AGENDA - Pembina Trails School Division Winnipeg, in the Province of Manitoba, this 14th day of September

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Text of AGENDA - Pembina Trails School Division Winnipeg, in the Province of Manitoba, this 14th day of...

  • The content of the Informational Reports has been reviewed by Trustees prior to the Board Meeting. The reports reflect discussions and activities of the Committees. At Board Meetings, if Trustees wish to speak to or ask questions regarding a particular report included in the Information Reports section of the Board Meeting agenda – that needs to be identified at the time the Agenda is amended. Recommended motions from Committees are addressed separately in the agenda.

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    Regular Meeting of the Board - September 14, 2017

    Thursday, September 14, 2017

    Start time 8:15 PM

    Administration Office, 181 Henlow Bay, Winnipeg, Manitoba

    AGENDA

    1. Attendance

    2. CALL TO ORDER

    Comments:

    Minutes Template: Meeting called to order at

    3. AGENDA APPROVAL

    4. Minutes Approval

    4.1 Regular Meeting of the Board - June 22, 2017 (2017/06/22)

    4.2 Special Meeting of the Board - August 24, 2017 (2017/08/24)

    5. STANDING COMMITTEE REPORTS, SPECIAL COMMITTEE REPORTS AND OTHER REPORTS

    5.1. Standing Committee Reports, Special Committee Reports and Other Reports

    Summary: 1. Standing Committee Reports:

    Report of the Committee Meeting of the Whole held on June 22, 2017;

    2. Special Committee Report:

    Minutes of the Pembina Trails Educational Support Fund Inc. Corporate Board Meeting held on June 22, 2017.

    3. Other Reports:

    Teacher Contracts (Permanent and Term) as listed in the Teacher Contracts Report dated September 14, 2017; Teacher Contract Alterations as listed in the Teacher Contract Alterations Report dated September 14, 2017; Substitute Teacher Contracts as listed in the 2016-17 Substitute Teacher Contracts Report dated September 14, 2017; Resignations as listed in the Resignations Report dated September 14, 2017.

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  • Purpose:

    To consider receiving the Standing Committee Reports, Special Committee Report and Other Reports as information and, To consider ratifying Teacher Contracts (Permanent and Term) as listed in the Teacher Contracts Report dated September 14, 2017 and, To approve Teacher Contract Alterations as listed in the Teacher Contract Alterations Report dated September 14, 2017 and, To consider ratifying Substitute Teacher Contracts as listed in the 2016-17 Substitute Teacher Contracts Report dated September 14, 2017 and, To consider receiving resignations as listed in the Resignations Report dated September 14, 2017.

    6. DELEGATIONS

    7. EDUCATIONAL PRESENTATIONS

    7.1. Presentation - Director of Inform Net

    Summary: Purpose: To make a presentation to the Board.

    8. BUSINESS FROM PREVIOUS BOARD MEETINGS

    9. BUSINESS FROM PREVIOUS FINANCE COMMITTEE OF THE WHOLE

    10. BUSINESS FROM PREVIOUS COMMITTEE MEETING OF THE WHOLE

    11. BY-LAWS AND/OR POLICIES

    11.1. By-Law No. 119 (Religious Instruction)

    Summary: THAT By-Law No. 119, being a by-law of the Pembina Trails School Division, respecting the submission of a petition requesting the authorization for religious instruction at Bairdmore Elementary School, be given second and third reading and passed.

    11.2. By-Law No. 120 (Promissory Note LTPS0145)

    Summary: WHEREAS it is deemed necessary and expedient to raise by loan the sum of Five Hundred Eighty-Five Thousand Eight Hundred Dollars ($585,800) on the credit of said School Division for the purpose of payment for Shaftesbury Roof Replacement, Dieppe Roof Replacement, Skills Strategy Equipment Enhancement (various schools), Charleswood Roof Replacement, Acadia Structural Remediation.

    THEREFORE BE IT RESOLVED THAT By-Law No. 120, being a by-law of the Board of Trustees of the Pembina Trails School Division, for the purpose of borrowing the sum of $585,800 and of issuing a Debenture and/or Promissory Note (hereinafter called the Security) therefor be given first reading.

    12. CORRESPONDENCE FOR DISCUSSION

    13. STANDING AND SPECIAL/ADVISORY COMMITTEE REPORTS

    13.1. BUILDINGS, PROPERTY AND TRANSPORTATION COMMITTEE

    13.2. COMMUNICATION AND COMMUNITY RELATIONS COMMITTEE

    13.3. EDUCATION COMMITTEE

    13.4. FINANCE AND PLANNING COMMITTEE

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  • 13.5. HUMAN RESOURCES AND POLICY COMMITTEE

    13.6. NEGOTIATIONS COMMITTEE

    13.7. PEMBINA TRAILS SCHOOL DIVISION EDUCATIONAL SUPPORT FUND INC.

    13.8. PEMBINA TRAILS VOICES

    13.9. COUNCIL OF PRESIDENTS

    13.10. BOARD/ASSOCIATION COUNCIL ON EDUCATION (B.A.C.E.)

    14. ADMINISTRATIVE REPORTS

    14.1. Secondment Request from Manitoba Education

    Summary: Purpose: To receive a report from the Superintendent and consider recommendation.

    14.2. PTTA Maternity Leave Top Up Grievance - Memorandum of Settlement

    Summary: Purpose: To consider approving the Memorandum of Settlement.

    14.3. Winnipeg Indigenous Accord

    Summary: Purpose: To receive a verbal report, as information, from the Superintendent.

    14.4. Chapman Day Care Lease Agreement (at Royal School)

    Summary: Purpose: To receive a report from the Secretary-Treasurer and consider approval of submitted day care leases.

    14.5. School Resource Officer Program Agreement 2017-2020

    Summary: Purpose: To consider ratifying the School Resource Officer Program Agreement between the City of Winnipeg and Pembina Trails School Division for the period September 1, 2017 to June 30, 2020.

    14.6. Gil Bramwell Field

    Summary: Purpose: To receive a report from the Assistant Superintendent, Divisional Support Services and consider recommendation.

    14.7. Day Care Lease Agreements

    Summary: Purpose: To receive a report from the Secretary-Treasurer and consider approval of submitted day care leases.

    14.8. Facilities Summer Projects

    Summary: Purpose: To receive a report from the Assistant Superintendent, Divisional Support Services.

    15. NEW BUSINESS

    16. CORRESPONDENCE FOR INFORMATION DISTRIBUTION LIST

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  • 16.1. Correspondence for Information Distribution List - September 8, 2017

    Summary: THAT the Correspondence for Information Distribution List dated September 8, 2017, be received as information.

    16.2. Follow Up File and Future Agenda File

    Summary: Purpose: To receive the Follow up and Future Agenda File as information. Please note, the "FUF and FAF" will be uploaded Monday, or as soon as it is available.

    17. QUESTIONS FROM TRUSTEES

    18. QUESTIONS FROM MEMBERS OF THE PUBLIC IN ATTENDANCE

    19. REQUIREMENT FOR A COMMITTEE MEETING OF THE WHOLE

    20. ADJOURNMENT

    Minutes Template: Meeting adjourned at

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  • PEMBINA TRAILS SCHOOL DIVISION

    BY-LAW NO. 119

    A by-law respecting the authorization of religious instruction.

    WHEREAS, a petition has been submitted requesting the authorization of instruction in religion pursuant to the Public Schools Act, section 80(2) and,

    WHEREAS, the Public Schools Act, section 80(2) provides that a school board shall

    pass a by-law authorizing instruction in religion in compliance with the petition and in accordance with other sections of the Public Schools Act,

    THEREFORE, BE IT RESOLVED as follows: THAT the Board of Trustees of the Pembina Trails School Division

    authorize that instruction in religion may be conducted at Bairdmore School.

    THAT such instruction be conducted by persons authorized under section

    81 of the Public Schools Act to conduct such instruction, and, THAT this by-law be in effect until June 30, 2018 and, THAT annual by-laws are required authorizing instruction in religion on a

    school year basis providing petitions for such instruction have been submitted to the Board pursuant to section 80(2) of the Public Schools Act.

    FIRST READING ON THIS day of , 2017 SECOND READING ON THIS day of , 2017 THIRD READING AND PASSED day of , 2017

    Chair of the Board

    Secretary-Treasurer

    Appendix 1 for 11.1.: By-Law No. 119 (Religious Instruction)

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    SECOND READING the 28th day of September A.D. 2017

    THIRD READING the 28th day of September A.D. 2017

    Chairperson

    (CORPORATE SEAL)

    Secretary-Treasurer

    Secretary-Treasurer

    (CORPORATE SEAL)

    Pembina Trails School Division

    By-law No. 120

    That it shall be lawful for the said School Trustees to borrow the sum of $585,800 by the issue and

    sale of the Security of the said School Division as set out below.

    That the said Security shall be issued at Winnipeg, Manitoba and shall be dated the 15th day of

    October A.D. 2017 and shall be payable to the Minister of Finance, Winnipeg, Manitoba as follows:

    The Security shall be so issued that the amount thereby borrowed shall be repayable in twenty (20)

    equalized consecutive annual instalments of $42,155.40 each, including principal and interest at the

    rate of 3.750% per annum, payable annually on the 15th day of October as per Schedule “A”

    attached.

    THEREFORE, pursuant to the provisions of the Public Schools Act, the Board of Trustees of the Pembina Trails

    School Division duly assembled, enact as follows:

    GIVEN FIRST READING by the said Board of Trustees of the Pembina Trails School Division, assembled at

    Winn