ARGeo-C6 Third Circular

31st October to 6th November 2016United Nations Conference Centre - (UNCC - AA), Addis Ababa, Ethiopia

Hosted and organized by the Government of Ethiopia in collaboration with UNEP, AUC, IGA Africa Regional Branch, and other partners.

Endorsed by International Geothermal Association

Geothermal Energy: Solution for Africa’s Energy Needs

THIRD CIRCULAR

AFRICAN RIFT GEOTHERMAL CONFERENCE (ARGEO - C6)6th

6th African Rift Geothermal Conference. 31st October to 6th November 2016. Addis Ababa, Ethiopia

THIRD CIRCULAR 2

About ARGeo C-6 ............................................................................................................. 3

Important Activities and Dates to Remember ........................................................... 4

What to expect from the ARGeo C-6 (2016) ............................................................ 4

Reasons to attend .............................................................................................................. 5

Key Discussion Topics of the Conference (Plenaries 1, 2, and 3) ............................ 5

Delegates Registration ...................................................................................................... 6

Sponsors Package .............................................................................................................. 7

Payment Details .................................................................................................................. 9

Members of Organizing Committee ........................................................................... 11

Conference Venue ............................................................................................................ 12

Information on Visas ........................................................................................................ 16

Organization and Technical Programme ..................................................................... 18

Draft conference programme ....................................................................................... 19

About Registration .......................................................................................................... 23

Meals and Refreshment .................................................................................................. 23

Social Function ................................................................................................................. 23

Field Trip ............................................................................................................................ 23

Transport from the airport ........................................................................................... 24

Currency/Banks ............................................................................................................... 24

Power Supply .................................................................................................................... 24

Health and Medication ................................................................................................... 24

Accomodation .................................................................................................................. 24

Table of Contents


THIRD CIRCULAR 3

6th African Rift Geothermal Conference (ARGeo - C6)Geothermal Energy: Solution to Africa’s Energy Needs

1:About

ARGeo - C6

The Government of Ethiopia takes the pleasure to host and organize the Sixth African Rift Geothermal Conference (ARGeo-C6) in collaboration with United Nations Environment Programme (UNEP) and African Union Commission (AUC). The conference is sponsored by MFA Icelandic International Development Agency (ICEIDA), German Federal Institute for Geosciences and Natural Resources (BGR), US Power Africa and other support partners. The conference is being organized under the auspices of the UNEP ARGeo Programme as one of its biennial geothermal conferences.It will be held at UNCC, Addis Ababa-Ethiopia, from 31st October to 6th November 2016.

The main conference will be held from 2nd – 4th November, 2016. Parallel Geothermal Pre-Conference Short Courses will be held from 31st October to 1st November 2016. A Post conference field trip to Aluto - Langano geothermal field will be held on 5-6 November.

The five previous biennial conferences were held in Ethiopia (2006), Uganda (2008), Djibouti (2010), Kenya (2012) and Tanzania (2014). The aim of this biennial conference is to promote regional cooperation, create an information exchange platform on the exploration, development, investment and utilization of the geothermal resources in theregion and elsewhere in the world.

The conference will provide opportunities for exhibitors to show their projects, products, equipment and services. It will also be an opportune time for business networking with lead personalities and institutions in the geothermal sector from Africa and the rest of the world. In order to expedite geothermal development in Africa, various innovative geothermal support programmes have been initiated in the East Africa region.

The UNEP-ARGeo Programme is one of those programmes - its main objective is to catalyse investments in geothermal development in the region. This programme, through one of ARGeo’s project components, i.e regional networking and information systems, supports countries to host and organize the biennial regional geothermal conferences in coordination with other geothermal support programmes and partners.


THIRD CIRCULAR 4

2: Important Conference Activities

and Dates to Remember

The following conference activities will also be held during the ARGeo-C6 conference:• Eighth ARGeo Steering Committee meeting: 1st November 2016.• Second Steering Committee meeting of African Geothermal Center of Excellence: 1st November 2016• 64th & 65th International Geothermal Association (IGA) Board of Directors Meeting: 31st October - 1st November 2016• Three parallel Pre-conference geothermal short courses: 31 October -1 November 2016 sponsored by US-Power Africa, German Federal Natural Resources and Geosciences (BGR) and Icelandic International Development Agency (ICEIDA). • One day Ministerial Round Table Discussion 2nd November 2016• Main Conference: 2nd - 4th November 2016• Post Conference field trip to the Aluto Langano geothermal Field (5th - 6th November 2016) .

Submit Full Paper to the Technical Committee at:[email protected] and [email protected]

Pre Conference Short Courses : 31st October to 1st November 2016Main Conference: 2nd to 4th November 2016Post conference field trip: 5th to 6th November 2016

Submission of Full Paper

• Connect and gain access to key decision and policy makers• Gain clarity on financing options for your Geothermal projects • Engage in strengthening your knowledge and experience in various geothermal science, policy, technology and project management. • practical knowledge exchange with geothermal industry experts • Meet investors and financiers and discuss country projects at the bilateral meetings.• Compare and evaluate products, services and solution providers with 25+ exhibitors

3:What to expect from the ARGeo

C-6 (2016)?


THIRD CIRCULAR 5

• Gain Knowledge: Gain valuable knowledge and insight into new market developments and discover East African geothermal science and technology case studies from local, regional , continental and international speakers. Customize your attendance by including a pre-conference short courses and site visit into your conference package.• Save Time: Save months of due diligence by talking to hundreds of geothermal experts and solutions providers in just 3 days which saves time. Attend parallel technical sessions, posters and product demonstrations.• Connect: create and expand your circle of influence and contacts through dynamic networking opportunities at various sessions of the conference .• Global, Continental and Regional: ARGeo conferences are part of our global, continental and regional brand of African geothermal events and associations such as International and African Geothermal Associations. Benefit from our diverse portfolio of regionalized events, by becoming our strategic partner.• More than Five Years of Excellence: Benefit from UNEP ARGeo partnerships and strategic alliances with the industry’s key players we have established over the years. Meet with African utilities, government, IPPs, developers, contractors, solution providers, financiers and investors.

4:Reasons to

Attend

5: Key Discussion

Topics of the Conference

(Plenary 1, 2, and 3)

• Vision and strategy for geothermal power development• Financing geothermal projects• Environmental, health, safety & social factors in geothermal development.• Capacity Buildings• Case studies – any aspect of geothermal development• Exploration methods- geology, geochemistry, geophysics, heat flow.• Drilling technology• Reservoir Engineering• New geothermal technologies, research papers and innovations• Geothermal utilization.

Panel Discussions and Key Note Topics

• One hour Panel Discussions at the end of each day.Summary of panel discussions will be incorporated into the conference resolutions• Topics of the Key Note/ Panel Discussions are available in page 20 to 23

FellowshipsLimited fellowships for African Participants will be available for those whose papers will be accepted


THIRD CIRCULAR 6

6: Delegates

Registration Fees

Registration fees and forms will be available at the ARGeo-C6 website:http://theargeo.org/C6

a) Main Conference

Please register me for: Standard rates per

person

Early bird registration –

before 30th Sept 2016Delegate - Three day

conference (2nd to 4th

November 2016)

USD 500 USD 400*

Accompanying delegate USD 300 USD 250*Registration will entitle delegates to 2 dinners, 3 lunches, 6 teas, 1 cocktail, 1 conference

bag with conference materials, 1 t-shirt, and 1 cap.

**Fees will entitle accompanying persons to 2 dinners, 1 cocktail, and transport to excursion

sites within Addis Ababa

b) Post Conference Field Registration Fees (5-6 November 2016)

Please register me for: Standard rates

per person

Early bird (registered

before 30th Sept 2016)Post conference field trip2 days 1 night: Aluto – Langano

(November 5th to 6th)

USD 350 USD 300

*Please note that the above rates include accommodation and meals during field trip


THIRD CIRCULAR 7

7:Sponsorship

Packages

Package ValuePlatinum Sponsors2 slots

USD 60,000

Gold Sponsors5 slots

USD 30,000

Silver Sponsors(Open)

USD 15,000

Bronze Sponsors(Open)

USD 7,500

You can also make In-kind sponsorships by providing but not limited to: • Fellowship for about 25 Participants from African Countries • Coffee-Tea for three days for 600 People • Cost for field trip to Aluto-Langao geothermal field for 150 people (Transport +Meal) • Cost for field trip to Tendaho Geothermal Field for 50 people (Transport +Meal) • Official Dinner during opening (Sheraton ) • Official Gala Dinner during Closing (Yod Abysinia) • Provision of branded Give aways/goodies (bags, T-shirt, note books, USB, note books, Souvenirs)• Any other preference (please call or email the secretariat with your proposal)

Exhibition Booking

Booth Reservation Standard Rates Early Bird (registered before 30th September, 2016)

3 x 3m Booth (2 attendants allowed to manage the exhibition)

USD 2,500 USD 2,250

3x6 Booth (3 attendants allowed to manage the exhibition)

USD 4,500 USD 4,000


THIRD CIRCULAR 8

Benefit for Sponsor/Exhibitor

• 6m X 3m exhibition stand• 4 exhibitor passes for free (USD 500 USD Value Each-cost of registration)• Editorial description of the sponsor in the official programme• A large sponsor banner with the logos of sponsors will be displayed in designated locations at the delegates registration area, main dining/ café area and in the exhibition tent• Company name and logo to be displayed on all pre and post- conference promotional materials (banners, press kit, monthly newsletters, poster, program booklet, abstract book and souvenir magazine). The promotional items will be displayed in the plenary session rooms, community village and food court• Insert a 1-page company information flier in delegates’ welcome packet (provided by the company and to be approved by conference organizers)• Slides with the company name displayed prior to the opening, closing and before the start of all of the plenary sessions• Company name and logo to appear on ARGeo-C6 website in the ‘Partners/Sponsors’ page• Acknowledgement at the opening ceremony

• 3 X 3m booth• 3 Exhibitor passes free (USD 500 USD Value Each- cost of registration)• A large sponsorship banner with the logos of sponsors to be displayed in the designated locations at the delegates’ registration area and main dining/café area• Company name and logo to be displayed on all pre and post-conference promotional materials (banners, press kit, monthly newsletters, poster, program booklet, abstract book and souvenir magazine). The promotional items will be displayed in the plenary session rooms, community village and food court.• Editorial description of the sponsor in the official programme• Insert a 1-page company information in delegates’ welcome packet (provided by the company and to be approved by conference organizers)• Company name and logo to appear on ARGeo-C6 website in the ‘Partners/Sponsors’ page• Acknowledgement at the opening ceremony

• 3 X 3m booths• 2 exhibitor passes free (USD 500 USD Value Each- cost of registration)• Company name and logo to appear on ARGeo-C6 website in the ‘Partners/Sponsors’ page• Insert a 1-page company information in delegates’ welcome packet (provided by the company and to be approved by conference organizers)

• 3 X 3m booth• 2 exhibitor passes free (USD 500 USD Value Each- cost of registration)• Insert a 1-page company information in delegates’ welcome packet (provided by the company and to be approved by conference organizers)

Platinum Sponsor: USD 60,000

Gold Sponsor: USD 30,000

Silver Sponsor: USD 15, 000

Bronze Sponsor: USD 7,500


THIRD CIRCULAR 9

In general, The Conference provides an opportunity to establish relationships and raise exhibitors/sponsors company profile in the region.Taking sponsorship or an exhibition stand is the most targeted and cost effective way of reaching key industry decision makers.With an audience of government, geothermal developers, investors and energy companies, ARGeo-C6 is the ideal platform for you to meet the right people face to face and create new business relationships that are vital in consolidating your business’ position in the geothermal industry.You will:• Connect and gain access to key decision makers• Meet new clients and reaffirm relationships with existing ones• Understand the needs of potential clients and tailor your services to meet them• Establish your company’s position amongst industry movers and shakers• Benchmark your strategy with other major solution providers;• Make the right connections to ensure the future success of your businessTake early advantage and maximize your exposure. Don’t let your competitors leave you behind: Varying levels of sponsorship are available to cater for your individual needs and marketing budgets.

8:Payment Details

BANK DETAILS:Account Name: Geological Survey of Ethiopia_African rift Geothermal Conference-6Bank Name: National Bank of EthiopiaStreet:On the road from Commercial Bank of Ethiopia( Main ) to Ministry of HealthCity: Addis Ababa, EthiopiaAccount No: 0701291040001Swift Code: NBETETAA

The Geological Survey of Ethiopia PhysicalMEGENANA- CMC RoadNear Saint Yared HospitalAddis Ababa, Ethiopia

For registration details kindly visit: http://theargeo.org/C6/registration.html

NOTE: “The registration payment for (i) Main Conference, (ii) Field trip, and (iii) Exhibition booth will be made directly to the Geological Survey of Ethiopia using the following account details. Once you make the payment via wire transfer please send a copy of the receipt to [email protected] and [email protected] for recording purposes”.


THIRD CIRCULAR 10

CONFIRMATION: You will receive confirmation of your registration by email. If you do not receive any information within 48 hours please contact [email protected] and [email protected] to ensure we have received your registration.

CANCELLATION: Non-attendance will be taken as a cancellation and will incur a 100% cancellation fee. If you cancel at least 10 full working days before the event date you will only be charged at 15% cancellation fee. Cancellation which are the result of a force majeure event will also be chargeable on the above guidelines. Substitutions are welcome at any time. All other amendments to your registration may incur a 5% charge.

FORCE MAJEURE: If for any reason arising or attributable to acts, events, omissions or accidents beyond ARGeo-C6 Organizing Committee reasonable control it is necessary to make amendments to the original planning of an event or it becomes impossible to run an event. ARGeo-C6 Organizing Committee is relieved of all obligations and does not take any responsibility for compensation, reimbursement of any additional expenses, inconveniences or loss of business that may be experienced by attendees. Further to this, ARGeo-C6 Organizing Committee reserves the right to retain delegate fees as a contribution to all avenue and administrative costs incurred.

Terms & Conditions


THIRD CIRCULAR 11

A: Main Organizing CommitteeSolomon Kebede ChairpersonMeseret T. Zemedkun CoordinatorPeter Omenda SecretaryZewdu Negussie MemberSalahadin Ali MemberTamiru Mersha MemberAlmaz Teklu MemberAkalewold Seifu MemberB: Logistic and Exhibition Sub-CommitteeSalahadin Ali ChairpersonAndualem Eshetu MemberFitsum Abera MemberGetenesh Wolde Giorgis MemeberSelamawit Worku MemberMoses Mbego MemberBerhanu Mekonen MemberMuhudin Abdella MemberYiheyis Amdeberhan MemberC: Communication and Protocol Sub-CommitteeTamiru Mersha ChairpersonAssaye Addise MemberTekola Shimelis MemberTesfaye Kassa MemberRyan Raedi MemberSileshi Wolde Yohannes MemberHaimanot Gebeyehu MemberD: Fellowship and Resource Mobilization Sub-CommitteeMeseret T. Zemedkun ChairpersonBerhanu Mekonen MemberPeter Omenda MemberNeway Abera Member NicholasMariita MemberPeketsa Mangi Member

E: Technical and Publication Sub-Committee Solomon Kebede ChairpersonPeter Omenda MemberCornel Ofwana MemberMeseret Zemedkun MemberNicholas Mariita MemberPeketsa Mangi MemberKato Kabaka MemberF: Procurement Sub-CommitteeAlmaz Teklu Chairperson Kiflom Abraha MemberMengesha Fufa MemberHaregewoin Asfaw MemberYohannes Ashagrie MemberBelay Tesfaye MemberAndarge Mengiste MemberG: Field Excursion Committee and Site Visit Sub-CommitteeAkalewold Seifu ChairpersonGetahun Demissie MemberAbraham Muluneh Member Neway Abera MemberMengesha Fufa MemberAndarge Mengiste MemberH: Finance and Budget Sub-CommitteeZewdu Negussie ChairpersonAssefa Zerihun MemberKebede Megesha MemberFitsum Aberra MemberZerihun Lemma MemberBelay Tesfaye MemberFataha Sunkumo Member

9:Members of Organizing Committee of

ARGeo C6


THIRD CIRCULAR 12

10:Conference

Venue

The conference activities will be held from 31 st October to 4 November 2016 at the United Nations Conference Center (UNCC) located in the premises of the United Nations Economic Commission for Africa (UNECA) in Addis Ababa, Ethiopia.

Layout for Conference rooms

The locations of the UNCC and the hotels where participants will be staying are shown the in figure above

Access to the UNCC Most of the participants of ARGeo-C6 including IGA Board of Directors, Instructors and Trainees of the three parallel short courses, sponsored participants, some Exhibitors will stay at Ellily hotel and no shuttle buses will be arranged for few participants staying in other hotels. Ellily Hotel is 200 meters from the UNCC. Vehicles require special permits to be allowed into the premises. However, UNECA does not assume responsibility for any loss of, or damage to, property.


THIRD CIRCULAR 13

Layout for Conference Rooms

Room CR-5:Short Course 2:

Policy and regulatory (31Oct-1 Nov)

Room CR-3: Short Course 1:

Project management (31Oct-1 Nov)

Room CR-1: Opening and

Plenary Session - (2-4 Nov)

Room CC-3: Secretariat of ARGeo C-6

(31 Oct-4 Nov)

Room CC2: Speaker Ready Room /

Bilateral meetings(2-4 November)

Room CC1: • Eigth ARGeo SC meeting management

(1 November 2016) - Morning • Second SC meeting of AGCE

(1 November 2016) - Aftermoon)

Room LBR: 64-65th IGA BoD Meeting

(31Oct-1 Nov)

Room CR-6:Short Course 3:

Best practices on Drilling Options (31Oct-1 Nov)


THIRD CIRCULAR 14

Layout for Catering and Cocktail Restaurant

Delegates’ Lounge

CR 2G aller y

CC 11CC 8

CC 7

CC 9

CC 10

CR 1G aller y

B anquet Hall

Press Bar

Lunch Area (31 Oc t-4 November)Cocktai l and Cer t i�cate (1 November)Launch of “ Women in Geothermal - Afr ica”


THIRD CIRCULAR 15

Exhibition Layout

1

2

3

4

5

3x6

3x3

Booths available

COFFEE AREA Public Main Entrance :

Toilets

7

24

Entrance from 1st Floor conference area

UNCC EXHIBITION LAYOUT AREA FOR THE ARGeo-C6 CONFERENCE

42

41

24

28

40

Taken booths

Entrance from 1st Floorconference area

Main Entrance from 1st FloorConference areas

Toilets


THIRD CIRCULAR 16

11:Information

on Visa

Requirements

You are kindly requested to observe the following requirements to facilitate your entry to Ethiopia seamlessly for the ARGeo C6 conference.A visa is required to enter Ethiopia except for Djiboutian and Kenyan nationals. Participants from other countries are advised to have valid visas before arrival in Addis Ababa.

For prospective participants from countries where there are no permanent Ethiopian diplomatic missions, the issuance of entry visas upon arrival at Bole international airport can be facilitated by the Ministry of Mines, Petroleum and Natural gas (MoMPNG). Below are tables that reflect countries with and without Ethiopian Embassies in the respective countries.

Participants in need of acquiring both pre and on arrival entry visa to Ethiopia should send the following information to the Organizing Committee with a re-quest for assistance by e-mail as soon as possible.

In order to obtain a visa from the respective embassies indicated in the enclosed documents, kindly ensure that you send the following documents:(i) Copy of passport(ii) Invitation letter to the ARGeo C6 Conference(iii) Date and time of arrival to Ethiopia(iv) Duration of stay in Ethiopia

Foreign nationals who will get a tourist visa on arrival are required to send the following documents:(i) Invitation letter to the ARGeo C6 conference(ii) Introduction letter from participant organization permitting travel to Ethiopia.(iii) Passport photo(iv) A Copy of passport A Fee of $50 is required to get a visa on arrival.

Kindly Send the above information as soon as possible to [email protected] with a copy to the contacts below in order to facilitate this process.

Ato Tekola Shemeles Ministry of Mines; Petroleum and Natural gas Email: [email protected] Tel: +251 -911683846

Ato Tamiru Mersha Geological Survey Of Ethiopia Email: [email protected] Tel: +251-913175843


THIRD CIRCULAR 17

Information on where countries can get Ethiopian Visas for the ARGeo C6 Conference

Countries with an Ethiopian Embassy (required to get Visa prior to entry to Ethiopia from the Ethiopian Embassies within their countries)

Countries without an Ethiopian Embassy (Request for Visa either on arrival or from alternative country in the next column)

Alternative Country where Visa can be issued (for countries without an Ethiopian Embassy)

Uganda Burundi UgandaSouth Africa Comoros KenyaSouth Sudan Democratic Republic of Congo UgandaEgypt Rwanda UgandaNigeria Malawi KenyaSomalia Mozambique ZimbabweIsrael Tanzania KenyaTurkey Zambia ZimbabweCanada Mexico USAGermany Philippines J-apanUSA New Zealand China Hungary AustraliaIndia Romania AustraliaJapan Poland GermanyRepublic of Korea Iceland SwedenAustralia Finland SwedenItaly Norway SwedenUnited Kingdom Denmark SwedenRussia Portugal SwitzerlandSweden Spain SwitzerlandSwitzerland Bolivia

El SalvadorNicaragua


THIRD CIRCULAR 18

The Technical Program of the conference will consist of Plenary sessions as well as oral and poster presentations. The detailed final conference programme brochure will be issued and distributed during the main conference. The language of the conference will be English. A ministerial round table discussion will be held on 2 November early afternoon immediately after Lunch. Technical presentations will be made in four sessions from the afternoon of November 2 to November 4 2016. The daily program will be from 8:30 AM to 6:00 PM. Lunch break will be from 12:30AM to 2:00 PM. There will be coffee breaks of 15 minutes midway during each session. Cooffee break will be done along the Exhibition Area. The conference will end with a closing ceremony in the afternoon of 4 November 2016. Following that, officials from the ARGeo subscribing countries and the project implementing agencies will hold a round table discussion on the current status of the project and on the way forward. A general draft conference program is depicted in page 19.

Presentations About one hundred twenty full scientific and technical papers have been received. These are currently being allocated to oral and poster presentations with a view to maintaining balance in subject and area coverage. Participants who will be requested to make poster presentations will accordingly be advised before mid-October so that they will be able to prepare their posters before they arrive in Addis Ababa.

Oral Presentations Oral presentations will each have 10 minutes duration with an additional 5 minutes for discussion. The time allocation will be strictly observed.

Poster PresentationsThe available stands for posters will be 2 meters high by 1 meter wide. Poster presenters are expected to remove their displays at the end of the session allocated to them. Pins, adhesive tapes and other materials necessary for setting up the posters will be available at the registration desk.

12:Organization and Technical

Program


THIRD CIRCULAR 19

Meetings

Meeting Dates (2016) VenueEighth ARGeo Steering Committee meeting 1 Nov. Caucus 1Second steering committee Meeting of the African Geothermal Center of Excellence (AGCE)

1 Nov. Caucus 1

64th -65th IGA BOD Meeting 31 Oct. - 1 Nov. Large Briefing room IGA-African Regional Branch Annual General Meeting (AGM) 3 Nov. 2016 (5:30-6:30 PM) Room 1

Short Courses, Monday 31 Oct. to Tuesday 1 Nov. 2016 (Coordinated by UNEP ARGeo)Short Course Convener Estimated

ParticipantsFacilitator Venue

Geothermal Project Management Ingimar Haraldsson 50 UNU-GTP/MFA ICEIDA

CR 3

Best practices of Legal and regulatory Framework

Andrew Palmateer 50 USAID, USA CR 5

Best practices in Drilling Technology Options in Geothermal Resource Exploration and Development

Dr. Gordon Bloomquist 50 BGR- Germany CR 6

Tuesday 1 Nov. 2016: 18:30-8:30 PM - Certificate award and Cocktail Party at UNCC Restaurant Launch of “Women in Geothermal - Africa”


THIRD CIRCULAR 20

08:30 – 09:00 Registration & Entertainment09:00 - 09:10 Welcome remarks by Chairman, Organizing Committee – Mr. Solomon Kebede Global and Africa Geothermal Overview09:10 - 09:25 World Outlook for Geothermal Electricity 2016 - IGA 09:25 - 09:40 The role of Geothermal Energy in Ethiopia’s Generation Mix- MoWIE09:40 – 9:55 Characteristics and occurrence of geothermal resources in Africa- Getahun Demissie09:55-10:10 Launch of the Proceedings of the Western Rift and GIS Based Database-UNEP10:10 – 10:30 Geothermal Video/Country Clip10:30-11:00 - Coffee BreakOpening Ceremony (Conference Room 1)11:00 - 13:00 Entertainment

Remarks by Chair, IGA-ARB Remarks by IGA President- Remarks by UNEP Executive Director/ ROA RDRemarks by AUC-IED CommissionerRemarks by Minister for Mines, Petroleum and Natural gas Official Opening by high level decision maker from Ethiopia Official Opening of Exhibition

13:00 – 14:00 Group Photo/Lunch

14:00 – 15:30 Plenary Session 1: Conference Room 1

Ministerial Roundtable: Science-Policy- implementation for sustainable Geothermal Development Towards the objective of achieving SDG’s Chair/Moderator - Minister for Water, Irrigation and Electricity, Ethiopia; Co-chair/Facilitator: Dr. Juliette Biao - Director, Regional Office for Africa, UNEPMinisters of Energy/Mines of the following countries: Burundi, Comoros, Democratic Republic of Congo, Djibouti, Ethiopia, Eritrea, Kenya, Malawi, Mozambique, Rwanda, Tanzania, Uganda, Zambia15:30-16:00 Coffee Break at Exhibition stands Break out Sessions16:00 - 17:00 Country Update - 1: CR 1 Exploration 1 (Geology): CR 3

Reservoir Engineering: CR 5. Drilling: CR 617:00 – 18:00 Exhibition and Poster Session 19:00 – 22:00 Official Conference Opening Dinner – Sheraton Hotel

DAY 1: WEDNESDAY, 2 November 2016


THIRD CIRCULAR 21

DAY 2: THURSDAY 3 November 2016

Morning Session; 8:30-10:30 AM Plenary Session 1: Financing Geothermal Projects in the East Africa Region Chair: Room 108:30-08:45 GEF/GCF-Financing Renewable Energy (Geothermal) Projects, UNEP 08:45-09:00 The Geothermal Exploration Project :Support to Geothermal Development in the East

African Rift Valley Countries-, MFA-ICEIDA09:00-09:15 The AUC/KfW Geothermal Risk Mitigation Facility, AUC- (GRMF) - 09:15:-09:30 Power Africa Initiative, USAID 09:30-O9:45 Planning and financing geothermal power generation in East-Africa, World Bank9:45-10:00: Financing of geothermal projects developing countries- (Akiira) 10:00-10:10:15 Supporting East Africa’s Transition Towards Clean Energy Through Geothermal Development

(DFID)10:00-10-30 Master plan for geothermal development in Africa- JICA10:30-11:00 Tea BreakBreak out Sessions11:00 AM-13:00 PM PARALLEL: Country

updates 2: CR 1; Exploration 2: Geophysics CR 3

PARALLEL 3: New Technologies. CR 5

PARALLEL 4: Environmental and Social Issues. CR 6

13:00 - 14:00 Lunch

Break out Session14:00 – 16:20 PM PARALLEL 1: Country

updates 3 CR 1PARALLEL 2: Direct Use of Geothermal Resources. CR 3

PARALLEL 3: Exploration Geochemistry . CR 5

Parallel 4: Legal framework and strategy, CR 6

16:20 – 17:30: Tea Break at Exhibition Stands


THIRD CIRCULAR 22

Morning Session 8:30-10:30 AM Plenary Session 2: Strategy, policy, and capacity building for Geothermal Development in power generation and direct use application: Conference Room 108:30-08:50 Strategies and Policy for fast tracking Geothermal development in East Africa in both power

generation and direct use application (UNEP)08:50-09:10 Policy legal and institutional framework in Eastern Africa countries from Donor perspective -

AFD09:10-09:30 Ethiopia Geothermal Law and Regulatory issues that support development of geothermal

power: MoWIE, Ethiopia09:30-09:50 Strategies for development of geothermal in Africa by IPPs . TBD 09:50-10:10 From Project based to Matured Institutional Support- The African Geothermal center of

Excellence, AUC & UNEP10:10-10:30 “Green fund” Opportunities for financing geothermal projects in East Africa - TBD10:30-11:00 Tea BreakBreak Out Sessions11:00 – 13:00 PARALLEL 1: Geology: CR 1 PARALLEL 2: Power Plants: CR 3

PARALLEL 3: Geoscientific investigations: CR 5

PARALLEL 4: Drilling. CR 6

13:00 - 14:00 LunchAfternoon Session: 14:00 – 16:2014:00 – 15:00 Country update 2: CR 1 Drilling 2: CR 3

Finance and CDM. CR 5 Geothermal Exploration 4: CR 615:00-15:30 Plenary Session 3: Discussion of Resolutions and Way Forward15:30 – 15:45 Entertainment (Cultural)Closing Ceremony Conference Room 2: Chair: Room 1, CHAIR 15:45 – 17:00 Summary of Resolutions-

Announcement of ARGeo-C7 Closing Remarks by Chair, Conference Organizing committeeClosing Remarks - Director, Regional Office for Africa, UNEPClosing Remarks – IGA - ARBClosing Remarks – MoMPN/MoWIEClosing Remarks by Chief Guest – (TBC)

19:00 – 22:00 CLOSING DINNER: YoD Abyssinia

DAY 3: FRIDAY 4 November 2016

POSTERS: 2 - 4 November 2016 at the exhibition Areas: Time: 16:15 to 17:30 PM

FIELD VISIT: 5 - 6 November 2016 - Field visit to Aluto – Langano Geothermal Field


THIRD CIRCULAR 23

Lunch will be served to participants at the UNCC restaurant during short courses and the main conference (31st October - 4th November 2016). Refreshments will be served during morning and afternoon coffee breaks at the Exhibition area.

An Ice Breaker Cocktail party will be hosted at the UNCC restaurant on Tuesday 1st November 2016 from 6:30 to 8:30 Pm. A Conference opening dinner will be hosted at the Sheraton Hotel on Wednesday 2nd November at 7:00 Pm. A Cultural conference closing dinner will be hosted at the Youd Abyssinia Restaurant on Friday 4th November from 7:00 Pm. Participants who choose to stay in other hotels (apart from Elilly Hotel) will be transported to and from the social functions by bus.

The field trip to Aluto Langano geothermal field will be held on 5-6 November 2016. A description of the geological terrain to be traversed, as it pertains to the occurrence and character of geothermal resource prospects, will be provided in the field trip guide. It is regretted that the post-conference field trip to the Tendaho geothermal field had to be canceled due to low interest.

Registration for the Short Course and Main conference will be carried out as follows: All registration will be done at Elilly Hotel.

(A) Short course• Sunday on 30th October starting from 4 Pm at Elilly Hotel• Monday 31st October starting from 8 tp 12 Pm at Elilly Hotel

(B)Main Conference• Tuesday 1st November starting from 4 Pm at Elilly Hotel till the end of the Ice-breaker party (cocktail) for participants at the UNCC restaurant• Wednesday 2nd November starting from 8 Am till 12 Pm at Elilly Hotel The information desk will be open all day at UNCC during the hours that the conference will be in session.

Onsite conference registration fee will be payable for those participants who have not been registered by their sponsors and paid earlier before the conference. Those who have already paid registration kindly bring your proof of payment at registration desk during your registration. Participants will be provided with conference documentation and stationary at the times of registration.

About Registration

Meals and Refreshment

Social Functions

Field Trip


THIRD CIRCULAR 24

The legal tender in Ethiopia is the Birr which is divided into 100 santims. The exchange rate with the major currencies fluctuates slightly over time. On 30 September 2016 it was Birr 22.16 to the US$ and Birr 24.88 to theEuro. Credit card use is not widespread in Addis Abeba and participants are advised to carry cash. There are a number of banks where foreign currency may be converted to Birr, including in the UNECA premises and major hotels. Hotel accommodation bills will be required to be settled in foreign exchange.

Mains power supply is 220 volt, 50 Hz

Drinking water from the tap is not recommended. Several brands of bottled and mineral waters are widely available at moderate price. Malaria is endemic in the areas of the field excursion. Participants in the field trip are advised to take the necessary preventive measures in time. It is necessary to have valid vaccination certificates for prior to arrival. Vaccination against cholera is also required for persons who, during the six days prior to arrival in Ethiopia, have visited or transited areas where cholera has been reported. Participants with special health related needs are advised to inform the organizing committee upon arrival as precaution in case of need to for assistance. Participants are advised to obtain travel insurance (medical, personal accident, luggage) in their countries prior to departure.

Transport will be provided by Hotels where participants will stay from the airport to their hotels. Representatives of organizing committee will be at the airport holding a label "ARGeo C-6" to assist in transport arrangement with the hotels. The airport is located 5 kilometres from the area of the city where the hotels are located. If by chance participants miss the shuttle service, taxis (with a yellow and green color) will be available to provide transport to the hotels with a cost of about USD 15-20.

Transport from/to the Airport

Currency/ Banks

Power Supply

Health and Medication

1. Most participants are expected to stay at the Elilly Hotel. A block booking of 150 rooms has been negotiated: $100 (single) and $135 (double room) per day inclusive of breakfast, tax and service charge. Participants who wish to benefit from this arrangement should notify the organizing committee ([email protected]) before 10th October , 2016.

2. Participants who wish to stay at the Radisson, Capitol Addis, Intercontinental, Addis Hilton hotels may make reservations through the organizing committees. Special rates have been negotiated with these hotels, as in the table below. Reservations should be made before 10th October, 2006. Further information about these hotels can be found on the websites shown in the table below.

Accommodation

IMPORTANTYellow fever vaccinations must be done ten days before date of travel


THIRD CIRCULAR 25

HOTEL Rates Contacts and other Information’s Distance from Venue

Airport transfers

Elilly(5 star)

Single Standard room: US$ 100

Guinea Conakry St,P.O.BOX 29228Addis Ababa, EthiopiaTelephone: +251115587777Fax: +251115585200Email: [email protected] Website: http://elillyhotel.com

< 200 m Available and free

Marriott (5 star)

Single Standard room: US$ 175Executive suite: US$ 215

African Avenue Kebele 19, Woereda 01P.O.BOX 107Addis Ababa, EthiopiaTel: +251115184600Fax: +251929383493E-mail: [email protected] Website: www.marriott.com

1.5 km Available and free

Capital Hotel & Spa (5 star)

Single standard room: US$ 130Double: US$ 195

22 Mazoria, Haile G/Slassie AvenueP.O.BOX 18786Addis Ababa, EthiopiaPhone: +251116192000Fax: +251116672100Email: [email protected] or [email protected] Website: http://www.capitalhotelandspa.com

2 km Available and free

Radisson Blu (5 star)

Standard Single: US$ 166 Double: US$ 184Business Single: US$ 215Sweet: US$ 306

Kazanchis Business District, Kirkos Subcity Kebele 17/18P.O.BOX 21555, Addis Ababa, EthiopiaTel:+251115157600Fax: +251115157601E-mail: [email protected] Website: www.radissonblu.com

1.0 km Available and free

Jupiter (4 star) Cazanchise

Standard Single: US$ 125

Tito StP.O.BOX 110778, Addis Ababa, EthiopiaTel: +251115527333Fax: +251116616999Website: http://www.jupiterinternationalhotel.com

< 1km Available and free

Sheraton Addis Luxury Collection (5 star)

Taitu StreetP.O.BOX 6002, Addis Ababa, EthiopiaTel: +25111517-1717Fax: +251115172727E-mail: [email protected] Website: http://www.sheratonaddis.com/

2km Available and free


THIRD CIRCULAR 26

Intercontinental (5 star)

Standard Single: US$ 130 Double: US$ 168

KassanchizP.O.BOX 5907, Addis Ababa, EthiopiaTel: +251115180444Fax: +251115540090E-mail: [email protected] Website: http://www.intercontinentaladdis.com

2.5km Available and free

Hilton Hotel (4 star)

Standard Single: US$ 120 Double: US$ 150

Menelik II Avenue, P.O.BOX 1164, Addis Ababa, EthiopiaTel: +251115170000Fax: 0115511718E-mail: [email protected] Website: www.hilton.com

1.5km Available at extra charge of 8 US$

Documents

ARGeo-C6 Third Circular