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Achieving Success Through Effective Business Communication. Improved Stakeholder Response. Quicker Problem Solving. Stronger Decision Making. Enhanced Professional Image. Effective Communication. Increased Productivity. Clearer Promotional Materials. Stronger Business - PowerPoint PPT Presentation
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© Prentice Hall, 2003 Business Communication Today Chapter 1 - 1
Achieving Success Achieving Success Through Effective Through Effective
Business Business CommunicationCommunication
© Prentice Hall, 2003 Business Communication Today Chapter 1 - 2
StrongerStrongerDecisionDecisionMakingMaking
ImprovedImprovedStakeholderStakeholderResponseResponse
ClearerClearerPromotionalPromotional
MaterialsMaterials
SteadierSteadierWork FlowWork Flow
IncreasedIncreasedProductivityProductivity
EnhancedEnhancedProfessionalProfessional
ImageImage
QuickerQuickerProblemProblemSolvingSolving
StrongerStrongerBusinessBusiness
RelationshipsRelationships
Effective Effective CommunicationCommunication
© Prentice Hall, 2003 Business Communication Today Chapter 1 - 3
Characteristics Characteristics of Effective Messagesof Effective Messages
PracticalityPracticality
Clarityand Conciseness
Clarityand Conciseness
PersuasionPersuasion
Factual BasisFactual Basis
PrecisionPrecision
RecommendationsRecommendations
© Prentice Hall, 2003 Business Communication Today Chapter 1 - 4
Basic CommunicationBasic CommunicationV
erb
alN
on
ver
ba
l
Structure Intent
More SpontaneousLess Control
Conscious PurposeMore Control
No
nv
erba
lV
erb
al
Less StructuredHarder to Classify
More StructuredEasier to Study
© Prentice Hall, 2003 Business Communication Today Chapter 1 - 5
ListeningListening45%45%
WritingWriting9%9%
ReadingReading16%16%
SpeakingSpeaking30%30%
Re
ceiv
ingS
en
din
g
Usage of Business Communication ChannelsUsage of Business Communication Channels
© Prentice Hall, 2003 Business Communication Today Chapter 1 - 6
Communication Communication Challenges in Today’s Challenges in Today’s
WorkplaceWorkplace
Advancesin Technology
WorkforceDiversity
Globalization
Team-BasedOrganizations
© Prentice Hall, 2003 Business Communication Today Chapter 1 - 7
Internal Communication Internal Communication
Official StructureOfficial Structure
Formal ChainFormal Chainof Commandof Command
Up, Down, Across Up, Down, Across Formal Power LinesFormal Power Lines
The GrapevineThe Grapevine
Informal Informal NetworkingNetworking
Unofficial LinesUnofficial Linesof Powerof Power
© Prentice Hall, 2003 Business Communication Today Chapter 1 - 8
External Communication External Communication
Formal ContactsFormal Contacts
MarketingMarketing
Public RelationsPublic Relations
Informal ContactsInformal Contacts
EmployeesEmployees
ManagersManagers
© Prentice Hall, 2003 Business Communication Today Chapter 1 - 9
The Communication ProcessThe Communication Process
ChannelAnd Medium
Six-PhaseProcess
ChannelAnd Medium
Six-PhaseProcess
Phase 1:Sender Has
an Idea
Phase 1:Sender Has
an Idea
Phase 3:Sender Transmits
Message
Phase 3:Sender Transmits
Message
Phase 2:Sender Encodes
Idea
Phase 2:Sender Encodes
Idea
Phase 6:Receiver
Sends Feedback
Phase 6:Receiver
Sends Feedback
Phase 4:Receiver Gets
Message
Phase 4:Receiver Gets
Message
Phase 5:Receiver Decodes
Message
Phase 5:Receiver Decodes
Message
Situation
© Prentice Hall, 2003 Business Communication Today Chapter 1 - 10
Communication BarriersCommunication Barriers
• Perception and language
• Restrictive environments
• Distractions
• Deceptive tactics
• Information overload
© Prentice Hall, 2003 Business Communication Today Chapter 1 - 11
Overcoming BarriersOvercoming Barriers
OpenCommunication
OpenCommunication
EfficientMessagesEfficient
Messages
Audience-CenteredApproach
Audience-CenteredApproach
EthicalCommunication
EthicalCommunication
© Prentice Hall, 2003 Business Communication Today Chapter 1 - 12
Audience-CenteredApproach
Audience-CenteredApproach
Biases
Education
Age
Status
Style
© Prentice Hall, 2003 Business Communication Today Chapter 1 - 13
Communication ClimateCommunication Climate
CorporateCulture
Flat
Tall
High
Low
Level ofFeedback
OverallStructure
More Open
Less Open
© Prentice Hall, 2003 Business Communication Today Chapter 1 - 14
Make Make Ethical ChoicesEthical Choices
Make Make Ethical ChoicesEthical Choices
RecognizeRecognizeEthical ChoicesEthical Choices
RecognizeRecognizeEthical ChoicesEthical Choices
MotivateMotivateEthical ChoicesEthical Choices
MotivateMotivateEthical ChoicesEthical Choices
Ethical Ethical CommunicationCommunication
Business PrinciplesBusiness Principles
Ethical Ethical CommunicationCommunication
Business PrinciplesBusiness Principles
© Prentice Hall, 2003 Business Communication Today Chapter 1 - 15
Efficient Messages
Concise Business Communication
DevelopCommunication
Skills
MinimizeDistractions
Send FewerMessages