ARCHITECTURAL PROPOSAL TEMPLATE

::Letterhead::

::Date::

::ContactName::

::ClientName::

::ClientAddress::

Dear ::ContactName::,

Re: Enclosed Proposal

PandaTip: This architectural proposal template

should be used by an architect or architectural firm

to set out the scope and costs of proposed works

as well as the details of the firm and its team and

will usually include sketches, plans or drawings.

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PandaTip: Part 1 is a cover letter which should be

printed on the architect’s letterhead, this serves to

introduce your architectural proposal.

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Please find enclosed our detailed proposal for

your kind consideration.

We know that realizing creative projects requires

a unique combination of drive, ambition, skill and

technical know-how so at ::ArchitechFirm:: we

only hire the best to ensure we provide a turnkey

solution for our clients that is both realistic and

extraordinary!

::ArchitechFirm:: prides itself on turning in projects

on-time and within budget so if you would like to

contact some of our hundreds of satisfied clients

then please let me know. We have full confidence

that whoever you speak to you will hear nothing

but ringing endorsements. You can also check out

our portfolio of recent work online at ::Website::.

We care about each and every client and will

work our hardest to design a safe and exciting

home for you and your family. We also follow

best practices in the areas of ergonomic home

planning and environmentally-friendly design to

make your home efficient and save you money on

the cost of utilities.

PandaTip: This should be changed if you are

Please let us know if you have any questions,

suggestions or changes (however small) to the

proposal; we really want to hear from you!

Finally, we realize that you are very busy and

wanted to thank you in advance for your time

spent reviewing our proposal. We hope that you

will give us this opportunity to deliver you an on-

time and on-budget dream-home.

Yours Truly,

::SenderName::

Enclosed.

Executive Summary

working on an architectural proposal which is not for

a home. For Example “an attractive and practical

office space”, “an efficient and spacious workshop”

etc.

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PandaTip: As above you should change this

paragraph if the architectural proposal is not related

to a home.

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::ExecutiveSummary::

Contents

Detailed proposal (including milestones)

Page 2

Firm’s profile and key staff

Page 3

Sketches

Pages 4-5

PandaTip: The executive summary should comprise

100-500 words explaining a top-down view of the

salient points of this proposal. It should include

sufficient detail to outline the project and engage the

reader’s interest so they will continue through the

architectural proposal. It should provide a precis of

the the later information, and specifically it should

present an overview of the detailed proposal, some

details about the firm and the staff member/s who

will be working on the project as well as a summary

of the the sketches and plans. You can use pictures

here to fill out the page but you should not waffle,

the place for sales patter is in the cover letter above.

Many architectural proposals use this opportunity to

present high resolution images of previous

successful projects.

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Plans

Pages 6-7

Pricing, payment terms

Page 8

Contact details

Page 9

Terms and conditions

Page 10

Detailed Proposal

The Brief

PandaTip: These page numbers should be changed

to accommodate the number of pages of sketches

and plans included in this architectural proposal(if

any). For simpler architectural proposals you might

want to combine some items onto the same page to

reduce the size of the document.

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PandaTip: Outline the brief here, be as specific as

possible. Remember to draft this with the client and

mind and, if possible, to see it from their point of

view i.e. “To design and build Family Jones’ dream-

home.” is likely to be better received than “The

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Our Approach

We believe that each client is unique and so we

take a unique approach to each brief. In this case

we have noted and analysed your requirements as

well as undertaking a thorough review of the site

including a feasibility analysis and a detailed

costing and modelling of the whole project.

Drawing on our long experience in this area we

have tailored a solution to your exact

specifications by fusing form and function to create

the ideal space for you. In practical terms we have

also identified and outlined key strategic

milestones in the life of the project to ensure a

smooth completion as well as accountability

throughout all stages of the build and compliance

with all local and national laws and regulations.

The Proposal

design and construction of a 140-square-yard one-

storey timber-frame residence on vacant lot

555100.”. You should also make reference to any

drawings or plans which are relevant to the brief.

PandaTip: Outline the brief here, do not mention

timescales or fees, as they are covered later. Make

reference to any drawings or plans which are

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Project Milestones

Milestone1: Approval of sketches and

concept drawings.

Milestone2: Preparing of plans.

Milestone3: Preparation of planning

permission application.

Milestone4: Receive planning permission.

Milestone5: Breaking earth (lot 555100).

Milestone6: Completion of foundations and

basement.

Milestone7: 1st floor complete.

Milestone8: Roofing.

relevant to the points you are making in this

proposal.

PandaTip: Outline the milestones here, example

milestones might include:i

Milestone9: Plumbing and electrics.

Milestone10: Interior modelling.

Milestone12: Interior finishing.

Milestone13: Landscaping.

For each milestone try to provide a short

description. Obviously the milestones will depend

on the project but would normally include key

events in the project’s life especially those

depending on outside agencies (such as planning

authorities or builders’ merchants) as well as key

stages in the project’s completion (such as the

laying of foundations etc.). You should include

dates here (if possible) and if you wish you can

include the percentage completion through the

whole project near each milestone. When

choosing milestones you should bear in mind both

the payment of fees (yours and contractors) and

the ordering and delivery of materials.

Firm’s Profile

::ArchitechFirm:: is a leading firm in

::GeographicArea:: specialising in customer-

oriented design and project-management to make

your dream home and garden a reality.

::ArchitechFirm:: has unique expertise in the areas

of both new builds and home renovations and has

been operating since ::year::. ::ArchitechFirm:: has

assisted hundreds of clients across multiple

industries including private clients, local

government and schools as well as major state

and national businesses. Our previous clients

include ::PreviousClients::

Key Staff

PandaTip: This paragraph is very tailored based on

your firm’s experience. Remember, if you include

details of other clients you must get their permission

first. You may have a standard profile to include

here, perhaps on your website. Some architectural

proposal also include high resolution pictures of

previous, successful projects.

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PandaTip: Include the bios of some key figures from

the firm, especially the owner and the person in

charge of this project. Include photographs as well

since people like to have a face to put to a name on

the phone or by email. If you have a standard bio

(perhaps from the website) you can use this,

otherwise you can create one around 50-150 words

detailing their experience, the date of their

qualifications and any other similar projects which

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Pricing

Our fee for seeing the project through from start

to completion will be ::Fee::. In addition to this you

should also budget approximately ::Budget:: for

additional materials and outsourcing of labour.

Payment Terms

We propose the following payment terms:

10% (10%)

Paid on acceptance of this architectural proposal

and signing of our terms and conditions.

20% (30%)

Paid at Milestone 1, completion of drawing and

the architect has worked on.

PandaTip: This depends on your relationship with

the client and to a certain extent the type of project

you are contemplating but we include a complex

example here. In most cases this page will be

simpler.

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Architectural Proposal Template

Architects and firms can use this

architectural proposal template to set out the

scope and costs of proposed works,

including sketches, plans or drawings, and

then track the parts your prospects are

looking at.

PandaTips are business advice w e've added to each

template to help you and your small business be as

savvy as law yers, w ithout the hourly billing

rate.PandaTips are only in the w eb-based version

and w on't appear w hen you click Use This Template.

Disclaimer

Nothing on this site shall be considered legal advice

and no attorney-client relationship is established.

See Also

Software Development Proposal

Template

IT Project Proposal Template

Construction Proposal Template

Project Proposal Template

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sketches.

30% (60%)

Paid at Milestone 4, planning permission being

granted.

10% (70%)

Paid at Milestone 6, basement level completion.

20% (90%)

Paid at Milestone 8, roofing complete.

10% (100%)

Paid on completion of project.

Contact Us

You can get in touch with us in any of the below

ways:

By Phone

::CellNumber:: (Cellphone of ::SalesMan::)

::OfficeNumber:: (Main Reception)

By Email

::EmailAddress::

By Fax

::FaxNumber::

On our website

::WebURL::

By post:

::Address::

If you would like to proceed with our proposal

then you can sign the Terms and Conditions page

(below) and return it to us by fax, email or post.

In any case please feel free to call us to discuss

the quote, request more information or for any

other reason.

We look forward to hearing from you soon!

Terms and Conditions

The following terms and conditions shall form the

basis of a contract between the client (“Client”)

and ::FirmName:: (“Firm”) in the event that the

client decides to proceed and accepts this

proposal:

1. The Firm agrees to provide the services

outlined in this proposal for the fee outlined above.

2. The Client undertakes to pay the fee set out

above in accordance with the agreed payment

milestones.

3. The Firm undertakes to consult with the Client

in order to facilitate the completion of the agreed

milestones above as well as the completion of the

project as a whole.

4. The Client undertakes to provide the Firm with

clear instructions and guidance when required.

5. The Firm will ensure compliance with all

relevant laws and regulations.

6. The Firm shall undertake all of its work with

professionalism and due care.

7. The Firm may outsource work or manage

contractors.

8. The Client undertakes not to withhold payment

for any reason.

9. Any subsequent agreement, whether written or

oral, between the Firm and the Client shall

override the terms of this architectural proposal.

10. The Firm is not responsible for delays due to

outside agencies such as planning or government

authorities, builders’ merchants, shipping and

transit companies and third-party contractors.

11. The Firm is not responsible for delays due to

unforeseen eventualities or acts of God such as

poor weather, flooding, natural disaster etc.

12. The Firm is not responsible for increases in

costs caused by a future rise in the costs of

materials (including outside contractors) or by a

later lack of availability of those materials used as

a basis for calculated costing in our proposal.

13. The Client undertakes to insure and keep

insured the site against injury to third-parties and

contractors.

14. Although every care has been taken in the

preparation of this proposal it is not possible to

predict with complete certainty the cost and

timescale of any architectural project and the

Client should allow at least a 10% margin on costs

and timescales.

Signed as accepted, Client

Date: