Application Workshop RECOVERY BOARD · Application Workshop Lower Skykomish. 2 APPLICATION WORKSHOP ... (SOAL). If on SOAL, work ... expected differences in design deliverables

SALMON RECOVERY

FUNDING BOARD

Application Workshop

Lower Skykomish

2

APPLICATION WORKSHOP

Today: Online SRFB webinar

• General program policies and procedures:

• Manual 18

• Application Process and Requirements.

• Recent changes.

• PRISM on-line application format.

Information Available on RCO Web site

• Overview of RCO Requirements based on Project Type:

• Acquisition, restoration, ADA, etc.

• Other RCO Grant Programs Available.

http://www.rco.wa.gov/doc_pages/app_materials.shtml


3

APPLICATION WORKSHOP AGENDA

Agency & SRFB Overview

Grant Requirements

Eligible Projects

Grant Process

Application

Project Expectations

Technical Assistance

PRISM

Questions


Blue Slough, Stillaguamish River


4

WORKSHOP OUTCOMES

NF Stillaguamish ELJ

1. Know RCO’s role.

2. Become familiar with SRFB grant application &

project review process.

3. Be up-to-date on recent changes to grant process.

4. Know where to find key information.

5. Understand how Grant Managers can assist you.

6. Note important deadlines.

7. Be able to develop & submit a complete

application.

5 www.rco.wa.gov/boards/about_boards.shtml

TWO GRANT SECTIONS

Recreation and Conservation Funding BoardSalmon Recovery Funding

Board & Governor’s Salmon

Recovery Office

Salmon RecoveryRecreation & Conservation

http://www.rco.wa.gov/boards/about_boards.shtml

6

RCO GRANT PROGRAMS

Recreation and Conservation Funding Board

Aquatic Lands Enhancement Account (ALEA)

• Boating Facilities Program (BFP)

• Boating Infrastructure Grant Program (BIG)

• Firearms and Archery Range Recreation Program (FARR)

• Land and Water Conservation Fund (LWCF)

• Non-highway and Off-Road Vehicle Activities Program (NOVA)

• Recreational Trails Program (RTP)

Washington Wildlife and Recreation Program (WWRP)

Salmon Recovery Funding Board

Salmon Recovery Funding Board (SRFB)

Estuary and Salmon Restoration Program (ESRP)

Family Forest Fish Passage Program (FFFPP)

Puget Sound Acquisition and Restoration (PSAR)

Washington Coastal Restoration Initiative (WCRI)

www.rco.wa.gov/grants/sal_rec_grants.shtml

http://www.rco.wa.gov/grants/sal_rec_grants.shtml

7 www.rco.wa.gov/grants/index.shtml

TYPES OF GRANTS AVAILABLE

Salmon RecoveryProjects promote

salmon recovery &

part of a recovery

plan or local strategy

RecreationSuch as parks, trails,

water access sites

ConservationSuch as habitat

acquisitions,

restoration work

Acquisition

Planning

Restoration

Development

Education

Education and

Enforcement

Maintenance

Combination

http://www.rco.wa.gov/grants/index.shtml

8

SALMON RECOVERY REGIONS

Washington Coast

Hood Canal

Puget Sound

Lower Columbia

Middle Columbia

Upper Columbia

Snake River

Northeast

Washington

www.rco.wa.gov/salmon_recovery/regions/regional_orgs.shtml

http://www.rco.wa.gov/salmon_recovery/regions/regional_orgs.shtml

9 http://www.rco.wa.gov/maps/LE_ContactMap.shtml

SALMON RECOVERY LEAD ENTITIES

http://www.rco.wa.gov/maps/LE_ContactMap.shtml

10

SALMON RECOVERY FUNDING BOARD

5 Non-Voting Natural Resource Agency Representatives

(WDFW, DOT, DNR, Ecology, Conservation Commission)

5 Voting Citizen Members

David Troutt, Chair (Dupont)

Phil Rockefeller (Bainbridge Is)

Nancy Biery (Jefferson County)

Robert Bugert (Wenatchee)

Jeff Breckell (Longview)

www.rco.wa.gov/boards/srfb.shtml

http://www.rco.wa.gov/boards/srfb.shtml

11

Q&A

RCO STAFF WILL BE AVAILABLE DURING

THE LIVE BROADCAST OF THIS

PRESENTATION TO ANSWER QUESTIONS AT

THE END OF EACH CHAPTER

PRESENTATION, BEGINNING WITH THE

FOLLOWING CHAPTER.

12

SRFB APPLICATION WORKSHOP

Agency & SRFB

Overview

Grant Requirements

Eligible Projects

Grant Process

Application



PRISM

Questions

http://www.rco.wa.gov/grants/grant_news.shtml


http://www.rco.wa.gov/grants/grant_news.shtml

13 http://www.rco.wa.gov/doc_pages/app_materials.shtml

SRFB GRANT MANUAL AND FORMS


14

SRFB GRANT PROGRAM OVERVIEW

What are the general requirements?

Who is eligible to apply?

What are the landowner

requirements?

What are the match requirements?

How are grant funds paid?

If funded, when could we start?

What strings are attached?

www.rco.wa.gov/grants/grant_requirements.shtml

http://www.rco.wa.gov/grants/grant_requirements.shtml

15

SRFB GRANT PROGRAM REQUIREMENTS

Projects must:

• Protect/restore salmon habitat.

• Address lead entity strategy or

regional recovery plan.

• Commit to 10 years of stewardship

• Complete activities in 2-3 yrs.

• Apply via lead entities in PRISM.

• Request at least $5k.

• Maximum request = LE allocation.

• Provide 15% match (w/exceptions).

www.rco.wa.gov/documents/manuals&forms/Manual_18.pdf

http://www.rco.wa.gov/documents/manuals&forms/Manual_18.pdf

16

SRFB ELIGIBLE APPLICANTS

• Cities

• Counties

• Conservation Districts

• Lead Entities

• Native American Tribes

• Non-Profit Organizations

• Private Landowners

• Regional Fisheries

Enhancement Groups

• Special Purpose Districts

• State Agencies (need local

partner w/ project contribution)


Snake River Region


17

SPONSOR SITE CONTROL

www.rco.wa.gov/doc_pages/manuals_by_number.shtmlPort Susan Bay

before restoration

At Application:

• Sponsor Ownership OR

• Landowner Acknowledgement Form

Before Construction:

• Landowner Agreement Form

http://www.rco.wa.gov/doc_pages/manuals_by_number.shtml

18 www.rco.wa.gov/documents/manuals&forms/Manual_18.pdf

Snoqualmie River,

King County

WORKING ON PUBLIC LAND

WDFW Levee

Private Levee

Contact

agency

real estate

staff to

confirm

project

won’t

conflict with

required

public uses

Stillwater Wildlife Unit, WDFW

Chinook Bend, King County


19

STATE OWNED AQUATIC LANDS

In-water projects:

• Consult DNR Aquatic Land Manager early!

• Determine if on State Owned Aquatic Land (SOAL).

If on SOAL, work

with DNR: • Need landowner

acknowledgement form

with final application

deadline.

• Need legal authorization to

use SOAL (example: use

agreement, right of entry,

easement).

www.dnr.wa.gov/Publications/aqr_land_manager_map.pdf

http://www.dnr.wa.gov/Publications/aqr_land_manager_map.pdf

20

GRANT MATCH

What is match?

• Sponsor’s share of the

project.

• Eligible activities.

• In project agreement’s

scope of work.

When is match needed?

• Committed in project

agreement.

• If not already provided,

reimbursements deduct %

sponsor match.


Smith Island, Snohomish River

Flood Fencing, Skykomish River


21

MINIMUM 15% SRFB MATCH

What counts as match?

• Appropriations/Cash/Bonds.

• Other local, state, or federal

grants (including WWRP).

• Sponsor’s equipment & labor

• Corrections' Labor.

• In-Kind & Cash Donations:

Equipment, Land, Labor,

Materials, Property Rights,

Professional Services



22

MINIMUM 15% SRFB MATCH

What can’t count as match?

• Other SRFB or PSAR grants.

• Mitigation Activities or Funds.

15% match exceptions?

• No match for some design-only

projects.

• Higher match for Large Forest

Landowners.

• IMW restoration projects.


Kooskooskie Dam Removal, Snake River Region


23

GETTING PAID

Reimbursement only

Pre-agreement costs NOT

eligible, except:

• Property acquired under

RCO waiver.

• Design, engineering, and

some construction

materials.

Retainage held until complete


Tolt River ELJ, King County


24 www.rco.wa.gov/documents/manuals&forms/Manual_18.pdf

SF Stillaguamish

PROJECT “READY TO GO”

Ready to implement?

Can it be completed

2-3 years from SRFB

approval?


25

LONG-TERM OBLIGATION

Acquisitions are forever

Restorations require at least 10 years stewardship

Compliance Issues Arise if:

• Not following Landowner Agreement or

Stewardship Plan.

• Incompatible Use.

• Exceptions:

• Fire, Act of Nature

• Extreme Vandalism

• Obsolescence

www.rco.wa.gov/doc_pages/manuals_by_number.shtmlBeebe Springs Columbia River


26

NOW TIME FOR YOUR

QUESTIONS!

27


Agency & SRFB

Overview

Grant Requirements

Eligible Projects

Grant Process

Application



PRISM

Questions

http://www.rco.wa.gov/grants/apply_for_grant.shtml

Blue Slough,

Stillaguamish River


28

ELIGIBLE PROJECTS

Planning

Acquisition

Restoration

Combination

Monitoring



29

SRFB PROJECT ELEMENTS

NOT Eligible:

• Land Lease;

• Site Specific or Permit

Mitigation Requirements;

• Hatchery

Operation/Construction;Acquisition Note:

• Purchase of Buildings or homes

must be removed or

demolished. (exceptions)



30

SRFB PROJECT ELEMENTS

NOT Eligible:

• Fish Harvest & Harvest

Management.

• Capital Facilities &

Public Works projects.

• Effectiveness

Monitoring.

• Grant Application

Development.

• Net pens, artificial

rearing facilities, remote

site incubation systems. www.rco.wa.gov/documents/manuals&forms/Manual_18.pdf


31

• Assessments

• Fish passage barrier

inventories*

• Landslide hazard areas

• Landowner Willingness Survey

• Feasibility/Scoping Studies (Conceptual Design)

• Designs (Preliminary & Final)

• Data gap (Identified in a

recovery plan or LE strategy)


*Fish Passage Barrier Inventories Must Follow WDFW Inventory Protocols.

PROJECT TYPE: PLANNING


32

APPENDIX D: DESIGN DELIVERABLES

Clear Design Deliverable Guidance for BOTH

planning and restoration projects:

• Clarify design process (conceptual, preliminary,

final) rather than focus on final set of

deliverables only.

Planning project design deliverables must

comply.

Restoration project proposals must identify

expected differences in design deliverables.



33


• Requirements depend on project stage:

• Conceptual

• Preliminary

• Final

• Construction

• Reflects best practices.

• Documents decision making process.

• Demonstrates quality & success.

• Example Design Reports.



34


Checklist to guide you



35

Required Criteria for

No Match

• Preliminary or Final

Design ONLY.

• No general reach or

watershed

assessment.

• Up to $200,000.

• Completed in 18

months = NO Time

Extensions!

15% Match Allows:

• Conceptual,

Preliminary or Final

Design.

• General reach or

watershed assessment.

• No funding limit.

• Completed in 2+ yrs

(Time extensions may

be approved).


DESIGN PROJECTS: MATCH


36

• Fee simple purchase.

• Conservation

easements

(development, timber,

agriculture, or mineral).

• Purchase of water

rights.

• Manual 3

http://www.rco.wa.gov/doc_pages/AP_Toolkit.shtml

Skagit River

Add acquisitionPhoto here

PROJECT TYPE: ACQUISITION


37

ACQUISITION TOOLKIT

• Templates

• Forms

• Checklists

• Examples

www.rco.wa.gov/doc_pages/AP_Toolkit.shtml


38


Need to acquire property before grant

agreement?

Apply for a Waiver of Retroactivity

• Must request at least 30 days before closing.

• Allows land acquisition prior to grant agreement or

application.

• Preserves funding opportunity for next 2 grant cycles.

• Does not provide a guarantee of funding.

• Complete and submit Waiver Checklist

• Must follow RCO Acquisition Policies & Procedures

to retain eligibility.

39


MUST follow Uniform Real

Property Acquisition procedures

• Willing Seller.

• Tenant Relocation.

• Appraisal and Review.

• Notice of just compensation.

• Option or Purchase & Sale

Agreement.

http://www.rco.wa.gov/documents/manuals&forms/Manual_3_acq.pdf

Landslide Reach Cedar River


40

Preliminary Title Insurance Report• Submission and review required prior to agreement

with RCO.

Deed of Right for land (App C)• Protects the property in perpetuity for the purpose

of the grant.

• Conveys property interests to the public forever.

• Recorded at closing or prior to reimbursement.

Assignment of Rights for conservation easements (App G)• Secures the public’s interest.

• Recorded at closing or prior to reimbursement.


ACQUISITIONS MANUAL #3


42

ACQUISITION MANUAL #3

MUST follow RCO Acquisition

Manual policies & procedures

• No contaminated property (p53).

• Legal access required (p29).

• Conservation easements require

monitoring plan & report every 5

years (p12).



43

ACQUISITION MANUAL #3

Items of note

Restoration must be

completed within 5 years

of purchase. (p68)

Clear title: free of

encumbrances limiting

intended use. (p50)

Conservation easement

requirements. (App D)


Beaver Reach, Cedar River


44

Area

excluded

from grant

for future

interpretive

center.


Plan ahead!

Avoid

conversions!

Phase 1

Phase 2

45

PROJECT TYPE: RESTORATION

• Return to original

function.

• Improve habitat

function.

• Functions as natural

ecosystem.

• Self sustaining.

• Preliminary design

required for projects

requesting $250,000

or greater.Restoration Manuals 5 and SRFB Manual 18

Michel Creek, DNR

before, & after

46


In-Stream Fish Passage

• Upgrade road crossing

new bridges and culverts,

roughened channels,

weirs.

• Remove Barriers dams,

roads.

• Bypass barriers fishways.

• RMAP projects


Lower Washougal River & Nelson Creek


47


In-stream Diversion

• Screen Fish from water

diversions.

• Water Conveyance

Systems (gravity &

pressurized pump).

• Fish Bypass back to stream.


Yakima River Region


48


In-stream/Floodplain Habitat

• Add Large Wood

• Reconnect Side-channels

• Remove/setback Levees

• Remove Bank Revetment

• Enhance Fish Habitat in-stream or

floodplain

• Avoid Use of Non-natural

Materials

• Precast Concrete Dolos

• Metal posts


Coastal Region


49


Riparian Habitat

• Plant native trees and

shrubs.

• Remove noxious weeds

and non-native plants.

• Riparian Stewardship.

• Install Livestock

fencing, livestock water

supply & stream

crossings.


Deschutes River


50


Upland Habitat

• Control Erosion &

Sediment roads and

steep slopes

• Install Livestock fencing

• Improve Irrigation

Efficiency

• Abandon &

Decommission Roads


Deep Creek Roads Decommissioning, Olympic National Forest


51


Estuarine/Marine

Nearshore

• Breach dikes

• Remove bulkheads

• Reconstruct tide

channels

• Remove invasive

Species

• Improve or remove

Tidegates


Nisqually Delta, Puget Sound


52


Refer to Restoration Project policies & procedures

manual • Eligible Costs

• Match Requirements

• Prevailing Wage

• Competitive Bids

• Cultural Resources

• Manual 5



53

PROJECT TYPE: COMBINATION

Acquisition* & Planning

Acquisition* &

Restoration

Planning & Restoration


* Must acquire within 18

months of SRFB funding date!


54SRFB Manual 18 (2016) Appendix D-4


DESIGN DELIVERABLES


56

PROJECT TYPE: MONITORING

Regional Monitoring Projects

• Regions can use up to 10% of SRFB

allocation for monitoring.

• Include project on lead entity

ranked list.

• Follow monitoring schedule in

Manual 18.

• Contact RCO staff for PRISM #.

• Separate project proposal

(Appendix C).


Paul Vecsei


57

PROJECT TYPE: MONITORING

Regional Monitoring Projects

• Must address high priority information need or data gap;

• Consistent data collection & management protocols

within region;

• Reviewed by monitoring panel - not the SRFB review panel

• “Regional Organization Monitoring Project Certification”

form required at application

• Contact Keith Dublanica, [email protected]

for more information.


mailto:[email protected]


58

NOW TIME FOR YOUR

QUESTIONS!

59


Agency & SRFB

Overview

Grant Requirements

Eligible Projects

Grant Process

Application



PRISM

Questions




60

Regional Area Percent

Coastal 9.57%

Hood Canal (summer chum) 2.40%

Lower Columbia 20.00%

Mid-Columbia Region 9.38%

Northeast 1.90%

Puget Sound 38.00%

Snake Region 8.44%

Upper Columbia 10.31%

Total 100 %


REGIONAL SRFB ALLOCATION


61

SRFB APPLICATION REVIEW

Three Concurrent Reviews

Lead entity

• Consistency with local and regional

strategy; Technical review; Project

Ranking

RCO grant manager

• Project and Sponsor Eligibility

SRFB Review or Monitoring Panel

• Technical review of proposed design/

methods & protocols, salmon benefits

and likelihood of success

www.rco.wa.gov/grants/salmon.shtml

Clear Fork, Cowlitz River

http://www.rco.wa.gov/grants/salmon.shtml

62

LEAD ENTITY ROLE

• Help applicants get PRISM # via HWS.

• Coordinate local review process to rank projects.

• Ensure projects are:

• Consistent with recovery plan

• Technically sound

• Valid match

• Schedule site visits.

• Ensure complete applications.

• Ensure timely response to review comments.

www.rco.wa.gov/salmon_recovery/lead_entities.shtml

Yakima Basin

http://www.rco.wa.gov/salmon_recovery/lead_entities.shtml

63

RCO GRANTS MANAGER ROLE

• Review project eligibility

• PRISM & application assistance

• Site visits

• Monitor progress of projects

• Approve reimbursements

• Review designs, assessments,

acquisition materials

• Conduct final inspection & close

project

www.rco.wa.gov/grants/contact_salmon_mgr.shtml

Oakland Bay,

Puget Sound

http://www.rco.wa.gov/grants/contact_salmon_mgr.shtml

64

TECHNICAL REVIEW PANEL ROLE

• Technical application review &

feedback:

• Recommendations to Applicant:

Maximize benefits to salmon

Maximize certainty of success

• Recommendations to SRFB:

Inform funding decisions

• As needed:

• Review designs

• Review Project Amendments

www.rco.wa.gov/salmon_recovery/tech_rev_panel.shtml

Review Panel

http://www.rco.wa.gov/salmon_recovery/tech_rev_panel.shtml

65

MONITORING PANEL ROLE

• Technical application review &

feedback:

• Recommendations to Applicant:

Maximize certainty of success

Ensure consistency and compatibility

with past and present monitoring efforts

• Recommendations to SRFB:

Inform funding decisions

www.rco.wa.gov/salmon_recovery/tech_rev_panel.shtml

http://www.rco.wa.gov/salmon_recovery/tech_rev_panel.shtml

66

Contact Lead Entity to discuss project and

their schedule

Attend site visits with LE and SRFB Technical

Review Panel

LE provides PRISM # and Applicant completes Draft Application in PRISM Online (For Large CAP PSAR projects, get # from RCO grant manager)

LE Project Ranking

Refine Application based on comments received

SRFB Approves Funding List

YourProject

Submit Final PRISM Online Application


SRFB APPLICATION PROCESS

Final Technical Review Panel Evaluation

Early ReviewComments


67

KEY DATES TO REMEMBER

Your Lead Entity Process is Paramount

Know the LE Schedule! Meet the LE Deadlines!


Draft applications due date determined by Lead Entity. Dates vary.

August 10: Final Applications Due by 5pm

September 29: Review Panel Comment Forms Available

October 12: Response to Comment Forms Due

October 23-25: Regional Meetings

November 1: Final Review Panel Comments Due

December 6-7: SRFB Awards Funding

Aug 10


68

Contact Lead Entity to discuss project and

their schedule

Region/LE submits letter of intent to identify potential projects

RCO Grant Manager provides PRISM # and Applicant completes Draft Application in PRISM Online

LE Project Ranking

Refine Application based on comments received

SRFB Approves Funding List

YourProject

Submit Final PRISM Online Application


MONITORING APPLICATION PROCESS

Monitoring Panel Evaluation

Attend Site Visits with LE. Receive comments.


69

KEY DATES TO REMEMBER

Your Lead Entity Process is Paramount



Draft application due date determined by Lead Entity. Dates vary.

August 10: Final Applications Due by 5pm

September 8: Monitoring Panel Comment Forms Available

September 22: Response to Comment Forms Due

October 10: Final Monitoring Panel Comments Due

December 6-7: SRFB Awards Funding

Aug 10


70

NOW TIME FOR YOUR

QUESTIONS!

71


Agency & SRFB

Overview

Grant Requirements

Eligible Projects

Grant Process

Application



PRISM

Questions




72

SRFB APPLICATION MATERIALS

• Manual 18 - Section 3, How to Apply

• RCO Website

• Lead Entity Websitehttp://www.rco.wa.gov/doc_pages/app_materials.shtml


73

TIPS FOR SUCCESS

• Assemble team of experts

• Accurately convey project scope

• Communicate w/ Lead Entity & Grants

Manager (EARLY & OFTEN)

• Use the application checklist & resources

www.rco.wa.gov

• Review PRISM application & required

materials early

www.rco.wa.gov/grants/apply_for_grant.shtml

Oakland Bay, Puget Sound

http://www.rco.wa.gov/


74

DRAFT APPLICATION REQUIREMENTS

Step 1: Get a PRISM Project # from your

lead entity coordinator

Habitat Work

Schedule (HWS)

75


Three weeks before SRFB site visits:

PRISM Application Online:

• Completed Project Details, Metrics, and Costs

Screens

Required Attachments

• Maps: Project Vicinity; Site/Parcel Map; Site

Plan for restoration

• Draft Salmon Project Proposal

• Design, sketch, or photo of planned work (restoration or design projects)

• Barrier Evaluation Form (fish passage)

• Draft Detailed Cost Estimate

• Initiate Consultation with DNR Aquatics if

applicable


Myrtle Edwards Park Nearshore, Seattle


76

Project Description: Intent & Deliverables

www.rco.wa.gov/documents/prism_help/ConservationProjectDescription.pdf


Instructions

http://www.rco.wa.gov/documents/prism_help/ConservationProjectDescription.pdf

77

EXAMPLE PROJECT DESCRIPTION

The Jones Nonprofit will acquire approximately 20 acres adjacent to

Liquid Creek, east of Highway 11013 in B County. The parcel includes

critical riparian, wetland and in-stream habitats on 10 acres, and 10

acres of adjacent upland. Five of the riparian acres will be restored by

planting native vegetation. These habitats support Endangered Species

Act listed anadromous fish including coho, summer and fall Chinook,

chum, and steelhead.

This acquisition builds upon the Land Trust’s adjacent land holdings

and the Liquid Creek Preserve which has already conserved 45 acres

and 3,700 feet of Liquid Creek. The acquisition has been identified as a

high priority for B County, and protection of functioning habitat is the

highest priority in the Salmon Recovery Plan. The Jones Non‐Profit

group has worked closely with B County, the local school district and

the Friends of Liquid Creek to secure funding and other support for this

project.

78


Worksites, Properties, Work Types,

and Metrics!!

• How to select the number of

worksites and properties

• Select the work type that is the best

fit for your project

• Be accurate – or be conservative in

your metrics



79


Worksites and Properties

• How to select the number of

worksites and properties



80


Work Types and Metrics

• Select the work type that is the best fit for your

project

• Acquisition: work types and metrics by property

Land, Incidentals, Administration

• Restoration: work types and metrics by worksite

Wide variety

• Be accurate – or be conservative in your metrics

• Reporting matters!



81



Draft Project Proposal

Choose best fit (Appendix C 1-4)

C-1: Barrier Inventory Project

C-2: Planning Project

C-3: Restoration, Acquisition, or

Combination

C-4: Regional Monitoring Project

• 10 pages max (excluding

supplemental questions)

• This is your sales pitch!


82



Draft Project Proposal - Goals

Goal examples:• Assessment Project: Assess the feasibility of acquiring high priority

shoreline parcels to support juvenile Chinook rearing and ecological

function.

• (Design project): Increase the quantity and quality of accessible off-

channel rearing and over-wintering habitat for juvenile Coho Salmon

in Salmon Creek.

• (Acquisition project) Protect Tier 1 Chinook Salmon rearing habitat

and habitat-forming natural processes.

• (Riparian project) Increase the amount of fully functioning riparian

habitat in South Prairie Creek to support Puyallup River Chinook

Salmon recovery goals.


83



Draft Project Proposal – Objectives

S.M.A.R.T. – Specific, Measureable, Achievable, Relevant, Time

Bound

Objective examples:• (Acquisition) Acquire fee simple titled or permanent conservation

easements on at least 20 acres of intact riparian forestland in the Tier

1 reach of Finney Creek by 2018.

• (Riparian) Increase stream shading by at least 30 percent in the

treated areas by re-establishing at least 10 acres of native riparian

forest habitat adjacent to salmon rearing habitat along South Prairie

Creek within 5 years of funding.

• (Restoration) Construct historic-scale, in-stream logjams sufficient to

create at least two sustainable colder-water pools at each of three

documented hyporheic upwelling locations along the lower South

Fork by 2018.


84

Restoration Site MapVicinity Map

www.rco.wa.gov/documents/grants/SampleGraphics.pdf


Flow

Clark County (left)

Yakima Region (right)

http://www.rco.wa.gov/documents/grants/SampleGraphics.pdf

85



Project Designs


86


Illustrate Project

Phases

Highlight what this

grant will

accomplish.


Skokomish Estuary Restoration


87

Draft Detailed Cost

Estimate

• Don’t Cut Yourself

Short!

• Make sure bottom

line matches PRISM

Budget.

• SRFB template




88

Template Cost Estimate Spreadsheet




89

If Project Cost > PRISM Total Cost




90

Admin (Acquisition):

• Limited to 5% of total

Acquisition costs.

• Eligible costs in

Acquisitions Manual 3.

A&E (Restoration):

• Limited to 30% of

Construction Costs.

• Eligible costs in

Restoration Manual 5.

www.rco.wa.gov/doc_pages/manuals_by_number.shtml

A&E AND ADMIN COST LIMITS


91

DETERMINE INDIRECT COSTS

For any project funding source with a federal nexus

(virtually all SRFB grant funds) indirect costs are now

eligible expenses. (Omni Circular, CFR 200.414)

• Applies to awards received on or after December 26, 2014.

• Non-federal entities must comply with the Omni-circular whether

they are recipients or sub-recipients.

http://www.rco.wa.gov/documents/reimbursement/OmniCircularTraining.pdf


92


Options for sponsors

• Choose not to charge an indirect rate.

• Apply your federally negotiated indirect cost rate.

• De minimus rate (10% of modified total direct costs).

• Negotiate an indirect rate

with NOAA.



93


Questions?


If I Use An Indirect Rate, Can I

Allocate Administrative Or

Overhead Costs Too?

The answer is: No, these costs

are included in indirect.

Please contact fiscal staff, or

take our training

Contacts:

Training:

http://www.rco.wa.gov/about/contact_by_program.shtml


http://www.rco.wa.gov/about/contact_by_program.shtml

94

FISCAL DATA COLLECTION SHEET

All final application packages must include a Fiscal

Data Collection Sheet:

• Tells RCO if your org. is requesting an indirect rate

• Tells RCO what type of indirect rate you are requesting

• Keeps your records up to date with RCO financial dept.



95


Consultation with DNR

• Determine if project is located on State-Owned

Aquatic Land (SOAL)

Secure Landowner Acknowledgement Form for

Final Application



96

Final Application Due Mid-August*


www.rco.wa.gov/prism_app/about_prism.shtml

FINAL APPLICATION

Sauk Mountain, Skagit River

Complete PRISM Application with

required Attachments.

* See Manual 18 for exact date

http://www.rco.wa.gov/prism_app/about_prism.shtml

97

FINAL APPLICATION REQUIREMENTS

Completed Online Application with the following attachments:

• Two Project Photos – JPEG

• Landowner Acknowledgement Form

• Final Project Proposal

• Final Detailed Cost Estimate (template available)

• Partnership Contribution Form (for state agencies only)

• Barrier Correction Analysis Form (fish passage only)

• Area of Potential Effect Map (for cultural resource consultation)

• Updated Design Information

• Prelim Design required if request $250,000 or more

• Design Deliverables from Prior Phases

• IMW Certification from LE and /or IMW panel

• SFRB Authorization Resolution (resolution required)

• Fiscal Data Collection Sheet

• Optional: graphs, letters of support

www.rco.wa.gov/grants/salmon.shtml

http://www.rco.wa.gov/grants/salmon.shtml

98

ATTACH: LANDOWNER ACKNOWLEDGEMENT

Application requires:

Landowner

Acknowledgement Form

(Not Landowner

Agreement… that comes

later)



99

ATTACH: FINAL PROJECT PROPOSAL

• Use track changes as proposal is

updated (from draft to final).

• Include Response to Site Visit

Comments.

www.rco.wa.gov/doc_pages/app_materials.shtml


100

CULTURAL RESOURCES REVIEW


PRISM Questions


101

ATTACH: APE MAP


For Cultural Resources

Outline ALL areas of ground

disturbance, (including

planting, access & staging

areas). Use lines, polygons…

• Make sure Map has

certain attributes

• Show section, township,

and range


102

APE MAP TOOL


DAHP Mapping Tool

• Provides easy to use

online mapping tool

• Allows you to create

polygons

• Add text

• Includes needed base

layers required by RCO

and DAHP for review

• Create a pdf of your

APE map

https://fortress.wa.gov/dahp/wisaardp3/


https://fortress.wa.gov/dahp/wisaardp3/

103

APPLICATION

AUTHORIZATION

FORM


Who in your organization is authorized?

• Tells the State of Washington/RCO that your governing board is

aware of the project application

• Formally designates a person or persons who have authority (provided by a governing board) to apply for and enter into

agreement with WA State

• Requires a governing body resolution (annually)

• Can result in serious delays if your governing board does not

meet often – so don’t procrastinate!


104

INTENSIVELY MONITORED

WATERSHEDS

IMWs

• There is no longer a dedicated SRFB IMW funding source for sponsor projects

• SRFB has decided to allow a 0% match requirement for certified

projects in IMW areas.

• Projects still need to be certified

105

FINAL CHECKS

Run PRISM Error check



106

FINAL CHECKS

Use draft & final application

checklists!



107

BY THE LEAD ENTITY DEADLINE

SUBMIT PRISM APPLICATION

108

NOW TIME FOR YOUR

QUESTIONS!

109


Agency & SRFB

Overview

Grant Requirements

Eligible Projects

Grant Process

Application



PRISM

Questions




110

POST-FUNDING EXPECTATIONS

Why Now?

SRFB Manual 18 Section 6

www.rco.wa.gov/documents/manuals&forms/ProjectAgreementForm.pdf

Good to know what you’re

getting into!

http://www.rco.wa.gov/documents/manuals&forms/ProjectAgreementForm.pdf

111


What are cultural resources?• Archeological and historical

sites.

• Artifacts and traditional areas.

• Tribal items of religious, ceremonial, social uses.

Why the concern? • It’s our heritage, it’s history; the

sites are fragile and not renewable.

• It’s the law: EO 2005-05, National Historic Preservation Act, etc.

Restoration Manual 5 and SRFB Manual 18 www.rco.wa.gov/doc_pages/manuals_by_number.shtml

Squaxin

Tribal Artifact


112


Responsible Parties• Federal Agency

Funding, Land, Permit

• RCO

Possible Outcomes• Inadvertent Discovery Plan

• Survey, Monitoring, Mitigation

Plan Ahead• Surveys cost $1,500 - $15,000

• Inform grant manager if ground disturbance will begin before June

Restoration Manual 5 and SRFB Manual 18 www.rco.wa.gov/doc_pages/manuals_by_number.shtml

http://www.dahp.wa.gov/programs/archaeology


113

PERMITTING

Joint Aquatic Resources Permit Application (JARPA)

for most federal, state, and some local permits

Apply for HPA online via APPS

Generate draft JARPA

Streamlined HPA

• Fish passage barrier removal

• Bioengineered bank treatments

• Placement of wood or other structures that benefit fish

http://www.epermitting.wa.gov/site/alias__resourcecenter/jarpa_introduction/10042/introduction.aspx


114

PERMITTING

Governor’s Office of Regulatory Innovation & Assistance

http://www.oria.wa.gov/site/alias__oria/347/default.aspx

Project Questionnaire, call 1-800-917-0043, email [email protected]

Regulatory Handbook

http://apps.oria.wa.gov/permithandbook/

SHRG Permitting Appendix http://wdfw.wa.gov/publications/01374/


http://wdfw.wa.gov/conservation/habitat/planning/ahg/index.html

http://www.ora.wa.gov/resources/questionnaire.asp

http://apps.oria.wa.gov/permithandbook/

http://wdfw.wa.gov/publications/01374/


115

STREAMLINED ESA COMPLIANCE

2 Streamlined Pathways with SRFB Funding

• Limit 8:

• Applies to threatened species under jurisdiction of

NOAA Fisheries (marine and anadromous species)

• Submit a one page certification form

• Army Corp’s Fish Passage & Habitat Restoration

Programmatic• Fill out SPIF form with Army Corps Application

• DID apply to ALL Threatened & Endangered Species

• If endangered species under NOAA jurisdiction (Upper Columbia Spring Chinook Salmon, orca whales) contact:

Maryann Baird, USACE ([email protected])

http://www.rco.wa.gov/documents/fact_sheets/Permit_Streamlining_fact_sheet.pdf

mailto:[email protected]

http://www.rco.wa.gov/documents/fact_sheets/Permit_Streamlining_fact_sheet.pdf

116

LANDOWNER LIABILITY

RCW 77.85.050 (Salmon

Recovery Law) amended in

2013

Exempts landowners from civil

liability for property damages

resulting from a habitat project

on their land if certain

conditions are met.

http://www.rco.wa.gov/documents/fact_sheets/SalmonLiabilityFactSheet.pdf


117

LANDOWNER LIABILITY



118

LANDOWNER LIABILITY


RCO does not require conditions of this statute be

met

Sponsor’s Responsibility

• Talk with the landowner

• Work with engineer to address conditions

• Provide notice to landowner conditions were met

Stream Habitat Restoration Guidelines

• Large Wood & Log Jams Technique

• Public Safety Appendix


119

ELIGIBLE PRE-AGREEMENT COSTS

Restoration & Planning Grants

• Engineering & design costs.

• Control & tenure determination costs.

• Certain Materials: Wood, Culverts & Bridges.

Acquisition Grants

• Land valuation costs.

• Land costs if Waiver of Retroactivity obtained

prior to purchase.

SRFB Manual 18 www.rco.wa.gov/documents/manuals&forms/Manual_18.pdf


120

PROJECT IMPLEMENTATION

Do not begin construction until you:

• Sign Project Agreement

• Acquire Site Control (e.g., Landowner Agreement)

• Complete Cultural Resources Consultation

• Obtain All Permits

SRFB Manual 18 www.rco.wa.gov/documents/manuals&forms/Manual_18.pdf

Michel Creek, DNR


121

NOW TIME FOR YOUR

QUESTIONS!

122


Agency & SRFB

Overview

Grant Requirements

Eligible Projects

Grant Process

Application


Technical

Assistance

PRISM

Questionshttp://www.rco.wa.gov/grants/apply_for_grant.shtml



123http://www.rco.wa.gov/documents/manuals&forms/Example-

ProjectIdentificationandDesignReports.pdf

Silver Springs, Pierce Co

EXAMPLE DOCUMENTS

Types of Examples

• Reach Assessments To Identify & Prioritize Projects

• Conceptual Design Reports

• Preliminary Design Reports

• Final Design Reports

Information Provided

• Project Description

• Links to documents

• Link to PRISM snapshot

http://www.rco.wa.gov/documents/manuals&forms/Example-ProjectIdentificationandDesignReports.pdf

124

Stream Habitat Restoration Guidelines


TECHNICAL ASSISTANCE

What Changed?Dedicating Land & Water; Climate Change; Public Safety; Improved

project planning & design discussion


125

Water Crossing Guidelines



What Changed?Bridge Guidance; Tide Gates; Temp

Crossings; Crossing Site Considerations


126

Marine Shoreline Design Guidelines



Shoreline Protection in Puget Sound• Coastal Processes

• Assessment

• Alternatives Analysis

Techniques

Passive Techniques; Beach Nourishment;

Wood; Reslope/Reveg; Bulkhead

Removal; Hard Armor


127

Fishway

Guidelines

2000 Drafthttp://wdfw.wa.gov/publications/00048/

Fish Protection

Screen Guidelines2000 Draft



Matson Project, Naches River



128

Pacific Lamprey Habitat Restoration Guide

http://methowsalmon.org/Documents/PacificLampreyRestorationGuide_web.pdf


• Current biological &

ecological knowledge.

• Best management

practices to protect &

promote lamprey

recovery.

http://methowsalmon.org/Documents/PacificLampreyRestorationGuide_web.pdf

129


Biological

• Local Technical Team

• WDFW Habitat Biologists

• WDFW Area Fish Biologists

• WDFW Area Wildlife Biologists

Contact via Habitat Biologist

130


WDFW Fish Screening Programwww.wdfw.wa.gov/conservation/habitat/planning/screening/

WDFW Fish Passage Programwww.wdfw.wa.gov/conservation/habitat/fish_passage/

Fish Passage Barrier and Surface Water Diversion

Screening Assessment and Prioritization Manualwww.wdfw.wa.gov/publications/00061/

Rattlesnake Cr, Asotin Co.

Titus Cr, Walla Walla

http://www.wdfw.wa.gov/conservation/habitat/planning/screening/

http://www.wdfw.wa.gov/conservation/habitat/fish_passage/

http://www.wdfw.wa.gov/publications/00061

131

FINDING APPLICATION INFORMATION

Information on each program is available on

RCO’s Web site www.rco.wa.gov

• Using PRISM

• Application Materials &

Checklists

• Policy Manuals

• Other Resources

www.rco.wa.gov

http://www.rco.wa.gov/

132 www.rco.wa.gov/grants/contact_salmon_mgr.shtml

NEED HELP?

http://www.rco.wa.gov/grants/contact_salmon_mgr.shtml

133

NOW TIME FOR YOUR

QUESTIONS!

134


Agency & SRFB

Overview

Grant Requirements

Eligible Projects

Grant Process

Application



PRISM Online

Questions




135

USING PRISM ONLINE TO APPLY

www.rco.wa.gov

http://www.rco.wa.gov/prism_app/install.shtml

136

USING PRISM ONLINE TO APPLY

http://www.rco.wa.gov/prism_app/about_prism.shtml

137

PRISM ONLINE DASHBOARD

https://secure.rco.wa.gov/PRISM/Sponsor/

https://secure.rco.wa.gov/Prism/Sponsor/Account/LogOn?ReturnUrl=/PRISM/Sponsor/

138

PRISM TRAINING AND HELP

http://www.rco.wa.gov/prism_app/Prism-Training.shtml

139

NOW TIME FOR YOUR

QUESTIONS!

140

NOW GET OUT THERE AND

GET TO WORK!