SYDNEY 2014 AIESEC

Semester One

Team Membership Program

TABLE OF CONTENTS

WHAT IS AIESEC? 2

PORTFOLIOS 3,4

IMPORTANT DATES & EXPECTATIONS 5

TESTIMONIALS 6

ACRONYMS 7

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780 LOCAL OFFICES65 YEARS OF EXPERIENCE

5,000 INTERNATIONAL INTERNSHIPS500 CONFERENCES ANUALLY27,500 LEADERSHIP EXPERIENCES100,000 MEMBERS2400 UNIVERSITIES

WHAT IS AIESEC?ORIGIN OF AIESEC AIESEC is the global youth network impacting the world through leadership development experiences.

Present in over 124 countries and terri-tories and with over 100,000 members, AIESEC is the world’s largest youth-run organisation. We are run by youth, for youth, and we envision ‘peace and fulfil-ment of humankind’s potential’.

AIESEC was founded in 1948 in post-war Europe where a group of young individuals from 7 countries, determined to create change, came together to create an organisation that aimed to “expand the understanding of a nation by expanding the understanding of the individuals, changing the world one person at a time”.

In a world where we face many difffer-ent global challenges at different times, we believe the solution is to develop responsible and entrepreneurial young leaders today who will choose how the world will be like tomorrow.

“To expand the understanding of a na-tion by expanding the understanding of the individuals, changing the world one person at a time”

AIESEC VALUES Our values provide a way for the collective leadership of AIESEC to encourage common norms of be-haviour across our global network which will support the achievement of our goals and will support us in pursuing our ideals.

Living Diversity: Opinions rep-resented in our multicultural environment. We respect and actively encourage the contribu-tion of every individual.

Activating Leadership: We lead by example and inspire leadership through our activities. We take full responsibility for developing the youth leadership potential of our members.

Striving for Excellence: We aim to deliver the highest quality perfor-mance in everything we do. Through creativity and innovation we seek to continuously improve.

Acting Sustainably: We act in a way that is sustainable for our organisation and society. Our decisions take into account the needs of future genera-tions.

Enjoying Participation: We create a dynamic environment created by ac-tive and enthusiastic participation of individuals. We enjoy being involved in AIESEC.

Demonstrating Integrity: We are consistent and transparent in our decisions and actions. We fulfil our commitments and conduct ourselves in a way that is true to our ideals.

The way we do this is unlike anyone else in the world. We provide practi-cal leadership experiences by living and delivering international exchange programs that develop leadership in others. In doing so, young people are exposed to a global learning environ-ment where they have the confidence to learn and the freedom to fail. With 65 years of experience, AIESEC is committed to creating change agents that will make a positive impact on society.

So what will you do to make a dif-ference in your world?

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124 COUNTRIES AND

TERRITORIES

1,000,000 ALUMNI8,000 PARTNER ORGANISATIONS22,500 INTERNATIONAL

VOLUNTEER EXPERIENCES

PORTFOLIOS

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Outgoing Exchange (OGX): Exchange is AIESEC’s core program in developing and empowering youth leaders. Members of the Outgo-ing Exchange team facilitate and deliver AIESEC’s Go Global program, providing students the opportunity to develop their leadership by volunteering abroad and making a positive impact in developing communities. The main duties of the Outgoing Exchange team involve assessing and recruiting exchange participants, finding an exchange program that suits their preferences, and preparing them for the experience of a lifetime. Through this process, the Outgoing Exchange team ensures that our exchange participants make the most out of their experience. Being part of the Outgoing Exchange team allows you to develop your communication and interpersonal skills, develop a global network and gives you practical experi-ence in customer relations. This portfolio allows you to engage with people who are passionate about making a positive difference in the world. Through facilitating exchange experiences, you are indirectly impacting developing communities around the world. Members of this portfolio have excellent communication skills (both verbal and written), are self-motivated and passionate and committed to the customer experience. A willingness to learn and develop is also highly valued.

Incoming Exchange (ICX): Exchange is AIESEC’s core program in develop-ing and empowering youth leaders. The Incoming Exchange team creates opportunities within Australia for overseas youth to come and develop their leader-ship and entrepreneurial potential through exchange. These encompass both Professional Traineeships and a cultural language course called Foreign Language Basics (FLB). The Professional Traineeship exchange provides Australian businesses with access to a global network of talented and passionate youth, who add diversity and innovation to their organisation. The Incoming Exchange team creates partnerships and develops relationships with external organisations and compa-nies to provide placements where these global youth can offer their skills and services, while also develop-ing a responsible and entrepreneurial leadership in a global environment FLB is a language through culture course aimed at providing cross-cultural understanding and practical, authentic language learning. The Incoming Exchange team provides the platform and environment for cul-tural sharing, and overseas volunteers make a positive impact through coming and presenting their own culture and language to develop a global mindset in Australian youth.

***Please refer to page 7 for an explanation of the aforementioned acronyms.

***Every Team Leader (TL) will have a team of 2-4 members.

Talent Management (TM): The role of talent management is to assist leadership development on a personal and professional level through understanding the purpose of AIESEC - and this applies to a number of our stakeholders - our members, exchange participants, and interns. Methods employed include group training, personal coaching meetings, simulations, but most of all, real-life application everyday organi-sational operations to deliver our exchange products to develop youth leaders. Members will be given the opportunity to hone their coaching and communication skills through the work they do, as well as develop an understanding for aspects of human resources, including training, develop-ment, tracking, and organisational behaviour. They will be responsible for managing the local committee as an organisation in itself, ensuring that our members are well equipped to run AIESEC’s exchange operations, as well as managing the learning experience of exchange participants and interns.

Finance and Operations (F&O): While most people would see this as pure ac-counting and handling the financial side of the organisation, it is only a part of the portfolio’s function. ‘Operations’ includes the critical analysis of an organisation’s operations and utilising the resulting data to make investments and func-tions more efficient and achieve better results. It is vital to the function of AIESEC Sydney, and is responsible for the direction and growth of it as an enterprise. Roles within the portfolio include the C&S Ac-countant - who are the mediator between AIESEC Sydney and C&S to ensure policies and regula-tions are adhered to, and Portfolio Analysers, who are responsible for analysing the Local Committee from a portfolio perspectiv By the end of 2014, a Finance and Operations member would expect to gain leadership skills by communication of ideas and solutions to the or-ganisation. Secondary outcomes include stronger analytical skills, becoming solution orientated, and knowing holistically how a business, such as AIESEC, operates.

External Relations (ER): External Relations focuses on developing and sustaining relationships with external bodies, individuals, and organisations to support and further our organisation’s opera-tions. We engage externals with AIESEC and collaborate with them to form mutually ben-eficial partnerships. With tenacity, passion, and drive, being part of the External Relations team will enable you to develop your inter-personal skills, practice the art of negotiation, and the value of effective communication.

Key activities within this portfolio include liaising with different University Faculty Staff, societies, and other similar organisations; pitching our exchange products to obtain sponsorship and other support; requesting industry professionals to participate in our events; and re-engaging AIESEC alumni.

Through connecting, building, and engaging with contacts, the External Relations team leverages off these partnerships to help drive growth in our leadership development experi-ences and achieve our organisation’s goals and vision.

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PORTFOLIOS (cont.)Marketing and Communications (MAC): Marketing and Communications (MAC) is responsible for managing the brand of AIESEC Sydney. Through marketing campaigns and promotions, this portfolio strategically builds on-campus presence to attract like-minded people to our exchange programs. Core responsibilities undertaken by MAC members involve marketing and communication strategies, and their implementation. This is divided in two team tracks: Campaigns and Promotions. Responsibili-ties of a Campaigns member include strategising, researching, planning and executing marketing campaigns. Responsibilities of a Promotions mem-ber include managing AIESEC Sydney’s promotional channels, including our website and social media. They may also help manage our external relations with other on-campus organisations. Members of this portfolio will be passionate about marketing. They will ideally have creative flair, strong attention to detail, and a willingness to learn and challenge themselves.

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EXPECTATIONSTime Commitment

There are a handful number of set times throughout the week where attendance by members will be required (than functional work). They are as follows:--Total time commitment: 10 hours per week--Weekly Local Committee Meetings: 1.5 hours a week (Wednesdays 5-6:30pm)--Team meetings: 1 hour a week--Functional meetings (if applicable): 1 hour a week--Engagement with AIESEC events (EwA events)(variable, according to demand)

You are also expected to notify your Team Leaders and Vice President of assessments, etc. in advance if you will be busy, so that they can adjust tasks accordingly. Please be aware that your commitment is crucial to the organisation’s operations.

There will be a 4-day State Conference during the mid-semester break (18th - 21st April), where all the Local Chapters under AIESEC NSW will come together (The University of Sydney, University of New South Wales, Macquarie Universi-ty, University of Technology Sydney, Australian National University, and University of South Australia/Flinders University/Adelaide University). As with other AIESEC conferences, this is an imperative part of your skills training and learning as a member of AIESEC. It will be your first step into utilising AIESEC’s international network of young leaders, starting with the New South Wales region, and progressing to beyond.

As a member of AIESEC Sydney, successful applicants will each have their roles and responsibilities within the or-ganisation, and are expected to adhere to guidelines to ensure operations function smoothly. These will be broken up into sections, and covered below.

Upon your successful application, you will receive an AIESEC email, via www.myaiesec.net shortly after. You will be expected to comply with the 24-hour email response policy, especially during the semester. Should you have any issues with your myaiesec.net account, or AIESEC email, please notify your Vice President immediately.

Accounts

AssistanceThere a large number of resources at members’ disposal should they have any queries. First and foremost, as-sistance can be sought directly from their Team Leaders and Vice Presidents. Resources will also be available via Google Drive in your portfolio’s folder (the cloud service that will be used), as well as on myaiesec.net, where there are a host of wikis covering a huge range of topics. Training will be provided on how to navigate these systems.

It is important that members are constantly aware of what is happening in AIESEC within our Local Committee, and even the state, and country. Members are expected to read weekly newsletters to ensure they are keeping up to date with everything.

Updates

IMPORTANT DATESPlease note the following dates when submitting your membership application, as they will require you to be free:19th January: Membership applications close at 11:59pm . No late submissions accepted.3-7th February: Interviews. Each individual interview will only take 30 minutes.8th February: Group assessment centres.15th February: Induction for successful applicants.

NB: Exact times and locations to be confirmed.

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TESTIMONIALSJefferson Wong

I believe that my experience has been truly wonder-ful and all-rounded during this semester. From being inducted during the late round, I have truly connected myself with this AIESEC ‘family’ from a situation where I had no idea what I was getting myself into. I believe that during my time in OGX Raising, I have had an im-mensely satisfying feeling by sending EPs on GCDP exchanges to help them experience the different world-wide cultures.

The exchange process is a very exciting one and I have experienced many MRBs, as well as core rais-ing and core matching work, with the most wonderful team. Being able to attend the National OGX summit for the first time has also been a highlight of mine to see AIESEC through a different perspective, in terms of AIESEC Australia and their nationwide operations.

Aside from OGX, I have also enjoyed participating in MAC events and helping out the LC with such promo-tional activities. Everyone in AIESEC is truly inspiring!

Grace So

The most positive aspects of my AIESEC experience in 2013 was being able to be part of an amazing organiza-tion that allows young people to impact positive change in the world. It was really amazing knowing that my involvement, even in an indirect way, was enabling posi-tive change in communities in developing countries. In addition, it was great that I was part of an organisation that fosters leadership development in young people. Being part of such strong values and direction was one of my most positive aspects of my AIESEC experience.

Another positive aspect of my AIESEC journey in 2013 was being in such a passionate community of like-minded young people. It was amazing being connected with other energetic young people, from all around the university and in the region, with a common vision. In addition, it was a really positive and inspiring experi-ence to be working together on a united goal: facilitat-ing leadership in young people, and change in global communities.

From left to right: Jenny Hsieh, Jenny Liu, Linh Nguyen, Sewon Kim, Jefferson Wong

From left to right: Grace So, Arabella Vaughan, Shiang Lin, Roger Lo

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AIESEC SYDNEY PORTFOLIOSER External Relations F&O Finance and Operations ICX Incoming Exchange MAC Marketing and Communications OGX Ougoing Exchange TM Talent Management

AIESEC ACRONYMS

PROGRAMS & TERMSEP Exchange Participant FLB Foreign Language Basics GCDP Global Community Development Program GIP Global Internship Program TN Trainee Nominee iGCDP Incoming GCDP iGIP Incoming GIP oGCDP Outgoing GCDP oGIP Outgoing GIP

POSITIONS CEED Cultural Envoy for Exchange Development LCP Local Committee President MCP Member Committee President MCVP Member Committee Vice President OCP Organising Committee President PAI President of AIESEC International TL Team Leader

TEAMS (LOCAL, REGIONAL, NATIONAL, INTERNATIONAL, ETC.) AI AIESEC International EB Executive Board NST National Support Team RB Regional Board LC Local Committee MC Member Committee

GENERALFACI Facilitator MRB Member Review Board PBOX Project Based on Exchange BOA Board of Advisors

REGIONS AP Asia Pacific CEE Central & Eastern Europe IGN Iberoamerica Growth Network MENA Middle-East & North Africa WENA Western Europe & North America

Kofi Annan, Former Secretary General, United Nations (1997-2006)

“The United Nations has long recognised that the imagination, ideals and energies of young men and women are vital for the continuing development of the societies in which they live. AIESEC has contributed to this development by serving as an agent of positive change through education and cultural exchange to develop a broader understanding of cultural, socioeconomic and business management issues.”