Advantage 2015 Fiscal Year End (For Financial ?· Advantage 2015 Fiscal Year End . Deadlines and Important…

  • Published on
    19-Aug-2018

  • View
    212

  • Download
    0

Embed Size (px)

Transcript

  • Advantage 2015 Fiscal Year End Deadlines and Important Dates

    (For Financial Services Use)

    May 22 Initialization of FY 2016 tables in Advantage 29 Petty Cash Rollover forms (originals w/ signatures) due in Student Business Services before 4:00 pm

    June 1 Users may begin processing FY 2016 PO and RX documents (07/01/15 date in Advantage) 5 Deadline for FY 2015 RXs 12 Deadline for FY 2015 PO internal documents this includes modifying existing FY 2015 POs 12 Facilities Development & Management financial processing FY 2015 year end closing 12 Maintenance Supply closed for inventory 12 Purchasing Card transactions expensed are expected to post in FY 2015 if processed by today 15 Final FY 2015 Facilities Development & Management billing interface run 16 Chemistry Stockroom closed for inventory 19 12:00 noon deadline to submit AR documents for guaranteed FY 2015 processing 19 Deadline for FY 2015 PDLVPOs 19 Deadline to submit FY 2015 Travel Authorizations (TEs) 22 Deadline for approved Staples orders using SunRISE 24 Deadline for approved SunRISE paper orders to Materials Management Paper and Supplies 24 Deadline for FY 2015 Bulk Mail to Mail Services 25 Final FY 2015 Gas Services cylinder rental interface 25

    26 29

    Deadline to walk through stock orders at Materials Management Paper and Supplies Payroll (encumbrances and expenses) interface for Pay Period ending June 21, 2015 Departments electing to accrue student/other payroll for June 22nd 30th must submit information to Financial Services

    30 Materials Management Paper and Supplies closed for inventory 30 Deadline for FY 2015 PC and SC creation and increases (including SQ documents) 30 Deadline to process AP Manual Warrants for FY 2015 PVs 30 Deadline for Cashiering Services to process deposits and cash receipt documents in FY 2015 30 Deadline to submit FY 2015 Sponsored Account PS Expense Transfers to Office for Research and Sponsored Projects Administration

    (ORSPA) 30 Final FY 2015 departmental A/R Interface 30 IDC and ASC Interface for FY 2015

    FY 2015 Documents MUST have the following field filled in to be processed: Date 06 30 15; Accounting Period 12 15 Fiscal Year 15

    July 1 Deadline to submit FY 2015 Travel Claims to the Travel Office 1 Deadline to submit FY 2015 PVs and Petty Cash reimbursements to Accounts Payable 1 Deadline for FY 2015 RC documents (for goods received by 6/30/15) 1 Deadline for FY 2015 PC, SC and PDLVPO Vendor Invoices 1 Deadline for FY 2015 Service Department II billings 1 Users may begin submitting FY 2016 orders to Materials Management Paper and Supplies 1

    1 Travel Reimbursements begins entering FY 2016 TEs and TPs IDC and ASC Interface FY 2015

    1 Payroll Accrual (Gross Pay & ERE) for June 22 June 30 posts to accounts 2 Deadline for FY 2015 PC and SC modifications (decreases only) 2 Payroll redistributions for non-sponsored accounts deadline in PS by 5 PM in order to be recorded in FY 2015 2 Final FY 2015 data entry by Payables and Reimbursements 2 PO disencumbrance in FY 2015 2 PC, SC, and PD document disencumbrance in FY 2015 and reencumbrance in FY 2016 2

    2 2

    Travel Document disencumbrance in FY 2015 and reencumbrance in FY 2016 IDC and ASC Interface FY 2015 Demand Interim Financial Reports run (Available on Control D July 6)

    6 PO reencumbrance in FY 2016 6 Departments to start using USR4 to determine state account balance 6 Deadline to request use tax reversals from Tax Services 6 IDC and ASC Interface FY 2015 6 Service Departments begin billing FY 2016 IIs 7 Departmental deadline for FY 2015 A1, J1, IX, and TV documents 7 IDC and ASC Interface FY 2015 8 Final Day for VP Offices to balance accounts 8 IDC and ASC Interface FY 2015 9 Final IDC and ASC Interface FY 2015 10 Fiscal 2015 Year End Close 13 Final ADVANTAGE FY 2015 report available on Advantage Web Reports, Dashboards and Control D

    04/02/2015

  • Sun Mon Tue Wed Thu Fri Sat

    1 2

    3 4 5 6 7 8 9

    10 11 12 13 14 15 16

    17 18 19 20

    21 22 - Initialization of

    FY16 tables in

    Advantage

    23

    24 25

    26 27 28 29 - Petty Cash

    Rollover Forms

    due before 4pm

    30

    31

    May 2015

    Year End Deadlines and Important Dates

  • Su Mon Tue Wed Thu Fri Sat

    1 - Begin processing

    FY16 PO & RX

    documents

    (07/01/15 date in

    Advantage)

    2 3

    4 5 -Deadline for FY15

    RXs

    6

    7 8 9 10 11 12 Deadlines: -FY15 POs

    (creating/modifying)

    --FACMAN /Maint

    Supply Closed for

    fiscal year-end pro-

    cessing

    -Pcard Deadline for

    expenses posting in

    FY15

    13

    14 15 - Final FY15 FAC-

    MAN interface run

    16 - Chemistry Stockroom Closed

    for inventory

    17 18 19 Deadlines: - FY15 AR documents

    MUST be submitted

    by Noon for FY15

    processing.

    - FY15 PDLVPOs

    - FY15 Travel Author-

    izations (TEs)

    20

    21 22 - Deadline for

    Staples orders

    using SunRISE

    23 24 Deadlines: - SunRISE orders to Ma-

    terials Management

    - FY15 Bulk Mail to Mail

    Services

    25 - Deadline to walk

    through stock

    orders at Materi-

    als Management

    - Final Gas Ser-

    vices Cylinder

    Rental interface

    26 -Payroll

    (encumbrances/expens

    es) interface for PPE

    06/21/15

    27

    28 29 - Deadline for Stu-dent/other payroll

    accrual information

    to Financial Services

    30 Deadlines: -FY15 PC/SC creation and

    increases (including SQ docs)

    -FY15 AP Manual Warrants

    for PVs

    -FY15 Deposits and CR Docs

    at Cashiering Services

    -FY15 Sponsored payroll re-

    distributions in PeopleSoft

    - Final FY15 departmental A/R

    interface

    - IDC & ASC interface FY15

    -Materials Management

    Paper and Supplies closed for

    inventory.

    June 2015

    Year End Deadlines and Important Dates

  • Sun Mon Tue Wed Thu Fri Sat

    1 Deadlines: -FY15 Travel Claims -FY15 PVs & Petty Cash Reim-

    bursements

    -FY15 RC documents (for goods received by 06/30/15)

    -FY15 PC, SC & PDLVPO

    vendor invoices -FY15 Service Department II

    billings.

    - IDC and ASC Interface FY 15 - Payroll Accruals (gross pay

    & ERE) for 06/22-06/30 post to

    department accounts.

    May begin FY16:

    - Orders to Materials Manage-ment

    - Travel Reimbursements (TEs

    & TPs)

    2 Deadlines: -FY15 SC & PC modifications (decreases only)

    -FY15 A/P data entry

    - FY15 PO disencumbrance - FY15 PC/SC/PDLVPO

    disencumbrance and re-

    encumbrance in FY16 - FY15 Travel document dis-

    encumbrance and re-

    encumbrance in FY16 - IDC and ASC Interface FY

    15

    - Demand Interim Financial Reports available on Control-

    D (report run on 07/02 &

    available on 07/06) - Non-Sponsored Payroll

    Redistributions in PeopleSoft

    by 5pm

    3

    4

    5 6 - PO re-encumbrance in FY16

    - Departments start using USR4 in Advantage Web

    Reports to determine state

    account balance - Deadline to request use tax

    reversals from Tax Services

    - FY15 IDC & ASC interface

    May begin FY16:

    - Service department FY16 II

    billings

    7 Deadlines

    - FY15 IDC & ASC interface

    - FY15 department

    A1/IX/TV/J1 docu-ments

    8 - Final Day for VP Offices to

    balance accounts - FY15 IDC & ASC interface

    9 - Final FY15 IDC & ASC

    interface

    10 Fiscal 2015

    Year End

    Close

    11

    12 13 Final ADVANTAGE FY15

    report available on Advantage Web Reports, Dashboards,

    and Control D

    14 15 16 17 18

    19 20 21 22 23 24 25

    26 27 28 29 30 31

    July 2015

    Year End Deadlines and Important Dates

    Advantage 2015 Fiscal Year End FINAL.pdfFYE 2015 Calendar All Dates.pdf

Recommended

View more >