1 AOP 13.20

AOP 13.20: EXIT INTERVIEWS OF DEPARTING FACULTY

PURPOSE

The purpose of this Academic Operating Policy and Procedure (AOP) is to promote an

understanding about the policy related to exit interviews of departing faculty members. Exit

interviews of departing faculty members can provide useful information to the administrative

decision-making process of this university.

POLICY/PROCEDURE

A departing faculty member who wishes, is encouraged to express his/her views or to provide an

evaluation of one's working environment, and shall be granted an opportunity for an exit

interview with the appropriate department head, director, or dean as requested by the exiting

faculty member. Exiting faculty are also strongly encouraged to complete the online Faculty Exit

Survey. An invitation to submit the online survey will be sent via email upon notification of

resignation to Human Resources Management.

It shall be the responsibility of the appropriate department head, director, or dean to notify the

departing faculty member of these opportunities, allowing sufficient time to complete the process

(i.e. participate in the interview, sign the report, and if necessary rebut the report) before they

depart the university.

If an exit interview is given, a summary report should be prepared by the department head, director,

or dean of the departing faculty member(s) for the purpose of addressing any problems or concerns.

A possible format for such a report should contain the following information:

1. Date

2. Name, position/rank 3. Date of separation

4. Length of service at Mississippi State

5. Reason(s) for leaving 6. The departing faculty member's suggestions for improvement.

Finally, this report should be forwarded to the Dean and to the Provost and Executive Vice

President. An online submission of the Faculty Exit Survey will automatically be reviewed by

the Office of the Provost and Executive Vice President.

REVIEW

This AOP will be reviewed every four years (or whenever circumstances require an earlier

review) by the Associate Provost for Academic Affairs (APAA) with recommendations for

revision presented to the Provost and Executive Vice President.

2 AOP 13.20

REVIEWED:

/s/ Peter L. Ryan 06/25/2018

Associate Provost for Academic Affairs Date

/s/ Judy Bonner 06/25/2018

Provost and Executive Vice President Date

/s/ Brent Fountain 06/25/2018

President, Robert Holland Faculty Senate Date

/s/ Timothy N. Chamblee 06/28/2018

Assistant Vice President and Director Date

Institutional Research and Effectiveness

/s/ Joan Lucas 06/26/2018

General Counsel Date

APPROVED:

/s/ Mark Keenum 07/11/2018

President Date