health saving are eligible toavail HRF amount Rs. 50000/- available to each VOand this HRF is managed by VO. Mobilization andFacilitation work had been started in last quarterand good progress has been seen in this quarter.Currently across the project total 14104 SHGmembers of 1137 SHGs of 116 VOs have startedseparate saving for Health Risk Fund at their

respective VOs. Total cumulative saving of theseVOs has been Rs. 3,97, 975/-(Rupees three lakhsninety seven thousand nine hundred seventy fiveonly). During this quarter 102 VOs have been givenHealth Risk Fund from the Project, the total amountof fund is Rs. 5100000/-(Rupees fifty one lakhsonly). The project has planned to make health RiskFund as a universal program for all VOs of theproject.

2. Women Outreach Worker (WOW) Trainingand Provision of Medical consultancyServices:

During this quarter following activities have beenundertaken under this program:

a)

Updating of operational guideline (HindiVersion)

A comprehensive operationalguideline was developed jointly byJanani and JEEViKA. It containsgeneral guidelines for womenoutreach workers along withmonitoring parameters, list of

responsibilities of VO, responsibilityof both the partners centrally as well as at fieldlevel. As per the requirement different monitoring

formats have been developed and being rolled outthe in the field.

b) Regular monitoring of WOWRegular monitoring of all the 21 WOWs at 40 projectvillages is being done on a regular basis. Thismonitoring is being done both from head office aswell as by field team. Core team members arefrequently visiting WOW. At field level DistrictManager and Block Project Coordinator from JANANIare visiting WOW on fortnightly basis. A monthlymeeting of WOW at Surya clinics is also beingorganized. Signboards for all the 21 WOWs havebeen designed and installed at project villages.

c)

Starting of van operation in PurniaMobile van operation became functional inDhamdaha block Purniafrom August, 2009. Thusmobile van operation hasstarted at all the 40 projectvillages. Regular servicesthrough van and WOWhave started at Purnia.

d) Tie up with franchisedoctors

At all the 3 project blocks franchise doctors havebeen selected. This has been done in order to caterall the patients (40 project villages) except familyplanning referred during mobile van operation.

e) Focus on pathological testsIn the second quarter much focus has been givenon basic pathological testswhich include ANC, Pg.test, Hb. test, BTCT, Urine(sugar/ albumin), bloodglucose and blood

grouping/ RH. This hasbeen done in order toprovide basic tests atvillage level.

3. Water & Sanitation Program

With Joint collaboration of BRLPS and UNICEF forpromotion of safe sanitation and hygiene practicesthrough Self Help Groups has been started pilotproject in selected blocks of Gaya, Nalanda andPurnia. Under this intervention, the SHG memberswill have household toilet and adopt safe hygienicsanitation facility and practice safe hygienebehavior.


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MoU between UNICEF and BRPLS has been signed.Based on the agreement activity plan has beenshared with field team at District level. The base linesurvey of six villages of 6 BPIUs have beencompleted and submitted to district PHED office. List

of households and masons have been identified. Theproject is providing revolving fund to VillageOrganisations to install sanitary latrine.

Community Intervention under JEEViKA

Food SecurityFood Security Initiative is a community managedcredit and food distribution mechanism. It is aninnovative approach that helps in ensuring foodavailability in the house all around the year. Itensures that the last member of the family, i.e., a

woman intakes food when opportunities are limited.The Food grains are procured with a grant from theproject and given to the VOs on credit as per thedemand and itssubsequentassessment. 3564members from 54

VOs areparticipating infood securityprogramme, Rs.43.96 lakhs have been disbursed, with the help ofwhich 2700 Quintals of food grains have beenpurchased and distributed.

The Program includes convergence with the PDS,Community / VO level procurement & Convergencewith SRI and PVSP Mechanism. One PDS is beingrun in Shekhwara Cluster of Bodh Gaya and theDistrict Administration is planning to scale up. TheCommunityProcurement Centeris to enable the ruralpoor to obtain thecommodity on the

best price and on thefair weight. Atpresent two VOs inJhikatiya, Bodh Gayaand Chabilapur, Rajgir has procured paddy andfertilizers and supported the farmers and rural poorto get this commodity under a fair deal. Thefertilizers purchased by the Suraj VO, Rajgir will beused during the scaling up of SWI activities. Nine

VOs were also involved in the input procurement inSRI.

Community Education Activities

Signature Literacy for SHG membersSince the community mobilization starts, the projectstaff and community staffs make effort to cover

maximum number of SHG members to be madesignature literate. The cumulative figure of thesignature literate women is 40542, in last quarter itwas 28908. The total achievement of this quarter is11634 women who learnt signature literacy andpercentage quarterly growth rate is 28.69%. Allwho have learnt signature they do signature in theirweekly meeting minutes which keeps them intoregular practice.

Balwaadi educationThe Village organizations Saraswati of Dobhi block,

Gaya has donated a small land to run the Balwaadiin Maraha village & in Prakash VO, 35 children areenrolled and they are regular with their studies. Aproposal has also been received by the Block Unitfor the better functioning of the Balwaadi. 47children were enrolled inthe Balwaadi run byChandani VillageOrganisation in Dhamdaha,Purnia and they areplanning to establishBalwaadi in another 3

Village Organizations. The Radha & Sangam VOhave initiated to run the Balwaadi.

Entitlement

1. Social Security SchemesThe project has received the request letter fromDirector, Social Security, to link SHGs members withold age pension and widow pension schemes ofgovernment. Workshops in Nalanda, Khagaria &Purnia have been organized to mobilize support forsocial security programme. In this regard, morethan 3000 forms have been filled up by the JEEViKA

SHGs members to get these benefits. 314 Membershave been benefited under old age pension schemein Nalanda & 100 in Khagaria & Purnia.

2.Job CardThe Project envisages on the job card entitlementfor its SHG members. In all the Project locationsspecial attention is given on the Job Card. The BlockProject managers organise camps with the help ofthe Block Program officers, NREGA and distributed

job cards. Major achievements have been made inMadhubani & Purnia District .This is being replicated

in other blocks also to get it done in campaignmode.


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Human Resource Development

A. Recruitment for various positions

Managerial Position at SPMU/DPCU andBPIUSrijan Infratech and Development Services, NewDelhi, has completed the process of recruitmentfor SPMU, DPCU and BPIU level managerialpositions in August. Successful candidates have

joined BRLPS and are undergoing villageimmersion after successful completion of ten daysresidential induction training cum orientationprogram conducted at SPMU.

Area Coordinator and CommunityCoordinatorThe recruitment process for the position of AreaCoordinator and community coordinator has alsobeen completed by the agency. The result of areacoordinator is likely to be published on the websitepositively in the first week of October. And the

joining of recommended candidates has beenplanned in the third week of October. The result ofCommunity Coordinator is also expected to bepublished in the first fortnight of October.

Internal recruitment of Training Officer and

Area CoordinatorThe process of internal recruitment for thepositions of Training Officer and Area Coordinator

has been completed successfully, in which a total 2

Training Officers and 32 Area coordinators havebeen selected and joined accordingly at theirrespective place of posting.

Recruitment of Support Staff (Accountantand Office Assistant)

The recruitment of support staff for District andBlock level has been completed. A total 20

Accountants and 12 Office assistant have joinedBRLPS. A seven days induction training programhas been conducted for these newly selectedaccountants and Office Assistant.

B. Staff Capacity Building

During the quarter, An exposure trip for 10 daysby a team of 10 members consisting Chief FinanceOfficer, Finance Officer, Administrative Officer,Procurement Specialist and Procurement Officeralong with two accountants one cashier and 2Office Assistants have visited Tamilnadu VKPproject (17th Aug-20 Aug. 09) and SERP, AndhraPradesh (21aug.-25 Aug.09) for exposure onsystem of administration, finance and procurement

in these projects.


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MonitoringEvaluation&Learning

MIS Design & Roll Out

The basic module of MIS has been rolled out and itis in use.

a. HR Module of the MIS

The design part of the HR MIS is complete andits beta testing is going on. Two of theDistricts Gaya & Khagaria have been identifiedwhere the HRMIS will be piloted. The Block &District level officials & Assistants of the

concerned Districts has been oriented on theHR MIS. A screen shot printout has beendistributed among the Team Members and theinformation is being collected.

b. Executive dashboard

The executive Dashboard has been designedand its testing is going on. A State levelrequirement has been taken from the thematicheads. The Indicators have been linked withthe Online MIS.

c. Website

The Website has been developed keeping in mindthe e Governance Framework, UK & US 508

standard. The Hindi Version of the Website work is

in progress.

d. IT Section

A performance test was conducted at theState Unit for the Data Entry Operators.Their training need has been assessedand the training was held at the DistrictLevel.

The Community Mobilisers were trained atthe Block level by the District fieldtechnicians, SAFAL.

The IT team trained 15 Accountant on thereinstallation of Tally 9 and Team Viewer.

Process Monitoring

The Sutra Consultancy Pvt. Ltd. has completed 3cycles of process monitoring. They have madepresentations and submitted reports. The 2ndround of quarterly process monitoring found thateven in the saturated villages there are somePoorest of Poor HHs, which are not part of anySHGs. To further include them the suggestions

were that VO social action committee should takeinitiative to identify such HHs and to bring themunder the fold of SHGs. To take this into accountan addendum to VO Community OperationalManual would be issued.


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Administration,Finance&Procurement

Administration

New Block Establishment

In this quarter the project activity has been scaledup to 26 new blocks and the block in charges ofnew block have been asked to find out Premises forthe block offices.

RTI & Grievance Cell functional

The RTI & Grievance Cell has been made functionalby forming Committees at different levels. Regularmeeting minutes and cases are being received bythe Nodal Unit and proper action is being taken.

Finance

IUFR for the period of April to June has beensent to CAA&A and World Bank. Reconciliationof Accounts at all level has been completed till

August 09.Consolidation of accounts till 30thSeptember at all level is in final stage.

Internal Auditfor the period of 4thquarter of

2008-2009 has been completed .Compliance ofaudit observation is in process. Finalisation ofaccounts for the period of 2008-09 has beencompleted for the purpose of internal audit andstatutory audit.

Statutory Audit for the period of 2008-09 hasbeen completed and audit report has been sentto the World Bank.

Statutory Compliance

a. Annual IT Return of 2008-09 and monthlyETDS return till August 09 has beensubmitted.

b. EPF annual return of 2008-09 and monthlyreturn of 2009-10 till August 09 has beensubmitted.

Financial Capacity Building

a. Two days training on financial accounting,statutory compliance, updated tallyaccounting system, payroll has been givento old Accountants.

b. Seven days training on financial

management system of the project has

been conducted for new accountants andassistants.

c.

Half days orientation programme onfinancial management system of theproject has been given to newly recruitedBPMs and other officers.

d. Monthly two hours session has beenorganized for BPMs to sort out financialconstraints.

e. An exposure visit to Andhra & Tamil Naduproject was made by a team of 10members consisting Chief Finance Officer,Finance Officer, Administrative Officer,Procurement specialist and ProcurementOfficer along with two accountants, onecashier and 2 office assistants.

Procurement

SWI Flip Chart & Corporate Brochure have beenprinted for releasing and further circulation.

The final list of furniture & fixtures to be purchasedfor the new and old blocks has been finalized andapproval has been taken from the Authority.

Categories

Annual

Budget

ExpenditureRs.inLakhs

Half

Yearly

Budget

H.Y

Expenditure%

Community

Institution

Development

3223.66 999 310.36 31.1

Community

InvestmentFund4405.38 1695.67 413.05 24.4

SpecialTechnical

AssistanceFund985.46 435.71 24.39 5.6

Project

Management1180.38 623.23 202.97 32.6

Total 9794.88 3753.61 950.77 25.3


15/19Page | 14

Annexure1

StatusofManpower

On recruitment front, the progress status during the quarter is as follows -

Sl PositionRequired

No.

Statustill30

June09

Progressduringthe

quarterStatustill30

Sep.09Joiningof

staffStaffLeft

StateProjectManagementUnit

1 CEO 1 1 1

2 SPM 7 6 1 7

3 CFO 1 1 1

4

Procurement

Specialist

1

1

1

5 FinanceOfficer 1 1 1

6 AO 1 1 1

7 PM 7+5 5 5 10

8 ProcurementOfficer 1 1 1

9 SystemAnalyst 1 1 1 2

10 Accountant 5 5 5

11 OfficeAssistant 7 7 7

12 Cashier 1 1 1

13 DataAdministrator 2 1 1

14 ProcurementAssistant 1 0 0

15 PAcumSteno 2 2 1 1

16 DTPoperator 1 0 1 1

Total 42 34 8 1 41

Highlights Staffstrengthincreasedfrom92%to98%duringthequarter

DistrictProjectManagementUnit

1 DistrictProjectCoordinator/Mgr. 6 2 1 3

2 TrainingCoordinator/Mgr. 6 5 1 4

3 ManagerLivelihoods 6 5 5

4 ManagerSocialDevelopment 6 6 6

5 ManagerMicrofinance 6 5 5

6 Financemanger 6 0

7 TrainingOfficer 18 10 7 2 15

8 Accountant 6 0 6 6

9 OfficeAssistant 6 0 6 6

Total 66 17 35 3 50

Highlights Staffstrengthincreasedupto76%duringthisquarter

BlockProjectManagementUnit

1 BlockProjectManager 18 12 12

2 AreaCoordinator 78 44 32 15 59

3 Accountant 44 12 18 1 29

4 OfficeAssistant 44 0 14 14

5 CommunityCoordinator 270 189 462 32 157

Total 454 257 64 48* 271

Remarks:therequiredno.ofAccountantandofficeAssistanthasbeenshownaspertheactualstrengthrequiredafterproject

expansion.*462

CCs

have

been

recruited

and

their

joining

is

scheduled

in

Oct

&

Nov,

09.


16/19Page | 15

Annexure-2

ProgressmadetillSep,09

HEADS

Gaya

Nalanda

Muzaffarpur

Madhubani

Purnia

Khagaria

STATE

InstitutionBuilding

Noofrevenuevillagesentered 218 111 110 67 56 34 596

TotalNo.ofhouseholdsintheenteredvillages 41212 31921 79151 47701 51826 34667 286478

No.oftargetHHsidentified 28391 18944 41858 20607 22498 18988 151286

Noofvillagesaturated 108 89 34 28 37 12 308

SHGFORMED

No.ofSHGpromotedbyBRLPS 1802 1316 1292 1190 1245 967 7812

EDA 77 77

WDC 300 1215 67 367

TotalNo.ofSHGs underBRLPSfold 8256

TotalmemberintheSHGpromotedbyBRLPS (No

ofpoormobilizedintoSHGs)23070 16301 14256 14650 16561 12758 97596

TotalmemberintheSHGpromotedbyEDA&WDC

(NoofpoormobilizedintoSHGs)3420 847 672 102535

Noofmember/group 12.8 12.4 11.0 12.3 13 13.2 12

%ofHHcoveredagainsttheTargetedHH 81.3 86.0 34.1 71 73.6 67.2 64.5

SAVING

TotalCumulativeAmountmobilized bytheGroup 30445587 3385460 4280346 5967259 5757710 4177129 54013491

TotalCumulativeAmountMobilizedperGroup 16895 2573 3313 5015 4625 4320 6914

TotalCumulativeAmount MobilizedperMember 1320 208 300 407 348 327 553

INTERLOANINING

TotalCumulative number ofloan 17189 13681 14303 37097 11693 6108 100071

TotalCumulativeamountinterloaned 36233346 11839748 8493245 16675670 27198980 7255654 107696643

REPAYMENTRATE

RepaymentRate 97% 96% 96% 90% 96% 97%

MICROPLAN

NoofMicroPlanCompleted IstRound 940 598 611 466 469 346 3430

NoofMicroPlanCompletedIIndround 9 0 10 0 0 0 19

INITIALCAPITALIZATIONFUND

AmountDisbursedunderICF 13648300 9254700 9372900 6870100 8898500 5612500 53657000

No.ofGroupsreceivedICF 774 463 510 408 449 310 2914


17/19Page | 16

HEADS Gaya Nalanda Muzaffarpur Madhubani Purnia Khagaria STATE

BANKACCOUNT&LINKAGES

No.ofSHGshavingBankA/C 1335 772 889 611 819 609 5035

WDCgroupHavingBankA/c 300 67 367

NoofSHG3monthsoldbutnothavingBank

Account152 210 185 146 297 98 1088

No.oftotalGroupsCreditLinkedwithBanks 899 415 488 360 599 343 3104

AmountLoanedbyBankstoSHG(InRs.000) 16048000 7762900 9277850 6460300 10677900 7521000 57747950

Avg.AmountLoanedbyBanksperSHG 17851 18706 19012 17945 17826 21927 18604

COMMUNITYMOBILISERS

NumberofBookKeepers/CMidentified 209 138 107 162 134 102 852

NumberofBookKeepers/CMtrained 173 116 63 135 122 70 679

NumberofSHGsbeingmanagedbyCM 1036 810 1059 1153 1015 695 5768

NoofSHG/TrainedCM 6 7 17 9 8 10 8

VillageOrganisation

No.ofVillageorganizationFormed 63 52 56 56 60 29 316

No.ofSHGpartofVillageorganization 677 499 567 539 629 277 3188

TotalindividualmembersofVO 8879 3848 6350 8214 7954 3735 38980

TotalShareCapitalmobilized 74150 28250 25397 72270 80440 38500 319007

Membership

fees

Mobilized

75260

11870

46546

55900

63940

34730

288246

NoofVOHavingBankAccount 42 29 29 19 31 17 167

SocialDevelopmentInitiatives

TotalnoofilliterateSHGmembersidentified 14227 4710 11506 13125 12954 10174 66696

TotalNoofSHGmemberswhocansign 6238 4533 6822 8113 10857 3979 40542

No.ofSHGsdecidedonNonnegotiableNorms 1179 470 828 495 466 223 3661

No.ofVOsdevelopedactionplanonanysocial

issuesandgotitimplemented.23 6 8 3 6 6 52


18/19Page | 17

Annexure3

JEEViKASong

c


19/19

Documents

8th Quarterly Progress Report of JEEViKA