81
Right item o reque item. otherw that m quest of the 1. CAL 2. PLE 3. CON 4. PUB (LIM 5. LEA 6. APP CAP 7. GRA 313 8. APP 9. AWA 10. CAS 11. AUT ECO 12. UPD 13. UPD 14. STA 15. GEN 16. OLD 17. EXE If m BOA to be heard: M of interest to th est to be heard No action shal wise authorize members of a tions posed by e Government C LL MEETING T EDGE OF ALLE NSENT AGEND A. MINU B. FINA BLIC COMMEN MIT PER PERS AK APPEAL 93 PROVE FINAL PITAL IMPROV AND JURY AP INVESTMENT PROVAL OF SP ARD OF CONT SITAS MUTUA THORIZATION ONOMIC STUD DATE ON THE DATE ON THE ATE WATER C NERAL MANAG D & NEW BUSI ECUTIVE SESS a. Pending (Pending Ventura v you require sp meeting, please NOT ARD OF 3:00 P.M. W VENTUR 409 OLD BA Members of the e public, which d should be ma l be taken on a d by subdivisi legislative bod persons exerc Code. TO ORDER EGIANCE DA: UTES MAY 16 T ANCIAL REPOR NT – FOR ITEM SON – 5 MINUT FELIZ BUDGET FOR VEMENT RIL 26, 2018 R T AND RESER PRING 2018 N TRACT - VALL L – CONSIDER TO ADVERTI DY OF THE OJ DRILLING OF UPPER VENT ONNECTION L GERS REPOR INESS SION – A close litigation pur litigation pursu v. VRWD, CPF pecial accommo e notify our of TICE OF DIRECT WEDNESDAY RA RIVER WA ALDWIN ROA AGEND e public have a h is within the s ade immediate any item not ap on (b) of 5495 dy or its staff m cising their pub TH , 2018 RTS FOR APR MS NOT ON TH TES) R FY 2018/19, REPORT AND RVE POLICY FO NEWSLETTER LEY MEADOW RATION TO A SE FOR COST JAI VALLEY F WELL #6 – Jo TURA RIVER G LETTER – CO RT ON WATER ed session will rsuant to Go uant to Govern -14-513875, F odations for att ffice 24 hours REGUL TORS M Y, JUNE 20, ATER DISTR AD, OJAI, CA DA a right to addre subject matter ely before the ppearing on the 54.2 of the Go may briefly resp blic testimony RIL & MAY 201 HE AGENDA SALARY RAN ADOPTION O OR DISTRICT R W DRIVE WATE NNEX T PROPOSALS ordan Kear GROUNDWAT ONSIDER FOR R & DISTRICT S be held regard overnment Co nment Code S riend of the Co tendance at or s in advance a LAR MEETING 2018 ICT A 93023 ess the Board d jurisdiction of t Board’s consid e agenda unles overnment Cod pond to statem rights under se 8 NGE SCHEDUL OF RESOLUTIO FUNDS ER MAIN PHAS S FOR THE DR TER AGENCY APPROVAL STATUS ding: ode Section Section 54956.9 ourt filing, Chan participation in at (805) 646-3 G directly on any the Board. The deration of the ss the action is de and except ments made or ection 54954.3 LE AND ON 2018 – SE I ROUGHT KUEBLER 54956.9 (b) 9 (b) (City of nnelkeeper). n this 3403 y e e s t r 3 Board Packet Page 1 of 81

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Board Packet Page 1 of 81

Page 1 of 3  

VENTURA RIVER WATER DISTRICT MINUTES OF REGULAR MEETING MAY 16, 2018

Directors present were: Jack Curtis, Peggy Wiles, Bruce Kuebler and Marvin Hanson. Directors absent were: Ed Lee. Also present were: Attorney Paul Huff, General Manager/Board Secretary Bert Rapp and Office Manager Amy Joy Bakken. Public present were: Renee Roth from the Ojai Valley Green Coalition, Jon Turner of Phoenix Civil Engineering, Michael Rothenhoefer of Allied Public Risk and Doug Smith of Coastal States Insurance.

1. CALL MEETING TO ORDER- President Jack Curtis called the meeting to order at 3:00 P.M.

2. PLEDGE OF ALLEGIANCE – Jack Curtis.

3. CONSENT AGENDA: A. MINUTES APRIL 18TH, 2018 B. FINANCIAL REPORTS FOR MARCH AND APRIL 2018

Marvin Hanson moved for approval of the consent agenda, seconded Bruce Kuebler and carried 4-0.

4. PUBLIC COMMENT (FOR ITEMS NOT ON THE AGENDA) – None.

5. AUTHORIZATION TO ADVERTISE FOR BIDS FOR VALLEY MEADOW DRIVE PHASE I – Bert Rapp discussed the Valley Meadow Drive Phase I project. This capital improvement project will lower water pressure, create a looped water system and replace 360 feet of 6” asbestos cement pipe. The estimated cost for the project is $525,000. The project is budgeted at $262,000 in the 10 year capital improvement program but can be increased before the adoption of the FY 18/19 budget if needed. Some special tasks are included with this project such as an arborist, archeological consultant, and biologist. Jon Turner of Phoenix Civil Engineering discussed the importance of having these specialists on site for proper consideration of the trees, potential Native American artifacts and endangered species. Bert Rapp recommended approval of plans and specifications, authorization to advertise for bids, approval of task order for Phoenix Civil Engineering for bidding, construction inspection & administration at $48,085 and adoption of the mitigation monitoring program. Bruce moved for the recommended actions, seconded Peggy Wiles, and carried 4-0.

6. DRAFT BUDGET FOR FY 2018/19– Bert Rapp presented updates to the draft budget for FY18/19

including updated revenues as of March 31, anticipated increases to health insurance and retirement, and a review of the cost of living percentage increase. Two significant increases in staff costs are the $14,000 increase to the CalPERS expense and the 3.8% cost of living percentage. As the cost to the District would be too great to include both in the budget, Bert Rapp recommended a cost of living salary increase of 1% along with the $14,000 increased CalPERS expense. Ventura River Water District (VRWD) was recently upgraded to a Grade III water system facility. Therefore, Bert Rapp stated that the salary schedule should be modified to include a pay range for a Utility Worker III. The cost over a five year period for the Cloud Based GIS System was also discussed. The Upper Ventura River Groundwater Agency (UVRGA) contribution of $50,000 will be included again for FY 18/19. Bruce Kuebler gave a brief statement regarding the finances of the UVGRA. He noted that UVRGA is hoping the five agencies that committed to a $50,000 contribution will continue to do so going forward to decrease the burden of a large extraction fee on the private de minimis pumpers. The Board consensus was to keep the proposed budget changes as recommended by Bert Rapp.

7. APPROVAL OF FY 2018/19 CONSERVATION GRANT TO THE OJAI VALLEY GREEN COALITION- Renee Roth from the Ojai Valley Green Coalition (OVGC) gave a presentation on the work she has done in the Ojai Valley and for VRWD customers over the last year since the original grant agreement. The OVGC met with VRWD customers to assess water wise landscape options, provide education on grey water systems and rain water capture, assess efficient irrigation systems, etc. They also had tables at local events to promote conservation. Bert Rapp noted that the OVGC’s activities were all covered in the current MOU with the District. Bruce moved for approval of the

Board Packet Page 2 of 81

Page 2 of 3  

recommended action to approve a $10,000 grant to the OVGC, seconded Peggy Wiles and carried 4-0.

8. APPROVAL OF RESALE WATER SERVICE AGREEMENT WITH CASITAS- Bert Rapp stated that Casitas Municipal Water District (CMWD) found all the VRWD changes to be acceptable as well as a couple of changes made by Meiners’ Oaks Water District. Bruce Kuebler noted one small correction required on page 2 of the agreement, removing the word “management” from UVRGA. Peggy Wiles moved for approval of the recommended action to adopt the resale water service agreement with Casitas Municipal Water District (with said change), seconded Marvin Hanson and carried 4-0.

9. SELECTION OF LIABILITY INSURANCE CARRIER – Michael Rothenhoefer of Allied Public Risk and Doug Smith of Coastal States Insurance were present to discuss Doug’s recommendation that VRWD change liability insurance carriers from Water Plus Ins to Cal Mutual JPRIMA. Cal Mutual JPRIMA is a non-profit organization allowing public water agencies to join as it currently represents California mutual water companies. A quote was also obtained from VRWD’s current Worker’s Compensation carrier, SDRMA. Bruce Kuebler expressed some concern regarding the experience of JPRIMA. Michael Rothenhoefer responded that JPRIMA is re-insured by Allied Insurance which has many years of experience. There was some general discussion regarding the issue of inverse condemnation and the effect these cases have had on public agencies in recent years. The main difference between the JPRIMA policy and the SDRMA policy is the coverage for the inverse condemnation (JPRIMA offering 10 million dollars of coverage and SDRMA offering 1 million). Bert Rapp stated that he discussed this opportunity to change liability insurance carriers with Ed Lee as his background and experience is in insurance. Ed Lee stated he was okay with the District changing to the Cal Mutual pool. The quoted cost from SDRMA came in at $33,600 compared to JPRIMA’s $39,420. Doug Smith stated he would like to try to reduce the cost on their offer to be more competitive. Bert Rapp’s recommended actions were to authorize the Board President to sign the agreement with Cal Mutuals to join JPRIMA, direct GM to complete the application for membership with Cal Mutuals and select Cal Mutuals JPRIMA to provide liability insurance for the District for the next three years. After some discussion, the Board consensus was to agree to the recommended actions if Doug Smith was able to confirm a reduced cost of $35,000 by end of day May 17TH, otherwise this agenda item would be re-adjourned to Friday May 18th at 11:00 am to further discuss the issue. Peggy Wiles moved for approval of the Board consensus, seconded Bruce Kuebler and carried 4-0 (AYES: Bruce Kuebler, Peggy Wiles, Jack Curtis and Marvin Hanson. NOES: None. ABSENT: Ed Lee.)

10. VOTE FOR LAFCO SPECIAL DISTRICT REPRESENTATIVE COUNTY OVERSIGHT BOARD– Bert Rapp recommended either Mark Johnson of Simi Recreation & Park District or Mike Mishler of Pleasant Valley Recreation and Park District because those districts are the most impacted by redevelopment agencies. Jack Curtis stated he knew both candidates and felt that Mark Johnson was likely the best qualified candidate. Bruce Kuebler moved for approval to vote for Mark Johnson for LAFCO Special District Representative, seconded Marvin Hanson and carried 4-0.

11. UPDATE ON THE UPPER VENTURA RIVER GROUNDWATER AGENCY-KUEBLER- The

stakeholder engagement plan was adopted at the last UVRGA meeting and it will be reviewed each year and updated as needed. Jordan Kear was authorized to start work on two of the three studies he will be involved in. He still has to give a proposal for the observation well at the confluence with San Antonio Creek. Next month’s meeting will focus on negotiating with DWR for the grant agreement. The biggest issue facing the agency right now is the continuation of the $50,000 contribution from the five outside agencies to keep the extraction fee low enough as to not negatively impact the private pumpers. The budget options committee will develop the fee and look at legal issues and so on. The committee consists of Bruce Kuebler, Mary Bergen and Emily Ayala, a local rancher. The budget committee hopes to have a fee established by the end of the year. No action was taken on this item.

Board Packet Page 3 of 81

Page 3 of 3 

12. UPDATE ON DROUGHT ECONOMIC ANALYSIS-PEGGY WILES & BERT RAPP- Peggy Wilestalked about the first meeting held to discuss the drought economic analysis. The possibility of usingUCSB or Cal Lutheran as possible resources to complete the study was discussed. The timing forUCSB doesn’t agree to the proposed schedule for the study. Cal Lutheran has not responded yet.Peggy Wiles also reached out to the local private schools to see if they would be interested inparticipating in the study however none of the schools have responded. Bert Rapp talked about thedraft scope of work that was reviewed and the possibility of going out to private economists to do thestudy. Bert Rapp received the scope of work from United Water District for their drought economicstudy. After speaking with the person who did the work, he felt the $30,000 cost estimate for the studywas is reasonable. The economists that Bert spoke with regarding the study felt that focusing on theeconomic impacts from a stage 5 drought and an empty lake would be the most effective approach.The next meeting will be held on June 1. Bruce Kuebler stated another Ojai Chautauqua panel isbeing established to discuss the status of the drought which will be held at the end of June and aeconomist will be invited to participate. This may help raise awareness and support for the study.

13. GENERAL MANAGERS REPORT ON WATER & DISTRICT STATUS- Revenues and usage are 4%above budget for the year. The aquifer is currently 31.3 feet below the 30 year average for May 1 atan elevation of 503.9 feet. Well #1 is pumping 978 GPM, down 22 GPM from last month. Well #3 ispumping 250 GPM unchanged from last month. Well #4 is pumping 264 GPM down 11 GPM fromlast month. Well #7 is pumping 650 GPM unchanged from last month. Well #2 can be pumped but isnot needed at this time. No water was purchased from Casitas in April. Sales dollars billed on April30, 2018 amounted to $147,160. Water sold in April 2018 amounted to 22,585 HCF, a decrease of44% below the 40,335 HCF sold in April 2013. On May 1, 2018, Lake Casitas level was at 35.2% offull capacity at elevation of 490.46 feet. The lake has decreased 0.5% or 0.8 feet since last monthand decreased 926 AF since last month. Hydrants and valves are being replaced as scheduled. Alarge drop in the groundwater depth has occurred due to the plugging of the river from the ThomasFire. Bruce Kuebler asked if there was anything that could be done to mitigate the issue with thegroundwater percolation. After some discussion, the Board consensus was for Bert Rapp to look intoany options the District may have to combat or study the groundwater recharge issue. Bert Rapp willbe on the Democratic Club panel discussion on Monday, May 21st at 7:00 pm.

14. OLD & NEW BUSINESS- Bruce Kuebler stated he believed all of the VRWD staff should participatein the sexual harassment training that management and the Board of Directors were recently requiredto attend because of broadening of the law to include abusive conduct. Bert Rapp responded thatwas a good idea. Peggy Wiles asked what the status was of the updated website. Bert Rappresponded that a draft copy of the updated site was ready for review and would hopefully be goinglive in about a month.

15. EXECUTIVE SESSION- Jack Curtis moved the meeting into executive session at 5:37 pm forconference with legal counsel on existing litigation as well as real estate negotiations for constructionaccess on Valley Meadow Drive. Jack Curtis moved the meeting out of executive session at 5:53 pm.No action was taken on this item.

Jack Curtis adjourned the meeting at 5:54 pm.

Attested: 

_____________________________  ______________________________ 

Jack Curtis, President  Peggy Wiles, Vice President  

Board Packet Page 4 of 81

Date Vendor Description Amount

5/1/18 CALPERS 457 1,324.70$

5/2/18 CALPERS Unfunded Accrued Liability - CLASSIC 1,095.66$

5/2/18 CALPERS Unfunded Accrued Liability - PEPRA 11.55$

5/16/18 CALPERS 457 1,334.39$

5/1/18 CALPERS CLASSIC 2,509.58$

5/1/18 CALPERS PEPRA 709.07$

5/16/18 CALPERS CLASSIC 2,509.57$

5/16/18 CALPERS PEPRA 705.43$

5/15/18 EDD STATE PAYROLL TAXES 1,038.04$

5/31/18 EDD STATE PAYROLL TAXES 1,152.19$

5/15/18 IRS FEDERAL PAYROLL TAXES 5,641.59$

5/31/18 IRS FEDERAL PAYROLL TAXES 6,162.55$

5/31/18 RABOBANK MONTHLY SERVICE FEE 65.00$

5/17/18 TTECH ELECTRONIC BILLING 5.00$

Total Online A/P Payments 24,264.32$

Check Number Vendor Reason Column1

15104 Ojai Valley Organics Vendor can't receive mail 288.00$

Online A/P Payment Transactions - May 2018

Voided Checks

Board Packet Page 5 of 81

Page: 15/30/18 Ventura River Water District10:45:13 AM

Check Dates: 5/1/2018 to 5/31/2018

AP Check Register (Current by Bank)

StatusDate AmountVendor ID Payee NameCheck No.

BANK ID: RBOGEN - OPERATING ACCOUNT 10005

ACWA JPIA15087 P05/11/18 $10,471.85110

AQUA-FLO SUPPLY15088 P05/11/18 $14.36300

AT&T15089 P05/11/18 $264.24330

AT&T MOBILITY15090 P05/11/18 $210.72345

BADGER METER15091 P05/11/18 $240.3010094

CASITAS MUNICIPAL WATER DIST15092 P05/11/18 $5,594.13750

CHASE CARD SERVICES15093 P05/11/18 $5,094.98790

COUNTY OF VENTURA15094 P05/11/18 $303.461010

DATA PROSE15095 P05/11/18 $1,304.5710111

DOCUMENT SYSTEMS15096 P05/11/18 $147.471269

E J HARRISON & SONS, INC15097 P05/11/18 $411.261300

FAMCON PIPE & SUPPLY, INC.15098 P05/11/18 $2,190.591390

FGL, INC.15099 P05/11/18 $515.001393

KELLY CLEANING & SUPPLIES15100 P05/11/18 $197.001730

MEINERS OAKS HARDWARE15101 P05/11/18 $91.211950

MITEC SOLUTIONS LLC15102 P05/11/18 $609.942025

MOVE N' LUBE15103 P05/11/18 $899.472060

OJAI VALLEY ORGANICS15104 P05/11/18 $288.0010112

OJAI VALLEY ORGANICS15104 V 5/16/1805/16/18 )($288.0010112

OJAI VALLEY SANITARY DISTRICT15105 P05/11/18 $112.562400

QUILL CORPORATION15106 P05/11/18 $453.662750

QUINN COMPANY15107 P05/11/18 $873.1010065

SHELL FLEET PLUS15108 P05/11/18 $1,048.903055

UNDERGROUND SERVICE ALERT15109 P05/11/18 $69.403550

UNIVAR USA INC15110 P05/11/18 $1,250.733555

KEAR GROUNDWATER15111 P05/14/18 $3,000.001727

REMY MOOSE MANLEY, LLP15112 P05/14/18 $7,279.4410029

OJAI VALLEY ORGANICS15113 P05/16/18 $288.0010112

COASTAL STATES INSURANCE15114 P05/17/18 $30,330.00800

AQUA-FLO SUPPLY15115 P05/29/18 $131.76300

BIRCH COMMUNICATIONS15116 P05/29/18 $119.76550

CUSTOM PRINTING15117 P05/29/18 $616.401125

DOCUMENT SYSTEMS15118 P05/29/18 $192.761269

E J HARRISON & SONS, INC15119 P05/29/18 $47.051300

FAMCON PIPE & SUPPLY, INC.15120 P05/29/18 $838.701390

FERGUSON WATERWORKS #108315121 P05/29/18 $465.501391

FGL, INC.15122 P05/29/18 $446.001393

FRANK'S INC.15123 P05/29/18 $2,510.001410

HACH COMPANY15124 P05/29/18 $738.731620

J & H ENGINEERING15125 P05/29/18 $112,480.0010104

LAW OFFC OF LINDSAY F. NIELSON15126 P05/29/18 $1,075.002074

MATILIJA PURE WATER SYSTEMS15127 P05/29/18 $16.5010050

MEINERS OAKS HARDWARE15128 P05/29/18 $159.371950

MITEC SOLUTIONS LLC15129 P05/29/18 $436.602025

OILFIELD ELECTRIC & MOTOR15130 P05/29/18 $464.002200

OJAI VALLEY NEWS15131 P05/29/18 $52.002450

QUILL CORPORATION15132 P05/29/18 $59.282750

QUINN COMPANY15133 P05/29/18 $2,281.8710065

SDRMA15134 P05/29/18 $18,931.933175

SHELL FLEET PLUS15135 P05/29/18 $117.863055

SOUTHERN CALIFORNIA EDISON15136 P05/29/18 $7,556.263125

STATE WATER RESOURCES CONTROL15137 P05/29/18 $60.0010118

BANK RBOGEN REGISTER TOTAL: $223,063.67

* Check Status Types: "P" - Printed ; "M" - Manual ; "V" - Void ( Void Date ); "A" - Application; "E" - EFT** Denotes broken check sequence.

Board Packet Page 6 of 81

Ventura River Water DistrictIncome Statement

(Original Budget to Actual Comparison)For the period of 4/1/2018 Through 4/30/2018

Year To DateCurrent Period

VarianceVariance % %Actual Actual BudgetBudget

Revenues

$144,709.62 $170,848.00 )$(26,138.38 %)(15.3 $1,955,219.68 $1,834,368.00 $120,851.68 %6.6WATER SALES

0.00 83.33 )(83.33 )(100.0 9,481.13 833.30 8,647.83 1037.8SERVICE INSTALLATION

1,830.00 333.33 1,496.67 449.0 9,925.12 3,333.30 6,591.82 197.8DELINQUENT FEES

797.67 0.00 797.67 0.0 1,846.02 0.00 1,846.02 0.0CONSERVATION PENALTY FEES

%7.5%)(14.0Total Revenues $171,264.66 $137,937.35$1,838,534.60$1,976,471.95)$(23,927.37$147,337.29

Operating Expenses

5,594.13 7,167.00 1,572.87 21.9 61,237.07 71,670.00 10,432.93 14.6WATER PURCHASES & CASITAS BASE FEES

42,902.26 48,750.00 5,847.74 12.0 444,865.86 487,500.00 42,634.14 8.7SALARIES

3,335.42 0.00 )(3,335.42 0.0 40,871.24 0.00 )(40,871.24 0.0VACATION & SICK EXPENSE

3,615.49 4,416.66 801.17 18.1 35,619.85 44,166.60 8,546.75 19.4SOCIAL SECURITY & MEDICARE

0.00 166.67 166.67 100.0 1,498.76 1,666.70 167.94 10.1STATE PAYROLL TAXES (SUI, ETT)

4,269.08 4,500.00 230.92 5.1 43,890.16 45,000.00 1,109.84 2.5PUBLIC EMPLOYEES RETIREMENT SYSTEM

10,471.85 10,166.66 )(305.19 )(3.0 99,609.35 101,666.60 2,057.25 2.0GROUP HEALTH INSURANCE

2,017.38 2,245.83 228.45 10.2 18,800.17 22,458.30 3,658.13 16.3WORKER'S COMPENSATION INSURANCE

3,598.25 3,125.00 )(473.25 )(15.1 30,979.76 31,250.00 270.24 0.9LIABILITY INSURANCE

800.00 1,166.67 366.67 31.4 8,640.00 11,666.70 3,026.70 25.9BOARD MEMBER COMPENSATION

0.00 8,666.67 8,666.67 100.0 48,601.06 86,666.70 38,065.64 43.9CONTRACT LABOR

3,277.88 6,500.00 3,222.12 49.6 87,709.97 65,000.00 )(22,709.97 )(34.9PROFESSIONAL SERVICES(Audit, Engr,Draft)

2,097.80 666.67 )(1,431.13 )(214.7 11,704.19 6,666.70 )(5,037.49 )(75.6FUEL

918.40 1,000.00 81.60 8.2 8,133.51 10,000.00 1,866.49 18.7VEHICLE MAINTENANCE

2,087.31 2,583.33 496.02 19.2 16,601.07 25,833.30 9,232.23 35.7OFFICE MAINTENANCE

873.10 4,000.00 3,126.90 78.2 18,426.11 40,000.00 21,573.89 53.9FIELD EQUIPMENT MAINTENANCE

3,586.98 5,208.33 1,621.35 31.1 47,976.84 52,083.30 4,106.46 7.9METER REPLACEMENT & MAINTENANCE

83.66 416.67 333.01 79.9 334.64 4,166.70 3,832.06 92.0EQUIPMENT RENTAL

5,411.12 6,333.33 922.21 14.6 73,199.41 63,333.30 )(9,866.11 )(15.6WATER SYSTEM MAINTENANCE

1,000.00 1,083.33 83.33 7.7 7,941.00 10,833.30 2,892.30 26.7DISTRICT LEGAL COUNSEL

%6.3%18.8Total Operating Expenses $118,162.82 $74,988.18$1,181,628.20$1,106,640.02$22,222.71$95,940.11

General & Administrative Expenses

6,751.13 8,029.58 1,278.45 15.9 73,021.61 80,295.80 7,274.19 9.1UTILITIES

1,028.41 1,250.00 221.59 17.7 9,270.93 12,500.00 3,229.07 25.8TELEPHONE & INTERNET

0.00 116.67 116.67 100.0 1,133.00 1,166.70 33.70 2.9LAFCO FEES

218.00 333.33 115.33 34.6 41.92 3,333.30 3,291.38 98.7MISC/TAX/LICENSE/BANK CHARGES

1,168.88 1,433.33 264.45 18.5 15,014.55 14,333.30 )(681.25 )(4.8MEMBERSHIP,DUES,SUBSCRIPTIONS

520.67 541.67 21.00 3.9 8,175.71 5,416.70 )(2,759.01 )(50.9PUBLIC RELATIONS/EDUCATION/CONSERV

0.00 750.00 750.00 100.0 3,583.81 7,500.00 3,916.19 52.2LEGAL NOTICES & NEWSLETTERS

413.33 416.67 3.34 0.8 863.00 4,166.70 3,303.70 79.3DIRECTORS TRAVEL/EDUCATION

307.00 366.67 59.67 16.3 5,039.17 3,666.70 )(1,372.47 )(37.4SECURITY

973.69 1,000.00 26.31 2.6 10,337.06 10,000.00 )(337.06 )(3.4POSTAGE

1,479.92 2,033.33 553.41 27.2 12,144.52 20,333.30 8,188.78 40.3OFFICE SUPPLIES

1,075.00 2,125.00 1,050.00 49.4 2,618.75 21,250.00 18,631.25 87.7VENTURA RIVER WATERSHED ISSUES

Board Packet Page 7 of 81

Ventura River Water DistrictIncome Statement

(Original Budget to Actual Comparison)For the period of 4/1/2018 Through 4/30/2018

Year To DateCurrent Period

VarianceVariance % %Actual Actual BudgetBudget

0.00 4,166.67 4,166.67 100.0 33,636.63 41,666.70 8,030.07 19.3UPPER VENTURA RIVER GSA

0.00 2,083.33 2,083.33 100.0 0.00 20,833.30 20,833.30 100.0NEW WATER RESOURCE

0.00 41.67 41.67 100.0 1,546.17 416.70 )(1,129.47 )(271.1BAD DEBT EXPENSE

%28.5%43.6Total General & Administrative Expenses $24,687.92 $70,452.37$246,879.20$176,426.83$10,751.89$13,936.03

%10.2Total Expenses $109,876.14 $32,974.60 %23.1$142,850.74 $1,283,066.85 $1,428,507.40 $145,440.55

Income (Loss) from Operations $37,461.15 $28,413.92 $9,047.23 %31.8 %69.1$283,377.90$410,027.20$693,405.10

Other Income (Expense)

$15,825.97 $2,833.33 $12,992.64 %458.6 $42,005.96 $28,333.30 $13,672.66 %48.3PROPERTY TAXES

8,656.35 1,250.00 7,406.35 592.5 20,655.11 12,500.00 8,155.11 65.2INTEREST INCOME

0.00 333.33 )(333.33 )(100.0 1,091.25 3,333.30 )(2,242.05 )(67.3CAPACITY CHARGE

0.00 41.67 )(41.67 )(100.0 0.00 416.70 )(416.70 )(100.0OTHER REVENUE

%43.0%449.1Total Other Income (Expense) $4,458.33 $19,169.02$44,583.30$63,752.32$20,023.99$24,482.32

%66.6Income Before Taxes $61,943.47 $29,071.22 %88.4$32,872.25 $757,157.42 $454,610.50 $302,546.92

$61,943.47Net Income (Loss) $29,071.22 %88.4 $454,610.50 $302,546.92$757,157.42 %66.6$32,872.25

Board Packet Page 8 of 81

As of 4/30/2018

Balance Sheet

Ventura River Water District5/30/1810:09:35 AM

Assets

Current Assets

FUNDS IN COUNTY TREASURY $483,816.30

LOCAL AGENCY INVESTMENT FUND 2,508,646.24

PETTY CASH 580.72

SECURITY DEPOSIT CHECKING 37,549.94

RABO6073 118,287.96

ACCOUNTS RECEIVABLE 150,119.98

TREASURY INTEREST RECEIVABLE 215.35

UPPER VENTURA RIVER GSA RECEIVABLE 13,682.24

PREPAID SECURITY MONITORING & MAINT 359.00

PREPAID INSURANCE 7,278.99

PREPAID COMPUTER MAINTENANCE 5,495.23

PREPAID MEMBERSHIPS/MAINT 8,689.81

DEFERRED OUTFLOWS 125,370.00

Total Current Assets A $3,460,091.76

Property, Plant & Equipment

WATER SYSTEMS IMPROVEMENT $36,895.85

SCADA SYSTEM IMPROVEMENTS 63,436.10

METER REPLACEMENT )(0.08

VALVE REPLACEMENT/UPGRADE 26,250.86

HYDRANT REPLACEMENT/UPGRADE 37,370.28

WELL#3 MON WELL/WELL#7 )(0.20

WELL #5 CHROM 6 TESTING WELL DESIGN 1,080.00

PAINT PARKER TANK 1,580.25

AUTO EQUIPMENT 91,267.50

SHOP & MAINTENANCE EQUIPMENT 5,235.39

DOC MGMT SERVER REPLACEMENT 0.24

DISTRICT 4 AND DISTRICT 7 118,245.00

WELLS 1,186,871.95

TANKS 1,430,882.17

PUMPS 403,613.38

METERS 133,010.94

TRUCKS 199,112.01

OFFICE AND SHOP EQUIPMENT 332,560.75

BUILDINGS 457,759.45

LAND,WATER & RIGHTS OF WAY 227,580.50

SCADA SYSTEM 32,391.60

409 OLD BALDWIN FLOOD CONTROL 2015 70,408.24

PIPELINES 2,884,875.00

LANDSCAPE BERM HIDE 2ND PARKER TANK 16,101.86

PARKER AUTOMATED VALVE BACKFILL FROM ALT 5,023.03

COMPUTERS GM & OM 1,395.55

SCANNER FOR OM 2,026.29

CUSI WATER BUDGET RATES MODULE 6,950.00

WELL#6 CONSTRUCTION (REPL WELL #5) 950.00

ACCUMULATED DEPRECIATION )(4,455,512.24

CONSTRUCTION IN PROGRESS 300.00

WELL 7 CONSTRUCTION 719,301.99

GAIN/LOSS ON ASSET DISPOSAL )(3,000.00

Total Property, Plant & Equipment A 4,033,963.66

Total Assets $7,494,055.42A

Liabilities and Equity

Current Liabilities

Board Packet Page 9 of 81

As of 4/30/2018

Balance Sheet

Ventura River Water District5/30/1810:09:35 AM

ACCOUNTS PAYABLE $21,717.40

VACATION & SICK PAYABLE 41,871.90

SECURITY DEPOSIT PAYABLE 27,090.56

SUSPENSE 5,406.61

CMWD PENALTY PAYABLE 714.43

NET PENSION LIABILITY 338,474.00

DEFERRED INFLOWS 85,382.00

Total Current Liabilities A $520,656.90

Total Liabilities $520,656.90A

Equity

INVESTMENT IN CAPITAL ASSETS $3,489,389.00

UNRESTRICTED NET POSITION 2,726,852.10

Current Year Profit/Loss A 757,157.42

Total Equity 6,973,398.52A

Total Liabilities and Equity $7,494,055.42

Board Packet Page 10 of 81

Water System ImprovementsAccount Fixed Asset 17/18 Budgeted YTD Remaining/Over Status

13010 Valve Replacement/Upgrade 151,898.00$ 82,881.86$ 69,016.14$

13011 Hydrant Replacement/Upgrade 98,366.00$ 81,961.53$ 16,404.47$

13149 Well #7 267,000.00$ 197,447.52$ 69,552.48$ In Progress

13040 Mixing Valve South Alto Tank (Tanks) 14,000.00$ 14,000.00$

13028 Paint Parker Tank 16,975.25$ 1,580.25$ 15,395.00$ Complete

13051 Landscape berm to hide 2nd Parker Tank 40,000.00$ 16,101.86$ 23,898.14$ In Progress

13052 Parker VFD to Zone 5 41,713.00$

13053 Parker Automated Valve to Backfill from Alto 12,000.00$ 5,023.03$ 6,976.97$ Complete

13057 Re-Plumb Encino & Thomas PRV Vaults - Design 20,000.00$

13058 Valley Meadow Drive Phase I - Design 30,000.00$

13059 Well #6/Replace Well #5 450,000.00$ 2,870.00$ 447,130.00$ In Progress

Auto EquipmentAccount Fixed Asset 17/18 Budgeted YTD Remaining/Over Status

13043 Replace F-150 Truck 41,000.00$ 40,969.74$ 30.26$ Complete

Office EquipmentAccount Fixed Asset 17/18 Budgeted YTD Remaining/Over Status

13054 Computers for Gen Mgr & Ofc Mgr 2,000.00$ 1,395.55$ 604.45$ Complete

13055 Scanner for Ofc Mgr 1,500.00$ 2,026.29$ (526.29)$ Complete

13056 CUSI Water Budget Rate Module 4,300.00$ 6,950.00$ (2,650.00)$ Complete

VENTURA RIVER WATER DISTRICT

Status of Capital Improvement Projects

5/31/2018NEW FY18 PROJECTS

Board Packet Page 11 of 81

 

 

 

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Board Packet Page 12 of 81

VENTURA RIVER WATER DISTRICT

DATE: June 20, 2018

TO: Board of Directors

FROM: Bert J. Rapp, P.E. General Manager

SUBJECT: LEAK APPEAL 93 FELIZ

SUMMARY

Attached is a letter from Donna Elam of 93 Feliz requesting leak relief. The General Manager denied the leak relief because the leak was on a thin walled PVC pipe and because the leak went on for 16 months and is therefore not an unavoidable leak but an ignored leak.

RECOMMENDED ACTION

The General Manager recommends that the Board deny the leak relief request.

BACKGROUND

The text of the leak relief program in the Rules and Regulations reads a follows:

38. LEAK RELIEF

When a leak is unavoidable and was promptly stopped once discovered, the General Manager may grant leak relief for leaked quantities greater than 40 units of water……………The General Manager’s decisions regarding leak relief may be appealed in writing to the Board of Directors.

Examples of avoidable leaks shall include but are not limited to: freeze damage, use of PVC pipe above ground, a water valve that can be activated by an animal, leaky toilet or interior water fixture, leaky or sticking irrigation valve, malfunctioning water softeners, pool or pond filling systems, a reoccurring leak, a second leak in an old iron pipe or a leak in a class 200 (thin walled) PVC pipe.

Board Packet Page 13 of 81

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Board Packet Page 14 of 81

June 12, 2018

Ventura River Water District Board 409 Old Baldwin Road Ojai, CA 93023

Ventura River Water District Board:

Thank you for your time to consider my request.

Over the past year, I have made repeated attempts to locate and fix a water leak at my home in Oak View at 93 Feliz Drive. On March 28, Quick Plumbing successfully located a major leak and it was immediately repaired.

This has created a financial hardship for me. The costs of this water leak have not only consumed my financial reserves, more money is still to be paid. The bill for finally locating and repairing the problem leak was $2,125.58. More work is required including closing all the trenches and repairing the concrete driveway that had to be busted. I am required by my insurance company to finish this work as the open trenches and broken concrete create a liability risk.

I understand that in similar situations you have reduced or forgiven high water bills due to a water leak. In the past year, I have paid approximately $800 over and above my regular usage of about $60/month.

I would be very grateful for you to extend a partial credit of the above normal usage bills that I have already paid. My request is a $400 credit toward future water bills. I am attaching a copy of the paid plumbing bill for the detection and repair of the major leak in the amount of $2,125.58.

There have been multiple excavations and attempts to find and fix the leak since my water bills increased sharply in January 2017. During the multiple attempts to find the problem leak, we did locate some small leaks in the irrigation system that was installed by the previous owner. Long ago, I came to the conclusion that lawns were overrated. Upon purchasing my home, I removed the backyard lawn completely and let the front yard lawn die.

I have never used the irrigation system but each time a minor irrigation system leak was found, I thought that at last the problem leak had been found.

I am an avid water conservationist and do everything I can to deal with our drought. Water saving practices are part of daily life in my home. The thought of having water wasted from a leak when we are all trying so hard to conserve was very upsetting to me. I did my best to correct this leak.

I appreciate the service you provide to all of us in the Ojai Valley as we are all trying to find a way to deal with this devastating drought.

Thank }'.'..Q!J_for being willing to consider my request. ·--....... Sincerely,\ ··,.\_

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Donn��

Board Packet Page 15 of 81

Board Packet Page 16 of 81

VENTURA RIVER WATER DISTRICT

DATE: June 20, 2018

TO: Board of Directors

FROM: Bert J. Rapp, P.E. General Manager

SUBJECT: FY 2018/19 Final Budget

SUMMARY

The final draft of the FY 2018/19 Budget is attached along with an updated Salary Range Schedule and Capital Improvement Plan. With the Proposed budget for FY 2018/19 the ending cash balance is projected to increase about $300,000 by June 30, 2018 and decrease $500,000 by June 30, 2019. The 10 year financial model shows the cash flow remaining positive during the period. The model includes operating and capital improvement expenses with the five year rate adjustment schedule adopted in February 2018.

RECOMMENDED ACTION

The General Manager recommends that the Board take the following actions:

1. Adopt the attached FY 2018/19 budget.

2. Adopt the attached Salary Range Schedule with a new addition of a Utility Worker III position.

3. Adopt the attached 10-year Capital Improvement Plan.

BACKGROUND

Budget updates since the May 16th review by the Board include:

1. Updated revenues and expenses as of April 30th.

2. Allocation of costs for drilling Well #6 to FY 2017/18 and FY 2018/19.

3. Setting the budget for Valley Meadow Drive Phase I in accordance with the bids received.

4. Adding the design phase cost for Valley Meadow Drive Phase II.

Board Packet Page 17 of 81

Board Page 2

5. Replacing the phones in the office and adding a standup desk for the Office Manager. If the stand-up desk is beneficial for the Office Manager an additional stand up desk will be considered for the Office Assistant.

Salary Range Schedule – The Salary Range Schedule has been updated for the 1% cost of living increase and a new classification for Utility Worker III to accommodate the upgrade of our water system by the Division of Drinking Water. The existing and proposed Salary Range Schedules are attached.

Capital Improvement Program – The 10 year capital improvement program is proposed to be modified with updates to the Valley Meadow Drive Water Main project. Valley Meadow Drive Water Main Phase I has been updated per the current bid prices. Valley Meadow Drive Water Main Phase II has been modified to include construction from 2153 VMD to Feliz at a cost of $940,000. This will replace the 6” ACP pipe that has been failing due to earth movement with a 12” PVC pipe more tolerant of earth movement and provides a second pumping line to the Alto Tanks. The proposed changes to the CIP are:

Project Existing Proposed

VMD Water Main Phase I $262,264 $465,000

VMD Water Main Phase II $607,775 $940,000

FISCAL SUMMARY

The proposed budget works with 10-year financial model which includes annual adjustments for inflation, retirement and health care, energy etc. and the proposed 10-year Capital Improvement Program. See the chart below.

Board Packet Page 18 of 81

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Board Packet Page 19 of 81

July 1, 2017 July 1, 2018

$2,525,506 $2,813,127

TOTAL ESTIMATED GENERAL MGR ALLOCATIONACCOUNT BUDGET AS OF THRU JUNE RECOMMENDED TO UPPERNUMBER 2017/2018 4/30/2018 2018 2018-2019 COST CLASSES

40000 WATER SALES (Base Fees, Dwelling, Fire, Water) $2,248,000 $1,955,220 $2,360,000 $2,315,287

40001 SERVICE INSTALLATIONS $1,000 $9,481 $9,481 $1,000

40002 DELINQUENT FEES $4,000 $9,925 $11,916 $4,000

40004 WATER WASTE FINES $0 $0 $0 $0

40005 PURCHASED WATER SURCHARGE $0 $0 $0

40009 CONSERVATION PENALTY FEES $0 $3,927 $6,000 $12,000

43000 CAPACITY CHARGE $4,000 $1,091 $1,091 $1,091

41000 PROPERTY TAXES $34,000 $42,006 $42,006 $40,000

42000 INTEREST INCOME $15,000 $20,655 $24,792 $25,000

45000 OTHER REVENUE $500 $0 $0 $18,000

TOTAL INCOME $2,306,500 $2,042,305 $2,455,286 $2,416,378

Page 1 of 3

REVENUES

REVENUES

FINAL BUDGET 6/20/2018

2018-2019

VENTURA RIVER WATER DISTRICT

Anticipate one new granny flat.

BEGINNING CASH BALLANCE:

FEMA & OES Thomas Fire Reimbursement

CPI = 3.8%, 12 Months ended March 2018

Comments

Revenue using 867 AF & RDN Rate Model

Anticipate one new connection.

FISCAL YEAR BUDGET

Board Packet Page 20 of 81

TOTAL ESTIMATED GENERAL MGR ALLOCATION

ACCOUNT BUDGET AS OF THRU JUNE RECOMMENDED TO UPPER

NUMBER 2017/2018 4/30/2018 2018 2018-2019 COST CLASSES

50000 WATER PURCHASES & CASITAS BASE FEES $86,000 $61,237 $73,718 $92,000

60000 SALARIES $585,000 $444,866 $572,002 $593,000

60002 SOCIAL SECURITY & MEDICARE $53,000 $35,620 $42,744 $46,000

60004 STATE PAYROLL TAXES (SUI, ETT) $2,000 $1,498 $1,800 $2,000

60005 PUBLIC EMPLOYEES RETIREMENT SYSTEM $54,000 $43,890 $52,668 $67,000

60008 GROUP HEALTH INSURANCE $122,000 $99,609 $119,532 $131,000

60009 WORKERS COMPENSATION INSURANCE $26,950 $18,800 $22,560 $26,950

60010 LIABILITY INSURANCE $37,500 $30,980 $32,480 $38,000

60011 BOARD MEMBER COMPENSATION $14,000 $8,640 $10,368 $13,000

60012 CONTRACT LABOR $104,000 $48,601 $58,320 $104,000

60014 PROFESSIONAL SERVICES (Audit, Engr, Draft, Etc) $78,000 $87,710 $40,150 $52,500

60016 FUEL $8,000 $11,704 $14,400 $15,500

60017 VEHICLE MAINTENANCE $12,000 $8,134 $9,756 $12,000

60018 OFFICE MAINTENANCE $31,000 $16,601 $19,920 $26,000

60019 FIELD EQUIPMENT MAINTENANCE $48,000 $18,426 $22,116 $49,000

60020 METER REPLACEMENT & MAINTENANCE $62,500 $47,977 $69,000 $58,994 $6,500

60021 EQUIPMENT RENTAL $5,000 $335 $396 $5,000

60022 WATER SYSTEM MAINTENANCE $76,000 $73,199 $87,840 $84,000

60024 DISTRICT LEGAL COUNSEL $13,000 $7,941 $9,528 $13,000

60025 DEPRECIATION $240,000 $0 $240,000 $240,000

70001 UTILITIES $96,355 $73,022 $87,624 $116,355

70002 TELEPHONE & INTERNET $15,000 $9,271 $11,124 $13,000

70003 LAFCO FEES $1,400 $1,133 $1,400 $1,413

70004 MISC. EXP. TAX LIC. BANK CHARGES $4,000 $42 $48 $4,000

70005 MEMBERSHIP, DUES, SUBSCRIPTIONS $17,200 $15,015 $17,000 $18,500

70006 PUBLIC RELATIONS, EDUCATION, CONSERVATION $16,500 $8,176 $9,816 $17,000 $10,000

70007 LEGAL NOTICES & NEWSLETTERS $9,000 $3,583 $7,166 $4,500

70008 ELECTIONS $0 $0 $0 $5,000

70009 DIRECTORS TRAVEL & EDUCATION $5,000 $863 $1,032 $5,000

70010 SECURITY $4,400 $5,039 $6,048 $7,400

70011 POSTAGE $12,000 $10,337 $12,408 $13,500

70012 OFFICE SUPPLIES $24,400 $12,145 $14,568 $24,400

70014VENTURA RIVER WATERSHED ISSUES, CHANNELKEEPER LAWSUIT

$15,500 $2,619 $3,144 $29,000

70015 UPPER VENTURA RIVER GROUNDWATER AGENCY $50,000 $33,636 $50,000 $50,000

70016 NEW WATER RESOURCES $25,000 $0 $25,000 $25,000 $25,000

70017 BAD DEBT EXPENSE $500 $1,546 $1,860 $2,000

TOTAL EXPENSE $1,954,205 $1,242,193 $1,747,537 $2,005,012 $41,500

$352,295 $800,112 $707,749 $651,366

SUBTOTAL: ESTIMATED CASH BALANCES $2,877,801 $1,337,087 $3,233,255 $3,224,493

Page 2 of 3

Annual LAFCO Fees. $1,413 per LAFCO BUDGET 4-18-2018

1% Cost of Living & one potential merit increse

Wire transfers, Checks, misc bank charges

Based on Salaries, District portion only, employees pay their portion (7.65%), Medicare = $14K/year

Digital Security

Pumping costs will be higher with Well #7 & 6 pumping, Sewer: $1,355/yr

Printer cartridges, media, and form costs, office supplies, Janitor $197/mo

Coastal States Insurance $35K FY 2017-18

The price of gas is expected to be stable.

Upper Ventura River Groundwater Agency

Watershed Council $1,000, $18,000 Santa Barbara Channelkeepers Lawsuit, Drought Economic Study $10K

CUSI/CYMA $3,959+2349+220=$6,528, VHSI $3,500, ESRI $450, RICOH Printer

Equipment, postage machine rental, etc.

Monitoring; pipe; $9K chlorine, fittings Division of Drinking Water $10K/Yr, every 3 yrs = +$10K for Sanitary Survey (2019). County Encroachment Permit $1,200 + Actual$?, SWRCB annual permit $10,00, NPDES permit $400, Uniforms, Recording Groundwater rights/usage $250, Underground Service Alert

BALANCE TO THE CAPITAL IMPROVEMENT PROGRAM $900,000 is needed to meet the CIP

OPERATING EXPENSE

Motor-Panel Insp & Maint $5,600, Clay Valve Maint $3K, $1,800 Itron Annual, ClearSCADA $1,300, Win911 (SCADA Call outs) $495, Generator maint. $700, SCADA $10K , LogMeIn $250, Maint. Well/Bster pump $25K

120 meters per year (20 yr mtr life) = $55,000 per year. Texting mtrs cost 13% more than radio mtrs. Beacon = $0.89/mtrX 254 + 120 = 374 in 2018/19

VENTURA RIVER WATER DISTRICTFISCAL YEAR BUDGET

2018-2019FINAL BUDGET 6/20/2018

OPERATING EXPENSES

AWA Operators workshop $80x3=240, AWA Symposium $220, ACWA Annual Conference $750 Regestration + Travel $400+Hotel $600+ Meals $100, Banners $480 ($120 ea), AWA meetings $30 x 3 x 7 = $630, AWA CCWUA $30 x 2 x 5 = $300, Employee Recognition $500, Rainwater Infiltration & Wtr Conservation (Green Coalition) $10,000

Newsletter, Consumer Confidence Report.

Projected increases 1-1-2019: Health 6% and Dental 0%, Vision 0%, District cap = FY 2012/13 + CPI = $131,253

AWA $850, OVNews $75, VCSDA $150, ACWA $8,000, Water Education Fund $45, CSDA $5,600, AWWA $110, Engineering Registration $150, CRWA $1,100, AWA-CCWUC $75

Based on actual Year to Year.

State Water Project Connection & HOBO well

Comments

Casitas Costs, base fees + usage, includes 12% Casitas rate increase 7-1-2018

Audit $13K, Engr & Drafting Services $6K, GIS $33.5K ($37.5K in FY 19/20 & $21K Starting FY 20/21)

Employer contribution of 7.634% & 6.84%, Employees paying their portion of 7.0% & 6.25%. Includes a $4K contingency.

SDRMA Workmans Comp

12 regular meetings, 2 Special Meetings, 4 committee meetings

Work on leaks, Cross Connection Control $1,300, Raise Water Valves for Overlays $15,000

$4.1K contested 2016, Next Election 11-13-2018

Director Training, Education: AWA, VCSDA monthly meetings.

$250 per hour

Telephone, Internet Service, Cell Phones

Board Packet Page 21 of 81

TOTAL ESTIMATED GENERAL MGR ALLOCATIONACCOUNT BUDGET AS OF THRU JUNE RECOMMENDED TO UPPERNUMBER 2017/2018 4/30/2018 2018 2018-2019 COST CLASSES

STRUCTURES & IMPROVEMENTS13001 None

WATER SYSTEM IMPROVEMENTS13010 Valve Replacement / upgrade $151,898 $23,038 $151,898 $80,500

13011 Hydrant Replacement / upgrade $98,366 $23,038 $98,366 $58,500

13149 Well #7 (Well #3 Replacement) $267,000 $196,367 $198,500 $15,000

13014 Well #6 (Well #5 Replacement) $950 $100,000 $225,00013040 Mixing Valve South Alto Tank $14,000 $0 $14,00013051 Landscape berm to hide 2nd Parker Tank $40,000 $16,102 $40,000 $23,00013052 Parker VFD to Zone 5 $41,713 $41,71313053 Parker Automated Valve to Backfill from Alto $12,000 $5,023 $5,023 $013054 Re-plumb Encino & Thomas PRV Vaults - Design $20,000 $0 $20,00013055 Valley Meadow Drive Phase I $30,000 $15,000 $465,00013056 Valley Meadow Drive Phase II $115,000130 Tank Inspection $15,000130 Abandon Well #3 & Well #2 $30,000

AUTO EQUIPMENT

13043 Replace F-150 Truck $41,000 $40,970 $40,970 $013032 Replace F-350 2007 $56,000

SHOP/MAINTENANCE EQUIPMENT130

OFFICE EQUIPMENT13054 Computer Upgrade $2,000 $1,395 $1,395 $1,50013057 Stand Up Desk $50013058 Office Phones - 6 each $60013055 Scanner for Office Manager $1,500 $2,026 $2,02613056 CUSI Water Budget Rates Module $4,300 $6,950 $6,950

INVESTMENT IN FIXED ASSET $723,778 $315,859 $660,128 $1,161,313DEPRECIATION ( as revenue) $240,000 $240,000 $240,000

$2,437,983 $2,167,665 $2,926,325TOTAL NET INCOME AFTER LIABILITIES = Surplus or (Deficit) ($131,483) $287,621 ($509,947)

Table 1Budget:6/30/2018 Proj: 6-30-2019

$2,394,023 $2,813,127 $2,303,180Revenues &

7/1/2018 7/1/2019

Allocation to Operating $0 $0Water Use Fluctuation Reserves $0 $113,416

Allocation to Water Sales Fluctuation Reserves $75,000 $75,000 High Demand CIP Projects $0 $62,541Allocation to CIP Reserves $187,621 -$609,947 Water Budget Rates $0 $25,831Allocation to Emergency Reserves $25,000 $25,000 Texting Meter Upgrade $0 $11,922Total Alocation to Reserves $287,621 -$509,947 Green Coalition Conservation Grant $0 $3,974

New Water Resources $0 $9,935

7/1/2017Budget

Transfers 2017/18

Estimated 7/1/2018

7/1/2019

OPERATING, Goal: 7% of Operating $110,000 (covers expense fluctuations & vac/sick accruals)

$110,000 $110,000 $120,000

WATER SALES FLUCTUATION, Goal: $200,000 $56,775 $131,775 $206,775

CIP, (Wtr Syst Imp) Goal: meet 10-year plan $1,748,797 $1,916,418 $1,271,471

NEW WATER RESOURCES $9,935 $29,935 $54,935

EMERGENCIES, Goal : $750,000 by 2022 $600,000 $625,000 $650,000

ENDING CASH BALANCE $2,525,506 $2,813,127 $2,303,180

Page 3 of 3

SUMMARY OF COMMITTED FUNDS:

PROJECTED ALLOCATIONS TO RESERVES

Estimated: 6-30-2018

PROJECTED ENDING CASH BALANCE:

NET EXPENDITURES: Op + Fixed Asset

ItemFY 16/17 Revenues

Ofice AssistantOfice Manager

Abandon in the spring of 2019 after Well #7 has pumped through the fall of 2018

The final reserve numbers will be set at the close out of the FY 2017/18 budget year in about September or October 2018

Schedule for January 2019Drilling began 6-5-2018 expect $100,000 in FY 2017/18

CAPITAL IMPROVEMENTS

FISCAL YEAR BUDGET

2018-2019

Intercom is not working on existing phones.

Comments

Replace 10 valves per year

Beginning Balance

VENTURA RIVER WATER DISTRICT

FINAL BUDGET 6/20/2018

This vehicle has a crane that will be transferred to the new truck.

FIXED ASSETS

Rebuild access road after Well #6 & VMD Water Main construction

Inspect tanks & make minor repairs.

Build Well House

Replace 10 Hydrants per year

Obtain Edison efficiency grant and constructWork CompletePrepare Construction Drawings & Construct in 2019

Design: prepare Plans and SpecificationsConstruction scheduled for summer of 2018

Board Packet Page 22 of 81

PRO PO SED

1 2 3 4 5 6 7 8 9 10 11 12'INFLATION FACTOR: 1.03 1.06 1.09 1.13 1.16 1.19 1.23 1.27 1.30 1.34 1.38 1.43

Fiscal Year beginning July 1 ending June 30 2016 - 2017 2017 - 2018 2018 - 2019 2019 - 2020 2020 - 2021 2021 - 2022 2022 - 2023 2023 - 2024 2024 - 2025 2025 - 2026 2026 - 2027 2027 - 2028

WATER SYSTEM IMPROVEMENTSHYDRANT REPLACEMENT - 264 ea repl 10 per year $12,000 $101,676 $58,544 $60,300 $62,109 $63,972 $65,891 $67,868 $69,904 $72,001 $74,161 $76,386VALVE REPLACEMENT - 500 ea repl 10 per year until 2035, then 6 per year $0 $156,454 $80,574 $82,991 $85,481 $88,045 $90,687 $93,407 $96,210 $99,096 $102,069 $105,131VALLEY MEADOW REHAB (PHASE I) (800') $465,000VALLEY MEADOW REHAB (PHASE II) East of 2153 Valley Meadow Dr (1,800') $940,000RE-PLUMB ENCINO & THOMAS PRV VAULTS $110,147VONS TRACT UPGRADE (4,600')VENTURA AVE -VILLANOVA RD TO VONS TRACT (1,600') $684,365MONTE VIA SYSTEM UPGRADE (Built in 1958, Should last 80 yrs or 2038, 3,000')FLOOD PROTECTION FOR BALDWIN SITE $334,335PRESSURE REDUCING STATION ENCINO AT THOMASREPLACE/LINE AC PIPE, 27.5 MILES, Replace 1mile/yr starting in 2025 to 2050CHLORINE DILUTION TANK $13,276WARD WAY MAIN UPSIZE & HYD REPLACEMENT $90,257JONNY CASH WAY MAIN UPSIZE & HYD REPLACEMENT $144,412SANTA ANA BACK YARD MAIN RELOCATION (3,400') $1,143,044DEL VALLEY HYDRANT UPGRADE 130' OF 6" LINE $44,240LA CUMBRE HYDRANT UPGRADE 130' OF 6" LINE $48,342ROCKAWAY East & West (700') $238,213GRAPEVINE MAIN UPSIZE (1,800') $669,349CASITAS SPRINGS FIRE BOOSTER PUMP (when lake < elev 480 ± Not Scheduled)

WELLSWELL # 1 - Drilled 1990, SS, 1/3 of Maintenance Cost $13,775WELL # 2 ABANDONMENT (Drilled 1958, Sleeved 1969 & 1991) $15,000WELL # 3 ABANDONMENT (Drilled 1969) $15,000WELL #4 - Maintenance $66,118WELL #6 Drill & Bring on Line (WELL # 5, Curtis) $542,620WELL #7 Drill & Bring on Line & Maintenance $702,000 $200,000 $13,775Minor Well Maintenance every 6 years, motor & panel, etc.Major Well Maintenance every 12 yearsNew Well Screen

SCADA SYSTEMSCADA SYSTEM UPGRADE $103,309

TANKSBALDWIN TANK North, 1997, 184,000 Gal, 38.67' Dia 24.1' H REPLACE 2037 $75,879 $38,053BALDWIN TANK South, 2006, 184,000 Gal 39' Dia 24' H $33,810ALTO TANKS N & S 1998, 753,000 Gal 65.4 Dia X 32.17 H REPLACE 2038 $12,000 $261,717 $113,219PARKER TANK, 2001, 529,000 Gal, 80.17' Dia x 16' H $48,451 $220,149Paint Tank Outside every 10 yrs Beginning @ 15 yrs Coat Tank Inside every 25 yearsAdd 2nd PARKER TANK, Phase I Berm, Phase II Tank $120,893 $528,410Tank Inspection every 5 years $20,000 $24,597 $28,515

PUMPSBALDWIN BOOSTER STATION, Pump & Motor Rebuild (Tier 1&2 = 15%) $21,169 $21,804PARKER BOOSTER STATION, 2001, Pump & Motor Rebuild (Tier 1&2 = 15%) $18,808 $20,552 $75,830PARKER VFD to Zone 5 $44,254Major Rehabilitation, 35 yrs (Tier 1&2 = 15%), soft starts good for 10 yrs ±

MISCELLANEOUSWater Rate development by consultant ( once every 10-years per Water Code) $50,000 $69,212Miscellaneous water system items per historical average $6,196 $6,382 $6,573 $6,770 $6,973 $7,182 $7,398 $7,620 $7,848 $8,084 $8,326 $8,576

SUBTOTAL Water System Improvements $830,647 $540,849 $816,716 $1,120,061 $329,818 $797,157 $669,071 $1,045,194 $929,706 $1,322,225 $1,016,536 $978,803

SHOP/MAINTENANCE EQUIPMENTMachines, Tools, Equipment, etc., Bumper Crane, Valve Turn Trailer, Pipe Locator $2,072 $2,135 $2,199 $2,265 $2,332 $2,402 $2,475 $2,549 $2,625 $2,955 $3,043 $3,425

SUBTOTAL Shop/Equipment $2,072 $2,135 $2,199 $2,265 $2,332 $2,402 $2,475 $2,549 $2,625 $2,955 $3,043 $3,425

OFFICE EQUIPMENTMachines, Computers, Copiers, etc. $5,186 $5,342 $5,502 $5,667 $5,837 $6,012 $6,192 $6,378 $6,570 $7,394.07 $7,615.89 $8,571.75Software, $6,844 $7,050 $7,261 $7,479 $7,703 $7,934 $8,173 $8,418 $8,670 $9,758.41 $10,051.16 $11,312.67

SUBTOTAL Office Equipment $12,030 $12,391 $12,763 $13,146 $13,540 $13,947 $14,365 $14,796 $15,240 $17,152 $17,667 $19,884

AUTO / EQUIPMENT REPLACEMENTFORD F-550, 2000 Dump Truck (Replace with a F-350 Utility Truck)FORD F-350, 2017 $37,336FORD F-350, 2007 (Replace with an F-350 Utility Truck) $56,000FORD F-250, 2008 $56,168FORD Explorer, 2002 $41,324JEEP, Meter Reader, 1969, Right hand drive (Retire in 2024)BACKHOE, 2016 $91,300

SUBTOTAL Auto / Equipment $128,636 $0 $56,000 $0 $0 $56,168 $41,324 $0 $0 $0 $0 $0TOTAL ALL ABOVE ITEMS $973,386 $555,375 $887,678 $1,135,472 $345,691 $869,674 $727,234 $1,062,538 $947,571 $1,342,332 $1,037,247 $1,002,113

10 Year Rolling Average $885,000 $892,000 $936,000 $1,111,000 $1,241,000 $1,502,000 $1,753,000 $1,867,000 $1,967,000 $2,113,000 $2,241,000 $2,482,000Revenues needed from surplus Operating Revenues each year: $876,732 $883,484 $927,228 $1,101,965 $1,231,694 $1,492,415 $1,743,128 $1,856,831 $1,956,526 $2,101,961 $2,229,630 $2,469,998

Fiscal Year beginning July 1 ending June 30 2016 - 2017 2017 - 2018 2018 - 2019 2019 - 2020 2020 - 2021 2021 - 2022 2022 - 2023 2023 - 2024 2024 - 2025 2025 - 2026 2026 - 2027 2027 - 2028

HIGH WATER DEMAND COST SHARE (Cost Class 1&2=126 gpm, CC 3&4=917 gpm)WELL #6 Drill & Bring on Line (WELL # 5, Curtis) Chrom 6 Testing & Well Design $0 $0WELL #1 - 80% of Maint cost (700 gpm/126 gpm use 80% to Cost Class 3&4) $11,020WELL #4 - 100% of Maintenance $66,118WELL #7 - 100% of Maintenance $13,775Baldwin Booster Station (1,887 gpm/126 gpm use 90% to Cost Class 3 & 4) $19,052 $19,623Parker Booster Station (use same ratio as Baldwin 90% to Cost Class 3 & 4) $16,927 $18,497Add 2nd PARKER TANK, Phase I Berm, Phase II Tank (100% to Cost Class 3 & 4) $0 $0BALDWIN TANK North, (89% to Cost Class 3 & 4) $67,532 $33,868BALDWIN TANK South, (89% to Cost Class 3 & 4) $30,091ALTO TANKS N & S (64% to Cost Class 3 & 4) $167,499 $72,460PARKER TANK, (64% to Cost Class 3 & 4) $31,009 $140,895

TOTAL High Demand items $31,009 $16,927 $67,532 $0 $216,087 $19,052 $110,536 $72,460 $33,868 $0 $140,895 $010 Year Rolling Average (Cost allocated to Upper Tiers) $57,000 $68,000 $67,000 $71,000 $71,000 $50,000 $52,000 $46,000 $42,000 $43,000 $51,000

Costs allocated to all tiers & base rate: $828,000 $824,000 $869,000 $1,040,000 $1,170,000 $1,452,000 $1,701,000 $1,821,000 $1,925,000 $2,070,000 $2,190,000Fiscal Year beginning July 1 ending June 30 2016 - 2017 2017 - 2018 2018 - 2019 2019 - 2020 2020 - 2021 2021 - 2022 2022 - 2023 2023 - 2024 2024 - 2025 2025 - 2026 2026 - 2027 2027 - 2028

CAPITAL IMPROVEMENT PLAN - JUNE 20, 2017VENTURA RIVER WATER DISTRICT

Board Packet Page 23 of 81

HOURLY RANGE MONTHLY RANGE ANNUAL RANGE

POSITION MIN MAX MIN MAX MIN MAX

Utility Worker I $28.92 $35.35 $5,013 $6,127 $60,152 $73,519

Utility Worker II $34.02 $41.58 $5,897 $7,208 $70,766 $86,493

Field Supervisor $44.97 $54.65 $7,795 $9,473 $93,537 $113,677

Office Manager $28.85 $42.31 $5,000 $7,333 $60,000 $88,000

Office Assistant $24.04 $32.60 $4,167 $5,650 $50,000 $67,799

General Manager $61.28 $79.39 $10,621 $13,761 $127,455 $165,132

1.027

$1,847Fixed COLA for General Manager and Field Supervisor, Average $ amount of other employees:

VENTURA RIVER WATER DISTRICT

EMPLOYEE SALARY RATE RANGES

FINAL 6/21/2017

Cost of Living Increase = 2.7%:

Board Packet Page 24 of 81

HOURLY RANGE MONTHLY RANGE ANNUAL RANGE

POSITION MIN MAX MIN MAX MIN MAX

Utility Worker I $29.21 $35.70 $5,063 $6,188 $60,754 $74,254

Utility Worker II $34.36 $42.00 $5,956 $7,280 $71,474 $87,358

Utility Worker III $36.06 $45.19 $6,250 $7,833 $75,000 $94,000

Field Supervisor $45.32 $55.00 $7,855 $9,533 $94,261 $114,401

Office Manager $29.13 $42.66 $5,050 $7,394 $60,600 $88,724

Office Assistant $24.28 $32.44 $4,208 $5,622 $50,500 $67,467

General Manager $61.62 $79.74 $10,682 $13,821 $128,179 $165,856

1.010

$724Fixed COLA for General Manager and Field Supervisor, Average $ amount of other employees:

VENTURA RIVER WATER DISTRICT

EMPLOYEE SALARY RATE RANGES

DRAFT 6/20/2018

Cost of Living Increase = 1.0%:

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Board Packet Page 26 of 81

VENTURA RIVER WATER DISTRICT

DATE: June 20, 2018

TO: Board of Directors

FROM: Bert J. Rapp, P.E. General Manager

SUBJECT: GRAND JURY APRIL 26, 2018 REPORT AND ADOPTION OF RESOLUTION 2018 – 313 INVESTMENT AND RESERVE POLICY FOR DISTRICT FUNDS

SUMMARY

The Ventura County Grand Jury has investigated Special Districts in Ventura County regarding their transparency and public accountability. The main issues the Grand Jury identified are website content, reserve policy publication and board member elections and appointments.

RECOMMENDED ACTION

The General Manager recommends that the Board take the following actions:

1. Adopt Resolution 2018 – 313 Investment and Reserve Policy for District Funds.

2. Direct the General Manager to implement the measures described below to improve transparency and accessibility to filling Board vacancies.

3. Direct the General Manager to respond to the Grand Jury with the actions taken by the District in response to their report.

BACKGROUND

For the Ventura River Water District the issues that need to be responded to concern the posting of the Reserve Policy on the website and Board Member elections and appointments.

The attached Resolution: 2018 – 213 INVESTMENT AND RESERVE POLICY FOR DISTRICT FUNDS updates the District Investment and Reserve Policy. After an update is adopted by the Board it will be posted on the Website.

Board Packet Page 27 of 81

Board Page 2 With regard to board member elections and appointments, the District follows Government Code Section 1780 that provides specific time frames for advertisement, applications and selection of candidates to fill vacancies on the Board. To improve transparency and accessibility to apply to fill a potential vacancy the following measures are suggested:

1. Place a standing invitation on the District Website and in newsletters sent out to customers inviting persons to put their name on a waiting list of persons willing to serve as a Board Member.

2. When a vacancy occurs more than 130 days prior to a general election and the Board elects to not call a special election, then the District will notify the interested persons on the waiting list that the District is seeking formal applications and invite them to apply.

FISCAL SUMMARY

There is no significant fiscal impact associated with the proposed responses to the Grand Jury Report.

Motion: ___________________________________________________

Person making motion:________________ 2nd:____________________

E. Lee____ B. Kuebler___ M. Hanson___ J. Curtis___ P. Wiles____

Board Packet Page 28 of 81

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE VENTURA RIVER WATER DISTRICT

RESOLUTION # 2018 - 313

RESOLUTION STATING THE INVESTMENT AND RESERVE POLICY FOR DISTRICT FUNDS

WHEREAS, Government Code Section §53646 requires the Chief Fiscal Officer of the District to annually submit a statement of investment policy to the Board of Directors; and WHEREAS, the Board of Directors desires to reaffirm the Ventura River Water District investment and reserve policy to assist the District in making safe and prudent investments; NOW THEREFORE, be it resolved, determined and ordered by the Board of Directors of the Ventura River Water District that its investment policy shall be as follows;

1. That this Resolution is intended to outline the policies for prudent reserves and investment of the District’s funds and to provide guidelines for suitable investment.

2. The investment policies and practices of the District are based upon Federal, State and

Local law and prudent money management.

3. The primary goals of these policies are:

a) To provide for adequate savings to address financial sustainability of the District and to enable the District to address unanticipated emergencies.

i. Operating Reserves are set at about 7% of operating costs ii. Water Sales Fluctuation Reserves are set at $200,000 to provide

revenue stability when usage drops faster than water rates can be adjusted.

iii. Capital Improvement Reserves are set each year to enable the completion of the 10-year Capital Improvement Program in combination with water revenues.

iv. New Water Resources Reserves are set as needed to fund new water resources such as wells or imported water.

v. Emergency Reserves are set to be $750,000 in year 2022 to prepare the District for unplanned emergencies.

b) To assure compliance with all Federal, State and Local laws governing the

investment of monies under the control of the District’s Treasurer.

c) To protect the principal monies entrusted to this office.

d) To generate income within the parameters of this Statement of Investment Policy and the guidelines for suitable investments.

e) Safety of principal is the foremost objective of the District. Liquidity is the second

most important objective. Investments shall be undertaken to produce an acceptable rate of return after first considering safety of principal and liquidity.

4. The Rabo Bank shall be utilized for operations banking purposes. The following accounts

shall be limited to the amounts insured by the FDIC as shown; a) General Operating Checking $200,000.00 b) Security Deposit Checking $ 50,000.00

5. Investment funds exceeding the limits outlined in item four (4) above shall be placed in

the Ventura County Treasury Portfolio and/or the State of California Local Agency Investment Fund as instructed by the Board of Directors in this Investment Policy.

Board Packet Page 29 of 81

6. The Investment and reserve policies outlined above may be modified at any time with a

majority of the Board of Directors approval.

PASSED, APPROVED AND ADOPTED this 20th day of June 2018. Ayes: Noes: Absent: Attest: _____________________________ John R. Curtis, President _______________________________ Marvin L. Hansen, Treasurer

Board Packet Page 30 of 81

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Board Packet Page 32 of 81

Ventura County 2017 – 2018 Grand Jury Final Report

Independent Special Districts

1

Independent Special Districts

Summary

The 2017-2018 Ventura County Grand Jury (Grand Jury) investigated Ventura County (County) independent special districts as to their transparency and public accountability.

In May 2000, the State of California (State) watchdog group the Little Hoover Commission found that independent special districts often lack the kind of oversight and citizen involvement necessary to promote their efficient operation and evolution.

The Grand Jury found five independent special districts have not held public competitive elections since 1970. One special district has not held a competitive election since 1960. The Grand Jury recommends independent special district boards discontinue the practice of appointing new board members a few months prior to a public election. These newly appointed board members become incumbents in uncontested elections that are never held.

The Grand Jury concluded no independent special district in the County has made its reserve policies and practices available on its website. The absence of publicly available reserve policies and practices does not serve the public interest. The Grand Jury recommends that all independent special districts have a published policy for reserve funds, including the size and purpose of reserves and how they are invested. These policies should be readily available for public review.

The Grand Jury found six independent special districts in the County did not have websites. The Grand Jury recommends all independent special districts have websites informing the public about the policies, practices, and mission of the district.

Background There are more than 4,000 special districts in California (State), including more than 2,000 independent special districts. They were created to meet unique local needs and conditions that did not neatly fit into the normal boundaries of cities and counties. Many of these, such as water districts, school districts, sanitary districts, and conservation districts, span across county and/or city boundaries.

It was understood that these services should be paid for and administered by the populations they serve. It was intended that these special districts would not compete for revenue collected specifically for city and/or county services, but rather have their own local tax bases. It is believed that direct elections of governing boards by the populations served within these unique boundaries will lead to more accountability and transparency by these special districts.

In 2000 the Little Hoover Commission found that California’s special districts often amounted to a poorly overseen and largely invisible governing sector serving residents who know little about the districts or what they pay in taxes to sustain them. (Ref-01)

Board Packet Page 33 of 81

Ventura County 2017 – 2018 Grand Jury Final Report

Independent Special Districts

2

In 2017 the Little Hoover Commission affirmed that independent special districts are “independent” from other governments. These districts often have no direct oversight other than by the people they serve. Independent special district boards of directors are either elected directly by the people or appointed by other local officials. These districts are not accountable to the appointing board, nor does the appointing board have any oversight responsibility for the operation of the independent special district. (Ref-04)

Special districts generate revenue from several sources including property taxes, special assessments, and fees. Statewide, special districts employ more than 90,000 people. California independent special districts accounted for more than $52 billion in revenue in 2016. In fiscal year 2015-2016, the 50 independent special districts in the County accounted for $334 million in revenues and taxes and had $324 million in expenditures. (Ref-04, Att-01)

Independent special districts come under the auspices of Local Agency Formation Commissions, which have the responsibility for establishing service area boundaries. Under State law, Ventura Local Agency Formation Commission (LAFCO) is responsible for spheres of influence, incorporations, annexations, reorganizations, and other changes of organization. (Ref-06)

Although LAFCO plays an important role in boundary maintenance and adjustment for independent special districts, it generally chooses not to exercise its authority over the operations of the special districts.

Methodology

The Grand Jury sent out questionnaires to County independent special districts with no websites.

The Grand Jury examined data from the State Controller on independent special districts in the County.

The Grand Jury reviewed the websites of all independent special districts in the County under the jurisdiction of LAFCO.

The Grand Jury investigated financial reserve policies. The Grand Jury investigated financial reserve best practices as described

by the Little Hoover Commission reports and the California Special District Association recommendations.

The Grand Jury reviewed all board election results for independent special districts under LAFCO jurisdiction.

The Grand Jury conducted internet research and reviewed the report by the 1998-1999 Ventura County Grand Jury.

The Grand Jury reviewed Little Hoover Commission reports of independent special districts.

The Grand Jury interviewed witnesses about independent special districts in the County.

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Ventura County 2017 – 2018 Grand Jury Final Report

Independent Special Districts

3

Facts FA-01. Five independent special districts have never held public competitive

governing board elections since at least 1970.

Historically, when a vacancy occurs on the district’s board, or when a board member resigns near the end of his or her term, the board appoints a successor to serve out the remainder of the term. The newly appointed board member then becomes the incumbent, with all advantages of incumbency. If no one other than the newly appointed incumbent runs for the vacated office, the incumbent is then appointed and no election is held.

The following independent special districts have held no recorded public competitive board member elections since their formation:

Ojai Water Conservation District

Oxnard Drainage District No. 1

Oxnard Drainage District No. 2

Pleasant Valley County Water District

Saticoy Sanitary District

(Ref-07)

FA-02. Five independent special district boards are not elected by the public but appointed by local elected officials who have no further authority over them.

Bardsdale Cemetery District

Ranch Simi Cemetery District

Fox Canyon Groundwater Management Agency

Piru Public Cemetery District

Ventura Port District

(Ref-07)

FA-03. Seventeen independent special districts have not held public competitive board elections since the year indicated:

Hidden Valley Municipal Water District – 1960

Montalvo Community Services District – 1994

Camrosa Water District – 2006

Meiners Oaks Water District – 2008

Triunfo County Sanitation District – 2010

Fillmore-Piru Memorial District – 2010

Rancho Simi Recreation and Park District – 2012

Board Packet Page 35 of 81

Ventura County 2017 – 2018 Grand Jury Final Report

Independent Special Districts

4

Blanchard/Santa Paula Library District – 2012

Bell Canyon Community Services District – 2014

Camarillo Health Care District – 2014

Conejo Recreation & Park District – 2014

United Water Conservation District – 2014

Pleasant Valley Recreation and Park District – 2014

Channel Islands Beach Community Services District – 2016

Calleguas Municipal Water District – 2016

Casitas Municipal Water District – 2016

Ojai Valley Sanitary District – 2016

(Ref-07)

FA-04. There are no reserve policies or practices listed on the websites of all County independent special districts under the jurisdiction of LAFCO. Many independent special districts list their reserves in their financial reports. The Little Hoover Commission stated that hundreds of independent special districts have banked multimillion-dollar reserves that are unpublicized and unnoticed in regional or statewide infrastructure planning. (Ref-01)

FA-05. State law mandates four requirements for any local agency with a website:

Agendas must be posted 72 hours before a meeting occurs.

Annual compensation reports, or a link to the State Controller’s website that contains the report, must be posted.

Financial transaction reports, or a link to the State Controller’s website that contains the report, must be posted.

Enterprise system catalogs must be posted.

(Ref-04)

FA-06. According to the Little Hoover Commission, it is important for independent special districts to communicate to their public in order to know which districts receive their property tax dollars, how to participate in their district’s public processes, and how to pick the best board members to run their districts from an often-obscure list of potential candidates. Recent technological developments have allowed many independent special districts to use websites to accomplish this. (Ref-04)

FA-07. Six independent special districts in the County do not provide public access to a website.

• Fillmore-Piru Memorial District

• Hidden Valley Municipal Water District

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Ventura County 2017 – 2018 Grand Jury Final Report

Independent Special Districts

5

• Oxnard Drainage District No. 1

• Oxnard Drainage District No. 2

• Piru Public Cemetery District

• Pleasant Valley County Water District

FA-08. The State Controller recommends the following key components for a website:

Name, location, contact information, services provided

Governance structure of the district, including election information and the process for constituents to run for board positions

Compensation details: total staff compensation, including salary, pensions, and benefits, or a link to this information on the State Controller’s website

Budget, including annual revenues and the sources of such revenues, fees, property taxes and other assessments, bond debt, expenditures, and reserve amounts

Reserve fund policy

Geographic area served

Most recent Municipal Service Review, most recent annual financial report provided to the State Controller’s office, or a link to this information on the State Controller’s website

Link to the Local Agency Formation Commission and any State agency providing oversight

(Ref-04, Ref-07)

Conclusions C-01. The Grand Jury concluded there is a lack of transparency and

accountability when there is:

An absence of competitive elections

No general publication of elections other than in County election materials

An election giving the electoral advantage of incumbency to a person who has been appointed solely to fill out the remaining months of another’s term

The Grand Jury concluded that these practices, while legal under present election codes, are not conducive to the best interest of the public or the interest of the special districts themselves. (FA-01, FA-03)

C-02. The Grand Jury concluded that the absence of publicly available reserve policies and practices does not serve the public interest. (FA-04, FA-08)

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Ventura County 2017 – 2018 Grand Jury Final Report

Independent Special Districts

6

C-03. The Grand Jury concluded the independent special districts should better articulate the need for and the size of their reserves by adopting explicit policies for reserve funds. These policies should be readily available for public review. (FA-04, FA-08)

C-04. The Grand Jury concluded that the absence of websites or the lack of public information on existing websites defining the policies, practices, and missions of independent special districts is not in the public interest nor does it promote public accountability. (FA-01, FA-02, FA-04, FA-05)

Recommendations R-01. The Grand Jury recommends all independent special districts in the

County reach out and communicate with the public on opportunities to serve on boards. Elections should be broadly publicized, along with a description of the nature and mission of the districts. (C-01, C-04)

R-02. The Grand Jury recommends independent special district boards discontinue the practice of appointing new board members a few months prior to a public election, giving incumbent status to a virtually new board member. (C-01)

R-03. The Grand Jury recommends that all independent special districts have a published policy for reserve funds, including the size and purpose of reserves and how they are invested. These policies should be readily available for public review. (C-02, C-03, C-04)

R-04. The Grand Jury recommends every independent special district in the County have a website.

Key components should include:

Name, location, contact information, and services provided

Governance structure of the district, including election information and the process for constituents to run for board positions

Compensation details including staff salaries, pensions, and benefits, or a link to this information on the State Controller’s website

Annual revenues and the sources of such revenues, including fees, property taxes and other assessments, bond debt, expenditures, and reserve amounts

Reserve fund policy

Geographic area served

Most recent Municipal Service Review, and the most recent annual financial report provided to the State Controller or a link to this information on the State Controller’s website

Link to LAFCO

Board Packet Page 38 of 81

Ventura County 2017 – 2018 Grand Jury Final Report

Independent Special Districts

7

(C-02, C-03)

Responses Responses Required From:

Ojai Water Conservation District (C-01, C-04, R-01, R-02, R-03, R-04) Oxnard Drainage District No. 1 (C-01, C-04, R-01, R-02, R-03, R-04) Oxnard Drainage District No. 2 (C-01, C-04, R-01, R-02, R-03, R-04)

Pleasant Valley County Water District (C-01, C-04, R-01, R-02, R-03, R-04) Saticoy Sanitary District (C-01, C-04, R-01, R-02, R-03, R-04) Bardsdale Cemetery District (C-01, R-04) Rancho Simi Cemetery District (C-01, R-04) Fox Canyon Groundwater Management Agency (C-01, R-04) Piru Public Cemetery District (C-01, R-04) Ventura Port District (C-01, R-04) Hidden Valley Municipal Water District (C-02, C-03, R-04)

Montalvo Community Services District (C-02, C-03, R-04) Camrosa Water District (C-02, C-03, R-04) Meiners Oaks Water District (C-02, C-03, R-04) Triunfo County Sanitation District (C-02, C-03, R-04) Fillmore-Piru Memorial District (C-02, C-03, R-04) Rancho Simi Recreation and Park District (C-02, C-03, R-04) Blanchard/Santa Paula Library District (C-02, C-03, R-04) Bell Canyon Community Services District (C-02, C-03, R-04) Camarillo Health Care District (C-02, C-03, R-04) Conejo Recreation & Park District (C-02, C-03, R-04) United Water Conservation District (C-02, C-03, R-04) Pleasant Valley Recreation and Park District (C-02, C-03, R-04) Channel Islands Beach Community Services District (C-02, C-03, R-04) Calleguas Municipal Water District (C-02, C-03, R-04) Casitas Municipal Water District (C-02, C-03, R-04) Ojai Valley Sanitary District (C-02, C-03, R-04)

Requested From: Ventura Local Agency Formation Commission (C-01, C-02, C-03, C-04, R-01, R-02, R-03, R-04)

References Ref-01. Little Hoover Commission, Special Districts: Relics of the Past or

Resources for the Future?, May 2000.pg.i. http://www.lhc.ca.gov/report/special-districts-relics-past-or-resources-future

Accessed April 12, 2018

Board Packet Page 39 of 81

Ventura County 2017 – 2018 Grand Jury Final Report

Independent Special Districts

8

Ref-02. California State Controller’s Office, Counties Financial Data.,https://counties.bythenumbers.sco.ca.gov/#!/year/2016/revenue/0/entity_name?vis=barChart

Accessed April 11, 2018

Ref-03. California State Controller’s Office, Counties Financial Data, https://counties.bythenumbers.sco.ca.gov/#!/year/2016/operating/0/entity_name?vis=barChart

Accessed April 11, 2018

Ref-04. Little Hoover Commission, Special Districts: Improving Oversight and Transparency, Report pg.5,#239,August 2017 http://www.lhc.ca.gov/sites/lhc.ca.gov/files/Reports/239/Report 239.pdf

Accessed April 11, 2018

Ref-05. 1998-1999 Ventura County Grand Jury, Special Districts: Final Report: https://www.ventura.org/grand-jury/

Accessed April 11, 2018

Ref-06. Ventura Local Area Formation Commission Website, http://www.ventura.lafco.ca.gov

Accessed April 11, 2018

Ref-07. Jason Quinlin, Ventura County Election Division, October 18, 2017. http://www.lhc.ca.gov/sites/lhc.ca.gov/files/Reports/239/Report

Accessed April 11, 2018

Ref-08. Pedro Nava, Letter from the Chair, Little Hoover Commission, http://www.lhc.ca.gov/sites/lhc.ca.gov/files/Reports/239/Report.pdf

Accessed April 11, 2018

Ref-09. “Guidelines for Reserves for Special Districts”, 2nd. Edition, California Special District Association https://www.csda.net/home

Accessed April 11, 2018

Attachments Att-01. California State Controller’s Chart of Ventura County Special District

Revenues by Special District

Att-02. State Controller’s Office Data, Special Districts Financial Transactions Report: Fiscal Year 2013-14 Ventura County List of Independent Special Districts

Board Packet Page 40 of 81

Ventura County 2017 – 2018 Grand Jury Final Report

Independent Special Districts

9

Glossary TERM DEFINITION

Commission

County

Grand Jury

LAFCO

State

Ventura

Little Hoover Commission

Ventura County

2017-2018 Ventura Grand Jury

Local Area Formation Commission

State of California

City of San Buenaventura

Board Packet Page 41 of 81

Ventura County 2017 – 2018 Grand Jury Final Report

Independent Special Districts

10

Attachment 01

California State Controller’s Chart of Ventura County Special District Revenues by Special District

Board Packet Page 42 of 81

Vent

tura Counnty 2017 –– 2018 Gr

Indepen

rand Jury

ndent Special Distriicts

Final Repport

11

 

Board Packet Page 43 of 81

Ventura County 2017 – 2018 Grand Jury Final Report

Independent Special Districts

12

Attachment 02

State Controller’s Office Data Special Districts Financial Transactions Report

Fiscal Year 2013-14 Ventura County List of Independent Special Districts

Board Packet Page 44 of 81

Ventura County 2017 – 2018 Grand Jury Final Report

Independent Special Districts

13

SCO_LAFCO FY 2014 Page 74 of 77 07/29/15 California State Controller's Office List includes only independent special districts Ventura Bardsdale Cemetery District Cemetery - 178,310 2,829 Ventura Beach Erosion Authority For Clean Oceans and Nourishment Resource Conservation - 103,516 103,208 Ventura Bell Canyon Community Services District Waste Disposal Enterprise - 464,992 - 4,043 Ventura Black Gold Cooperative Library System Library Services - 1,356,114 - Ventura Blanchard/Santa Paula Public Library District Library Services - 929,989 119,150 Ventura Calleguas Municipal Water District Water Enterprise 147,829,496 7,895,811 - 288,173 Ventura Camrosa Water District Waste Disposal Enterprise 3,140,580 47,319 - Ventura Camrosa Water District Water Enterprise 15,709,479 1,492,882 - 4,405 Ventura Casitas Municipal Water Water Enterprise 14,923,271 3,100,620 - 76,841 Ventura Channel Islands Beach Community Services District Waste Disposal Enterprise 2,361,577 9,223 - Ventura Channel Islands Beach Community Services District Water Enterprise 1,689,332 61,632 - Ventura Coastal Schools Employee Benefits Organization Self Insurance - - 44,458,554 - Ventura Conejo Recreation and Park District Recreation and Park - - 22,706,394 3,049,907 Ventura Conejo Valley Open Space Conservation Agency Resource Conservation - - 1,268,900 1,188,474 Ventura El Rancho Simi Cemetery District Cemetery - 145,921 544 Ventura Fillmore-Piru Memorial District Memorial - - 201,247 178 Ventura Fox Canyon Groundwater Management Agency Water Enterprise - 1,304,731 - Ventura Gold Coast Transit Transit Enterprise 18,531,482 - 14,557,083 Ventura Hidden Valley Municipal Water District Water Enterprise - 8,115 - Ventura Meiners Oaks County Water District Water Enterprise 1,294,909 130,556 - 1,074 Ventura Montalvo Community Services District Waste Disposal Enterprise 397,066 276,058 - 2,376 Ventura Ojai Basin Groundwater Management Agency Water Enterprise 86,045 567 - Ventura Ojai Valley Sanitary District (Ventura) Waste Disposal Enterprise 8,261,529 935,280 - 5,170 Ventura Ojai Water Conservation District Flood Control and Water Conservation - 8,013 70 Ventura Oxnard Drainage District No. 1 (Ventura) Drainage and Drainage Maintenance - 48,241 - Ventura Oxnard Drainage District No. 2 (Ventura) Drainage and Drainage Maintenance - 163,234 - Ventura Oxnard Harbor District Harbor and Port Enterprise 14,045,832 248,034 - Ventura Piru Cemetery District Cemetery - 44,491 423 Ventura Pleasant Valley County Water District Water Enterprise 3,610,070 409,349 - 24,875 Ventura Pleasant Valley Recreation and Park District Recreation and Park - 7,921,243 153,761 Ventura Port Hueneme Water Agency Water Enterprise 4,480,306 48,197 - Ventura Rancho Simi Recreation and Park District Recreation and Park - 21,109,995 1,332,246 Ventura Saticoy Sanitary District (Ventura) Waste Disposal Enterprise 403,743 42,638 - 320 Ventura Teen Center Services Authority Recreation and Park - 204,298 - Ventura Triunfo County Sanitation District (Ventura) Waste Disposal Enterprise 9,669,902 26,272 - Ventura Triunfo County Sanitation District (Ventura) Water Enterprise 6,592,267 153,881 - Ventura United Water Conservation District Flood Control and Water Conservation - 14,691,843 197,963 Ventura United Water Conservation District Recreation and Park -- 109,068 - Ventura United Water Conservation District Water Enterprise 8,105,955 1,502,683 - Ventura Ventura County Air Pollution Control Air Pollution Control - 11,336,081 8,033,315 Ventura Ventura County Fast Action School Transit (VCFAST) Governmental Services - 114,876 114,724 Ventura Ventura County Regional Energy Alliance (VCREA) Governmental Services - 221,994 - Ventura Ventura County Resource Conservation Resource Conservation - 654,147 636,162 Ventura Ventura County Schools Business Services Governmental Services - 1,021,705 - Ventura Ventura County Schools Self-Funding Authority Self Insurance - 24,367,649 - Ventura Ventura County Transportation Commission Transit Enterprise 9,117,919 - 6,843,264 Ventura Ventura Port District Harbor and Port Enterprise 7,144,257 3,021,873 - 1,949,287 Ventura Ventura Region Sanitation District Waste Disposal Enterprise 20,033,901 473,154 - Ventura Ventura River County Water District Water Enterprise 2,088,552 35,136 - 272

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Board Packet Page 46 of 81

VENTURA RIVER WATER DISTRICT

DATE: June 20, 2018

TO: Board of Directors

FROM: Bert J. Rapp, P.E. General Manager

SUBJECT: APPROVAL OF SPRING 2018 NEWSLETTER

SUMMARY

A draft of the spring 2018 newsletter is attached for Board review and approval. After it is approved it will be printed and mailed to the customers.

RECOMMENDED ACTION

The General Manager recommends that the Board approve the newsletter and authorize it’s publication.

FISCAL SUMMARY

The printing and mailing of the newsletter is budgeted in account #70007 in the amount of about $4,000 per newsletter.

Motion: ___________________________________________________

Person making motion:________________ 2nd:____________________

E. Lee____ B. Kuebler___ M. Hanson___ J. Curtis___ P. Wiles____

Board Packet Page 47 of 81

WATER NEWSLETTER VENTURA RIVER WATER DISTRICT

SPRING 2018

STAGE 3 DROUGHT CONTINUES – 30% CONSERVATION REQUIRED!!!

Ventura River Water District Customers conserved 40% last summer as compared to our base year 2013! Thank you for your conservation efforts!

Since the implementation of our water budget program, the majority of our customers are staying within their water budgets and avoiding conservation penalties, 89% in April and 95% in May stayed within their water budgets!

Casitas Municipal Water District has announced it will continue the Stage 3 drought declaration until at least October 2018 so we all need to maintain our conservation efforts. Let’s work together to prevent water waste: If you see water running down the street, send an email to [email protected]. We can work with our customers to put a halt to water waste!

Grey-Water System Rainwater Capture

This past year, the Ojai Valley Green Coalition (OVGC) received a grant from Ventura River Water

District. OVGC met onsite with Ventura River Water District customers and discussed water wise

landscaping options, grey water reuse systems, rainwater capture systems, etc. Visit

https://ojaivalleygreencoalition.com/ for future classes and activities.

Email [email protected] to get on the waiting list for a site visit of your yard.

Drought Tolerant Plants: Water wise

landscaping doesn’t have to look plain and

colorless! These beautiful, bright, plants are

some examples of drought tolerant options

that can replace high water need plants.

Read more about native plants and water

wise landscape options at www.cnps.org or

http://www.watersmartplants.com/cv

Board Packet Page 48 of 81

We received only 11-inches of rain- another 50% rain year. The Thomas Fire, combined with the

intense rain event on January 9th

caused the devastating mud flows in Montecito and also created

incredibly thick, muddy flows in the Ventura River that have plugged the river bottom,

dramatically reducing percolation which is compounding the impact of the low rain. Normally the

ground water would rise 15 to 20-feet with 11-inches of rain but this year it only raised it 3-feet!

This lack of recharge into the aquifer could put us into record low water levels again this fall

similar to what we experienced in 2016.

Ventura River WD – News & Updates

Water Water Water Water ResourcesResourcesResourcesResources Update:Update:Update:Update:

New Well #7New Well #7New Well #7New Well #7 –––– This is the first summer that our new Well

#7 will be pumping. It replaced Well #3 which would have

gone dry in September this year. Not only should Well #7

continue to pump when Well #3 would have turned off, it

pumps about twice the gallons per minute that well #3

pumped.

New Well #6New Well #6New Well #6New Well #6 –––– In June the District began drilling Well #6,

it should be ready to be put in service by September to help

us through the fall. Well #6 will be a small well but should

reduce our need for Lake Casitas water by about 50% to

60%. Well #6 is located in an easterly corner of the Upper

Ventura River Groundwater Basin near the Villanova High

School. This corner of the basin has not drained down

with the drought and may provide us supplemental water

for a few years. We plan to only pump Well #6 when our

other wells become low enough to need supplemental water

avoiding a draw on Lake Casitas.

Ornamental landscape Ornamental landscape Ornamental landscape Ornamental landscape

watering is permitted two days watering is permitted two days watering is permitted two days watering is permitted two days

per week between the hours per week between the hours per week between the hours per week between the hours

of 6 p.m. and 9 a.m.of 6 p.m. and 9 a.m.of 6 p.m. and 9 a.m.of 6 p.m. and 9 a.m.

Please monitor your irrigation Please monitor your irrigation Please monitor your irrigation Please monitor your irrigation

system to prevent water waste!system to prevent water waste!system to prevent water waste!system to prevent water waste!

Monthly E-Newsletter!

Stay better informed about news in your Water District! General Manager, Bert Rapp, sends out a monthly e-newsletter with information about the aquifer, drought, rain, water usage and more useful information. Sign up today at www.VenturaRiverWD.com

Ventura River – January 10, 2018

Board Packet Page 49 of 81

Water Quality:

The water the District serves comes from ground water wells and from Lake Casitas. During drought years the water may also be a blended combination of both waters. For an analysis of the water please go to: http://venturariverwd.com/wp-content/uploads/2010/Water-Quality-Rpt-VRWD-Casitas-2016.pdf.

FLUORIDE

Ventura River Water District water naturally contains 0.6 Mg/L of fluoride; this is the amount of fluoride that the American Dental Association recommends to prevent tooth decay. Casitas surface water naturally contains about 0.3 mg/L. If you drink our water you should not take supplemental fluoride without first consulting your Dentist. Discoloration of your teeth can occur if you take too much fluoride.

HARDNESS

The ground water served by the District contains about 420 mg/L of hardness or about 24.5 grains per gallon. The Casitas surface water served by the District contains about 221 mg/L of hardness or

about 12.9 grains per gallon.

Ventura River WD – Water Quality & Sources

• We proudly offer Auto-Pay directly through VRWD at no additional charge!!

• Signing up for Auto-Pay saves money and in turn keeps customer’s costs lower o It’s free and the easiest way to pay o Sign up: Visit www.VenturaRiverWD.com or call us at (805) 646-3403

• Go paperless! E-Statements are available! • Credit Card and E-Check payments are also accepted (minimum $2.50 fee)

STATE WATER CONNECTION - UPDATE

Progress is being made to construct a connection to the State Water Project. The City of Ventura, Casitas, United Water Conservation District and Calleguas Water District are jointly pursuing a pipeline to connect the City of Ventura water system to the Calleguas water system in Camarillo. This will connect the City of Ventura pipes with the State Water project and Colorado River aqueduct through the Metropolitan Water District. This pipeline will enable the delivery of imported water to the City of Ventura which could lower their demand on Lake Casitas. If Lake Casitas were to go dry a pump station could also be constructed in west Ventura to pump the State Water up to the Ojai Valley.

The pipeline to Camarillo is still 5 years out. Lake Casitas may have about 5 years of water remaining if the drought continues. There is no projection yet on when a pipe could be constructed across the City of Ventura or a schedule of when a pump station might be built to enable pumping up to the Ojai Valley.

Casitas is also working on a horizontal well into the Matilija formation in the mountain behind Lake Casitas but is running into permit difficulties with the National Forest Service. Casitas is now considering drilling a vertical well into the Matilija formation that does not require permits from the National Forest Service. The Matilija formation has the potential to provide the valley some drought water supply but we won’t know how much until the well is drilled and produces water for a year or two.

Board Packet Page 50 of 81

WATER NEWSLETTER VENTURA RIVER

WATER DISTRICT

SPRING 2018

409 OLD BALDWIN RD.

OAK VIEW, CA 93022

Board of Directors:

President: Jack Curtis

Vice President: Peggy Wiles

Treasurer: Bruce Kuebler

Director: Ed Lee

Director: Marvin Hanson

VRWD Staff :

General Manager: Bert Rapp

Office Manager: Amy Joy Bakken

Office Assistant: Nancy Padilla

Field Supervisor: Joe Zuniga

Utility Worker: Craig Lee

Utility Worker: Mark Albertsen

Ventura River Water District Board Meetings:

Day & Time:

3rd Wednesday of the month @ 3:00 p.m.

Location:

409 Old Baldwin Road Ojai, CA

All are welcome and encouraged to attend!

Visit: www.VenturaRiverWD.com for agendas.

Lioness Tail (Leonotis leonurus)

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C:\Users\General Manager\Documents\Board\Agenda's\A June 20 2018\2018-6-20 AWARD OF CONTRACT VMD Ph I.docx Page 1 of 1

VENTURA RIVER WATER DISTRICT

DATE: June 20, 2018

TO: Board of Directors

FROM: Bert J. Rapp, P.E. General Manager

SUBJECT: AWARD OF CONTRACT - VALLEY MEADOW DRIVE WATER MAIN PHASE I

SUMMARY

The District received six bids for the Valley Meadow Drive Water Main Phase 1 project with the lowest bid in the amount of $360,795 from Frank’s Rooter and Plumbing Services, Inc.

This project is recommended to be budgeted in the amount of $465,000.

RECOMMENDED ACTIONS

The General Manager recommends that the Board take the following actions:

1. Waive the bid irregularities in the bid from Frank’s Rooter and Plumbing Services, Inc. as described below.

2. Award the Valley Meadow Drive Water Main Phase 1 project to Frank’s Rooter and Plumbing Services, Inc. in the amount of $360,795 and authorize the General Manager change order authority on the contract of $36,000.

3. Direct the General Manager to notify the State of the award of contract utilizing on line form PWC 100 (for projects greater than $25,000). (https://www.dir.ca.gov/pwc100ext/)

BACKGROUND On Monday, May 21st, the District began advertising for bids for the Valley Meadow Drive Water Main Phase 1 Project. Bids were received and opened on June 12, 2018 at 2:00 pm. The plans and specifications were available for a free down load from the District web site and free hard copies were available in the office. Staff has checked the State License Board also for debarments and this contractor is cleared to bid on public works contracts. (https://www2.cslb.ca.gov/OnlineServices/CheckLicenseII/CheckLicense.aspx )

Board Packet Page 53 of 81

Award Of Contract Page 2 of 2

DISCUSSION During the bid phase, it was decided to eliminate the Feliz Drive portion of the project (360 linear feet of 12-inch diameter pipeline) and combine it with the future Valley Meadow Drive Water Main Phase II project which will be designed this year so it can be constructed next year. In reviewing the bid from Frank’s Rooter and Plumbing Services, Inc., there were some bid anomalies that were noted. The anomalies are as follows:

1. The proposal page does not include the phone number filled out for the bidder. 2. The bid bond page was not filled out; however, a bid bond was provided as part of

the bid package. 3. The bid amount of $360,794 does not include the $1 Release on Contract line

item. The resultant bid amount shall be $360,795 4. The addenda were acknowledged, but they were not returned with signatures.

The addenda form requires the signatures and have been requested. 5. The bid price adjustments page is not signed; however, it is not required that

they sign it unless they are requesting and adjustment. It is recommended that the above items be considered bid anomalies and the Board waive these minor bid irregularities. The anticipated construction schedule is as follows: ITEM DATE 1. Board President Signs Contract June 2018 2. Preconstruction Meeting June 2018 3. Notice to Proceed July 2018 4. Start Construction July 2018 5. Finish Construction October 2018 A draft agreement with the Booth family for disruption of their access to their home has been prepared by the District Legal Counsel and General Manager and provided to the Booth family. The agreement should be completed before the start of construction.

Board Packet Page 54 of 81

Award Of Contract Page 3 of 3

FISCAL SUMMARY The Valley Meadow Drive Phase 1 project is recommended to be budgeted in the amount of $465,000 in the FY 2018/19 budget.

Action: ___________________________________________________ Motion:_____________________ 2nd:__________________________ E. Lee____ B. Kuebler___ M. Hanson___ J. Curtis___ P. Wiles____

Budget Summary:

Design Update & Bidding $8,123Bidding Assistance $2,615Contract Administration/Inspection $45,470District Provide Materials & Permits $8,000Construction $360,794Contingency - 10% $36,079

Total $461,081

Recommended Budget for FY 2018-19 $465,000

Board Packet Page 55 of 81

Mr. Bert Rapp, PE June 14, 2018 General Manager Ventura River Water District 409 Old Baldwin Road Ojai, CA 93023

Ventura River Water District – 2018 Valley Meadow Drive Water Main Phase 1 Project – Analysis of Contractor Bid Submittals

Dear Bert-

On June 12, 2018, the District received six construction bids for the above project. As we discussed, I have reviewed the six bid packages and this letter summarizes my findings and recommendations.

The six contractors that submitted on the project are: Blois Construction Inc., Cedro Construction Inc., Frank’s Rooter & Pumping Services, Inc., J & H Engineering General Contractors Inc., Toro Enterprises Inc., and Travis Ag General Construction. The review process involved the following:

• Review the submitted bid package forms for completeness. • Verify that the Addenda No. 1, No. 2, and No. 3 paperwork was included in the bid. • Review and verify the bid quantities and proposed costs. • Review the status of the contractor’s license and insurance on the State of California Contractor’s

State Licensing Board (CSLB) (www.cslb.gov). • Contact the listed project references included in the bid package.

I reviewed the low bidder packages for Frank’s Rooter & Pumping Services, Inc. (Frank’s), Cedro Construction Inc. (Cedro), and Travis Ag General Construction (Travis Ag) to determine that the packages included the appropriate forms and are filled out correctly.

Frank’s, Cedro, and Travis Ag all submitted the proposal cover sheet with the required area containing the Contractor’s information. Frank’s notably omitted their telephone number in this area.

Instructions to Bidders number 9, on page B-3 Bid Guarantee requires that each bid must be accompanied by a bid guarantee (Bid Bond) be submitted for 10% of the bidder’s bid. Franks, Cedro, and Travis Ag all submitted notarized surety documentation for the bid bond, and Cedro and Travis Ag submitted page B-10 (Bid Bond form) fully filled out. Frank’s left page B-10 blank.

Instructions to Bidders number 1, on page B-2 requires that before a contract is awarded, bidders shall be licensed in accordance with the provisions of Sections 7000 through 7145 of the Business and Professions Code of the State of California in the classification required for the work to bid on. I have attached the information that was listed on the California State Licensing Board website. The information shows that Frank’s is a licensed Class A General Engineering Contractor and the license is current through December 31, 2018. Cedro also possesses a Class A license and is current through March 31, 2020. Travis Ag also possesses a Class A license and is current through February 28, 2019.

Board Packet Page 56 of 81

Frank’s, Cedro, and Travis Ag acknowledged receipt of Addenda No. 1, No. 2, and No. 3, with Cedro and Travis Ag having also submitted signed copies of the addenda per the instructions included on each Addenda. While Frank’s acknowledged the three addenda in the provided form, they did not submit the signed addenda per the addenda instructions.

Frank’s, Cedro, and Travis Ag provided the required list of subcontractors. The CSLB showed active licenses for three of Frank’s listed subcontractors. The fourth is assumed to be only providing sand to be used by the licensed contractors and did not have a license listed with the CSLB that could be located.

Frank’s, Cedro, and Travis Ag all submitted the required Noncollusion Agreement provided on page B-6 of the Proposal.

Frank’s, Cedro, and Travis Ag all submitted the necessary paperwork required in Part I of the Specification (starting on page B-13), but it should be noted that Travis Ag disclosed two lawsuits within the form. Frank’s only submitted two project references, compared to the four references submitted by the other two Contractors.

All of the contractors that submitted bids are local to Ventura County. Frank’s has performed work successfully for the District in the past and therefore, it was not necessary to contact their references.

I have verified the line item calculations and the totals for the low bid. Frank’s total bid is $1 off, as it appears they did not include the $1 release on contract bid item. Cedro shows unit prices for the two lump sum bid alternate items (Bid Items #17 and 18) that do not match the item total. Travis Ag’s bid totaled correctly. The total bid amount submitted (corrected) by the low bidder and other two firms is as follows:

Company Name Bid Schedule

Frank's Rooter and Pumping Service, Inc.

$360,795.00

Cedro Construction $412,712.50

Travis Agricultural Construction, Inc.

$429,415.00

Based on the information provided, it appears that Frank’s Construction and Pumping Services, Inc. is the lowest bidder for the work despite the bid irregularities that were present with the bid. Waiver of bid irregularities of this nature can be performed by the District Board. It is recommended that the District award the project to Frank’s Rooter and Pumping Service, Inc.

Board Packet Page 57 of 81

Please let me know if you have any questions or would like to discuss my analysis.

Sincerely,

______________________________ Jon Turner, PE Principal Engineer

Enclosures

Board Packet Page 58 of 81

Item Unit Bid Unit Price Total Bid Price Bid Unit Price Total Bid Price Bid Unit Price Total Bid Price Bid Unit Price Total Bid Price Bid Unit Price Total Bid Price Bid Unit Price Total Bid Price

1 LS 1 $12,000.00 $12,000.00 $12,800.00 $12,800.00 $10,000.00 $10,000.00 $15,000.00 $15,000.00 $72,694.00 $72,694.00 $56,200.00 $56,200.00

2 LS 1 $13,360.00 $13,360.00 $5,600.00 $5,600.00 $1,000.00 $1,000.00 $12,000.00 $12,000.00 $15,787.00 $15,787.00 $44,500.00 $44,500.00

3 SF 1000 $6.10 $6,100.00 $17.00 $17,000.00 $7.50 $7,500.00 $11.00 $11,000.00 $14.00 $14,000.00 $10.50 $10,500.00

4 SF 4300 $5.86 $25,198.00 $11.00 $47,300.00 $3.50 $15,050.00 $5.00 $21,500.00 $10.00 $43,000.00 $10.50 $45,150.00

5 SF 2600 $5.11 $13,286.00 $7.50 $19,500.00 $3.50 $9,100.00 $7.00 $18,200.00 $11.00 $28,600.00 $10.50 $27,300.00

6 SF 1000 $6.10 $6,100.00 $19.50 $19,500.00 $7.50 $7,500.00 $7.00 $7,000.00 $14.00 $14,000.00 $10.50 $10,500.00

7 SF 672 $99.00 $66,528.00 $149.50 $100,464.00 $90.00 $60,480.00 $230.00 $154,560.00 $95.00 $63,840.00 $180.00 $120,960.00

8 LF 735 $216.00 $158,760.00 $160.00 $117,600.00 $360.00 $264,600.00 $220.00 $161,700.00 $245.00 $180,075.00 $212.00 $155,820.00

9 EA 1 $2,809.00 $2,809.00 $5,200.00 $5,200.00 $2,450.00 $2,450.00 $4,800.00 $4,800.00 $2,066.00 $2,066.00 $2,550.00 $2,550.00

10 EA 1 $6,294.00 $6,294.00 $6,500.00 $6,500.00 $3,650.00 $3,650.00 $8,350.00 $8,350.00 $3,995.00 $3,995.00 $4,740.00 $4,740.00

11 EA 1 $2,800.00 $2,800.00 $2,750.00 $2,750.00 $9,800.00 $9,800.00 $6,200.00 $6,200.00 $17,903.00 $17,903.00 $8,390.00 $8,390.00

12 EA 1 $8,174.00 $8,174.00 $2,750.00 $2,750.00 $8,350.00 $8,350.00 $3,800.00 $3,800.00 $5,369.00 $5,369.00 $7,100.00 $7,100.00

13 LS 1 $10,095.00 $10,095.00 $13,500.00 $13,500.00 $21,235.00 $21,235.00 $23,000.00 $23,000.00 $5,955.00 $5,955.00 $16,150.00 $16,150.00

14 LS 1 $6,870.00 $6,870.00 $11,300.00 $11,300.00 $8,449.00 $8,449.00 $23,000.00 $23,000.00 $2,250.00 $2,250.00 $14,550.00 $14,550.00

15 LS 1 $6,300.00 $6,300.00 $700.00 $700.00 $250.00 $250.00 $1,000.00 $1,000.00 $382.00 $382.00 $3,200.00 $3,200.00

16 LS 1 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00

17 LS 1 $5,895.00 $5,895.00 $177.00 $12,987.00 $0.00 $0.00 $4,220.00 $4,220.00 $22,424.00 $22,424.00 $1,150.00 $1,150.00

18 LS 1 $10,225.00 $10,225.00 $155.50 $17,260.50 $0.00 $0.00 $4,000.00 $4,000.00 $25,000.00 $25,000.00 $1,720.00 $1,720.00

$360,794.00 $412,712.50 $429,415.00 $479,331.00 $517,341.00 $530,481.00

Bid Tabulation

Valley Meadow Drive Water Main - Phase 1

Ventura River Water

Unit price does not match total,

#17 and #18

Bid price was incorrectly totaled

Frank's Rooter & Plumbing

ServiceCedro Construction Inc.

Travis Agricultural Construction,

Inc.

J & H Engineering General

Contractors, Inc.Blois Construction, Inc. Toro Enterprises, Inc.

Estimated

Quantity

Total of all Bid Prices

Vault Removal & 6" Tie In Valley Meadow Court

Vault and Plumbing Removal 2590 Valley Meadow Drive

Record Drawings

Release on Contract

6-inch Diameter Pipeline ALTERNATE ALIGNMENT

12-inch Diameter Pipeline ALTERNATE ALIGNMENT

6-inch Diameter Pipeline

12-inch Diameter Pipeline (Valley Meadow Drive)

6-inch Gate Valve

12-inch Gate Valve

Water Service Assembly, 1"

Wharf Head Blow Off, 4"

Mobilization

Asphalt Concrete Pavement Installation - Trench Paving (Valley Meadow Drive)

Asphalt Concrete Pavement Installation - Driveway Overlay - 20' Over Pipe Trench

Asphalt Concrete Pavement Installation - Driveway Overlay - 2175 Valley Meadow Drive

Asphalt Concrete Pavement Installation - Driveway Overlay - 2153 Valley Meadow Drive

Traffic Control

Description

Prepared By: Phoenix Civil Engineering, Inc. Page 1 of 1 Date Modified: 6/14/2018Board Packet Page 59 of 81

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Board Packet Page 60 of 81

VENTURA RIVER WATER DISTRICT

DATE: June 20, 2018

TO: Board of Directors

FROM: Bert J. Rapp, P.E. General Manager

SUBJECT: CASITAS MUTUAL – CONSIDERATION TO ANNEX

SUMMARY

The Casitas Mutual Water Company serves the portion of the Casitas Springs area that is west of Hwy 33. The Ventura River Water District serves the Casitas Springs area that is east of Hwy 33. Casitas Mutual has decided they no longer wish to continue in the water business and are seeking to annex into the Ventura River Water District or be served by the Casitas Municipal Water District.

RECOMMENDED ACTION

The General Manager recommends that the Board advise Casitas Mutual that the District is not interested in annexing them and recommend that they approach Casitas Municipal Water District and seek service from them.

BACKGROUND

The Casitas Mutual Water Company service area needs larger pipes, fire hydrants and either stored water or a larger Casitas turn out to meet fire flow, operational and emergency demands. The cost to accomplish these improvements is likely more than a million dollars.

To complete this work, significant effort will be required to design the improvements, apply for grants, develop funding strategies and install the improvements. Casitas Municipal Water District has significant stored water available to meet their storage needs and only needs implement the funding and construction tasks to bring the neighborhood into compliance. Therefore it would be best for Casitas Municipal Water District to take on this task.

Board Packet Page 61 of 81

Board Page 2 FISCAL SUMMARY

The District does not have the staff or available financial capacity to take on a project of this magnitude.

Motion: ___________________________________________________

Person making motion:________________ 2nd:____________________

E. Lee____ B. Kuebler___ M. Hanson___ J. Curtis___ P. Wiles____

Board Packet Page 62 of 81

VENTURA RIVER WATER DISTRICT

DATE: June 20, 2018

TO: Board of Directors

FROM: Bert J. Rapp, P.E. General Manager

SUBJECT: AUTHORIZATION TO ADVERTISE FOR COST PROPOSALS FOR THE DROUGHT ECONOMIC STUDY OF THE OJAI VALLEY

SUMMARY

The sponsors for the Drought Economic Study of the Ojai Valley have prepared the attached Request for Proposals and are ready to advertise for cost proposals. After the proposals are received the sponsors will interview the proposers and recommend an award of contract for the study. Prior to requesting the Ventura River Water District to award a contract, each sponsor will commit to its financial contribution to the study.

RECOMMENDED ACTION

The General Manager recommends that the Board authorize the advertisement for cost proposals to prepare a Drought Economic Study of the Ojai Valley.

BACKGROUND

The sponsors of the study have consulted with UCSB and Cal Lutheran University about assisting with the study. It appears that it is possible that Cal Lutheran may be able to help and they will be provided the RFP and invited to propose. The RFP will also be sent out to economic consultants.

The sponsors are also pursuing grant opportunities to help with the cost of the study.

Board Packet Page 63 of 81

Board Page 2 The following organizations have expressed an interest in supporting the study but the amount of their financial contributions will likely vary.

Meiners Oaks Water Dist.

Ojai Basin Groundwater Management Agency

City of Ojai

Ojai Valley Inn

Supervisor Steve Bennett

Ojai Board of Realtors

Ventura County Farm Bureau

The Thacher School

Ventura River Water Dist.

Study Schedule

Authorization to Advertise for Cost Proposals June 29, 2018

Interview Proposers August 2018

Financial Commitments from Sponsors Sept. – Oct. 2018

Award of Professional Services Contract November 21, 2018

Notice to Proceed with the study November 27, 2018

20% Study Submittal January 15, 2019

80% Study Submittal March 1, 2019

100% Study Submittal April 1, 2019

FISCAL SUMMARY

The anticipated cost of the study is about $30,000. The District has budgeted $10,000 for the study.

Motion: ___________________________________________________

Person making motion:________________ 2nd:____________________

E. Lee____ B. Kuebler___ M. Hanson___ J. Curtis___ P. Wiles____

Board Packet Page 64 of 81

REQUEST FOR PROPOSALS (RFP)

FOR

DROUGHT ECONOMIC STUDY

OF THE OJAI VALLEY

PROJECT DESCRIPTION

The Ojai Valley has been experiencing significant drought since 2012. Lake Casitas is the backup water supply for the valley and for about 1/3rd of the City of Ventura but is expected to be at about 30% capacity in late fall 2018. If the drought worsens the residents and water purveyors in the valley will need to make decisions regarding investments in supplemental water supplies. The objective of this study is to determine the magnitude of the financial impact on the Ojai Valley of:

a. Stage 4

b. Stage 5

c. Minimum pool in Lake Casitas (the lake can no longer provide water)

The economic sectors of concern are: real-estate, agriculture and businesses.

The final report shall describe the economic impacts of the various stages of drought and a short summary, provided by the sponsors, of the current efforts augment water supplies and the projected costs.

PURPOSE OF THE PROJECT

California has experienced 50-year droughts during the last 1,200 years. The Ojai Valley could be in year six of such a long drought. The purpose of this economic study is to inform the residents, business owners, elected officials and agricultural industry of the economic impacts associated continued drought in the Ojai Valley. If the drought continues Ojai valley residents and elected officials will have to make decisions about obtaining supplemental water supplies and/or reducing water usage. These decisions may very likely include applying for grants, raising taxes or water rates and would be greatly aided by an appropriate economic analysis.

Augmenting water supplies can include activities such as modification of existing wells, new wells, increased storm water capture, advanced treatment of non-potable water or importing water. Stretching existing supplies can include reducing water demand through activities such as grey water reuse, recycling water, increasing irrigation efficiency and choosing climate appropriate plantings in our landscapes. All of these activities carry a price tag and sometimes a lifestyle change.

Knowing the economic impact of these choices is critical to proper decision making.

Other impacts of the drought and benefits or detriments of augmenting water supplies are the impacts to the environmental quality in the valley and the fire risk reduction

DRAFT June 20, 2018

Board Packet Page 65 of 81

provided by green agriculture. These issues may not be quantifiable by an economic analysis but are also important.

PROJECT ASSUMPTIONS

During Stage 4 and Stage 5 the following are assumed:

The Ojai Basin, Upper Ventura River basins and Casitas Municipal Water District continue to provide water but with a 40% usage reduction for Stage 4 and a 50% usage reduction for Stage 5.

For the scenario of a minimum pool in Lake Casitas the following is assumed:

The geographic limits of the study include the Ojai Valley from Foster Park to the Casitas jurisdiction boundary as shown on the attached exhibit.

PROJECT SCOPE

Consultant:

a. Determine the economic impact of Stages 4, 5 & 6 on the following sectors: real-estate, agriculture and businesses. For Stage 6 include single and multi-family residential.

b. For Stage 6 analyze the High, Medium and Low assumptions for the availability of water for the Ojai Valley.

Sponsors:

a. Provide water usage data for the Fiscal Years 2011/12, 2012/13, 2013/14, 2014/15 2015/16 and 2016/17. Usage will not be parcel specific. Usage data will show individual customers but there will not be any identifying information for the customer

High Medium Low

Upper Ventura River Basin 250 175 100Ojai Basin 1,000 500 300

Total Acre Feet 1,250 675 400

HoBos 8,000 4,000 2,000Total With HoBos 9,250 4,675 2,400

Imported Water through Ventura 3,500 2,500 1,500Total with HoBos and Imported Water Through Ventura

12,750 7,175 3,900

Production - AF

Extreem Drought Water Production Estimate for the Ojai Valley

Source

Board Packet Page 66 of 81

or parcel. Usage data will identify the customer class such as residential, multi-family residential, commercial, industrial and agricultural.

Proposal Submittal

The Proposal shall include:

1. A statement of qualifications for the staff proposed to work on this project.

2. A description of your project approach with a scope of work of how you would conduct the economic analysis.

3. Samples of similar work

4. A list of proposed (not all inclusive) deliverables

5. A list of documents or information needed from the sponsors.

6. A current reference list with contact names and phone numbers.

7. A man hour breakdown for each phase of the work including the cost per hour for each person working on the project.

8. COMPLETED Cost Proposals must be in the VRWD Office at 409 Old Baldwin Road Ojai, California by 4 p.m. on Monday July 30, 2018 to be considered for the project.

ABOUT THE SPONSORS

This economic study is being sponsored by the following organizations:

Meiners Oaks Water District

Ojai Basin Groundwater Management Agency

Ojai Board of Realtors

Ojai Valley Inn

Ventura River Water District

Ventura County Farm Bureau

The Thacher School

The lead agency will be the Ventura River Water District (VRWD). The contract with the consultant will be with VRWD, All communications between the consultant and the sponsors will go through VRWD.

Board Packet Page 67 of 81

Contact Information

Ventura River Water District Phone: (805) 646-3403 409 Old Baldwin Rd Ojai, CA 93023

Office Hours: 7:30 am – 4:30 pm Monday thru Friday

Primary Contact Secondary Contact

Name: Bert Rapp Peggy Wiles Title: General Manager Director Phone: (805) 646-3403 E-mail: [email protected] [email protected]) After Hrs Phone: (805) 340-7263 (805) 649-8886

Completion Schedule

Award of Professional Services Contract November 21, 2018

Notice to Proceed with study November 27, 2018

20% Study Submittal January 15, 2019

80% Study Submittal March 1, 2019

100% Study Submittal April 1, 2019

Board Packet Page 68 of 81

VENTURA RIVER WATER DISTRICT

DATE: June 20, 2018

TO: Board of Directors

FROM: Bert J. Rapp, P.E. General Manager

SUBJECT: STATE WATER OP ED

SUMMARY

The Meiners Oaks Water District has led an effort to prepare a letter to the local newspapers encouraging Casitas Municipal Water District to make a commitment to connect the Ojai Valley to the State Water Project. Director Bruce Kuebler and General Manager Bert Rapp have participated in drafting the letter.

The letter is proposed to be signed by Meiners Oaks Water District, Ventura River Water District, City of Ojai and Senior Canyon Mutual Water Company.

RECOMMENDED ACTION

The General Manager recommends that the Board authorize Board President Jack Curtis to sign the State Water Op Ed letter.

BACKGROUND

The State Water Op Ed letter is attached.

FISCAL SUMMARY

There will be a cost to customers of the Ventura River Water District to help pay for a connection to the State Water Project and to pay for imported water. The current estimates are that the cost for connecting to and using State Water could vary between $18 to $28 per month for customers using 18 HCF per month according to the Ojai Valley Water Advisory Group.

Motion: ___________________________________________________

Person making motion:________________ 2nd:____________________

E. Lee____ B. Kuebler___ M. Hanson___ J. Curtis___ P. Wiles____

Board Packet Page 69 of 81

Casitas Board Needs to Take the Next Step

The Ojai Valley suffers from a prolonged drought, nobody knows when it will end, and time is

not on our side. Despite assurances of safe-yield and the extraordinary efforts to conserve

water, there is still the possibility of Lake Casitas going dry over the next four to five years

without adequate rainfall. Local groundwater levels would also decline, leaving parts of our

valleys without water. If this were to happen, homes and businesses would lose much of their

value.

So what should we do? Lake Casitas has plenty of storage so we don’t need another dam. New

wells in untapped aquifers might work, but water quality and quantity is uncertain, and the

environmental impacts are unknown. Seawater desalination is decades away because of the

permitting process. Fortunately, Casitas Municipal Water District has entitlements from the

State Water Project and a lake large enough to store local water (rain) as the emergency back-

up supply. However, to benefit from these assets, we need to invest in a delivery system,

coordinate and cooperate with our neighbors, and bear our share of the cost. We are talking

about joining a multi-million dollar project that is affordable if we plan and act quickly, in order

to spread the cost over all those who will benefit.

Admittedly, imported water comes with a host of issues that have to be overcome. The

reliability of these outside sources has risk, but going it alone is even riskier. Costs will only go

up, but not as much as they are likely to increase if we delay or do nothing. Conjunctive use of

State and local water supplies, including rain-water infiltration, gray-water, conservation and

reclamation, can provide for the basic needs of the Ojai and Ventura River valleys.

Having the ability to import water when it is available would allow us to rebuild an emergency

supply in Lake Casitas using its considerable storage capacity for the benefit of everyone in the

region. This approach would minimize the threats of Stage 4 and Stage 5 drought restrictions in

the future and mitigate the economic consequences of dramatic water reductions.

We commend Casitas Municipal Water District for contributing nearly a quarter million dollars

toward engineering and environmental studies to bring water to the westside of Ventura from

where it could be connected to the distribution system in the Ojai Valley. We strongly

encourage Casitas to proceed with diligence to make this project happen while the opportunity

for a broad partnership exists.

Board Packet Page 70 of 81

We are asking for a formal commitment from the Casitas Municipal Water District Board of

Directors to promptly pursue the importation of the State water which our citizens have been

paying for without access these many years. Such a consequential project needs the support of

local residents and the political will for timely action. Citizens can help by contacting their

elected representatives and attending Casitas Municipal Water District Board meetings. For

meeting dates, times and contact information, please go to casitaswater.org.

Signed,

Jack Curtis, President, Ventura River Water District

Michael Etchart, President, Meiners Oaks Water District

John F. Johnston, Mayor, Ojai City Council

Peter Thielke, Senior Canyon Mutual Water Company.

Board Packet Page 71 of 81

 

 

 

THIS PAGE INTENTIONALLY LEFT 

BLANK 

Board Packet Page 72 of 81

VENTURA RIVER WATER DISTRICT DATE: June 20, 2018 TO: Directors FROM: Bert J. Rapp, P.E. General Manager

SUBJECT: WATER AND DISTRICT UPDATE

Wells & Production

The static aquifer level at Well #2 on June 1, 2018 was at elevation 505.3 503.9, the level rose 1.4 feet since the first of last month. The aquifer is currently 27.1 feet BELOW the 30 year average for June 1st.

Well #1 is pumping 960 GPM down 18 GPM from last month. Well #3 is pumping 290 GPM up 40 GPM from last month. Well #4 is pumping 275 GPM up 9 GPM from last month. Well #7 is pumping 685 gpm up 35 GPM from last month. Well #2 can be pumped but is not needed at this time.

Supplemental Water from Casitas

No supplemental water was purchased from Casitas in May.

Usage Sales dollars billed on May 31, 2018 amounted to $184,675 ($8,030) under budget for May. Last year we billed $172,544 during the same period. Water sold in May 2018 amounted to 27,726 HCF, a decrease of 49% below the 54,146 HCF sold in May 2013.

Charts are enclosed to depict the ground water status and water usage. On June 1, 2018, Lake Casitas level was 34.8% of full capacity at elevation 489.65, 77.4 feet below spill elevation of 567.1 with storage of 82,800 83,910 AF. The lake has decreased 0.4% or 0.8 feet and decreased 1,110 AF feet since last month.

ET adjustment: No adjustment was necessary for the May 31st water billing.

Tico Mutual Status

Tico shareholders met on Thursday June 14th and elected to all join Casitas Municipal Water District. The deciding factors were: no LAFCO costs, Casitas offered to do the engineering in house and will trade the Tico well in exchange for the connection fee of $18,000 per af and not require current fire protection standards.

Electronic Billing The number of customers using automatic/free billing & payments increased from 460 to 484.

Customer Complaint Log A copy of the Customer Complaint Log is attached.

Board Packet Page 73 of 81

CHART 6

28.2

23.1"

0

5

10

15

20

25

30

35

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

INCHES OF RAIN

RAIN ACCUMULATION PER MONTH

2018

2017

2016

2015

2014

2013

2012

2011

Ave

June 1, 2018

Average

Board Packet Page 74 of 81

29

12 9 9 10 12

28

11

544

515

553

526

536

495

516

480

508

482

504

473

492

469

545

505

72 %

86 %81 %

60 %

35.1%

43.8%

34.8%

0

10

20

30

40

50

60

70

80

90

100

410

430

450

470

490

510

530

550

570

June‐10

December‐10

June‐11

December‐11

June‐12

December‐12

June‐13

December‐13

June‐14

December‐14

June‐15

December‐15

June‐16

December‐16

June‐17

December‐17

June‐18

December‐18

June‐19

December‐19

June‐20

December‐20

June‐21

December‐21

June‐22

December‐22

June‐23

Rain ‐InchesEl

evation Above Sea

 Level

VENTURA RIVER UPPER BASIN & LAKE CASITAS LEVELSJune 1, 2018                                           

hhihhihhihhi

Adjustment for Bathometric Survey

Upper Ventura River Groundwater Level

hhihhihhihhi

Adjustment for Bathometric Survey

Upper Ventura River Groundwater Level

hhihhihhihhi

Adjustment for Bathometric Survey

Upper Ventura River Groundwater Level

hhihhihhihhi

Adjustment for Bathometric Survey

Upper Ventura River Groundwater Level

Board Packet Page 75 of 81

CHART 1

‐45.7

‐51.9

‐27.4 

‐24.1  ‐17.0 

‐39.4 

‐9.6 

‐34.6  ‐27.8

‐13.7

‐25.8 ‐21.2 ‐1

4.6

‐44.3

‐18.9

‐41.4

‐12.2

‐12.4

‐41.3

‐21.0

‐35.8

‐21.1 ‐16.7

‐35.0

‐52.0

‐58.2

‐63.8

‐73.3

‐29.9

‐60.1

485

495

505

515

525

535

545

555

565

‐80

‐70

‐60

‐50

‐40

‐30

‐20

‐10

01989

1991

1993

1995

1997

1999

2001

2003

2005

2007

2009

2011

2013

2015

2017

Elevation

Depth below ground surface

DEPTH TO GROUND WATER IN WELL #2                  ON THE FIRST OF JUNE

Ground Surface

Board Packet Page 76 of 81

CHART # 2

-100

-90

-80

-70

-60

-50

-40

-30

-20

-10

0

464

474

484

494

504

514

524

534

544

554

Jan

Feb

Mar

Ap

r

May

Jun

Jul

Au

g

Se

pt

Oc

t

No

v

Dec

Dep

th B

elow

Gro

und

Sur

face

EL

EV

AT

ION

AB

OV

E S

EA

LE

VE

L

WATER LEVEL HYDROGRAPH

AQUIFER LEVEL BELOW REFERENCE VRWD WELL # 2 FIRST DAY OF THE MONTH30 Yr AVG Aquifer Full Well #3 Shut Off 20142013 2015 2016 20172018 Nitrate Blending Well #2 & #4 Shut Off

2013

Well #2 & 4 Shut Off Elev. 497

Sounding Pipe Elevation = 565.42

Well #3 Shut Off Elev 487

2014

2015

30 year Average

Aquifer Full

June 1, 2018

2016

2017

Projected Levels Start Nitrate Blending Elev 487

Board Packet Page 77 of 81

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Un

its

of

Wat

er,

HC

F

VRWD WELL PUMPING COMPARISON 2013 2016 2017 2018

2018

10,000

20,000

30,000

40,000

50,000

60,000

70,000

Un

its

of

Wat

er,

HC

F

VRWD WELL SERVICE AREA WELL WATER PLUS SUPPLEMENTAL CASITAS WATER

2013 2016 2017 2018

2018

CHART 3Board Packet Page 78 of 81

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000

450,000

500,000

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Units of Water Used

Water Revenues & UsageFY 2017/2018

Budgeted Water Revenue Actual Water Revenue Budgeted Water Usage Actual Water Usage

Revenues 4% Above Budget for the year.

Usage is 5% Above Budget for the year.

Wtr Use set at 837 AF/YR Wtr Use set at 782 AF/YR

Board Packet Page 79 of 81

‐47%

‐37%

‐41%‐38%

‐33%‐30%

‐37%

11%

19%

‐10%

‐38%

‐44%

‐49%

‐39% ‐40% ‐39%‐37%

‐36%‐34%

‐32% ‐32%

‐60%

‐50%

‐40%

‐30%

‐20%

‐10%

0%

10%

20%

30%

May‐17 Jun‐17 Jul‐17 Aug‐17 Sep‐17 Oct‐17 Nov‐17 Dec‐17 Jan‐18 Feb‐18 Mar‐18 Apr‐18 May‐18

Ventura River WD Water Usage Compared to 2013

Rolling Average of Reduction from June 2013

Target Reduction ‐30%

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FOR THE YEAR ENDED DECEMBER 31, 2018

PRESSURE LEAKDATE LOCATION/ADDRESS COLOR HIGH/LOW T SIDE METER A FINDINGS COMMENTS

5/3/2018 11044 RODEO DR X

MWA- CUSTOMER CALLED ABOUT BROWN WATER COMING OUT OF HOUSE. CUSTOMER HAD NOT BEEN HOME FOR A COUPLE DAYS. SPOKE WITH CUSTOMER & TOLD THEM TO LET THE WATER RUN FOR A LITTLE BIT. THERE IS NO DISTRICT CONSTRUCTION BEING DONE IN THE AREA. THEIR WATER DID CLEAR UP

5/4/2018 73 ROCKAWAY RD XMJZ- CUSTOMER CALLED ABOUT A LEAK IN THEIR METER BOX, IT TURN OUT TO BE ON THE CUSTOMER SIDE OF THE METER.

5/11/2018 335 E VILLANOVA RD X MJZ - CUSTOMER REPORTED A LEAK IN THEIR METER BOX. REPLACED THE GASKET.

5/21/2018 1901 TIARA DR XCAL - CUSTOMER CALLED THAT DID NOT HAVE ANY WATER OR VERY LOW PRESSURE. THIS DUE TO THE LEAK AT VALLEY MEADOW DRIVE. WE HAD MANY CALLS ABOUT LOW PRESSURE BECAUSE THE NEIGHBORHOOD HAD TO BE PUT ON CASITAS WATER WHICH IS LOWER PRESSURE.

CUSTOMER COMPLAINT LOG

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