GENERAL INFORMATION

THE ASEAN-JAPAN YOUTH FORUM

THE ROLE OF YOUTH ON STRENGTHENING ASEAN-JAPAN

PARTNERSHIP TOWARD ASEAN COMMUNITY 2015

4th-7th March 2015

Bengkulu, Indonesia

Organized By :

In Collaboration With:

I. DESCRIPTION

The ASEAN-Japan Youth Forum is a creative space for 100 talented students from Japan and

ASEAN member countries to share their experiences, thought, awareness and understanding

on how to building and maintaining our partnership. This event will be organized by Indonesia

Student & Youth Forum (ISYF) in collaboration with The State Ministry of Youth and Sport of

Republic of Indonesia, The Ministry of Foreign Affairs of Republic Indonesia, Japan Foundation,

Japan Embassy to Indonesia and ASEAN Secretariat. The Theme is ―The Role of Youth on

Strengthening ASEAN-Japan Partnership Toward ASEAN Community 2015‖. The forum would

be held on March 4 - 7, 2015, in Bengkulu, Indonesia. The main agenda are ASEAN-Japan

Youth Forum (Ministerial Panel, Leaders Panel, Country Report, Focus Group Discussion,

Working Group, Field Trip, etc).

II. BACKGROUND

The youth population in ASEAN and Japan is very signif icant, approximately 60% from the

total youth population in ASEAN. The number indicates the position and role of youth is

very important in ASEAN development. One of the most important issues within

development issues is partnership. Partnership is undoubtedly required and shall be

implemented by every nation. However, one of the problem that frequently occurs within

partnership in every level is, the partnership is always centralized at the elite level and it is

lack of socialization to the grass roots and particularly the low youth participation in

every partnership, meanwhile the youth group is a strategic group that is able to be the

catalyst to sustain development.

The problem within partnership issues is how to develop and mobilize the participation of

the youth. The population of youth is the asset and opportunity to strengthen and create

partnership. One of the signif icant step that needs to be undertaken is to create forums

or activities that facilitate youth within ASEAN region and Japan, these forums or activities

will enable youth in each country to share knowledge, experiences and initiate with

partnership between ASEAN and Japan in a concrete and comprehensive level. The

partnership among youth will support developments and promotion in ASEAN and Japan.

ASEAN and Japan f irst established informal dialogue relations in 1973, which was later

formalized in March 1977. The signing of the ―Tokyo Declaration for the Dynamic and

Enduring ASEAN-Japan Partnership in the New Millennium‖ together with the ―ASEAN-

Japan Plan of Action‖ (ASEAN-Japan POA) at the ASEAN-Japan Commemorative Summit,

held in December 2003 in Tokyo., have contributed to the strengthening of relations

between the two sides. the ASEAN-Japan POA served as the roadmap in moving ASEAN-

Japan relations forward until 2010. At the 14th ASEAN-Japan Summit on 18 November

2011 in Bali, Indonesia, the Leaders issued the Joint Declaration for Enhancing ASEAN-

Japan Strategic Partnership for Prospering Together (Bali Declaration) and adopted the

ASEAN-Japan Plan of Action 2011 – 2015;

ASEAN and Japan celebrated the 40th anniversary of ASEAN-Japan Friendship and

Cooperation in 2013. To celebrate the milestone, ASEAN and Japan carried out

commemorative activities throughout the year. Japan hosted the ASEAN-Japan

Commemorative Summit on 13 – 15 December 2013 in Tokyo.

III. THEME

―The Role of Youth on Strengthening ASEAN-Japan Partnership Towards ASEAN

Community 2015‖

IV. OBJECTIVES

To enhance and strengthen mutual understanding, friendship and cooperation in order to

contribute to the building and maintaining youths partnership of ASEAN Countries-Japan;

To strengthen the future-oriented youth cooperation of the ASEAN countries and Japan

facing the Single ASEAN Community;

To raise awareness among youth of the ASEAN countries and Japan in optimizing

partnership on Prospering Together

To promote mutual understanding and collaboration among youth partnership of the

ASEAN countries and Japan on variant issues.

V. OUTPUTS

Participants could formulate some recommendations to strengthen ASEAN-Japan partnership

The Youths of ASEAN Countries and Japan created on strategic action and recommendations

toward ASEAN and Japan Partnership establishment.

Participants will formulate some recommendations for policy makers, International and

Government Institutions, and other stakeholders.

The recommendation can be implemented through the action plan to be conducted and

organized by youth (such as, Youth Forum, Regular meeting on the Forum);

The ASEAN and Japan Youth network on partnership development.

VI. DELEGATION

100 participants from ASEAN are expected to attend the conference. The qualifications of participants are

those who are aged between 18-25 years old, good command in English with strong

communication skills, good health and ability to work in a team with diverse cultures; representing

youth organizations or university students, interested in youth partnership development and making

a paper report of their country’s cooperation with other ASEAN country members and Japan to

be presented on the forum.

VII. DATE AND VENUE

ASEAN-Japan Youth Forum will be conducted from 4 to 7 March, 2015 at the Santika Hotel,

Bengkulu -Indonesia.

Santika Hotel, Bengkulu ( Off icial Hotel)

Jl. Raya Jati No. 45, Sawah Lebar, Bengkulu 39225, Indonesia

T : +62 (0736) 736 25858

F : +62 (0736) 736 25858

E : e-commerce@santika.com

W: http://www.santika.com/santika-bengkulu

VIII. TRAVEL AND LOCAL ARRANGEMENT

The international air fare shall be borne by the participants. The Organizer will provide

transportation upon arrival and departure to the Fatmawati airport, Bengkulu. Upon arrival in

Bengkulu, participants will be given an identif ication badge. Participants should wear the badge

at all times for their own security and identif ication and will be greeted by a Liaison Off icer at the

airport hall of the Fatmawati Airport in Bengkulu. They will be assisted and accompanied to

off icial Hotel. For the convenience, participants from each country are advised to travel in

groups. Flight arrival and departure schedules should be passed to the Off ice of Indonesia

Student and Youth Forum, Indonesia, by fax : +62-21-74646097 or email: isyf.off ice@gmail.com.

On departure, participants will be assisted and accompanied to the Fatmawati Airport, Bengkulu

by Committee.

IX. HOSPITALITY

The Organizer will provide local transportation and meals, and the Japan Foundation will provide

accommodation at Hotel Santika, Bengkulu, on twin-sharing basis for all delegates from 4 to 7

March 2015. All delegates are responsible for their personal expenses such as mini-bar charges,

room service, telephone calls, laundry service, use of business center facilities and internet. The

delegate shall bear their own expense in case of extended stay.

X. MEALS

Breakfast will be provided daily at the hotel. All other meals will be provided as indicated in the

program. Please note that all food served during the program and social events will not contain

pork or lard. Should any of the delegates are vegetarian, a conf irmation should be made through

the delegate’s diet preference list provided on the registration form.

XI. REGISTRATION AND VISA

Participants from Japan are requested to contact the Embassy of Indonesia in their respective

countries on the visa requirements. Some countries are eligible for Visa on Arrival upon their

arrival at any major International Airport in Indonesia. Indonesia will allow visa-free entry to

citizens of other ASEAN Countries.

XII. LANGUAGE

The program will be conducted in English and Indonesia Language on Opening Ceremony, as

it is the Indonesia’s national standard event. The translated English text will be provided for the

delegates and guests.

XIII. MEDICAL SERVICES

Santika Hotel, Bengkulu, does not provide an in-house doctor. There are several hospital

surrounding the hotel which could be reached within 30 minutes drive away.

XIV. GIFT EXCHANGE

There would not be any off icial gift exchange ceremonies. Delegates are not required to prepare

off icial gifts for exchange during the forum.

XV. GENERAL INFORMATION ON INDONESIA

Indonesia is a multicultural state and a culturally rich multi-ethnic society of Chinese, Malay,

Indian and other races. Indonesia is the fourth largest country in the world with a population size

of about 250 million. It is an upper developing country with growing technological, commercial,

economical and social systems.

a. Airport Tax

There is an airport service charge of Rp.150.000 equivalent US$15 upon departure from

Soekarno-Hatta International Airport, Jakarta, and Rp. 15.000 equivalent US$1.5 upon

departure from Fatmawati Airport, Bengkulu. This charge is not included in the price of the

air ticket by most travel agents.

b. Banking

Banking hours are Monday to Friday: 0900 hrs to 1500 hrs. Saturday: 0930hrs to 1300 hrs.

Most banks handle travelers' cheques and change foreign currencies. However, some banks

do not have foreign exchange dealings on Saturdays. Passports are required when cashing in

travelers cheques. A nominal Commission may be charged.

c. Currency

The local currency is Rupiah (Rp), and 1 US $ is equal +/- Rp. 12,600. Notes are issued in

denominations of Rp 100,000, Rp.50,000, Rp.20,000, Rp.10,000, Rp.5,000, Rp.2,000, Rp.1000.

Travelers cheques and currencies may be changed at banks, hotels and licensed money

changers. Money changers usually offer better exchange rates than banks as they do not

charge service fees, however, they may only have limited quantities of certain currencies.

e. Drinking Water

It is not safe to drink water straight from the tap in Indonesia. It is better to drink from the

bottle (mineral water) or served by the committee.

f. Electricity

Indonesia’s voltage is 220 volts AC. It may better to prepare transformer on your own. The

power plugs used in Indonesia are of the two-round pin, round-shaped type .

g. Medical Facilities

Pharmacies are readily available at supermarkets, department stores and shopping centers.

Registered pharmacists generally work from 09.00 hrs to 18.00 hrs.

h. Money Changers

Apart from banks and hotels, money can be changed wherever the sign "Money Changer" is

displayed. Visitors are discouraged from changing money with unlicensed money changers.

j. Phone Services

Most hotels offer in-room international direct dial (IDD) telephone services. Rates and access

codes are dependent on the service provider used by the hotel. There are f ive mobile

telephone service providers – Telkomsel, XL, Indosat/IM3, 3, and Smart.

m. Smoking

Smoking is prohibited in the majority of indoor locations in Indonesia—including cinemas, air

conditioned shopping malls and off ices, bus interchanges and shelters, swimming pools,

sports stadium, etc. Designated smoking areas are allowed in some premises such as eating

establishments and entertainment outlets.

n. Tipping

Tipping is practiced as most hotels and restaurants in Indonesia.

o. Weather

One degree north of the equator, Indonesia has a warm and humid climate throughout the

year, averaging 28°C to 35°C (86°F to 99°F) in the day and 22°C to 27°C (73°F - 84°F) in the

evenings. Indonesia’s climate is characterized by uniform temperature and pressure, high

humidity and abundant rainfall. December and January are the rainy months in Indonesia,

while occasional showers may be expected throughout the day in March .

XVI. ORGANIZERS AND CONTACT PERSONS

The ASEAN-Japan Youth Forum is organized by the Indonesia Student & Youth Forum (ISYF) in

collaboration with The ASIA Center and the Ministry of Youth and Sports, Indonesia and

Bengkulu Local Government. For any inquiries, please contact:

Chief Liaison Off icer Indonesia Student & Youth Forum

Ms. Nurul Asri Mulyani

Phone /fax : +62 21 74646097

E-mail : tauf ik@isyf.or.id

Mobile : +6285221622414

Ms. Yute Inten Apsari

Phone /fax: +62 21 74646097

E-mail: yute@isyf.or.id

Mobile : +6281222940088

Mrs. Saefulloh

Phone /fax: +62 21 74646097

E-mail: saefulloh@isyf.or.id

Mobile : +628999179460

XVII. TENTATIVE PROGRAM

WEDNESDAY, MARCH 4, 2015

10.00a.m – 16.00 p.m. - Arrival of Participants

- Check in and Registration of Participants, Speakers, Committee at

Santika Hotel, Bengkulu

19.00 p.m – 20.30 p.m. Welcoming Dinner

THURSDAY, MARCH 5, 2015

09.00 a.m – 10.00 a.m OPENING CEREMONY

Report by Organizing Committee, Mr. Kiki Nugraha

Welcoming Remarks by the Governor of Bengkulu

Remarks from Mr. Jun TAKAHASHI, Mission of Japan to ASEAN.

Remarks from ASEAN Secretariat*

Opening Remarks by Ministry of Foreign Affairs of the Republic of

Indonesia*

10.00 a.m – 12.30 p.m. PLENARY SESSION

In this session, Three Speakers will elaborate, share information and

knowledge to the audience.

First speaker: ―Understanding the ASEAN - Japan Cooperation and

History‖ by Mr. Jun TAKAHASHI, Mission of Japan to ASEAN.

Second speaker: ―Understanding the ASEAN - Japan Cooperation and

History (Case Study from Japan Foundation Jakarta)‖ by Ms. Ai GOTO,

Japan Foundation, Jakarta

Third speaker: ―Shaping the Competitive and Innovative Youth Resource

to Strengthening the Cooperation between ASEAN - Japan Youth‖ Mr.

Ky-Anh Nguyen, Assistant Director / Head of Culture and Information

Division, ASCC Department

Fourth speaker: ―Youth Partnership Strategy to implement ASEAN –

Japan Cooperation‖ Mr. Ibrahim Almuttaqi , the Head of our ASEAN

Studies Program, The Habibie Center

Q & A

The Moderator : Yute Inten Apsari

12.30 p.m – 13.30 p.m. Break and Lunch

13.30 p.m – 15.30 p.m COUNTRY PRESENTATION

Brunei Darussalam

Cambodia

Indonesia

Laos

Malaysia

Japan

15.30 p.m – 16.00 p.m Coffee break

16.00 p.m – 17.30 p.m COUNTRY PRESENTATION

Myanmar

Philippine

Singapore

Thailand

Vietnam

Presentation :

Each country group has an opportunity to present the partnership

model that implemented in their home country and or new model of

partnership drafted by the participants. The duration of each

presentation is 10 minnutes. This presentation will be projecting as the

subsrances to FGD session and foundation to formulate the partnership

planning.

17.30 p.m– 19.15 p.m Break

19.15 p.m– 21.00 p.m Dinner (hosted by The Minister for Youth and Sport of The Republic of

Indonesia

FRIDAY, MARCH 6, 2015

08.00 a.m – 10.00 a.m FOCUS GROUP DISCUSSION

This session consist of three FGD based on three sub themes we

proposed :

First group ―The ASEAN - JAPAN Youth Partnership in Political-Security

Community‖

Second group, ―ASEAN-JAPAN Youth Partnershipin Economic

Community‖

Third group ―ASEAN-Japan Youth Partnership Socio-cultural

Community‖

Focus Group Discussion

Participants could choose the theme they interested in. Participants are

encouraged actively to participate in this session. The discussion will be

lead by facilitator team from Ministry of Foreign Affairs of Republic

Indonesia, Directorate for ASEAN Functional Cooperation and Youth

Organizations. The aim of FGD is that participants could discuss in more

detail on how and what to do in ASEAN-JAPAN Youth Partnership.

Three representatives from every FGD will represent their group to joint

Working Group Discussion to formulate ―Recommendation‖.

10.00 a.m – 10.30 a.m. Coffee Break

10.30 a.m – 11.30 a.m. CONTINUED FOCUS GROUP DISCUSSION

11.30 a.m – 13.30 p.m. Lunch and Prayer (for Muslim)

13.30 p.m – 15.30 p.m. WORKING GROUP DISCUSSION

15.30 p.m – 16.00 p.m. Break

16.30 p.m – 17.45 p.m. FINAL PLENARY

17.45p.m – 19.30 p.m. Break

19.30p.m – 21.00 p.m. Closing Ceremony & Dinner (Hosted by The Minister for Youth and Sport

of The Republic of Indonesia

SATURDAY, MARCH 7, 2015

08.00 a.m-14.00 p.m. Fieldtrip

*All Delegates can stay at the hotel until March 8, 2015 at 12.00 p.m.