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ANNEXURE A

JOB DESCRIPTION

Name Persal Number

A. JOB INFORMATION SUMMARY

Job Title Professional Nurse (Community Service)

Occupational Specific Dispensation Professional Nurse

Job Level PN-A1

Date 1 July 2007

Location Various Institutions

Component Nursing

Post report to Professional Nurse

Job Classification Code

2

B. HIERARCHICAL POSITION OF POST

DIVISION: NURSING

Deputy Nursing Manager

SUB-DIVISION: MEDICAL WARDS

1 Assistant Manager (Area)

SECTION: FEMALE WARD 1 Assistant Manager Nursing (Unit Manager)

2 Professional Nurse Grade 2 (General Nursing) 6 Professional Nurse Grade 1 (General Nursing)

Professional Nurse (Community Service) 10 Staff Nurse Gr 1/2 and Nursing Assistant Gr 1/2

SECTION: MALE WARD 1 Assistant Manager (Unit Manager)

2 Senior Professional Nurse Grade 2 (General Nursing) 6 Professional Nurse Grade 1 (General Nursing)

Professional Nurse (Community Service) 10 Staff Nurse Gr 1/2 and Nursing Assistant Gr 1/2

C. JOB PURPOSE (Linked to Strategic Plan)

To provide holistic nursing care to patients in a cost effective, efficient and equitable manner under supervision during community service year.

D. MAIN OBJECTIVES (Key Performance Areas (KPA's))

MAIN OBJECTIVES %

1.

Participate in the implementation of the nursing plan (clinical practice/quality patient care):

• Implement a comprehensive nursing care plan/program for the promotion of health, self-care, treatment and rehabilitation of patients.

• Administer treatment plan of common or minor primary health conditions presented at primary care facilities in accordance with prescribed norms and standards, guidelines and treat conditions of patients as prescribed.

• Screen health problems and diseases in accordance with prescribed norms and standards. • Maintain a therapeutic relationship and environment in which health care can be provided

optimally and safely. • Report and communicate on the continuity of care to the caregivers and members of the health

team. • Create and maintain a complete and accurate nursing record for individual health care users. • Audit clinical records by analyzing data. • Participate in health promotion and illness prevention initiatives and contribute to their

evaluation. • Demonstrate and understand traditional healing practices within the health care user’s belief.

40%

3

MAIN OBJECTIVES %

2.

Implement standards, practices, criteria and indicators for quality nursing (quality of practice):

• Maintain a plan to improve the quality of nursing and health care. • Implement quality improvement plan. • Participate in the auditing of quality of nursing and health care. • Assist in the development of nursing and improvement of standards of care through research. • Create an environment and learning opportunities that foster professional growth and

improvement in nursing and health care. • Perform or carry out interventions ranging from personal care with active involvement of

patients and other members of the team. • Develop and document interventions and progress of patients to facilitate continuity of care. • Participate in the formulation and review of nursing interventions through comprehensive and

on-going assessment. • Identify health indicators and risk factors and conduct client satisfaction surveys

25%

3.

Practice nursing and health care in accordance with the laws and regulations relevant to nursing and health care:

• Maintain a professional and ethical practice as well as an enabling environment for ethical practice.

• Protect and advocate rights of patients regarding health care. • Participate in the implementation of patient care standards, policies and procedures. • Compliance and adherence to the relevant acts/prescripts applicable within the nursing

environment. • Participate in the education and professional development of students. • Apply the principles of nursing care in service rendering, for the maintenance of professional

excellence. • Implement nursing care management activities according to the Standards of Practice and Scope

of Practice and act upon breaching of laws relating to nursing practice and professional code of conduct and practice standards.

• Implement quality improvement plan, the Nursing Act and Regulations, the Code of Ethics and Professional Practice of the South African Nursing Council.

• Implement procedures that maintain effective infection control and occupational and safety measures in accordance with Occupational Health & Safety legislation.

15%

4.

Maintain a constructive working relationship with nursing and other stakeholders:

• Communicate with the multi-disciplinary health teams, organizations and special interest groups when dealing with community health issues and needs.

• Participate in the dissemination of information on epidemics, nutritional disease, maternal and infant morbidity and mortality and other common diseases.

• Participate in health promotion and illness prevention initiatives. • Implement nursing interventions to achieve expected outcomes.

10%

4

MAIN OBJECTIVES %

5.

Utilize human, material and physical resources efficiently and effectively:

Human

• Participate in the training and professional development of students. • Maintain accountability and responsibility for nursing care activities Material and Physical Resources

• Assist in the ordering of stock • Report maintenance of equipment

10%

A. DIMENSIONS OF THE POST

Equipment Budget • Tens of thousands

Stores Budget • Tens of thousands

E. PERFORMANCE STANDARDS & INDICATORS (Based on main objectives)

MAIN OBJECTIVES (measurable outputs/end results) INDICATORS (indicating how well standards were achieved)

1. Participate in the implementation of the nursing plan (clinical practice/quality patient care)

• Nursing care plan/program • Patient assessment reports • Continuity of care report • Norms and standards guidelines available • Treatment evaluation report • Treatment and prescription plan • Health care information assessment report • Audited clinical records • Patient care communication plan • Nursing care plan • Nursing data and information (health indicators)

available • Confidential patient reports

5


2. Implement standards, practices, criteria and indicators for quality nursing (quality of practice)

• Nursing and health care improvement plan • Nursing care audit report • Health research report • Student assessment programs and reports • Continuity of care plan • Continuity of care interventions and progress

plan and report • Continuity of care assessment report • Client satisfaction survey • Health indicators and risk factors report • Health promotion program

3. Practice nursing and health care in accordance with the laws and regulations relevant to nursing and health care

• Professional and ethical practice guidelines • Policies and legislation available • Policies, protocols and guidelines available • Patient Rights Charter • Patient care standards, policies and procedures

available • Acts/prescripts compliance/ adherence report • Standards of Practice and Scope of Practice

available • Professional and nursing care guidelines • Quality nursing care principles • Nursing care management plan • Nursing intervention revised/reviewed • Nursing intervention assessment report • Nursing care intervention measures • Quality assurance monitoring indicators and

tools • Infection control procedures • Occupational and safety measures

4. Maintain a constructive working relationship with nursing and other stakeholders

• Reports of meetings • Circulars and Minutes • Nursing professional guidelines • Peer review reports • Health improvement plan • Quality assurance report

5. Utilize human, material and physical resources efficiently and effectively

• Personal Development Plan • Performance instruments and evaluation reports • Inventory registers • Stock register • Scheduled drug register

6

F. OUTPUT PROFILE

KEY CUSTOMERS REQUIREMENTS OUTPUTS

1. Public (community, patients)

Service delivery, advice, health education, care and support

Recommendations, well informed patients, acceptable service, complaints and suggestion boxes and reports

2. Nursing Manager Patient care, support and general advice

Recommendations, advice, information in the form of reports, letters, memos

2. Deputy Manager Patient care, support and general advice


3. Assistant Manager Patient care, support and general advice


3. Operational Manager Patient care, support and general advice


4. Clinical Manager/Multi-disciplinary team

Nursing care support, service delivery improvement

Recommendations, advice, information in the form of reports, letters, memos, assist in decision-making process

5.Colleagues Nursing care, administrative advice, support, liaison, information-sharing

Recommendations, advice, information in the form of reports, letters, memos, assist in decision-making process.

6. NPO’s and other stakeholders (Traditional Healers Association, etc)

Patient care support, liaison, networking

Recommendations, advice, information in the form of reports, letters, assist in decision-making process

7. South African Nursing Council General support, networking, liaison, customer care and negotiations


8. Governance structures (Clinic Board, etc)

General support, improved service delivery, liaison, customer care and negotiations


7

G. COMPETENCY PROFILE

KNOWLEDGE SKILLS PERSONAL EXPERIENTAL COMPETENCY

Knowledge of nursing care processes and procedures, nursing statutes, and other relevant legal frameworks such as: Nursing Act, Health Act, Occupational Health and Safety Act, Patient Rights Charter, Batho-pele principles, Public Service Regulations, Labour Relations Act, Disciplinary Code and Procedure, Grievance Procedure, etc

Good Communication skills Report writing skills Computer Literacy Ability to function as part of team.

Responsiveness Pro-activeness Professionalism Accuracy Flexibility Initiative Cooperation Team player Supportive Assertive

Basic R425 qualification i.e. diploma/degree in nursing or equivalent qualification that allows registration with the South African Nursing Council to undergo community service. Current registration with the South African Nursing Council (SANC) as a Community Service Professional Nurse

H. INDIVIDUAL/DEVELOPMENT PROGRAMME (PRIORITY)

To be determined by individual jobholder (this should be linked to the performance management system).

I. CAREER PATHING

Promotion to next higher post

1. Professional Nurse Grade 1 (General Nursing)

2. Nature of work in next higher post:

As required in the higher post

J. AMENDMENTS TO THE JOB DESCRIPTION

The Head of Department or his/her nominee reserves the right to make changes and alterations to this job description, as he/she deems reasonable in terms of changes in the job content in line with the strategic objectives of the Department, after due consideration with the postholder.

8

K. PERFORMANCE INSTRUMENTS

The performance instrument of the postholder, should be read as an extension to the job description.

L. JOB DESCRIPTION AGREEMENT

We, the undersigned, agree that the content of the completed job description provides an accurate outline and picture of the job as expected from the incumbent in the job:

Supervisor: Job Incumbent: Rank: Rank:

Date: Date:

Accepted Signature:

Additional comments/proposed time of revision of the job description, only if there are changes in the job content. Date of revision:

ANNEXURE B

JOB DESCRIPTION

Name Persal Number


Job Title Professional Nurse (General Nursing)


Job Level PN-A2, PN-A3, PN-A4

Date 1 July 2007


Component Nursing

Post report to Operational Manager Nursing (General Unit)


2


DIVISION: NURSING

Deputy Nursing Manager


1 Assistant Manager (Area)

SECTION: FEMALE WARD 1 Operational Manager Nursing (General Unit)

8 Professional Nurse Grade 1/2/3 (General Nursing) 2 Staff Nurse Grade 1/2

8 Nursing Assistant Grade 1/2

SECTION: MALE WARD 1 Operational Manager (General Unit)




To provide holistic nursing care to patients in a cost effective, efficient and equitable manner.


MAIN OBJECTIVES %

1.

Provide direction and supervision for the implementation of the nursing plan (clinical practice/quality patient care):

• Implement a comprehensive nursing care plan/program for the promotion of health, self-care, treatment and rehabilitation of patients.

• Administer treatment plan of common or minor primary health conditions presented at primary care facilities in accordance with prescribed norms and standards, guidelines and treat conditions of patients as prescribed.

• Screen health problems and diseases in accordance with prescribed norms and standards. • Maintain a therapeutic relationship and environment in which health care can be provided

optimally and safely. • Report and communicate on the continuity of care to the caregivers and members of the health

team. • Create and maintain a complete and accurate nursing record for individual health care users. • Audit clinical records by analyzing data. • Participate in health promotion and illness prevention initiatives and contribute to their

evaluation. • Demonstrate and understand traditional healing practices within the health care user’s belief.

40%

3

MAIN OBJECTIVES %

2.

Implement standards, practices, criteria and indicators for quality nursing (quality of practice):

• Maintain a plan to improve the quality of nursing and health care. • Implement quality improvement plan. • Participate in the auditing of quality of nursing and health care. • Assist in the development of nursing and improvement of standards of care through research. • Create an environment and learning opportunities that foster professional growth and

improvement in nursing and health care. • Actively engage in the education and training of students in the health care system. • Perform or carry out interventions ranging from personal care with active involvement of

patients and other members of the team. • Develop and document interventions and progress of patients to facilitate continuity of care. • Participate in the formulation and review of nursing interventions through comprehensive and

on-going assessment. • Identify health indicators and risk factors and conduct client satisfaction surveys

25%

3.

Practice nursing and health care in accordance with the laws and regulations relevant to nursing and health care:

• Maintain a professional and ethical practice as well as an enabling environment for ethical practice.

• Protect and advocate rights of patients regarding health care. • Implement patient care standards, policies and procedures. • Compliance and adherence to the relevant acts/prescripts applicable within the nursing

environment. • Contribute to the education and professional development of students. • Apply the principles of nursing care in service rendering, for the maintenance of professional

excellence. • Implement nursing care management activities according to the Standards of Practice and Scope


• Implement quality improvement plan, the Nursing Act and Regulations, the Code of Ethics and Professional Practice of the South African Nursing Council.

• Implement procedures that maintain effective infection control and occupational and safety measures in accordance with Occupational Health & Safety legislation.

15%

4.

Maintain a constructive working relationship with nursing and other stakeholders:

• Collaborate with members of the health and social care teams and assist in decision-making pertaining to health care delivery.

• Communicate with the multi-disciplinary health teams, organizations and special interest groups when dealing with community health issues and needs.

• Disseminate information on epidemics, nutritional disease, maternal and infant morbidity and mortality and other common diseases.

• Participate in health promotion and illness prevention initiatives. • Implement nursing interventions to achieve expected outcomes.

10%

4

MAIN OBJECTIVES %

5.

Utilize human, material and physical resources efficiently and effectively:

Human

• Contribute to the training and professional development of students and sub-ordinates • Maintain the duty roster, leave schedules and attendance register • Maintain accountability and responsibility for nursing care activities Material and Physical Resources

• Order stock • Report maintenance of equipment

10%




F. DELEGATIONS

LABOUR RELATIONS

DELEGATIONS

HUMAN RESOURCES DELEGATIONS FINANCIAL

DELEGATION

SIGNING AUTHORITY

PROCUREMENT DELEGATIONS

Managing workplace discipline

All other powers and duties delegated in terms of the acting capacity

None Procurement delegations: Approval of expenditure up to R……….. ………….per case

5

G. PERFORMANCE STANDARDS & INDICATORS (Based on main objectives)


1. Provide direction and supervision for the implementation of the nursing plan (clinical practice/quality patient care)

• Nursing care plan/program • Patient assessment reports • Continuity of care report • Norms and standards guidelines available • Treatment evaluation report • Treatment and prescription plan • Health care information assessment report • Audited clinical records • Patient care communication plan • Nursing care plan • Nursing data and information (health indicators)

available • Confidential patient reports

2. Implement standards, practices, criteria and indicators for quality nursing (quality of practice)

• Nursing and health care improvement plan • Nursing care audit report • Health research report • Student assessment programs and reports • Continuity of care plan • Continuity of care interventions and progress

plan and report • Continuity of care assessment report • Client satisfaction survey • Health indicators and risk factors report • Health promotion program

3. Practice nursing and health care in accordance with the laws and regulations relevant to nursing and health care

• Professional and ethical practice guidelines • Policies and legislation available • Policies, protocols and guidelines available • Patient Rights Charter • Patient care standards, policies and procedures

available • Acts/prescripts compliance/ adherence report • Standards of Practice and Scope of Practice

available • Professional and nursing care guidelines • Quality nursing care principles • Nursing care management plan • Nursing intervention revised/reviewed • Nursing intervention assessment report • Nursing care intervention measures • Quality assurance monitoring indicators and

tools • Infection control procedures • Occupational and safety measures

6


4. Maintain a constructive working relationship with nursing and other stakeholders

• Attendance register • Reports of meetings • Circulars and Minutes • Nursing professional guidelines • Peer review reports • Health improvement plan • Quality assurance report

5. Utilize human, material and physical resources efficiently and effectively

• Monthly allocation lists • Duty schedules, attendance/time registers • Leave schedules • Personal Development Plan • Performance instruments and evaluation reports • Inventory registers • Stock register • Scheduled drug register

H. OUTPUT PROFILE













4. Clinical Manager/Multi-disciplinary team

Nursing care support, service delivery improvement







7







I. COMPETENCY PROFILE

KNOWLEDGE SKILLS PERSONAL EXPERIENTIAL COMPETENCY


Good Communication skills Report writing skills Facilitation skills Co-ordination skills Liaison skills Networking skills Problem solving skills Information Management Knowledge Management

Planning & Organising Computer Literacy

Responsiveness Pro-activeness Professionalism Accuracy Flexibility Initiative Cooperation Team player Supportive Assertive

Basic R425 qualification i.e. diploma/degree in nursing or equivalent qualification that allows registration with the South African Nursing Council as a Professional Nurse Current registration with the South African Nursing Council (SANC) as a Professional Nurse Where applicable completion of community service

J. INDIVIDUAL/DEVELOPMENT PROGRAMME (PRIORITY)


K. CAREER PATHING

Promotion to next higher grade

1. Professional Nurse Grade 2 (General Nursing)

2. Nature of work in next higher grade:

As required in the higher grade

8

L. AMENDMENTS TO THE JOB DESCRIPTION

The Head of Department or his/her nominee reserves the right to make changes and alterations to this job description, as he/she deems reasonable in terms of changes in the job content in line with the strategic objectives of the Department, after due consideration with the postholder.

M. PERFORMANCE INSTRUMENTS


N. JOB DESCRIPTION AGREEMENT



Date: Date:

Accepted Signature:


ANNEXURE C

JOB DESCRIPTION

Name Persal Number


Job Title Operational Manager Nursing (General Unit) Grade 1 & 2


Job Level PN-A5 and PN-A6

Date 1 July 2007


Component Nursing

Post report to Assistant Manager Nursing (Area)/Manager Nursing (Head of Nursing Services)


2


DIVISION: NURSING

1 Deputy Manager Nursing

CLINIC/HEALTH CENTER

1 Assistant Manager Nursing (Area)/Assistant Manager Nursing (Head of Nursing Services) 1 Operational Manager Nursing (General Unit) Grade 1/2




To ensure that a holistic nursing care service is delivered to patients in a cost effective, efficient and equitable manner by the Unit. Ensure compliance to professional and ethical practice.


MAIN OBJECTIVES %

1.

Supervise and ensure the provision of an effective and efficient patient care through adequate nursing care:

• Actively participate in the provision of nursing care to patients. • Treat complex health conditions presented at health care facilities. • Ensure the formulation of accurate nursing and health care diagnosis to clarify client’s needs

including learning, information and counseling. • Screen and diagnose complex ailments, health problems and diseases in accordance with

prescribed norms and standards. • Assist in the development of a plan for prescribing treatment of common or minor primary

health conditions in accordance with prescribed norms and standards. • Audit records by analyzing data, identification of health indicators and risk factors as well as

co-ordinate the conducting of client satisfaction survey. • Supervise the collection and analysis of data through community assessment and involve clients

in assessing their health needs and provide advise during clinic visits. • Collaborate with other members of the health care teams to identify actual and potential areas

for nursing and health research in order to improve or maintain quality care. • Maintain the quality of nursing data and information and utilize it to advise, advance and

evaluate the quality and cost-effectiveness of nursing care.

20%

3

MAIN OBJECTIVES %

2.

Coordinate and monitor the implementation of nursing care plan and evaluation thereof:

• Create an enabling environment that is therapeutic and meets the clients’ need for privacy, confidentiality, well being and dignity.

• Perform interventions ranging from personal care with active involvement of patients and other members of the team.

• Communicate the need for continuity of care to patients and health care givers at the various levels of community care.

• Develop and document interventions and progress of patients to facilitate continuity of care. • Formulate and revise nursing interventions through comprehensive and on-going assessment. • Develop and review the nursing care plan and make necessary changes so as to facilitate

communication with other health care team members for continuity of care. • Supervise and evaluate the treatment of common and minor conditions.

15%

3.

Provide relevant health information to health care users to assist in achieving optimal health care and rehabilitation of patients:

• Take part in health promotion and illness prevention initiatives and assist in their evaluation. • Empower individuals, groups and communities in adopting healthy lifestyles and self-care. • Participate in health promotion and illness prevention initiatives. • Conduct nursing staff meetings to disseminate information such as new developments on

nursing, policies, circulars, etc. • Apply the scientific process of nursing and principles to the nursing care of individuals, groups

and communities. • Review the effectiveness of the application of a scientific approach to nursing principles for

quality care. • Communicate in a manner that facilitates empowerment of subordinates. • Contribute to the education and professional development of students. • Apply the principles of PHC in service rendering, for the maintenance of professional

excellence.

5%

4.

Maintain constructive working relationships with nursing and other stakeholders (i.e. inter-professional, inter-sectoral and multi-disciplinary teamwork):

• Collaborate with members of the health and social care teams and participate in decision-making pertaining to health care delivery.

• Consult within the multi-disciplinary health teams, organizations and special interest groups when dealing with community health issues and needs.


• Participate in multi-disciplinary quality assurance task teams. • Participate in peer review based on the agreed upon quality assurance monitoring indicators and

tools.

10%

4

MAIN OBJECTIVES %

5.

Participate in the analysis, formulation and implementation of nursing guidelines, practices, standards and procedures:

• Facilitate the setting, review and update of patient care standards, policies and procedures. • Ensure the awareness, compliance and adherence to the relevant acts/prescripts applicable

within the nursing environment. • Advocate for the rights of patients/clients and improvement of health care. • Develop and implement quality improvement plan. • Identify and develop nursing interventions to achieve expected outcomes. • Revise nursing interventions through comprehensive and ongoing assessment. • Implement nursing care management activities according to the Standards of Practice and Scope


• Implement the Nursing Act and Regulations, Code of Ethics and Professional Practice of the South African Nursing Council.

• Implement procedures that maintain effective infection control and occupational and safety measures in accordance with Occupational Health & Safety Legislation.

20%

6.

Manage and monitor proper utilization of human, financial and physical resources:

Human

• Analyze staffing needs and develop a plan to meet the needs. • Allocate nursing personnel in different units and implement the PMDS. • Explore opportunities for professional development and ensure training and development of

staff. • Deal with grievances and labour relations issues in terms of the laid down policies/procedures

i.e. manage workplace discipline. • Compile and control duty roster, leave schedules and attendance register. • Monitor and ensure that all nurses are licensed to practice. • Delegate activities commensurate with the abilities and scope of practice of other nurse

practitioners. Financial and Physical Resources

• Participate in the development of business plans and promote ways of containing health care

costs without compromising standards. • Motivate for relevant material resources. • Manage and control assets. • Develop business plans in line with the strategic plans. • Ensure proper implementation of the budget by monitoring, projecting & reporting expenditure. • Ensure that spending is maximized in line with strategic objectives.

30%

E. DIMENSIONS OF THE POST

Personnel Budget • Hundreds of thousands


Stores Budget • Hundreds of thousands

5

F. DELEGATIONS

Labour Relations

Delegations

Human Resources Delegations Financial

Delegations

Signing Authority

Procurement Delegations



R500 000

Procurement delegations: Approval of expenditure up to R……….. ………….per case

Initiating and presiding over disciplinary enquiries

G. PERFORMANCE STANDARDS & INDICATORS

MAIN OBJECTIVES (measurable outputs/end results)

INDICATORS (indicating how well standards were achieved)

1. Supervise and ensure the provision of an effective and efficient patient care through adequate nursing care

• Patient reports • Norms and standards guidelines • Nursing care monitoring tool • Treatment and prescription plan • Health research identification report • Audited clinical records • Clinic/Health care visit reports • Patient care communication plan • Nursing care plan • Nursing data and information • Client satisfaction survey reports • Improvement plan

2. Coordinate and monitor the implementation of nursing care plan and evaluation thereof

• Confidential patient reports • Nursing care intervention measures • Continuity of health care plan • Continuity of health care interventions and

progress report • Continuity of health care assessment report • Treatment evaluation report

6



3. Provide relevant health information to health care users to assist in achieving optimal health care and rehabilitation of patients

• Health promotion program and report • Capacity building program • Attendance register • Reports of meetings • Circulars • Minutes • Professional guidelines • Nursing care guidelines • Quality care principles • Student assessment programs and reports

4. Develop and maintain constructive working relationships with nursing and other stakeholders (i.e. inter-professional, inter-sectoral and multi-disciplinary teamwork)

• Attendance register • Reports of meetings • Circulars and Minutes • Nursing data and information • Nursing professional guidelines • Peer review reports • Meeting schedules • Meeting resolutions • Health improvement plan • Disaster management plan • Multi-disciplinary committee • Quality assurance report • Quality assurance monitoring indicators and tools

5. Participate in the analysis, formulation and implementation of nursing guidelines, practices, standards and procedures

• Update and review patient care standards, policies and procedures

• Acts/prescripts compliance/ adherence report • Quality improvement plan • Nursing intervention measures • Nursing intervention assessment report • Nursing health care management plan • Standards of Practice and Scope of Practice • Policies and Legislation • Policies, Protocols and Guidelines • Patient Rights Charter • Infection control procedures • Occupational and safety measures

7



6. Manage and monitor proper utilization of human, financial and physical resources

• Staffing needs analysis report • Monthly allocation lists • Approved duty schedules, attendance/time

registers • Leave schedules • Performance instruments reviews • Personal Development Plan • Annual leave roster • Performance evaluation reports • Individual SANC registration receipts • Skills development reports • Workplace discipline report and disciplinary code

& procedure • Delegation letters • Strategic and business plans • Budget report • Monthly expenditure report • Availability of material resources • Inventory registers • Commitment registers

H. OUTPUT PROFILE



Service delivery, advice, health education, care and support.


2. Manager Nursing General advice, nursing and management support


3. Deputy Manager Nursing General advice, nursing and management support


4. Assistant Manager (Area) Patient care, support and general advice


5. PHC Co-ordinator PHC support, service delivery improvement




8


7. Private Sector Organizations: Training Institutions and Unions

General support, networking, liaison, customer care and negotiations







10. Governance structures (clinic board, etc)





Thorough knowledge of nursing care processes and procedures, nursing statutes, and other relevant legal frameworks such as: Nursing Act, Health Act, Occupational Health and Safety Act, Patient Rights Charter, Batho-pele principles, etc

Operational Management skills Ability to interact with diverse stakeholders and health care users and givers. Good Communication skills Report writing skills Facilitation skills Co-ordination skills Liaison skills Networking Problem solving skills Information Management Planning and Organizing skills Computer literacy skills

Responsiveness Pro-activeness Professionalism Accuracy Flexibility Initiative Cooperative Team player Supportive Assertive

Basic R425 qualification i.e. diploma/degree in nursing or equivalent qualification that allows registration with the South African Nursing Council as a Professional Nurse Current registration with the South African Nursing Council (SANC) A minimum of 7 years appropriate/recognisable experience in nursing after registration as Professional Nurse with the SANC in General Nursing

9


Knowledge of HR policies such as: Skills Development Act, Public Service Regulations, Labour Relations Act, Disciplinary Code and Procedure, Grievance Procedure

People Management Conflict Management Change Management Knowledge Management

Planning & Organising

Ditto Knowledge of the management of people, financial management and conflict management



K. CAREER PATHING

Promotion to the next higher post:

1. Next higher post: Assistant Manager Nursing (Area)/Assistant Manager Nursing (Head of Nursing Services)




The Head of Department or his/her nominee reserves the right to make changes and alterations to the job description, as he/she deems reasonable in terms of changes in the job content in line with the strategic objectives of the Department, after due consideration with the postholder.


The performance instrument of the postholder, should be read as an extension of the job description.


We, the undersigned, agree that the content of the completed job description provides an accurate outline of the job as expected from the incumbent:


Date: Date:

Accepted Signature:


ANNEXURE D

JOB DESCRIPTION

Name Persal Number


Job Title Clinical Programme Coordinator


Job Level PN-A5 and PN-A6

Date 1 July 2007


Component Nursing

Post report to District Manager


2


1 District Manager

1 Clinical Programme Coordinator Grade 1/2


To manage and coordinate the activity of the programme.


MAIN OBJECTIVES %

1.

Facilitate and oversee the development of operational/business plans to give strategic guidelines

• Align individual performance to the strategic business objectives as outlined in the component’s balance scorecard

• Oversee the development and implementation of policies, directives, acts and regulations • Ensure that efficient and suitable work procedures are identified, developed and implemented • Participate in the district management decision making structure

20%

3

MAIN OBJECTIVES %

2.

Provide professional and technical support for the provision of quality patient care through proper management of relevant programmes:

• Ensure the identification and outlining of objectives for the plan of care taking into consideration the capacity of clients

• Facilitate the auditing of clinical records by analyzing data • Identify health indicators and risk factors • Coordinate the conducting of client satisfaction surveys • Ensure continuity of care by communicating with relevant health workers • Actively participate in patient care during support visits • Develop and review priorities, objectives and patient care interventions • Plan and monitor progress through comprehensive and ongoing assessment and evaluation of the

health status of individuals, families and the community • Coordinate the provision of relevant health information to health care users • Apply and demonstrate an understanding of traditional healing practices

10%

3.

Maintain standards and norms of nursing practice to promote the health status of health care users:

• Utilize the Nursing Act, Regulations, Code of Ethics and Professional Practice of the SANC and the body of scientific knowledge in service rendering

• Conduct staff meetings to disseminate information such as new developments on policies and guidelines

• Monitoring and evaluation of maintenance of nursing ethos and professionalism • Respond to queries and questions from relevant structures with regard to complaints of nurses

conduct to patients

20%

4.

Develop and implement quality assurance programmes, guidelines, protocols, norms and standards:

• Ensure the implementation of standards of practice and activities for patient care • Participate in policy development and facilitate stakeholder participation to ensure that health

care user’s needs receive attention • Advocate for the rights of clients in the health care system • Participate in multi-disciplinary quality assurance task groups at various levels • Utilize quality assurance and risk management strategies to create and maintain a safe

environment for health delivery • Implement procedures to maintain effective infection control and ensures safe administration of

therapeutic substances

10%

5.

Utilize information technology (IT) and other management information systems to manage information for the enhancement of service delivery:

• Maintain the quality of data and information in documentary and electronic systems • Evaluate the content of minimum program data sets and utilize it to compare interventions and

outcomes • Analyse and interpret programme information to evaluate the quality and cost effectiveness of

the programme • Utilize analysed data to assist during decision-making

10%

6.

Establish, maintain and participate in inter-professional and multi-disciplinary teamwork that promotes effective and efficient health care • Develop good working relationships within the department and with stakeholders • Participate with members of the health team in decision-making pertaining to health care delivery • Consult and collaborate with multi-disciplinary health teams, organizations and special interest

groups • Participate in and represent the district/sub district at various forums • Liaise and coordinate with governmental, non-governmental institutions, other structures and

organizations • Attend meetings and communicate on a regular basis with various stakeholders • Develop relationships across diverse groups of stakeholders

10%

4

MAIN OBJECTIVES %

7.

Manage and utilize resources in accordance with relevant directives and legislation:

Human

• Analyze staffing needs and develop a plan to meet the needs • Deal with grievances and labour relations issues in terms of the laid down policies/procedures

i.e. manage workplace discipline • Review, explore and utilize opportunities for professional development to enhance professional

knowledge • Contribute to the education and professional development of students and colleagues • Initiate the recruitment and retention of competent nursing personnel • Manage and monitor the implementation of the PMDS • Facilitate training and development of nursing professionals and ensure capacity and

development of staff • Ensure delegation of activities commensurate with the abilities and scope of practice of other

nurse practitioners • Manage and monitor the implementation of a duty roster, leave schedules and attendance

register Financial and Physical Resources

• Formulate and manage the component’s budget against its strategic objectives and ensure proper

utilisation thereof • Ensure proper implementation of the budget by monitoring, projecting and reporting

expenditure • Ensure that spending is maximized in line with strategic objectives • Monitor memorandums of understanding, service level agreements and expenditure review

Physical and material • Initiate and identify ways of containing health care costs without compromising standards • Monitor and report on the utilisation of physical equipment • Manage and control material resources and assets

20%


Personnel Budget • R1m

Equipment Budget • R1.5m

Stores Budget • R100 000

5

F. DELEGATIONS

Labour Relations

Delegations

Human Resources Delegations Financial

Delegations

Signing Authority

Procurement Delegations


R1 000 000

Procurement delegations: Approval of expenditure up to R……….. ………….per case


G. PERFORMANCE STANDARDS & INDICATORS



1. Facilitate and oversee the development of operational plans

• Formulate and implement strategic plans and reports

• Develop policies and strategies • Align individual performance to strategic

objectives • Strategic framework report • Performance standard report • Develop operational plans • National and provincial policies, acts and

regulations • Develop management plans • Quarterly and annual plans

2. Provide professional and technical support for the provision of quality patient care

• Programme objectives • Programme audit report • Client satisfaction survey • Continuity of care plan • Health care research report • Programme intervention plan • Health status assessment and evaluation report • Patient reports • Monitoring tool • Patient care communication plan • Quality improvement plan • Develop and implement programme interventions• Review programme interventions • Programme intervention assessment report

6



3. Maintain standards and norms of nursing practice to promote the health status of health care users

• Maintain programme standards and norms • Develop monitoring and evaluation instrument • Queries and complaints register • Minutes, memos, reports and letters • Nursing Act and the regulations, Code of Ethics

and Professional Practice of the South African Nursing Council

• Correspondence register • IT system available • Quality assurance programme • Conduct workshops • Quality nursing care report

4. Develop and implement quality assurance programmes, protocols, norms and standards

• Update and review patient care standards • Compliance to Acts and prescripts • Programme management plan • Standards of practice and scope of practice • Policies and legislation • Policies, protocols and guidelines • Patient Rights charter • Infection control procedures • Stakeholder participation • Occupational and safety measures • Multi-disciplinary quality assurance report • Peer review report • Quality assurance monitoring indicators and tools

5. Utilize information technology (IT) and other management on formation systems to manage information for the enhancement of service delivery

• Protocols, norms and standards • National and provincial policies and guidelines • Awareness programme • Develop effective implementation measures • Review internal policies • Develop integrated nurses service delivery • Quality assurance programmes

6. Establish, maintain and participate in inter-professional and multi-disciplinary teamwork

• Quality patient care • Reports • IT systems and database • Community awareness programmes • Training and development programmes • Recruitment and retention report

7



7. Manage and utilize resources in accordance with relevant directives and legislation

• Attending of meetings • Minutes and resolutions of meetings • Memos, letters and reports • Staffing needs analyses report • Monthly allocation lists • Approved duty schedules, attendance registers • Leave schedules • Performance instruments reviews • Personal development plan • Annual leave roster • Performance instruments and evaluation reports • Individual SANC registration receipts • Skills development reports • Workplace discipline report • Delegation reports • Disciplinary code and procedures • Develop business plans • DFF reports • BAS budget report • Monthly expenditure report • Commitment register • PFMA • Procurement policies and guidelines • Inventory register • Material resources • Delegation letters

H. OUTPUT PROFILE


1. CEO/District Manager General and strategic advice, strategic management support and advice

Recommendations, advice, information in the form of reports, letters, memos, decision-making process


Service delivery, advice, health education, care and support.


3. Manager Nursing General advice, nursing and management support


4. Deputy Manager Nursing General advice, nursing and management support


5. Assistant Manager (Area) Patient care, support and general advice


8






8. Private Sector Organizations: Training Institutions and Unions








11. Governance structures (clinic board, etc)





Thorough knowledge of nursing care processes and procedures, nursing statutes, and other relevant legal frameworks such as: Nursing Act, Health Act, Occupational Health and Safety Act, Patient Rights Charter, Batho-pele principles, etc

Operational Management skills Ability to interact with diverse stakeholders and health care users and givers. Good Communication skills Report writing skills Facilitation skills Co-ordination skills Liaison skills Networking Problem solving skills Information Management Planning and Organizing skills Computer literacy skills

Responsiveness Pro-activeness Professionalism Accuracy Flexibility Initiative Cooperative Team player Supportive Assertive

Basic R425 qualification i.e. diploma/degree in nursing or equivalent qualification that allows registration with the South African Nursing Council as a Professional Nurse Current registration with the South African Nursing Council (SANC) A minimum of 7 years appropriate/recognisable experience in nursing after registration as Professional Nurse with the SANC in General Nursing This dispensation is only applicable to posts of Clinical Programme Coordinator where it is an inherent requirement of the post incumbent to maintain registration with the SANC

9


Knowledge of HR policies such as: Skills Development Act, Public Service Regulations, Labour Relations Act, Disciplinary Code and Procedure, Grievance Procedure


Planning & Organising

Ditto Knowledge of the management of people, financial management and conflict management



K. CAREER PATHING

Promotion to the next higher post:

1. Next higher post: Assistant Manager Nursing (Area)/Assistant Manager Nursing (Head of Nursing Services)/District Manager








We, the undersigned, agree that the content of the completed job description provides an accurate outline of the job as expected from the incumbent:


Date: Date:

Accepted: Signature:


ANNEXURE E

JOB DESCRIPTION

Name Persal Number


Job Title Assistant Manager Nursing (Area)


Job Level PN-A7

Date 1 July 2007


Component Nursing

Post report to Deputy Manager Nursing (Level 1 & 2 Hospitals)


2


DIVISION: NURSING (DISTRICT)

1 Deputy Manager Nursing (Level 1 & 2 Hospitals)

SUB-DIVISION: NURSING (SUB-DISTRICT)

1 Assistant Manager Nursing (Area)

CLINIC/HEALTH CENTER 1 Operational Manager Nursing (General Unit) Grade 1/2

2 Professional Nurse Grade 1/2/3 (General Nursing) 6 Professional Nurse Grade 1 (General Nursing)

2 Staff Nurse Grade 1/2 8 Nursing Assistant Grade 1/2


To ensure that a holistic nursing care service is delivered to patients in a cost effective, efficient and equitable manner by the Nursing Units that form part of the Nursing Area including the overall management of the nursing service in the relevant Nursing Area (i.e. operational, HR and Finance). Ensure compliance to professional and ethical practice.

3


MAIN OBJECTIVES %

1.

Delegate, supervise and co-ordinate the provision of effective and efficient patient care throughadequate nursing care:

• Initiate, direct and actively participate in the provision of nursing care to patients and ensure the formulation of accurate nursing and health care diagnosis to clarify clients’ needs including learning, information and counseling.

• Screen and diagnose complex ailments and health problems and diseases in accordance with prescribed norms and standards.

• Develop a plan regarding prescribing treatment for common or minor primary health conditions presented at primary care facilities in accordance with prescribed norms and standards.

• Develop and review the nursing care plan and make necessary changes to facilitate communication with other health care team members for continuity of care.

• Audit clinical records by analyzing data, identification of health indicators and risk factors as well as co-ordinate the conducting of client satisfaction surveys.

• Ensure the collection and analysis of data through community assessment and involve clients in assessing their health needs and provide advise during clinic visits.

• Collaborate with other members of the health care teams to identify actual and potential areas for nursing and health research in order to improve or maintain quality care.

• Maintain the quality of nursing data and information and utilize it to advise, advance and evaluate the quality and cost-effectiveness of nursing care.

20%

2.

Initiate and participate in health promotion to ensure consistent communication of relevant,accurate and comprehensive information on health care:

• Participate in health promotion and illness prevention initiatives. • Conduct nursing staff meetings to disseminate information such as new developments on

nursing, policies, circulars, etc. • Apply knowledge resources available for health promotion and education to empower the

individual, groups and communities to adopt a healthy lifestyle and self-care. • Apply the scientific process of nursing and principles to the nursing care of individuals, groups

and communities. • Review the effectiveness of the application of the scientific approach to nursing and principles

for quality care. • Continuously review, explore and utilize opportunities for professional development to enhance

professional knowledge. • Contribute to the education and professional development of students. • Utilize and apply the principles of PHC in service rendering, for the maintenance of

professional excellence.

10%

3.

Develop/establish and maintain constructive working relationships with nursing and otherstakeholders (i.e. inter-professional, inter-sectoral and multi-disciplinary teamwork):





tools.

10%

4

4.

Participate in the analysis, formulation and implementation of nursing guidelines, practices,standards and procedures:


within the nursing environment. • Advocate the rights of patients and improvement of health care. • Develop and implement quality improvement plan. • Identify and develop nursing interventions to achieve expected outcomes. • Revise nursing interventions through comprehensive and ongoing assessment. • Implement nursing care management activities according to the Standards of Practice and Scope

of Practice and act upon the breaching of laws relating to nursing practice and professional code of conduct and practice standards.


• Implement procedures that maintain effective infection control and occupational and safety measures in accordance with Occupational Health and Safety Legislation.

20%

5.

Manage Human Resources:

• Analyze staffing needs and develop a plan to meet the needs. • Allocate nursing personnel in different units. • Monitor the implementation of the PMDS. • Carry out regular reviews and explore opportunities for professional development and ensure

training and development of staff. • Deal with grievances and labour relations issues in terms of the laid down policies/procedures


practitioners.

20%

6.

Monitor and ensure proper utilization of financial and physical resources: • Participate in the development of the business plan and promote or identify ways of containing

health care costs without compromising standards. • Motivate for relevant material resources. • Manage and control assets. • Develop the business plan in line with the strategic plan. • Ensure proper implementation of the budget by monitoring, projecting and reporting

expenditure. • Ensure that spending is maximized in line with strategic objectives.

15%



Equipment Budget • Hundreds of thousands


5

F. DELEGATIONS

LABOUR RELATIONS

DELEGATIONS

HUMAN RESOURCES DELEGATIONS

FINANCIAL DELEGATIONS

SIGNING AUTHORITY




R750 000

Procurement delegations: Approval of expenditure up to R……….. …………..per case


G. PERFORMANCE STANDARDS AND INDICATORS (Based on main objectives)



1. Delegate, supervise and co-ordinate the provision ofeffective and efficient patient care through adequatenursing care

• Patient reports • Norms and standards guidelines • Nursing care monitoring tool • Treatment and prescription plan • Health research identification report • Audited clinical records • Clinic/Health care visit reports • Patient care communication plan • Nursing care plan reviewed • Nursing data and information • Client satisfaction survey reports • Improvement plan

2. Initiate and participate in health promotion to ensureconsistent communication of relevant, accurate andcomprehensive information on health care

• Health promotion program and report • Attendance register • Reports of meetings • Circulars • Minutes • Professional guidelines • Nursing care guidelines • Quality care principles • Student assessment programs and reports

6



3. Develop/establish and maintain constructive workingrelationships with nursing and other stakeholders (i.e.inter-professional, inter-sectoral and multi-disciplinary teamwork)

• Attendance register • Reports of meetings • Circulars and Minutes • Nursing data and information • Nursing professional guidelines • Peer review reports • Meeting schedules • Meeting resolutions • Health improvement plan • Disaster management plan • Multi-disciplinary committee • Quality assurance report • Quality assurance monitoring indicators and

tools

4. Participate in the analysis, formulation andimplementation of nursing guidelines, practices, standardsand procedures


• Acts/prescripts compliance/ adherence report • Quality improvement plan developed and

implemented • Nursing intervention measures developed and

implemented • Nursing interventions revised/reviewed • Nursing intervention assessment report • Nursing care management plan • Standards of Practice and Scope of Practice • Policies and legislation • Policies, Protocols and Guidelines • Patient Rights Charter • Infection control procedures • Occupational and safety measures

5. Manage Human Resources


registers • Leave schedules • Performance instrument • Personal Development Plan • Annual leave roster • Performance instrument and evaluation reports • Individual SANC registration receipts • Skills development reports • Workplace discipline report • Delegation letters • Disciplinary code and procedure

7



6. Monitor and ensure proper utilization of financial andphysical resources

• Strategic and business plans • Budget report • Monthly expenditure report • Availability of material resources • Inventory registers • Commitment registers • Delegation letters

H. OUTPUTS PROFILE





2. Deputy Manager (District and Secondary Hospitals)

General and strategic advice, nursing and management support


3. Manager Nursing General and strategic advice, nursing and management support




5.Colleagues Nursing care and administrative advice, support, liaison, information-sharing


6. Private Sector Organizations: Training Institutions


Recommendations, advice, information in the form of reports, letters, assist in decision-making process.

7. NPO’s and Unions and other stakeholders (Traditional Healers Association, etc)








8



Knowledge of nursing care processes and procedures, nursing statutes, and other relevant legal frameworks such as: Nursing Act, Health Act, Occupational Health and Safety Act, Patient Rights Charter, Batho-pele principles, etc

Good Communication skills Report writing skills Facilitation skills Co-ordination skills Liaison skills Leadership Skills Analytical Skills Networking Problem solving skills Negotiation skills Information Management Planning and Organizing Skills Change Management Skills

Responsiveness Pro-activeness Professionalism Accuracy Flexibility Initiative Co-operative Team player Supportive Assertive

Basic R425 qualification (i.e. diploma/degree in nursing) that allows registration with the South African Nursing Council as a Professional Nurse. Current registration with the South African Nursing Council (SANC) A minimum of 8 years appropriate/recognisable experience in nursing after registration as Professional Nurse with the SANC in General Nursing At least 3 years of the period referred to above must be appropriate/recognisable experience at management level

Knowledge and understanding of legislative framework governing the public service Knowledge of HR and Financial policies and practices such as: Skills Development Act, Public Service Regulations, Labour Relations Act,


Computer Literacy Report Writing skills

Financial Management

DITTO Appropriate experience in managing people, financial management and conflict management


To be determined by individual jobholders (this should be linked to the performance management system).

K. CAREER PATHING


1. Next higher post: Deputy Manager Nursing (Level 1 & 2 Hospitals)





9




We, the undersigned, agree that the content of the completed job description provides an accurate outline of the job as expected from the incumbent in the job:


Date: Date:



ANNEXURE F

JOB DESCRIPTION

Name Persal Number


Job Title Assistant Manager Nursing (Head of Nursing Services)


Job Level PN-A7

Date 1 July 2007


Component Nursing

Post report to Deputy Manager Nursing (Level 1 & 2 Hospitals)


2


DIVISION: NURSING (DISTRICT)

1 Deputy Manager Nursing (Level 1 & 2 Hospitals)

SUB-DIVISION: NURSING (SUB-DISTRICT)

1 Assistant Manager Nursing (Head of Nursing Services)

CLINIC/HEALTH CENTER 1 Operational Manager Nursing (General Unit) 2 Professional Nurse Grade 2 (General Nursing) 6 Professional Nurse Grade 1 (General Nursing)



To ensure that a holistic nursing care service is delivered to patients in a cost effective, efficient and equitable manner by the Nursing Units that form part of the Nursing Area including the overall management of the nursing service in the relevant Nursing Area (i.e. operational, HR and Finance). Ensure compliance to professional and ethical practice.

3


MAIN OBJECTIVES %

1.

Delegate, supervise and co-ordinate the provision of effective and efficient patient care through adequate nursing care:

• Initiate, direct and actively participate in the provision of nursing care to patients and ensure the formulation of accurate nursing and health care diagnosis to clarify clients’ needs including learning, information and counseling.

• Screen and diagnose complex ailments and health problems and diseases in accordance with prescribed norms and standards.

• Develop a plan regarding prescribing treatment for common or minor primary health conditions presented at primary care facilities in accordance with prescribed norms and standards.

• Develop and review the nursing care plan and make necessary changes to facilitate communication with other health care team members for continuity of care.

• Audit clinical records by analyzing data, identification of health indicators and risk factors as well as co-ordinate the conducting of client satisfaction surveys.

• Ensure the collection and analysis of data through community assessment and involve clients in assessing their health needs and provide advise during clinic visits.

• Collaborate with other members of the health care teams to identify actual and potential areas for nursing and health research in order to improve or maintain quality care.

• Maintain the quality of nursing data and information and utilize it to advise, advance and evaluate the quality and cost-effectiveness of nursing care.

20%

2.

Initiate and participate in health promotion to ensure consistent communication of relevant,accurate and comprehensive information on health care:

• Participate in health promotion and illness prevention initiatives. • Conduct nursing staff meetings to disseminate information such as new developments on

nursing, policies, circulars, etc. • Apply knowledge resources available for health promotion and education to empower the

individual, groups and communities to adopt a healthy lifestyle and self-care. • Apply the scientific process of nursing and principles to the nursing care of individuals, groups

and communities. • Review the effectiveness of the application of the scientific approach to nursing and principles

for quality care. • Continuously review, explore and utilize opportunities for professional development to enhance

professional knowledge. • Contribute to the education and professional development of students. • Utilize and apply the principles of PHC in service rendering, for the maintenance of

professional excellence.

10%

3.

Develop/establish and maintain constructive working relationships with nursing and otherstakeholders (i.e. inter-professional, inter-sectoral and multi-disciplinary teamwork):





tools.

10%

4

4.

Participate in the analysis, formulation and implementation of nursing guidelines, practices,standards and procedures:


within the nursing environment. • Advocate the rights of patients and improvement of health care. • Develop and implement quality improvement plan. • Identify and develop nursing interventions to achieve expected outcomes. • Revise nursing interventions through comprehensive and ongoing assessment. • Implement nursing care management activities according to the Standards of Practice and Scope

of Practice and act upon the breaching of laws relating to nursing practice and professional code of conduct and practice standards.


• Implement procedures that maintain effective infection control and occupational and safety measures in accordance with Occupational Health and Safety Legislation.

20%

5.

Manage Human Resources:

• Analyze staffing needs and develop a plan to meet the needs. • Allocate nursing personnel in different units. • Monitor the implementation of the PMDS. • Carry out regular reviews and explore opportunities for professional development and ensure

training and development of staff. • Deal with grievances and labour relations issues in terms of the laid down policies/procedures


practitioners.

20%

6.

Monitor and ensure proper utilization of financial and physical resources: • Participate in the development of the business plan and promote or identify ways of containing

health care costs without compromising standards. • Motivate for relevant material resources. • Manage and control assets. • Develop the business plan in line with the strategic plan. • Ensure proper implementation of the budget by monitoring, projecting and reporting

expenditure. • Ensure that spending is maximized in line with strategic objectives.

15%



Equipment Budget • Hundreds of thousands


5

F. DELEGATIONS

LABOUR RELATIONS

DELEGATIONS



SIGNING AUTHORITY




R750 000

Procurement delegations: Approval of expenditure up to R……….. …………..per case





1. Delegate, supervise and co-ordinate the provision ofeffective and efficient patient care through adequatenursing care

• Patient reports • Norms and standards guidelines • Nursing care monitoring tool • Treatment and prescription plan • Health research identification report • Audited clinical records • Clinic/Health care visit reports • Patient care communication plan • Nursing care plan reviewed • Nursing data and information • Client satisfaction survey reports • Improvement plan

2. Initiate and participate in health promotion to ensureconsistent communication of relevant, accurate andcomprehensive information on health care

• Health promotion program and report • Attendance register • Reports of meetings • Circulars • Minutes • Professional guidelines • Nursing care guidelines • Quality care principles • Student assessment programs and reports

6



3. Develop/establish and maintain constructive workingrelationships with nursing and other stakeholders (i.e. inter-professional, inter-sectoral and multi-disciplinary teamwork)

• Attendance register • Reports of meetings • Circulars and Minutes • Nursing data and information • Nursing professional guidelines • Peer review reports • Meeting schedules • Meeting resolutions • Health improvement plan • Disaster management plan • Multi-disciplinary committee • Quality assurance report • Quality assurance monitoring indicators and

tools

4. Participate in the analysis, formulation andimplementation of nursing guidelines, practices, standards and procedures


• Acts/prescripts compliance/ adherence report • Quality improvement plan developed and

implemented • Nursing intervention measures developed and

implemented • Nursing interventions revised/reviewed • Nursing intervention assessment report • Nursing care management plan • Standards of Practice and Scope of Practice • Policies and legislation • Policies, Protocols and Guidelines • Patient Rights Charter • Infection control procedures • Occupational and safety measures

5. Manage Human Resources


registers • Leave schedules • Performance instrument • Personal Development Plan • Annual leave roster • Performance instrument and evaluation reports • Individual SANC registration receipts • Skills development reports • Workplace discipline report • Delegation letters • Disciplinary code and procedure

7



6. Monitor and ensure proper utilization of financial andphysical resources

• Strategic and business plans • Budget report • Monthly expenditure report • Availability of material resources • Inventory registers • Commitment registers • Delegation letters

H. OUTPUTS PROFILE





2. Manager Nursing General and strategic advice, nursing and management support


3. Deputy Manager Nursing (District and Secondary Hospitals)

General and strategic advice, nursing and management support




5.Colleagues Nursing care and administrative advice, support, liaison, information-sharing


6. Private Sector Organizations: Training Institutions


Recommendations, advice, information in the form of reports, letters, assist in decision-making process.









8



Knowledge of nursing care processes and procedures, nursing statutes, and other relevant legal frameworks such as: Nursing Act, Health Act, Occupational Health and Safety Act, Patient Rights Charter, Batho-pele principles, etc

Good Communication skills Report writing skills Facilitation skills Co-ordination skills Liaison skills Leadership Skills Analytical Skills Networking Problem solving skills Negotiation skills Information Management Planning and Organizing Skills Change Management Skills

Responsiveness Pro-activeness Professionalism Accuracy Flexibility Initiative Co-operative Team player Supportive Assertive

Basic R425 qualification (i.e.diploma/degree in nursing) that allows registration with the South African Nursing Council as a Professional Nurse Current registration with the South African Nursing Council (SANC) A minimum of 8 years appropriate/recognisable experience in nursing after registration as Professional Nurse with the SANC in General Nursing At least 3 years of the period referred to above must be appropriate/recognisable experience at management level

Knowledge and understanding of legislative framework governing the public service Knowledge of HR and Financial policies and practices such as: Skills Development Act, Public Service Regulations, Labour Relations Act,


Computer Literacy Report Writing skills

Financial Management

DITTO Appropriate experience in managing people, financial management and conflict management



K. CAREER PATHING


1. Next higher post: Deputy Manager Nursing (Level 1 & 2 Hospitals)





9






Date: Date:



ANNEXURE G

JOB DESCRIPTION

Name Persal Number


Job Title Deputy Manager Nursing (Level 1 & 2 Hospitals)


Job Level PN- A8

Date 1 July 2007

Location Large District and Secondary Hospitals

Component Nursing Services

Post report to Manager Nursing (Level 3 Hospital)


2


DIVISION: NURSING

Deputy Manager Nursing (Level 1 & 2 Hospitals)


1 Assistant Manager Nursing (Area)/Assistant Manager Nursing (Head of Nursing Services)

SECTION: FEMALE WARD

1 Operational Manager Nursing (Unit Manager) Grade 1/2 2 Senior Professional Nurse Grade 2 (General Nursing)

6 Professional Nurse Grade 1 (General Nursing) 2 Staff Nurse Grade 1/2


SECTION: MALE WARD

1 Operational Manager Nursing (Unit Manager) Grade 1/2 2 Senior Professional Nurse Grade 2 (General Nursing)

6 Professional Nurse Grade 1 (General Nursing) 2 Staff Nurse Grade 1/2



To ensure that a holistic nursing care service is delivered to patients in a cost effective, efficient and equitable manner by the Nursing Department of the institution including the overall management of nursing services (i.e. operational, HR and Finance of the nursing department). Ensure compliance to professional and ethical practice.


MAIN OBJECTIVES %

1.

Provide guidance and leadership towards the realization of strategic goals and objectives of the division:

• Establish the strategic direction of the component to ensure alignment with its business plans by participating in the development of the hospital strategic plan.

• Align individual performance to the strategic business objectives as outlined in the component’s balance scorecard.

• Oversee the development and implementation of Policies, Directives, Acts and Regulations. • Ensure that efficient and most suitable work procedures are identified, developed and

implemented to facilitate transformation of nursing services as well as restoration of nursing professionalism and work ethos.

• Facilitate and oversee the development of nursing operational/business plans to give strategic direction to the division by managing and coordinating the activities of the division.

• Participate in the hospital executive decision-making body.

20%

3

MAIN OBJECTIVES %

2.

Provide professional, technical and management support for the provision of quality patient carethrough proper management of nursing care programs:

• Ensure the identification and outlining of objectives for the plan taking into consideration the capacity of clients.

• Facilitate the auditing of clinical records by analyzing data, identification of health indicators and risk factors as well as co-ordinate the conducting of client satisfaction survey.

• Develop a plan for continuity of care to facilitate communication with other health care team members and actively participate in nursing care during ward rounds.

• Collaborate with other members of the health care team to identify actual and potential areas for nursing and health care research for the improvement and maintenance of quality care.

• Co-ordinate services and specific care activities within multi-disciplinary teams and communicate the needs for patients’ continuity of care to the heath care team members.

• Develop and review priorities, objectives and nursing care plan and monitor progress and outcome of such through comprehensive and on-going assessment and evaluation of the health status, capacity and potential of individuals, families and communities.

• Co-ordinate the provision of relevant health information to health care users to assist in achieving optimal health care and rehabilitation.

• Apply and demonstrate an understanding of traditional healing practices within the health care user’s belief system to facilitate decision-making.

• Ensure the use of communication to maintain a supportive, caring and therapeutic relationship with health care users.

• Facilitate nursing research and utilize the research findings to improve quality of care (project management).

3.

Advocate and ensure the promotion of nursing ethos and professionalism:

• Maintain norms and standards of nursing practice to promote the heath status of health care users.

• Utilize the Nursing Act and Regulations, Code of Ethics and Professional Practice of the South African Nursing Council, and the body of scientific knowledge in service rendering for maintaining professional excellence.

• Conduct nursing staff meetings to disseminate information such as new developments on nursing, policies, circulars, etc.

• Implement a tool for monitoring and evaluation of maintenance of nursing ethos and professionalism.

• Participate and respond to queries and questions from relevant structures with regard to complaints on nurses’ conduct on patients.

• Promote and maintain nurses’ pledge (candlelight day of prayer). • Maintain a corporate professional image and restore the status of professional nursing.

20%

4

MAIN OBJECTIVES %

4.

Develop and monitor the implementation of policies, programmes, regulations, practices, procedures and standards pertaining to nursing care:

• Ensure the implementation of nursing care management activities according to the Standards of Practice and Scope of Practice.

• Participate in policy development for nursing and facilitate stakeholder participation to ensure that health care user’s needs receive attention.

• Advocate the rights of clients in the health care system. • Participate in multi-disciplinary quality assurance task teams at various levels. • Participate in peer review based on the agreed upon quality assurance, monitoring indicators and

tools. • Utilize quality assurance and risk management strategies to create and maintain a safe environment

for health delivery. • Develop and implement nursing quality assurance programs, protocols, norms and standards. • Implement procedures that maintain effective infection control and ensure safe administration of

therapeutic substances.

10%

5.

Utilize information technology and other management information systems to manage nursinginformation for the enhancement of service delivery:

• Compile and manage nursing information for informed decision-making. • Maintain the quality of nursing data and information electronically. • Evaluate the content of minimum nursing data sets and utilize it to compare nursing

interventions and outcomes. • Analyse and interpret nursing information to evaluate the quality and cost effectiveness of

nursing care and advise. • Utilize nursing data to influence decision-making. • Disseminate information on epidemics, nutritional disease, maternal and infant morbidity and

mortality and other common diseases.

6.

Establish, maintain and participate in inter-professional and multi-disciplinary teamwork that promotes efficient and effective health care:

• Develop a good working relationship within the department and relevant stakeholders. • Participate with members of the health team in decision making pertaining to health care

delivery. • Consult and collaborate with the multi-disciplinary health teams, organizations and special

interest groups. • Participate and represent the hospital at various forums. • Liaise and co-ordinate with governmental, non-governmental institutions and other structures. • Attend meetings and communicate on a regular basis with various stakeholders. • Develop relationships across diverse groups of stakeholders. • Liaise with the South African Nursing Council. • Participate in task teams/committees for the evaluation of nursing ethos and professionalism.

10%

5

MAIN OBJECTIVES %

7.

Manage and utilise resources in accordance with relevant directives and legislation:

Human: • Analyze staffing needs and develop a plan to meet the needs. • Continuously review, explore and utilize opportunities for professional development to enhance

professional knowledge. • Contribute to the education and professional development of students and colleagues. • Initiate the recruitment and retention of competent nursing personnel. • Manage and monitor the implementation of the PMDS. • Facilitate training and development of nursing professionals and ensure capacity and

development of staff. • Ensure delegation of activities that is commensurate with the abilities and scope of practice of

other nurse practitioners and maintain accountability and responsibility for delegated activities. • Manage grievances and labour relations issues in terms of the laid down policies/procedures i.e.

manage workplace discipline. • Manage and monitor the implementation of duty rosters, leave schedules and attendance

registers. • Manage the licensing of all nursing staff. Financial: • Formulate and manage the component’s budget against its strategic objectives and ensure proper

utilization thereof. • Ensure that budget spending is maximized in line with strategic objectives. • Ensure proper implementation of the budget by monitoring, projecting and reporting

expenditure. • Monitor memorandum of understanding, service level agreements and expenditure review

(project management on research of nurses training and development). Physical and Material: • Initiate and identify ways of containing health care costs without compromising standards. • Monitor and report on the utilisation of physical equipment. • Manage and control material resources and assets.

10%


Personnel Budget

• R3m Equipment budget

• R1,5m Stores budget

• R100 000

6

F. DELEGATIONS

LABOUR RELATIONS

DELEGATIONS



SIGNING AUTHORITY



R500 000

Processing delegations: Approval of expenditure up to R……… per case

Initiating and presiding over disciplinary enquiries.





1. Provide professional, technical and management support for the provision of quality patient care through proper management of nursing care programs

• Nursing care objectives developed • Nursing clinical audit report • Client satisfaction survey • Continuity of care plan • Nursing and health care research report • Nursing care intervention plan • Health status assessment and evaluation report • Patient reports • Nursing care monitoring tool • Patient care communication plan • Quality improvement plan • Nursing interventions developed and

implemented • Nursing interventions revised/reviewed • Nursing intervention assessment report

2. Advocate and ensure the promotion of nursing ethos and professionalism

• Nursing norms and standards maintained • Monitoring and evaluation tool developed • Queries and complaints register • Minutes/memos, reports and letters • Nursing Act and Regulations, Code of Ethics


• Correspondence register • Information technology system and database • Nursing quality assurance programs • Annual Nurses’ Day held • Nursing dress code report • Workshops conducted • Quality nursing care report • Nurses pledge promoted and maintained

3. Develop and monitor the implementation of policies, programmes, regulations, practices, procedures and standards pertaining to nursing care

• Updated and reviewed patient care standards, policies and procedures

• Acts/prescripts compliance/ adherence report • Nursing care management plan • Standards of Practice and Scope of Practice

7



• Policies and legislation • Policies, Protocols and Guidelines • Patient Rights Charter • Infection control procedures • Stakeholder participation report • Occupational and safety measures • Multi-disciplinary quality assurance report • Peer review report • Quality assurance monitoring indicators and

tools • Nursing quality assurance programs, protocols,

norms and standards

4. Develop and monitor the implementation of policies, programmes, acts and regulations with regard to nursing care

• Nursing protocols, norms and standards • National and Provincial policies and guidelines • Awareness programs • Effective implementation of measures

developed • Internal policies reviewed • Integrated nurses’ service delivery developed • Quality assurance programs

5. Provide full-time technical and management support to districts and institutions

• Quality patient care • Institutional Nursing Managers support • Continuous evaluation of nursing services • Reports • Information technology system and database • Continuous nursing research conducted • Community awareness programs • Training and development programs • Competent nursing recruitment and retention

report

6. Establish, maintain and participate in inter-professional and multi-disciplinary teamwork that promote efficient and effective health care

• Nurses’ ethos and professionalism committees • Various meetings attended • Minutes and resolutions of various meetings • Memos, letters and reports

7. Manage and utilise human resources in accordance with relevant directives and legislation


registers • Leave schedules • Performance instrument reviews • Personal development plan • Annual leave roster • Performance instrument and evaluation reports • Individual SANC registration receipts • Skills development reports • Workplace discipline report • Delegation letters • Disciplinary code and procedure • Business plans developed • DFF reports • BAS budget report • Monthly expenditure report • Commitment register • PFMA • Procurement, policies and guidelines • Inventory register • Availability of material resources

8

H. OUTPUTS PROFILE


1. Manager Nursing/CEO General and strategic advice, strategic nursing management support and advice


2. Clinical Manager and Multi-disciplinary Team

General and strategic advice, strategic nursing management support, nursing care support, service delivery improvement



Accessibility and improved service delivery, advice, health education, care and support, Patients’ Rights Charter and Batho Pele principles, awareness


4. Hospital and Clinic Boards, District Council, Traditional Healers Associations

Improved health status of the community, corporate governance, monitor service delivery, networking and liaison, workshops on nursing care and Patients’ Rights Charter


5. Private Sector Organizations: Training Institutions, Nursing Council and Labour Unions, etc

General support, networking, liaison, customer care and negotiations, customer care and negotiations, service level agreements, support, research, nurses training and development





7. Other departments (National and Provincial e.g. Education, etc)

General support, networking, liaison, customer care and negotiations, disaster management, awareness campaigns and recruitment


8. International Organisations (WHO, EU)

General advice, support, information-sharing, assistance, networking, student recruitment

Recommendations, advice, information in the form of reports, letters, assist in decision making

9. Academic institutions including Private Nursing Colleges



10. Colleagues and departmental staff General advice, support, information-sharing, assistance, networking


9


KNOWLEDGE SKILLS PERSONAL ATTRIBUTES

EXPERIENTAL COMPETENCY

In depth knowledge and understanding of health related Acts, Regulations, Guidelines and other related policies such as: Nursing Act and Regulations Health Act Code of Ethics Professional Practice of the South African Nursing Council Nursing Standards of Practice Scope of Practice Occupational Health and Safety Act Mental Health Act

Good Communication skills Report writing skills Facilitation skills Co-ordination skills Problem solving skills Leadership skills Analytical skills Negotiation skills Change Management skills Planning and organizing Liaison skills Networking Interpersonal skills Diplomacy

Responsiveness Pro-activeness Professionalism Accuracy Flexibility Independent Co-operative Team player Supportive Creative thinker Achievement driven Individual driven Strategic thinker Ability to work under pressure

Basic R425 qualification (i.e. diploma/degree in nursing) or equivalent qualification that allows registration with the South African Nursing Council as a Professional Nurse. Current registration with SANC as a Professional Nurse. A minimum of 9 years appropriate/ recognisable experience in nursing after registration as Professional Nurse with the SANC in General Nursing At least 4 years of the period referred to above must be appropriate/recognisable experience at management level

Knowledge and understanding of the legislative framework governing the Public Service including: Skills Development Act Public Service Regulations Labour Relations Act Grievance Procedure Disciplinary Code and Procedure Financial Management Act

People Management Financial Management Problem Solving Planning and Organizing Time Management Team Player Strategic Planning

Responsiveness Pro-activeness Professionalism Accuracy Flexibility Independent Co-operative

Relevant experience in: • People Management • Financial Management • Strategic Planning • Policy analysis and

development • Delegation



K. CAREER PATHING

Promotion to the next higher post

1. Next higher post: Manager of Nursing (Level 3 Hospital)





10






Date: Date:



ANNEXURE H

JOB DESCRIPTION

Name Persal Number


Job Title Manager Nursing (Level 3 Hospital)


Job Level PN-A9

Date 1 July 2007

Location Central and Academic Hospitals

Component Nursing Services

Post report to Senior Manager of Nursing Services (Provincial Head Office/Level 3 Hospital)


2


DIVISION: NURSING

Manager Nursing (Level 3 Hospital)


1 Assistant Manager Nursing (Area)/Assistant Manager Nursing (Head of Nursing Services)


1 Operational Manager Nursing (General Unit) Grade 1/2 2 Professional Nurse Grade 2 (General Nursing) 6 Professional Nurse Grade 1 (General Nursing)

2 Staff Nurse Grade 1/2 Nursing Assistant Grade 1/2

SECTION: MALE WARD

1 Operational Manager Nursing (General Unit ) Grade 1/2 2 Professional Nurse Grade 2 (General Nursing) 6 Professional Nurse Grade 1 (General Nursing)



To ensure that a holistic nursing care service is delivered to patients in a cost effective, efficient and equitable manner by the Nursing Department of the institution including the overall management of nursing services (i.e. operational, HR and Finance of the nursing department). Ensure compliance to professional and ethical practice.


MAIN OBJECTIVES %

1.

Provide guidance and leadership towards the realization of strategic goals and objectives of the division:

• Establish the strategic direction of the component to ensure alignment with its business plans by participating in the development of the hospital strategic plan.

• Align individual performance to the strategic business objectives as outlined in the component’s balance scorecard.

• Oversee the development and implementation of Policies, Directives, Acts and Regulations. • Ensure that efficient and most suitable work procedures are identified, developed and

implemented to facilitate transformation of nursing services as well as restoration of nursing professionalism and work ethos.

• Facilitate and oversee the development of nursing operational/business plans to give strategic direction to the division by managing and coordinating the activities of the division.

• Participate in the hospital executive decision-making body.

20%

3

MAIN OBJECTIVES %

2.

Provide professional, technical and management support for the provision of quality patient carethrough proper management of nursing care programs:

• Ensure the identification and outlining of objectives for the plan taking into consideration the capacity of clients.

• Facilitate the auditing of clinical records by analyzing data, identification of health indicators and risk factors as well as co-ordinate the conducting of client satisfaction survey.

• Develop a plan for continuity of care to facilitate communication with other health care team members and actively participate in nursing care during ward rounds.

• Collaborate with other members of the health care team to identify actual and potential areas for nursing and health care research for the improvement and maintenance of quality care.

• Co-ordinate services and specific care activities within multi-disciplinary teams and communicate the needs for patients’ continuity of care to the heath care team members.

• Develop and review priorities, objectives and nursing care plan and monitor progress and outcome of such through comprehensive and on-going assessment and evaluation of the health status, capacity and potential of individuals, families and communities.

• Co-ordinate the provision of relevant health information to health care users to assist in achieving optimal health care and rehabilitation.

• Apply and demonstrate an understanding of traditional healing practices within the health care user’s belief system to facilitate decision-making.

• Ensure the use of communication to maintain a supportive, caring and therapeutic relationship with health care users.

• Facilitate nursing research and utilize the research findings to improve quality of care (project management).

20%

3.

Advocate and ensure the promotion of nursing ethos and professionalism:

• Maintain norms and standards of nursing practice to promote the heath status of health care users.

• Utilize the Nursing Act and Regulations, Code of Ethics and Professional Practice of the South African Nursing Council, and the body of scientific knowledge in service rendering for maintaining professional excellence.

• Conduct nursing staff meetings to disseminate information such as new developments on nursing, policies, circulars, etc.

• Implement a tool for monitoring and evaluation of maintenance of nursing ethos and professionalism.

• Participate and respond to queries and questions from relevant structures with regard to complaints on nurses’ conduct on patients.

• Promote and maintain nurses’ pledge (candlelight day of prayer). • Maintain a corporate professional image and restore the status of professional nursing.

20%

4

MAIN OBJECTIVES %

4.

Develop and monitor the implementation of policies, programmes, regulations, practices, procedures and standards pertaining to nursing care:

• Ensure the implementation of nursing care management activities according to the Standards of Practice and Scope of Practice.

• Participate in policy development for nursing and facilitate stakeholder participation to ensure that health care user’s needs receive attention.

• Advocate the rights of clients in the health care system. • Participate in multi-disciplinary quality assurance task teams at various levels. • Participate in peer review based on the agreed upon quality assurance, monitoring indicators and

tools. • Utilize quality assurance and risk management strategies to create and maintain a safe environment

for health delivery. • Develop and implement nursing quality assurance programs, protocols, norms and standards. • Implement procedures that maintain effective infection control and ensure safe administration of

therapeutic substances.

10%

5.

Utilize information technology and other management information systems to manage nursinginformation for the enhancement of service delivery:

• Compile and manage nursing information for informed decision-making. • Maintain the quality of nursing data and information electronically. • Evaluate the content of minimum nursing data sets and utilize it to compare nursing

interventions and outcomes. • Analyse and interpret nursing information to evaluate the quality and cost effectiveness of

nursing care and advise. • Utilize nursing data to influence decision-making. • Disseminate information on epidemics, nutritional disease, maternal and infant morbidity and

mortality and other common diseases.

10%

6.




interest groups. • Participate and represent the hospital at various forums. • Liaise and co-ordinate with governmental, non-governmental institutions and other structures. • Attend meetings and communicate on a regular basis with various stakeholders. • Develop relationships across diverse groups of stakeholders. • Liaise with the South African Nursing Council. • Participate in task teams/committees for the evaluation of nursing ethos and professionalism.

10%

5

MAIN OBJECTIVES %

7.


Human: • Analyze staffing needs and develop a plan to meet the needs. • Continuously review, explore and utilize opportunities for professional development to enhance

professional knowledge. • Contribute to the education and professional development of students and colleagues. • Initiate the recruitment and retention of competent nursing personnel. • Manage and monitor the implementation of the PMDS. • Facilitate training and development of nursing professionals and ensure capacity and

development of staff. • Ensure delegation of activities that is commensurate with the abilities and scope of practice of

other nurse practitioners and maintain accountability and responsibility for delegated activities. • Manage grievances and labour relations issues in terms of the laid down policies/procedures i.e.

manage workplace discipline. • Manage and monitor the implementation of duty rosters, leave schedules and attendance

registers. • Manage the licensing of all nursing staff. Financial: • Formulate and manage the component’s budget against its strategic objectives and ensure proper

utilization thereof. • Ensure that budget spending is maximized in line with strategic objectives. • Ensure proper implementation of the budget by monitoring, projecting and reporting


(project management on research of nurses training and development). Physical and Material: • Initiate and identify ways of containing health care costs without compromising standards. • Monitor and report on the utilisation of physical equipment. • Manage and control material resources and assets.

10%


Personnel Budget



• R100 000

6

F. DELEGATIONS

LABOUR RELATIONS

DELEGATIONS



SIGNING AUTHORITY



R500 000







1. Provide professional, technical and management support for the provision of quality patient care through proper management of nursing care programs

• Nursing care objectives developed • Nursing clinical audit report • Client satisfaction survey • Continuity of care plan • Nursing and health care research report • Nursing care intervention plan • Health status assessment and evaluation report • Patient reports • Nursing care monitoring tool • Patient care communication plan • Quality improvement plan • Nursing interventions developed and

implemented • Nursing interventions revised/reviewed • Nursing intervention assessment report

2. Advocate and ensure the promotion of nursing ethos and professionalism

• Nursing norms and standards maintained • Monitoring and evaluation tool developed • Queries and complaints register • Minutes/memos, reports and letters • Nursing Act and Regulations, Code of Ethics


• Correspondence register • Information technology system and database • Nursing quality assurance programs • Annual Nurses’ Day held • Nursing dress code report • Workshops conducted • Quality nursing care report • Nurses pledge promoted and maintained

3. Develop and monitor the implementation of policies, programmes, regulations, practices, procedures and standards pertaining to nursing care


• Acts/prescripts compliance/ adherence report • Nursing care management plan • Standards of Practice and Scope of Practice

7



• Policies and legislation • Policies, Protocols and Guidelines • Patient Rights Charter • Infection control procedures • Stakeholder participation report • Occupational and safety measures • Multi-disciplinary quality assurance report • Peer review report • Quality assurance monitoring indicators and

tools • Nursing quality assurance programs, protocols,

norms and standards

4. Develop and monitor the implementation of policies, programmes, acts and regulations with regard to nursing care



5. Provide full-time technical and management support to districts and institutions


report

6. Establish, maintain and participate in inter-professional and multi-disciplinary teamwork that promote efficient and effective health care




registers • Leave schedules • Performance instrument reviews • Personal development plan • Annual leave roster • Performance instrument and evaluation reports • Individual SANC registration receipts • Skills development reports • Workplace discipline report • Delegation letters • Disciplinary code and procedure • Business plans developed • DFF reports • BAS budget report • Monthly expenditure report • Commitment register • PFMA • Procurement, policies and guidelines • Inventory register • Availability of material resources

8

H. OUTPUTS PROFILE


1. CEO General and strategic advice, strategic nursing management support and advice


2. Clinical Manager and Multi-disciplinary Team


























9





Good Communication skills Report writing skills Facilitation skills Co-ordination skills Problem solving skills Negotiation skills Planning and organizing skills Change management skillsLiaison skills Networking Interpersonal skills Leadership skills Analytical skills Diplomacy


Basic R425 qualification (i.e. diploma/degree in nursing) or equivalent qualification that allows registration with the South African Nursing Council. Registration with the SANC as a Professional Nurse A minimum of 10 years appropriate/ recognisable experience in nursing after registration as Professional Nurse with the SANC in General Nursing At least 5 years of the period referred to above must be appropriate/recognisable experience at management level

Knowledge and understanding of the legislative framework governing the Public Service including: Skills Development Act Public Service Regulations Labour Relations Act Grievance Procedure Disciplinary Code and Procedure

People Management Financial Management Problem Solving Planning and Organizing Time Management Team Player Strategic Planning






K. CAREER PATHING


1. Next higher post: Senior Manager of Nursing Service (Provincial Head Office/Level 3 Hospital)





10






Date: Date:



ANNEXURE I

JOB DESCRIPTION

Name Persal Number


Job Title Senior Manager of Nursing Services (Level 3 Hospitals)


Job Level PN-A10

Date 1 July 2007

Location Head Office

Component Directorate Nursing Services

Post report to Chief Director/Hospital CEO


2


DIVISION:

Chief Director/Hospital CEO

Directorate Nursing Services Senior Manager of Nursing Services (Level 3

Hospitals)

Manager Nursing (Level 3 Hospitals)



To give direction to and coordinate the nursing services within the Level 3 Hospital


MAIN OBJECTIVES %

1.

Develop and maintain nursing policies

• Evaluate nursing related Acts, trends and regulations. • Obtain input from nursing managers in the development of nursing related policies • Advice nurse managers, private sector organizations, top management regarding impact of

policies • Assist with the implementation of nursing related policies. • Coordinate the execution of polices by health institutions. • Facilitate the Department’s input into pending nursing related legislation.

25

3

MAIN OBJECTIVES %

2.

Manage and direct corporate nursing planning

• Determine impact of Department strategic planning on nursing resource planning. • Give direction and advise as an active role-player at strategic planning sessions of Department

of Health in terms of nursing resource planning. • Evaluate trends in the nursing environment (external and internal). • Identify critical issues in the nursing environment (SWOT analysis). • Develop strategies to address critical issues. • Coordinate Community Service Nurses selection, placement and orientation. • Facilitate nursing research and utilize the research findings to improve quality of care (project

management).

20

3.

Monitor nursing services within the Department:

• Conduct visits at health institutions to ensure service standards are adhere to. • Identify needs for nursing care. • Obtain management information regarding service rendering. • Ensure that nursing care meets requirements at all levels of service. • Ensure effective and quality nursing services at institutional level • Promote and maintain nurses’ pledge (candlelight day of prayer). • Maintain a corporate professional image and restore the status of professional nursing. • Analyse and interpret nursing information to evaluate the quality and cost effectiveness of

nursing care and advise. • Utilize nursing data to influence decision-making.

10

4.

Coordinate nursing related research and development

• Continuously review, explore and utilize opportunities for professional development to enhance professional knowledge.

• Contribute to the education and professional development of students and colleagues. • Identify in collaboration with stakeholders relevant nursing related research • Approve nursing related research in the Department • Communicate research results

10

5.

Support and advice top management as a specialist nursing advisor

• Inform top management of nursing related legislation amendments • Advice top management of the impact of such amendments • Identify problems/opportunities/gaps in nursing service and present solutions to top

management in this regard • Communicate top management decisions to nursing managers at health facilities • Provide nursing data to influence top management decision-making • Chairperson of Nursing Forums/Committees at provincial level

10

4

MAIN OBJECTIVES %

6.




interest groups. • Participate and represent the Department at various forums. • Liaise and co-ordinate with governmental, non-governmental institutions and other structures. • Attend meetings and communicate on a regular basis with various stakeholders. • Develop relationships across diverse groups of stakeholders. • Liaise with the South African Nursing Council. • Participate in task teams/committees for the evaluation of nursing ethos and professionalism.

10

7.


Human: • Analyze nursing staffing needs at all health facilities and develop a plan to meet the needs. • Monitor and evaluate the allocation and use of human resources • Continuously review, explore and utilize opportunities for professional development to enhance

professional knowledge. • Contribute to the education and professional development of students and colleagues. • Initiate the recruitment and retention of competent nursing personnel. • Manage grievances and labour relations issues in terms of the laid down policies/procedures i.e.

manage workplace discipline. Financial: • Link financial resource allocation to service plans according to annual strategic and operational

plan • Influence departmental process of financial resource allocation. • Ensure that budget spending is maximized in line with strategic objectives. • Ensure proper implementation of the budget by monitoring, projecting and reporting


(project management on research of nurses training and development). Physical and Material: • Initiate and identify ways of containing health care costs without compromising standards. • Monitor and report on the utilisation of physical equipment within nursing components at all

health institutions. .

15


Personnel Budget



• R100 000

5

F. DELEGATIONS

LABOUR

RELATIONS DELEGATIONS


FINANCIAL

DELEGATIONS

SIGNING

AUTHORITY



R500 000







1. Develop and maintain nursing policies

• Minutes/memos, reports and letters • Nursing Act and Regulations, Code of Ethics


• Promulgation of policies

• Positive feedback form all stakeholders

• Goal directed and strategically correct policies

2. Manage and direct corporate nursing planning

• Nursing norms and standards maintained • Monitoring and evaluation tool developed • Quality improvement plan • Nursing interventions developed and

implemented • Nursing interventions revised/reviewed • Nursing intervention assessment report • Successful implementation of planning

3. Monitor nursing services within the Department


• Acts/prescripts compliance/ adherence report • Nursing care management plan • Standards of Practice and Scope of Practice • Policies and legislation • Policies, Protocols and Guidelines • Patient Rights Charter • Infection control procedures • Stakeholder participation report • Occupational and safety measures • Multi-disciplinary quality assurance report • Peer review report • Quality assurance monitoring indicators and

tools

6



• Nursing quality assurance programs, protocols, norms and standards



4. Coordinate nursing related research and development

• Timeous inputs • Appropriate reaction • Informed Management • Documented policy is in accordance with

political and managerial directives • Deadlines are met for inputs • Published research • Continuous nursing research conducted • Community awareness programs • Training and development programs

5. Support and advice top management as a specialist nursing advisor


report

6. Establish, maintain and participate in inter- professional and multi-disciplinary teamwork that promotes efficient and effective health care



• Staffing needs analysis report • Performance instrument reviews • Personal development plan • Performance instrument and evaluation reports • Individual SANC registration receipts • Skills development reports • Workplace discipline report • Disciplinary code and procedure • Business plans developed • DFF reports • BAS budget report • Monthly expenditure report • Commitment register • PFMA • Procurement, policies and guidelines • Inventory register • Availability of material resources

7

H. OUTPUTS PROFILE




2. Clinical Manager and Multi- disciplinary Team


























8





Excellent written and verbal communication and presentation skills Report writing skills Facilitation skills Co-ordination skills Problem solving skills Negotiation skills Planning and organizing skills Change management skillsLiaison skills Networking Interpersonal skills Leadership skills Analytical skills Diplomacy


Basic R425 qualification (i.e. diploma/degree in nursing) or equivalent qualification that allows registration with the South African Nursing Council. Registration with the SANC as a Professional Nurse Post basic qualification in nursing management A minimum of 11 years appropriate/recognisable experience in nursing after registration as Professional Nurse with the SANC in General Nursing At least 6 years of the period referred to above must be appropriate/recognisable experience at management level

Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of HR and Financial policies and practices Detailed knowledge of Public Health Service In depth knowledge of both national and provincial health legislation and policy

People and Financial Management Strategic Planning Change management Facilitation and liaison






K. CAREER PATHING


1. Next higher post: Chief Director/Hospital CEO.



9








Date: Date:



ANNEXURE J

JOB DESCRIPTION

Name Persal Number


Job Title Senior Manager of Nursing Services (Provincial Head Office)


Job Level PN-A10

Date 1 July 2007

Location Head Office

Component Directorate Nursing Services

Post report to Chief Director


2


DIVISION:

Chief Director

Directorate Nursing Services Senior Manager of Nursing Services (Provincial

Head Office)




To give direction to and coordinate the nursing services within the Province.


MAIN OBJECTIVES %

1.

Develop and maintain nursing policies

• Evaluate nursing related Acts, trends and regulations. • Obtain input from nursing managers in the development of nursing related policies • Advice nurse managers, private sector organizations, top management regarding impact of

policies • Assist with the implementation of nursing related policies. • Coordinate the execution of polices by health institutions. • Facilitate the Department’s input into pending nursing related legislation.

25

3

MAIN OBJECTIVES %

2.

Manage and direct corporate nursing planning

• Determine impact of Department strategic planning on nursing resource planning. • Give direction and advise as an active role-player at strategic planning sessions of Department

of Health in terms of nursing resource planning. • Evaluate trends in the nursing environment (external and internal). • Identify critical issues in the nursing environment (SWOT analysis). • Develop strategies to address critical issues. • Coordinate Community Service Nurses selection, placement and orientation. • Facilitate nursing research and utilize the research findings to improve quality of care (project

management).

20

3.

Monitor nursing services within the Department:

• Conduct visits at health institutions to ensure service standards are adhere to. • Identify needs for nursing care. • Obtain management information regarding service rendering. • Ensure that nursing care meets requirements at all levels of service. • Ensure effective and quality nursing services at institutional level • Promote and maintain nurses’ pledge (candlelight day of prayer). • Maintain a corporate professional image and restore the status of professional nursing. • Analyse and interpret nursing information to evaluate the quality and cost effectiveness of

nursing care and advise. • Utilize nursing data to influence decision-making.

10

4.

Coordinate nursing related research and development

• Continuously review, explore and utilize opportunities for professional development to enhance professional knowledge.

• Contribute to the education and professional development of students and colleagues. • Identify in collaboration with stakeholders relevant nursing related research • Approve nursing related research in the Department • Communicate research results

10

5.

Support and advice top management as a specialist nursing advisor

• Inform top management of nursing related legislation amendments • Advice top management of the impact of such amendments • Identify problems/opportunities/gaps in nursing service and present solutions to top

management in this regard • Communicate top management decisions to nursing managers at health facilities • Provide nursing data to influence top management decision-making • Chairperson of Nursing Forums/Committees at provincial level

10

4

MAIN OBJECTIVES %

6.




interest groups. • Participate and represent the Department at various forums. • Liaise and co-ordinate with governmental, non-governmental institutions and other structures. • Attend meetings and communicate on a regular basis with various stakeholders. • Develop relationships across diverse groups of stakeholders. • Liaise with the South African Nursing Council. • Participate in task teams/committees for the evaluation of nursing ethos and professionalism.

10

7.


Human: • Analyze nursing staffing needs at all health facilities and develop a plan to meet the needs. • Monitor and evaluate the allocation and use of human resources • Continuously review, explore and utilize opportunities for professional development to enhance

professional knowledge. • Contribute to the education and professional development of students and colleagues. • Initiate the recruitment and retention of competent nursing personnel. • Manage grievances and labour relations issues in terms of the laid down policies/procedures i.e.

manage workplace discipline. Financial: • Link financial resource allocation to service plans according to annual strategic and operational

plan • Influence departmental process of financial resource allocation. • Ensure that budget spending is maximized in line with strategic objectives. • Ensure proper implementation of the budget by monitoring, projecting and reporting


(project management on research of nurses training and development). Physical and Material: • Initiate and identify ways of containing health care costs without compromising standards. • Monitor and report on the utilisation of physical equipment within nursing components at all

health institutions. .

15


Personnel Budget



• R100 000

5

F. DELEGATIONS

LABOUR



FINANCIAL

DELEGATIONS

SIGNING

AUTHORITY



R500 000







1. Develop and maintain nursing policies

• Minutes/memos, reports and letters • Nursing Act and Regulations, Code of Ethics


• Promulgation of policies

• Positive feedback form all stakeholders

• Goal directed and strategically correct policies

2. Manage and direct corporate nursing planning

• Nursing norms and standards maintained • Monitoring and evaluation tool developed • Quality improvement plan • Nursing interventions developed and

implemented • Nursing interventions revised/reviewed • Nursing intervention assessment report • Successful implementation of planning

3. Monitor nursing services within the Department


• Acts/prescripts compliance/ adherence report • Nursing care management plan • Standards of Practice and Scope of Practice • Policies and legislation • Policies, Protocols and Guidelines • Patient Rights Charter • Infection control procedures • Stakeholder participation report • Occupational and safety measures • Multi-disciplinary quality assurance report • Peer review report • Quality assurance monitoring indicators and

tools

6



• Nursing quality assurance programs, protocols, norms and standards



4. Coordinate nursing related research and development

• Timeous inputs • Appropriate reaction • Informed Management • Documented policy is in accordance with

political and managerial directives • Deadlines are met for inputs • Published research • Continuous nursing research conducted • Community awareness programs • Training and development programs

5. Support and advice top management as a specialist nursing advisor


report

6. Establish, maintain and participate in inter- professional and multi-disciplinary teamwork that promotes efficient and effective health care



• Staffing needs analysis report • Performance instrument reviews • Personal development plan • Performance instrument and evaluation reports • Individual SANC registration receipts • Skills development reports • Workplace discipline report • Disciplinary code and procedure • Business plans developed • DFF reports • BAS budget report • Monthly expenditure report • Commitment register • PFMA • Procurement, policies and guidelines • Inventory register • Availability of material resources

7

H. OUTPUTS PROFILE




2. Clinical Manager and Multi- disciplinary Team


























8





Excellent written and verbal communication and presentation skills Report writing skills Facilitation skills Co-ordination skills Problem solving skills Negotiation skills Planning and organizing skills Change management skillsLiaison skills Networking Interpersonal skills Leadership skills Analytical skills Diplomacy


Basic R425 qualification (i.e. diploma/degree in nursing) or equivalent qualification that allows registration with the South African Nursing Council. Registration with the SANC as a Professional Nurse Post basic qualification in nursing management A minimum of 11 years appropriate/recognisable experience in nursing after registration as Professional Nurse with the SANC in General Nursing At least 6 years of the period referred to above must be appropriate/recognisable experience at management level

Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of HR and Financial policies and practices Detailed knowledge of Public Health Service In depth knowledge of both national and provincial health legislation and policy

People and Financial Management Strategic Planning Change management Facilitation and liaison






K. CAREER PATHING


1. Next higher post: Chief Director.



9








Date: Date:



ANNEXURE K

JOB DESCRIPTION

Name Persal Number


Job Title Professional Nurse (Specialty Nursing)


Job Level PN-B1 and PN-B2

Date 1 July 2007


Component Nursing

Post report to Operational Manager Nursing (Specialty Unit)


2


DIVISION: NURSING

Assistant Manager Nursing (Specialty Unit)


1 Operational Manager Nursing (Specialty Unit)


2 Professional Nurse Grade 2 (Specialty Nursing) 6 Professional Nurse Grade 1 (Specialty Nursing)


SECTION: MALE WARD

2 Professional Nurse Grade 2 (Specialty Nursing) 6 Professional Nurse Grade 1 (Specialty Nursing)



To provide holistic nursing care to patients in a specialty unit in a cost effective, efficient and equitable manner.


MAIN OBJECTIVES %

1.

Provision of optimal, holistic specialised nursing care with set standards and within a professional/legal framework:

• To assist in planning/organising and monitoring of the objectives of the specialised unit inconsultation with subordinates

• To provide a therapeutic environment for staff, patients and the public • To provide comprehensive, quality nursing care as a member of the multi-disciplinary team

according to the identified needs of the patient, based on scientific principles • To delegate duties and support staff in the execution of patient care delivery • To provide direct and indirect supervision of all nursing staff / housekeeping staff and to give

guidance • To ensure continuity of patient care on all levels e.g. work book, handover rounds • To liaise and communicate with the multi-disciplinary team as well as other departments within the

hospital e.g. during operational meetings with nursing supervisor and subordinates

65%

3

MAIN OBJECTIVES %

2.

Effective utilisation of resources: Human Resources: • Assist with the allocation/change list, day and night duty rosters and inputs for leave • To do readjustments as required on the shift to provide adequate nursing cover • To assist in record keeping and providing statistical information on training and staffing as requested

including agency staff • To assist in evaluation of staff on work performance - according to staff management system • To execute disciplinary code and grievance procedure executed up to a certain level then referred to the

nurse manager • Implement Employer Assistance Plan

Material Resources: • Monitoring of financial resources with emphasis on cost containment and the keeping of all records within

the financial policies regarding tenders, procurement and the policy regarding revenue generation, e.g.UPFS

• To order and monitor appropriate levels of consumables i.e. according to norms • To check all equipment to ensure working order and refer for repairs • To assess the suitability of equipment and consumables for specialized areas • To give budget inputs regarding consumables and equipment budget for financial year • To exercise the control functions to meet medical/ legal obligations, i.e. weekly schedule drugs control,

control of medication used • To check ward dispensary • Daily emergency cart control Services • Monitor services, i.e. linen and cleaning in conjunction with housekeeping staff

15%

3.

Participation in training and research: • To assist in orientation, induction and mentoring of all nursing staff and orientation of other staff • To assist in the planning and co-ordination of training and promote learning opportunities for all nursing

categories i.e. on the job training • To complete patient related data and partake in research

10%

4.

Provision of Support to Nursing Services: • To assist with relief duties of the supervisor and act as junior shift-leader on both day and night shift • To partake in overall specialized unit functions, i.e. team building

5%

5.

Maintain professional growth/ethical standards and self-development: • To maintain the Code of Conduct:

• Public Service • Professional Body

• Seek learning opportunities: • In-service training

5%

4




F. DELEGATIONS

LABOUR RELATIONS

DELEGATIONS


DELEGATIONS

SIGNING AUTHORITY








1. Provide optimal, holistic, specialised nursing care with set standards and within a professional/legal framework

• Accreditation by supervisors • Nursing audits of patient records • Monitoring results of the environment • Feedback from the multi-disciplinary team • Patient satisfaction questionnaires • Letters of praise/complaints • Monitoring of negative indicators i.e. needle stick

injuries, patient complaints

2. Effective utilisation of resources

• Effective multi-disciplinary team meetings • Staff records, audits • Meeting notices, audits • Computer data • Feedback from patients and the public • Feedback from multi-disciplinary team • Accreditation i.e. weekly drug checks • Cost monitoring to remain within allocated budget • Regular ward multi-disciplinary team meetings re

cost containment • Equipment checklist

3. Participate in training and research

• Research findings • Reports i.e. daily, weekly, monthly and annually

(i.e. workload assessment) • Safety and incident indicator report • Staff evaluation and appraisals

4. Provide support to nursing services • Evaluation 5. Maintain professional growth/ethical standards and

self-development • Feedback • Evidence of self-development

5

H. OUTPUT PROFILE













6. PHC Coordinator PHC support, service delivery improvement












6


KNOWLEDGE SKILLS PERSONAL ATTRIBUTES EXPERIENTAL COMPETENCY


• Good communication skills • Report writing skills • Facilitation skills • Coordination skills • Problem solving skills • Planning and organizing skills • Ability to function as part of a

team • Decision making skills • Computer skills

ResponsivenessPro-activeness ProfessionalismAccuracy Flexibility Initiative Cooperation Team player Supportive Assertive

Basic R425 qualification (i.e. diploma/degree in nursing) or equivalent qualification that allows registration with the South African Nursing Council as a Professional Nurse Current registration with the South African Nursing Council (SANC) as a Professional Nurse A post-basic qualification in the specialty A minimum of 2 years appropriate/recognisable experience in nursing after registration as Professional Nurse with the SANC in General Nursing



K. CAREER PATHING


1. Professional Nurse Grade 2 (Specialty Nursing)





7






Date: Date:



ANNEXURE L

JOB DESCRIPTION

Name Persal Number


Job Title Operational Manager Nursing (Speciality Unit)


Job Level PN-B3

Date 1 July 2007


Component Nursing

Post report to Assistant Manager Nursing (Specialty Unit)


2


DIVISION: NURSING

Assistant Manager Nursing (Specialty Unit)


1 Operational Manager Nursing (Speciality Unit)


2 Professional Nurse Grade 2 (Speciality Nursing) 6 Professional Nurse Grade 1 (Speciality Nursing)


SECTION: MALE WARD




To provide holistic nursing care to patients in a speciality unit in a cost effective, efficient and equitable manner.


MAIN OBJECTIVES %

1.

Coordination of optimal, holistic specialised nursing care provided within set standards and a professional/legal framework:

• To plan/organise and monitor the objectives of the specialised unit in consultation withsubordinates

• To provide a therapeutic environment for staff, patients and the public • To provide a comprehensive, quality nursing care as a member of the multi-disciplinary team


guidance • To ensure continuity of patient care on all levels i.e. work book, handover rounds • To liaise and communicate with the multi-disciplinary team as well as other departments within the

hospital i.e. during operational meetings with nursing supervisor and subordinates

50%

3

MAIN OBJECTIVES %

2.

Manage effectively the utilisation and supervision of resources: Human Resources: • Planning of the allocation/change list, day and night duty rosters and inputs for leave • To do readjustments as required on the shift to provide adequate nursing cover • To provide accurate record keeping and statistical information on training and staffing as requested

including agency staff • The evaluation of staff on work performance - according to staff management system • To execute disciplinary code and grievance procedure executed up to a certain level then referred to the


Financial Resources: • Monitoring of financial resources with emphasis on cost containment and the keeping of all records within

the financial policies regarding tenders, procurement and the policy regarding revenue generation, i.e.UPFS


control of medication used • To check ward dispensary • Daily emergency cart control Services • Monitor services, i.e. linen and cleaning in conjunction with housekeeping staff • Monitor telephone use and keep records

25%

3.

Coordination of the provision of effective training and research: • To plan for the provision, orientation, induction and mentoring of all nursing staff and orientation of

other staff • To plan and co-ordinate training and promote learning opportunities for all nursing categories i.e. on the

job training • To complete patient related data • Contribute to evidence based research

15%

4.

Provision of Effective Support to Nursing Services: • To assist with relief duties of the supervisors • To partake in overall specialized unit functions, i.e. team building

5%

5.




5%

4




F. DELEGATIONS

LABOUR RELATIONS

DELEGATIONS


DELEGATIONS

SIGNING AUTHORITY








1. Coordinate optimal, holistic, specialised nursing care with set standards and within a professional/legal framework



2. Manage effectively the supervision and utilisation of resources



3. Coordination of the provision of effective training and research



4. Provision of effective support to nursing services • Evaluation 5. Maintain professional growth/ethical standards and


5

H. OUTPUT PROFILE











5. operational Manager Patient care, support and general advice














6


KNOWLEDGE SKILLS PERSONAL LEARNING FIELD


• Leadership, organisational,decision making and problemsolving abilities within the limit ofthe public sector and institutionalpolicy framework

• Interpersonal skills includingpublic relations, negotiating, conflict handling and counselingskills

• Financial and budgetaryknowledge pertaining to therelevant resources undermanagement

• Insight into procedures andpolicies pertaining to nursing care

• Computer skills in basicprogrammes


Basic R425 qualification i.e. diploma/degree in nursing or equivalent qualification that allows registration with the South African Nursing Council as a Professional Nurse Current registration with the South African Nursing Council (SANC) as a Professional Nurse A post basic qualification in the speciality A minimum of 9 years appropriate/ recognisable experience in nursing after registration as Professional Nurse with the SANC in General Nursing At least 7 years of the period referred to above must be appropriate/recognisable experience in the specific speciality after registration in the specific speciality



K. CAREER PATHING


1. Assistant Manager Nursing (Specialty Unit)





7






Date: Date:



ANNEXURE M

JOB DESCRIPTION

Name Persal Number


Job Title Assistant Manager Nursing (Speciality Unit)


Job Level PN-B4

Date 1 July 2007


Component Nursing

Post report to Manager Nursing (Level 3 Hospitals)


2


DIVISION: NURSING



1 Assistant Manager (Specialty Unit) 1 Operational Manager Nursing (Speciality Unit)




SECTION: MALE WARD






MAIN OBJECTIVES %

1.

Coordination of optimal, holistic specialised nursing care provided within set standards and a professional/legal framework:

• To plan/organise and monitor the objectives of the specialised unit in consultation withsubordinates

• To provide a therapeutic environment for staff, patients and the public • To provide a comprehensive, quality nursing care as a member of the multi-disciplinary team


guidance • To ensure continuity of patient care on all levels i.e. work book, handover rounds • To liaise and communicate with the multi-disciplinary team as well as other departments within the

hospital i.e. during operational meetings with nursing supervisor and subordinates

50%

3

MAIN OBJECTIVES %

2.

Manage effectively the utilisation and supervision of resources: Human Resources: • Planning of the allocation/change list, day and night duty rosters and inputs for leave • To do readjustments as required on the shift to provide adequate nursing cover • To provide accurate record keeping and statistical information on training and staffing as requested

including agency staff • The evaluation of staff on work performance - according to staff management system • To execute disciplinary code and grievance procedure executed up to a certain level then referred to the


Financial Resources: • Monitoring of financial resources with emphasis on cost containment and the keeping of all records within

the financial policies regarding tenders, procurement and the policy regarding revenue generation, i.e.UPFS


control of medication used • To check ward dispensary • Daily emergency cart control Services • Monitor services, i.e. linen and cleaning in conjunction with housekeeping staff • Monitor telephone use and keep records

25%

3.

Coordination of the provision of effective training and research: • To plan for the provision, orientation, induction and mentoring of all nursing staff and orientation of

other staff • To plan and co-ordinate training and promote learning opportunities for all nursing categories i.e. on the

job training • To complete patient related data • Contribute to evidence based research

15%

4.

Provision of Effective Support to Nursing Services: • To assist with relief duties of the supervisors • To partake in overall specialized unit functions, i.e. team building

5%

5.




5%

4




F. DELEGATIONS

LABOUR RELATIONS

DELEGATIONS


DELEGATIONS

SIGNING AUTHORITY








1. Coordinate optimal, holistic, specialised nursing care with set standards and within a professional/legal framework



2. Manage effectively the supervision and utilisation of resources



3. Coordination of the provision of effective training and research



4. Provision of effective support to nursing services • Evaluation 5. Maintain professional growth/ethical standards and


5

H. OUTPUT PROFILE











5. operational Manager Patient care, support and general advice














6


KNOWLEDGE SKILLS PERSONAL LEARNING FIELD



• Interpersonal skills includingpublic relations, negotiating,conflict handling and counselingskills





Basic R425 qualification i.e. diploma/degree in nursing or equivalent qualification that allows registration with the South African Nursing Council as a Professional Nurse Current registration with the South African Nursing Council (SANC) as a Professional Nurse A post basic qualification in the speciality A minimum of 9 years appropriate/ recognisable experience in nursing after registration as Professional Nurse with the SANC in General Nursing At least 7 years of the period referred to above must be appropriate/recognisable experience in the specific speciality after registration in the specific speciality



K. CAREER PATHING


1. Manager Nursing (Level 3)





7






Date: Date:



ANNEXURE O

JOB DESCRIPTION

Name Persal Number


Job Title Clinical Nurse Practitioner (Primary Health Care)


Job Level PN-B1 and PN-B2

Date 1 July 2007


Component Nursing

Post report to Operational Manager Nursing (Primary Health Care)


2


DIVISION: NURSING

Operational Manager Nursing (Primary Health Care)


1 Clinical Nurse Practitioner Grade 1 (Primary Health Care)




SECTION: MALE WARD






MAIN OBJECTIVES %

1.

Provision of quality comprehensive community health care: • Provision of primary curative health care • Provision of health care services • Provision of rehabilitation services

55%

2.

Provision of administrative services: • Plan and organise clinics • Complete statistics • Ordering and control of stationary, medical class 11 stock, consumables • Ensure safekeeping • Ordering and control of medication as necessary • Up to date knowledge of appropriate legislation, regulations and departmental policies • Involvement with community meetings and committees • Identify needs for financial planning and indirect control of expenditure

20%

3

MAIN OBJECTIVES %

3.

Provision of educational services: • Clinical teaching, training and continuous evaluation of students • Teaching patients on a one-to-one basis • Personnel development, i.e. assessing in-service training needs, planning and implementing of training

programme • Continuous self study, professional development, ensuring awareness of new professional developments • Health education of patients, public and staff • Assist patients and families to develop a sense of self-care

10%

4.

Provision of clinical services: • Evaluate and follow-up patients during clinic visits • Initiate treatment, implementation of programmes and evaluations of patients’ clinical conditions • Promoting scientific quality nursing care • Administrate and control medication • Individual consultation sessions • Identify community needs • Initiate minor ailment treatment • Initiate community participation • Coordinate between hospital and community • Maintaining professional secrecy and preventing medico-legal risks • Attend and participate in doctors’ visits • Arrange admission and outpatient appointments • Function as a member of the therapeutic team • Continuous evaluation of nursing care and nursing services • Assessment of personal service delivery towards patients • Effective crisis management in the clinic

5%

5.

Usage of equipment and machinery: • Usage of basic medical equipment • Safe-keeping of equipment

5%

6.

Research responsibility: • To assist in regional and departmental projects • Direct and indirect involvement with medical research • Involvement with matching research to the needs of the community

5%




4

F. DELEGATIONS

LABOUR RELATIONS

DELEGATIONS


DELEGATIONS

SIGNING AUTHORITY








1. Provide quality comprehensive community health care

• Registration with the SANC • Midwifery and community health qualifications • Nursing primary clinical skills

2. Provide administrative services • Registration with the SANC • Midwifery and community health qualifications • Training programme as required by the SANC

3. Provide educational services • Formal evaluation by participants • Self, peer, management and coordinator assessments

4. Provide clinical services • Feedback from management and patients

5. Usage of equipment and machinery • Norms and standards • Policies

6. Research responsibility • Internal and departmental notices • Community liaison framework

H. OUTPUT PROFILE











5

















KNOWLEDGE SKILLS PERSONAL ATTRIBUTES LEARNING FIELD








Basic R425 qualification i.e. diploma/degree in nursing or equivalent qualification that allows registration with the South African Nursing Council as a Professional Nurse Current registration with the South African Nursing Council (SANC) as a Professional Nurse A post basic qualification in the speciality A minimum of 2 years appropriate/ recognisable nursing experience after registration as Professional Nurse with the SANC in General Nursing

6



K. CAREER PATHING


1. Operational Manager Nursing (Primary Health Care)










Date: Date:



ANNEXURE P

JOB DESCRIPTION

Name Persal Number


Job Title Operational Manager Nursing (Primary Health Care)


Job Level PN-B3

Date 1 July 2007


Component Nursing

Post report to Assistant Manager Nursing (Primary Health Care)


2


DIVISION: NURSING

Operational Manager Nursing (Primary Health Care)


1 Clinical Nurse Practitioner Grade 2 (Primary Health Care) 1 Clinical Nurse Practitioner Grade 1 (Primary Health Care)



2 Staff Nurse grade 1/2 8 Nursing Assistant Grade 1/2

SECTION: MALE WARD






MAIN OBJECTIVES %

1.

Provision of quality comprehensive community health care: • Provision of advanced/more complex primary curative health care • Provision of advanced/more complex health care services • Provision of advanced/more complex rehabilitation services

55%

2.

Provision of administrative services: • Plan and organise clinics • Complete statistics • Ensure the ordering and control of stationary, medical class 11 stock, consumables • Ensure safekeeping • Ensure the ordering and control of medication as necessary • Up to date knowledge of appropriate legislation, regulations and departmental policies • Involvement with community meetings and committees • Financial planning and indirect control of expenditure

20%

3

MAIN OBJECTIVES %

3.



10%

4.

Provision of clinical services: • Ensure evaluation and follow-up of patients during clinic visits • Initiate treatment, implementation of programmes and evaluations of patients’ clinical conditions • Promoting scientific quality nursing care • Administrate and control medication • Individual consultation sessions • Identify community needs • Initiate minor ailment treatment • Initiate community participation • Coordinate between hospital and community • Maintaining professional secrecy and preventing medico-legal risks • Attend and participate in doctors’ visits • Arrange admission and outpatient appointments • Function as a member of the therapeutic team • Continuous evaluation of nursing care and nursing services • Assessment of personal service delivery towards patients • Effective crisis management in the clinic

5%

5.


5%

6.


5%




4

F. DELEGATIONS

LABOUR RELATIONS

DELEGATIONS


DELEGATIONS

SIGNING AUTHORITY








1. Provide quality advanced comprehensive community health care







H. OUTPUT PROFILE











5




















• Interpersonal skills including public relations, negotiating,conflict handling and counselingskills





Basic R425 qualification i.e. diploma/degree in nursing or equivalent qualification that allows registration with the South African Nursing Council as a Professional Nurse Current registration with the South African Nursing Council (SANC) as a Professional Nurse A post basic qualification in the speciality A minimum of 9 years appropriate/ recognisable nursing experience after registration as Professional Nurse with the SANC in General Nursing At least 7 years of the period referred to above must be appropriate/recognisable experience after registration in the said speciality

6



K. CAREER PATHING


1. Assistant Manager Nursing (Primary Health Care)










Date: Date:



ANNEXURE Q

JOB DESCRIPTION

Name Persal Number


Job Title Assistant Manager Nursing (Primary Health Care)


Job Level PN-B4

Date 1 July 2007


Component Nursing

Post report to Manager Nursing (Level 3 Hospital)


2


DIVISION: NURSING

Assistant Manager Nursing (Primary Health Care)


1 Clinical Nurse Practitioner Grade 2 (Primary Health Care) 1 Clinical Nurse Practitioner Grade 1 (Primary Health Care)




SECTION: MALE WARD






MAIN OBJECTIVES %

1.

Provision of quality comprehensive community health care: • Provision of advanced/more complex primary curative health care • Provision of advanced/more complex health care services • Provision of advanced/more complex rehabilitation services

55%

2.

Provision of administrative services: • Plan and organise clinics • Complete statistics • Ensure the ordering and control of stationary, medical class 11 stock, consumables • Ensure safekeeping • Ensure the ordering and control of medication as necessary • Up to date knowledge of appropriate legislation, regulations and departmental policies • Involvement with community meetings and committees • Financial planning and indirect control of expenditure

20%

3

MAIN OBJECTIVES %

3.



10%

4.

Provision of clinical services: • Ensure evaluation and follow-up of patients during clinic visits • Initiate treatment, implementation of programmes and evaluations of patients’ clinical conditions • Promoting scientific quality nursing care • Administrate and control medication • Individual consultation sessions • Identify community needs • Initiate minor ailment treatment • Initiate community participation • Coordinate between hospital and community • Maintaining professional secrecy and preventing medico-legal risks • Attend and participate in doctors’ visits • Arrange admission and outpatient appointments • Function as a member of the therapeutic team • Continuous evaluation of nursing care and nursing services • Assessment of personal service delivery towards patients • Effective crisis management in the clinic

5%

5.


5%

6.


5%




4

F. DELEGATIONS

LABOUR RELATIONS

DELEGATIONS


DELEGATIONS

SIGNING AUTHORITY








1. Provide quality advanced comprehensive community health care







H. OUTPUT PROFILE











5

























Basic R425 qualification i.e. diploma/degree in nursing or equivalent qualification that allows registration with the South African Nursing Council as a Professional Nurse Current registration with the South African Nursing Council (SANC) as a Professional Nurse A post basic qualification in the speciality A minimum of 9 years appropriate/ recognisable nursing experience after registration as Professional Nurse with the SANC in General Nursing At least 7 years of the period referred to above must be appropriate/recognisable experience after registration in the said speciality

6



K. CAREER PATHING


1. Manager Nursing (Level 3 Hospital)










Date: Date:



ANNEXURE S

JOB DESCRIPTION

Name Persal Number


Job Title Lecturer


Job Level PN-D1 and PN-D2

Date 1 July 2007

Location Nursing College

Component Nursing

Post report to Head of Department (Nursing College)

Job classification code

2



To provide effective and efficient education and training to student nurses D. MAIN OBJECTIVES (Key Performance Areas (KPA’S))

MAIN OBJECTIVES %

1.

Provide education and training to student nurses:

• Develop, plan and implement academic programs • Develop/design, review and evaluate the curriculum • Develop and review training documents and guides • Prepare and present lessons • Participate in the development of college policy by giving inputs and adhere to prescribed

policies and procedures related to student training • Apply various teaching and learning strategies to reach the required outcomes • Mentor and supervise students’ research projects • Plan and implement remedial and quality assurance programs

45%

2.

Co-ordinate clinical learning exposure to students between college and clinical areas:

• Draw a schedule for clinical placement and accompaniment • Accompany students in clinical areas • Create clinical learning opportunities and assess students according to unit/ward procedures • Monitor students’ movement within the hospital setting • Keep records of students in clinical areas

20%

3.

Support the mission and promote the image of the college:

• Serve as a member of various committees (research and policy-making committee) • Attend meetings and workshops • Implement the institutional policies and guidelines as well as other Acts • Participate in career guidance exhibitions (marketing the college to the community) • Conduct and participate in nursing research

10%

Head of Department (Nursing College)

Lecturer Grade 1

Principal of Nursing College

3

MAIN OBJECTIVES %

4

Implement assessment strategies to determine learners’ competencies:

• Set tests, examination questions and develop marking guides • Mark tests as well as final examinations • Evaluate academic performance • Evaluate clinical performance according to set standards • Write and submit reports on students’ progress

15%

5

Exercise control over students:

• Monitor class and clinical attendance • Supervise students’ research projects • Counsel students • Control and monitor students leave • Maintain students discipline

10%

D. DIMENSIONS OF THE POST

EQUIPMENT BUDGET

Teaching and learning apparatus, i.e. dummies R10 000

E. DELEGATIONS

LABOUR RELATIONS DELEGATIONS



SIGNING AUTHORITY

None None None None F. PERFORMANCE STANDARDS AND INDICATORS (Based on main objectives)



1. Provide education and training of student nurses

• Weekly/ monthly academic programs • Moderated question papers • Marking guides • Developed curricula • Up-to-date study guides, workbook and manual • Draft/ approved policy • Research reports • Prepared lesson plans • Marked tests • Teaching and learning strategies available • Remedial and quality assurance programs

4



2. Co-ordinate clinical learning exposure of studentsbetween college and clinical areas

• Clinical schedule/accompaniment program • List/schedule of students and programs • Movement roster • Student records • Evaluation and assessment reports • Correspondence and records

3. Support the mission and promote the image of the college

• Invitations, minutes, agenda, attendance register • Competent nurses • Pamphlets, posters, marketing programs • Schedule of applicants

4. Implement assessment strategies to determine learners’ competencies

• Question papers and marking guides • Practical and theoretical assessment reports • Compiled mark schedule • Student progress reports • Remedial reports

5. Exercise control over students

• Class and clinical attendance register • Student progress reports • Student project reports • Student leave reports • Supervisor’s control list

G. OUTPUTS PROFILE


1. College Principal Academic and management support, advice, training and education support

Recommendations, advice, information, decision-making in the form of reports, memos, letters, etc

2. Vice principal Academic and management support, advice, training and education support


3. Lecturer Grade 2 Academic support and advise, training and education support, accurate administrative records


4. Students Academic and psychosocial support, information-sharing, guidance, mentoring

Academic programs, evaluation reports

5.Colleagues Information-sharing, advice, support, networking


5


6. Community

Education regarding health matters, involvement in structures and training programmes as stakeholders

Reports, information, advice

7. University

Academic support and advice, teaching programs (guides, evaluation tools), moderation of examination questions and scripts

Recommendations, advice, information, decision-making in the form of reports, letters, etc

8. Clinical facilities Collaboration and coordination of students’ learning needs through patient/client care

Reports, memos, information, advice

9. South African Nursing Council Education and training standards, policies, regulations and directives

Recommendations, advice, information, registration, accreditation of training institutions

10. Organized Labour (private Sector Organisations)

Involvement in student academic and social matters through representation

Advice, information, representation

6



Knowledge of Public Service Act and Legislation such as SAQA, Skills Development Act, Nursing Act, etc.

Communication skills Report writing skills Facilitation skills Liaison skills Interpersonal skills Presentation skills Computer skills Problem solving

Responsiveness Pro-activeness Professionalism Accuracy Flexibility Independent Co-operative Team player Supportive Confidentiality Innovative and Creativity

Qualifications

Four (4) year National Diploma/Degree Nursing Education with additional qualifications in Advanced Psychiatry, Nursing Science, Community Nursing Science, Primary Health Care and Advanced Midwifery

Current Registration with South African Nursing Council 3 Years experience in clinical assessment practice Knowledge of procedures and processes related to nursing and education

Knowledge of procedures and processes related to basic and post-basic nursing regarding psychiatry, nursing science, community nursing science, primary health care and advanced midwifery Knowledge and understanding of nursing Code of Ethics and Professional Practice of the South African Nursing Council Thorough knowledge and understanding of Nursing Standard of Practice and Scope of Practice A minimum of 5 years appropriate/ recognisable nursing experience after registration as Professional Nurse with the SANC in General Nursing



K. CAREER PATHING


1. Lecturer Grade 2



7



M. PERFORMANCE INSTRUMENTS The performance instrument of the postholder, should be read as an extension of the job description.

K. JOB DESCRIPTION AGREEMENT

We, the undersigned, agree that the content of the completed job description provides an accurate outline

and picture of the job as expected from the incumbent in the job:


Date: Date:


Additional comments/proposed time of revision of the job description. Date of revision:

ANNEXURE T

JOB DESCRIPTION

Name Persal Number


Job Title Head of Department (Nursing College)


Job Level PN-D3

Date 1 July 2007


Component Faculties

Post report to Vice Principal (Single Nursing College)


2



To manage and undertake the education and training of nurses


MAIN OBJECTIVES %

1.

Coordinate the provision of education and training of student nurses:

• Co-ordinate theory and practicals for student training • Develop and monitor the implementation of academic programs • Moderate tests and examination questions and marking guides • Develop, review and evaluate curricula • Review training documents and guidance • Moderate marking of tests and examination • Encourage research and participate in research

30%

2.

Manage clinical learning exposure to students between college and clinical areas:

• Develop and monitor the implementation of clinical visit program • Ensure the accompaniment of students in a clinical area when needed • Monitor students’ movement within the hospital/community setting • Manage the assessment of students according to unit/ wards • Write and submit reports on students progress to the College Manager

30%

3.

Develop and ensure implementation of quality assurance programmes:

• Develop policies, standard operational procedures, norms and standards and ensure the implementation thereof.

• Develop rules, regulations, prospectus and yearly program • Ensure the implementation of new protocols and training mandates • Develop a monitoring and evaluation tool for the programs • Monitor and evaluate the implementation of all training programs • Monitor and report on deviations from the established programs

10%


Lecturer Grade 1/2

Vice Principal (Single Nursing College

3

MAIN OBJECTIVES %

4.

Collaborate with other stakeholders and build a sound relationship within the department:

• Support the mission and promote the image of the college • Serve as a SENATE member for the review of the curriculum • Participate in the development and implementation of policies and guidelines • Participate in career guidance exhibitions (marketing the college to the community) • Attend various meetings

10%

5.

Supervise staff:

• Monitor employees’ performance in terms of the performance management system • Control attendance register and leave • Delegate activities to employees • Maintain sound labour relations through proper discipline • Recommend training and development of staff in terms of identified gaps

10%

6.

Oversee the supervision of students:

• Monitor class and clinical attendance • Monitor the evaluation of academic performance • Supervise research projects • Counsel students when need arise • Maintain accountability and responsibility of team leader to a group of students

10%


PERSONNEL BUDGET EQUIPMENT BUDGET STORES BUDGET BUILDING BUDGET

None Office equipment Medical equipment None None

R 50 000

F. DELEGATIONS

LABOUR


HUMAN RESOURCES

DELEGATIONS

FINANCIAL

DELEGATIONS

SIGNING AUTHORITY

Disciplinary action Utilization None

None

4


MAIN OBJECTIVES (measurable outputs/end

results)


1. Co-ordinate the provision of education and training of student nurse

• Weekly/ monthly academic programs • Record of identified discipline needs • Moderated question papers • Marking guides • Developed curricula • Updated material and guidance • Lesson program • Draft/approved policy • Quality records kept • Teaching and learning strategies available

2. Manage clinical learning exposure to students between college and clinical areas

• Clinical schedule/accompaniment program • List of students and programmes • Movement roster • Records of students • Evaluation and assessment reports • Developed evaluation tools

3. Develop and ensure implementation of quality assurance programmes

• Invitations • Minutes • Agenda • Attendance register • Implemented policies, procedures, norms and

standards • Pamphlets • Posters • Marketing program

4. Manage Resources

• Progress reports • Leave roster • Updated attendance register • Work allocation list • Training reports, certificates

5. Oversee the supervision of students • Class and clinical attendance register • Students’ progress reports • Students’ project reports

5

H. OUTPUTS PROFILE






3. Deputy Manager Academic support and advise, training and education support, accurate administrative records






6. Community

Education regarding health matters, involvement in structures and training programs as stakeholders


7. University





9. SANC Education and training standards, policies, regulations and directives


10. Organized Labour (Private Sector Organisation)

Involvement in students academic and social matters through representation


6



Knowledge of Public Service Administration Acts and Legislation such as Health Act, SAQA, NQF, Nursing Act, Rules and Regulations, College Policies, PSR, Disciplinary Code and Procedure, Labour Relations Act, etc

Good Communication skills Report writing skills Facilitation skills Liaison skills Interpersonal skills Presentation skills Management skills Analytical skills Motivation skills Research skills Leadership skills Reviewing skills

Responsiveness Pro-activeness Professionalism Accuracy Flexibility Independent Co-operative Team player Supportive Confidentiality

Qualifications

National Diploma/Degree Nursing Education with additional qualifications in Advanced Psychiatry, Nursing Science, Community Nursing Science, Primary Health Care and Advanced Midwifery

Current Registration with South African Nursing Council Experience in clinical assessment practice Knowledge of procedures and processes related to Nursing and Education

Knowledge of procedures and processes related to Basic and Post-Basic Nursing regarding Psychiatry, Nursing Science, Community Nursing Science, Primary Health Care and Advanced Midwifery Knowledge and understanding of nursing Code of Ethics and Professional Practice of the South African Nursing Council Thorough knowledge and understanding of Nursing Standard of Practice and Scope of Practice Knowledge of Training, Nursing, HR matters, Finance A minimum of 9 years appropriate/ recognisable nursing experience after registration as Professional Nurse with the SANC in General Nursing At least 4 years of the period referred to above must be appropriate/ recognisable experience in Nursing Education after registration in the said speciality

7

I. INDIVIDUAL/DEVELOPMENT PROGRAMME (PRIORITY)


J. CAREER PATHING

Promotion to next higher post:

1. Next higher post: Vice Principal (Single Nursing College)



K. AMENDMENTS TO THE JOB DESCRIPTION


L. PERFORMANCE INSTRUMENTS

The performance instrument of the postholder, should be read as an extension of the job description. K. JOB DESCRIPTION AGREEMENT



Date: Date:



ANNEXURE U

JOB DESCRIPTION

Name Persal Number


Job Title Head of Department (Nursing College)


Job Level PN-D3

Date 1 July 2007


Component Faculties

Post report to Vice Principal (Single Nursing College)


2





MAIN OBJECTIVES %

1.



30%

2.



30%

3.




10%

Head of Nursing Schools (Hospitals)

Lecturer Grade 1/2

Vice Principal (Single Nursing College

3

MAIN OBJECTIVES %

4.



10%

5.

Supervise staff:


10%

6.



10%




R 50 000

F. DELEGATIONS

LABOUR


HUMAN RESOURCES

DELEGATIONS

FINANCIAL

DELEGATIONS

SIGNING AUTHORITY


None

4



results)









4. Manage Resources



5

H. OUTPUTS PROFILE












6. Community



7. University










6






Qualifications




7



J. CAREER PATHING


1. Next higher post: Vice Principal (Single Nursing College)









Date: Date:



ANNEXURE V

JOB DESCRIPTION

Name Persal Number


Job Title Vice Principal (Single Nursing College)


Job Level PN-D4

Date 1 July 2007


Component Faculties

Post report to Principal of Nursing College (Single Nursing Campus)/Vice Principal of Nursing College (Head of Nursing Campus)


2





MAIN OBJECTIVES %

1.



30%

2.



30%

3.




10%

Vice Principal (Single Nursing College)

Lecturer Grade 1/2

Principal of Nursing College (Single Nursing Campus)/Vice Principal of Nursing College (Head of Nursing Campus)

3

MAIN OBJECTIVES %

4.



10%

5.

Supervise staff:


10%

6.



10%




R 50 000

F. DELEGATIONS

LABOUR


HUMAN RESOURCES

DELEGATIONS

FINANCIAL

DELEGATIONS

SIGNING AUTHORITY


None

4



results)









4. Manage Resources



5

H. OUTPUTS PROFILE












6. Community



7. University










6






Qualifications




7



J. CAREER PATHING


1. Next higher post: Principal of Nursing College (Single Nursing Campus)/Vice Principal of Nursing College (Head of Nursing Campus









Date: Date:



ANNEXURE W JOB DESCRIPTION

NAME PERSAL NUMBER


Job Title Principal of Nursing College (Single Nursing Campus)


Job Level PN-D5

Date 1 July 2007

Location Nursing Campus

Component Nursing College

Post report to Principal of Nursing College (2 or more Nursing Campuses)/Director: Nursing Colleges (Provincial Head Office)


2

B. HIERARHCHICAL POSITION OF POST

RGANOGRAM)

JOB PURPOSE (Linked to Strategic Plan)

TO REN

DER ALL H

UMAN R ESOURCE ACTIVITIES


To manage the Nursing College.

D. MAIN OBJECTIVES (Key Performance Areas (KPA's)) -

MAIN OBJECTIVES %

1.

Facilitate Nursing Education and Training of Student Nurses: • Develop/implement strategic plans of the college • Market the corporate image of the college • Select students for enrollment with the college • Develop policy guidelines for nurse education and training • Provide suitably qualified staff • Provide learning and teaching resources

35%

2.

Manage Support Services (HR, Library, Student Affairs, Counseling, etc.) • Provide guidance in best practices for policy implementation • Coordinate performance evaluation activities • Provide counseling services • Provide library information services • Coordinate student affairs activities

10%

3.

Manage Human and Physical Resources • Develop Human Resource plan • Implement performance management system • Provide the necessary resources • Maintain physical facilities • Provide security for resources

20%


Principal of Nursing College (Single Nursing Campus)

Principal of Nursing College (2 or more

Nursing Campuses)/Director:

Nursing Colleges (Provincial Head Office)

3

MAIN OBJECTIVES %

4.

Facilitation of Human Resources Development • Conduct skills audit • Provide budget for capacity building • Provide EAP opportunities

10%

5.

Manage Finance • Submit business plans • Monitor spending patterns • Avoid over and under expenditure as stipulated by the PFMA • Submit monthly and quarterly reports

25%


PERSONNEL BUDGET

EQUIPMENT BUDGET STORES BUDGET BUILDING BUDGET

R2m R200 000 R500 000 R700 000

F. DELEGATIONS

F.1 DELEGATIONS ASSIGNED TO THE POST

Labour Relations Delegations Human Resources Delegations Financial

Delegations Signing

Authority Process

Delegations Managing workplace discsipline

Labour Relations delegtaions and Human Resources Management

R500 000 Procurement Delegations: Approval of expenditure up to R500 000 per case

R750 000


Appointment of staff in acting capacity up to level 13 not exceeding 12 calendar months

None None None

All other powers and duties delegated in terms of HOD’s directive

None None None


PERFORMANCE STANDARDS MAIN OBJECTIVES

INDICATORS (INDICATING HOW WELL STANDARDS WERE ACHIEVED)

1. Facilitate Nursing Education and Training of Student Nurses

• Strategic plans available • Marketing reports available • List of selected students is available by end of January• Policy guidelines available • Suitably qualified staff appointed • Teaching and learning resources available • Quality assurance reports available • Setting of examinations and commissioning of

examination results done and reports available • Correspondence and reports of meetings with statutory

bodies and institutions of higher education available • Develop sectional year plans and teaching programs

4



2. Manage Support Services (HR, library, student affairs, counseling, etc.)

• Performance evaluation reports available • Records of counseling available • Library information services effectively and

efficiently in place • Smooth running of student affairs section activities

3. Manage Human and Physical Resources

• Develop human resources plan • Performance management system • Minimum resources available • Physical facilities well maintained • Asset registers up to date and resources safe

4. Facilitation of Human Resources Development • Skills audit report available • Budget available for capacity building • EAP opportunities provided

5. Manage Finance

• Develop business plans • Commitment registers checked • Expenditure approved in line with PFMA • Monthly and quarterly reports

H. OUTPUTS PROFILE


1. Principal General & strategic advice, Administrative support Management support


2. Other directorates Personnel administrative advice, support, liaison, information-sharing


3. Private Sector Organisations: SANC, suppliers, unions and universities

Personnel advice, general support, networking, liaison, customer care, negotiations and correspondence

Recommendations, advice, information in the form of reports, letters, memos, assist in decision-making process and students’ registration

4. Colleagues General advice, support, information-sharing, assistance


5. Clinical Institutions Clinical support Student monthly reports and student placements

5



Knowledge of Public Service administration Procedures related to HRM Policies

Good Communication skills Report writing skills Facilitation skills Co-ordination skills Liaison skills Networking skills

Responsiveness Pro-activeness Professionalism Accuracy Flexibility Independent Co-operative Team player Supportive

Qualifications

Post basic qualification in Nursing Education registered with the SANC Current Registration with South African Nursing Council Knowledge of procedures and processes related to Nursing and Education

Knowledge of procedures and processes related to Basic and Post-Basic Nursing regarding Psychiatry, Nursing Science, Community Nursing Science, Primary Health Care and Advanced Midwifery Knowledge and understanding of Nursing Code of Ethics and Professional Practice of the South African Nursing Council Thorough knowledge and understanding of Nursing Standard of Practice and Scope of Practice Knowledge of Training, Nursing, HR matters and Finance A minimum of 11 years appropriate/ recognisable nursing experience after registration as Professional Nurse with the SANC in General Nursing At least 6 years of the period referred to above must be appropriate/ recognisable experience in Nursing Education after registration in the said speciality

Knowledge of HRD policies, Skills Development Act

Same as above Same as above Relevant experience

6


Best administration practice:

• Office administration

• Personnel administration

• Financial administration

• Provisioning administration

• Contract administration

Organizing skills; Co-ordination skills; Administrative skills; Computer Literacy Database

Same as above Relevant experience

Knowledge of Employment Equity Act, White paper on Batho-pele/White paper on transformation

Report writing skills, liaison, social development, facilitation skills


Knowledge of Acts and regulations pertaining to nursing and health policies

Analysing skills and interpretation skills

Responsiveness; Pro-activeness; Professionalism; Accuracy; Flexibility Independent

Relevant experience



K. CAREER PATHING Promotion to next higher post:

1. Next higher post: Principal of Nursing College (2 or more Nursing Campuses)/Director: Nursing Colleges (Provincial Head Office)





7




We, the undersigned agree that the content of the completed job description gives an accurate outline and picture of the job as expected from the incumbent in the job:


Signature: Signature:

Date: Date:

Additional comments/proposed time of revision of the job description Date of revision:

ANNEXURE X JOB DESCRIPTION

NAME PERSAL NUMBER


Job Title Vice Principal of Nursing College (Head of Nursing Campus)


Job Level PN-D5

Date 1 July 2007



Post report to Principal of Nursing College (2 or more Nursing Campuses)/Director: Nursing Colleges (Provincial Head Office)


2


RGANOGRAM)


TO REN

DER ALL H



To manage the Nursing Campus.


MAIN OBJECTIVES %

1.

Facilitate Nursing Education and Training of Student Nurses: • Develop/implement strategic plans of the campus • Market the corporate image of the campus • Select students for enrollment with the campus • Develop policy guidelines for nurse education and training • Provide suitably qualified staff • Provide learning and teaching resources

35%

2.


10%

3.


20%


Vice Principal of Nursing College (Head of Nursing

Campus)

Principal of Nursing College (2 or more

Nursing Campuses)/Director:

Nursing Colleges (Provincial Head Office)

3

MAIN OBJECTIVES %

4.


10%

5.


25%


PERSONNEL BUDGET


R2m R200 000 R500 000 R700 000

F. DELEGATIONS



Delegations Signing

Authority Process




R750 000



None None None


None None None








4









5. Manage Finance


H. OUTPUTS PROFILE












5






Qualifications





6
















Relevant experience




1. Next higher post: Principal of Nursing College (2 or more Nursing Campuses)/Director: Nursing Colleges (Provincial Head Office)





7







Date: Date:


ANNEXURE Y JOB DESCRIPTION

NAME PERSAL NUMBER


Job Title Principal of Nursing College (2 or more Nursing Campuses)


Job Level PN-D6

Date 1 July 2007





2


RGANOGRAM)


TO REN

DER ALL H



To manage the Nursing Campus.


MAIN OBJECTIVES %

1.

Facilitate Nursing Education and Training of Student Nurses: • Develop/implement strategic plans of the campus • Market the corporate image of the campus • Select students for enrollment with the campus • Develop policy guidelines for nurse education and training • Provide suitably qualified staff • Provide learning and teaching resources

35%

2.


10%


Principal of Nursing College

(2 or more Nursing Campuses)

Chief Director

3

MAIN OBJECTIVES %

3.


20%

4.


10%

5.


25%


PERSONNEL BUDGET


R2m R200 000 R500 000 R700 000

F. DELEGATIONS



Delegations Signing

Authority Process




R750 000



None None None


None None None




4













5. Manage Finance


H. OUTPUTS PROFILE











5





6





Qualifications













7








Relevant experience




1. Next higher post: Chief Director

2. Nature of work in next higher post: As required in the higher post





8





Date: Date:


ANNEXURE Z JOB DESCRIPTION

NAME PERSAL NUMBER


Job Title Director: Nursing colleges (Provincial Head Office)


Job Level PN-D6

Date 1 July 2007





2


RGANOGRAM)


TO REN

DER ALL H



To manage the Nursing Colleges in Province.


MAIN OBJECTIVES %

1.

Facilitate Nursing Education and Training of Student Nurses: • Develop/implement strategic plans of the colleges • Market the corporate image of the colleges • Select students for enrollment with the colleges • Develop policy guidelines for nurse education and training • Provide suitably qualified staff • Provide learning and teaching resources

35%

2.


10%


Director: Nursing Colleges

(Provincial Head Office)

Chief Director

3

MAIN OBJECTIVES %

3.


20%

4.


10%

5.


25%


PERSONNEL BUDGET


R2m R200 000 R500 000 R700 000

F. DELEGATIONS



Delegations Signing

Authority Process




R750 000



None None None


None None None




4













5. Manage Finance


H. OUTPUTS PROFILE











5





6





Qualifications













7








Relevant experience




1. Next higher post: Chief Director

2. Nature of work in next higher post: As required in the higher post





8





Date: Date:


Documents

ANNEXURE A JOB DESCRIPTION - the dpsa€¦ · ANNEXURE A JOB DESCRIPTION ... Post report to Professional Nurse Job Classification Code . 2 ... measures in accordance with Occupational