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Access Database Administration

IntroductionP.O. Box 6142Laguna Niguel, CA 92607949-489-1472http://www.d2associates.com

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Orange Coast Database Associates

Loose association of local University instructors and IT Professionals.

Started in 1996 Training

Open Enrollment (public classes in San Juan Capistrano using standardized material)

On-site (custom classes for groups) Private desk side training for individuals

Consulting & Programming (incl. offshore)

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ADB201 Access Database Administration Introduction (s) Facilities Course Packet

Student Questionnaire Curriculum overview Syllabus List of Useful Books PowerPoint handouts for all sessions Laminated Reference Guide to Access Evaluation form in back Training certificate

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MS Access Introductory (100 Level) Curriculum

AIN100

AIA101

AMP110Macros

AIN104Reports& Forms

AIN102Queries

AIN100T

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ADB201 – Access Database Administration Quick pace for experienced windows users Assumes good prior knowledge of Access Oriented towards those charged with

administering the database

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2 Sessions Lecture Demo Student “hands-on” - by the end of the

class the student will have worked through all the Access Utilities and secured a database

Exercises are cumulative – later examples build on objects created earlier

CourseCourse FormatFormat::

ADB201 – Access Database Administration

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Session 1 ODBC Access Utilities

Session 2 Security

Course Schedule (3 hour sessions):Course Schedule (3 hour sessions):

ADB201 – Access Database Administration

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Rocky2 DSN now available

Note: the rocky2 DSN is available for all applications that can use ODBC, not just Access

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Link Tables(Use created DSN; still in second scenario)

We will now go through an abbreviated series of slides showing how the new DSN can used.

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Launch Link Tables Dialogue(Use created DSN; still in second scenario)

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Select New Rocky2 Data Source

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Select Tables

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New Bookstore Database with Linked Tables via rocky2 DSN

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Launch Link Tables Dialogue(Existing DSN third scenario)

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Admissions Database (for Relink example)

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Launch Linked Table Manager

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Linked Tables & Locations

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Select Table to Relink

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Locate Database or File (for Text, Excel ,Etc.)

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Table Relinked Successfully

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Access Utilities

Database SplitterP.O. Box 6142Laguna Niguel, CA 92607949-489-1472http://www.d2associates.com

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Database Splitter

Splits an Access database into two components A new “back end” database with “_be”

appended to the original database name. This database has the tables

The original database with the tables replaced by table links to the tables in the new back end database

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Why Split a Database?

Pro Can improve performance Allows front end to be changed or overlaid

without disturbing the back end data Con

May complicate maintenance, esp. by end-users

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Admissions Database

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Launch Database Splitter

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Start the Split

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Create Back End Database

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Original Database (Front End)

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Linked Table Manager Connections

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New Back End Database

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Access Utilities

Switchboard Manager – Covered in Access

Introductory Courses

P.O. Box 6142Laguna Niguel, CA 92607949-489-1472http://www.d2associates.com

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Access Utilities

Upsizing WizardP.O. Box 6142Laguna Niguel, CA 92607949-489-1472http://www.d2associates.com

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Upsizing an Access Database

Upsizes to MS SQL Server only Several approaches

Create tables in SQL Server only Create tables in SQL Server and add table

links to existing Access database (we will use this approach)

Create a “project” file (.adp). Deprecated in Access 2007.

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Factory 2000 Database

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Launch Upsizing Wizard

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Select Database Type

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Select Server and Database Name

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Select Tables

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Select Attributes

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Specify Application Approach

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Upsize!

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Print Upsizing Report

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DB Window with Linked Tables

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Using Linked Tables

Linked tables can be manipulated as if they were regular tables, subject to certain restrictions.

Can be used in queries, reports, forms Data can be modified But… table structure cannot be altered via

Access

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Linked Table Manager Connections

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SQL Server Database