Asset Management - IACC 2016 · Asset Management For ... 5 Transportation Asset Management for ... “Measurement is the first step that leads to control and eventually to

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Asset Management For Indiana Counties

96 86 82 68 58 57 52 50 45 41

273

275 232

198

197169 174

156 181 174 172 168 167 174

272220

188218

304338

375 375414 406 414 421 428 433 430

83125

168 181131

250

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010

Asset Management Definition.

“An ongoing process of maintaining, upgrading, and operating physical assets

cost effectively, based on a continuous physical inventory and condition assessment”

Source: Michigan Act 499 of the Public Acts of 2002.

Asset Management for Indiana Counties


What is Asset Management –How does this apply to counties.

• Asset Management would apply to any physical asset that we are responsible for maintaining the condition over time.

• The concepts for asset management can apply to any physical asset.

1) Roads

2) Bridges

3) Culverts

4) Water/Sewer/ Drainage Infrastructure

5) Signs

6) Guardrail

7) Fleet and Equipment

8) Facilities and Equipment

9) Parks

10) Jails

11) E‐911 center equipment

12) Material Inventory

13) Parking lots/garages

Assets within our agency:


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Asset Management –Why Now?

• Needing additional funding to improve asset conditions

• Primarily “reacting” to conditions

• Asset replacement seem to be at the worse times

• Missing the information needed to “tell your story” in a way that resonates with the public or elected officials


YES NO

YES NO

YES NO

YES NO

Asset Management Concepts

• Develop an inventory and rate the condition it is in.

• Determine what level of service is needed, balances funding vs risks.

• Defines the cost to achieve your desired level of service? Identifies what your options are.

• Demonstrates what the consequences are if repairs aren’t made. (CDP, RSL, ESL).


7 Steps in Designing a Asset Management Process

1. Create an Inventory of your Assets

2. Collect Condition Data

3. Predict Condition

4. Select Treatments

5. Report Results

6. Select an Asset Management Tool

7. Keep the Process Current

Katie Zimmerman, P.E. Applied Pavement Technology


What is Transportation Asset Management – How does this apply to counties.

• Transportation Asset Management applies to any asset that is associated with maintaining the transportation network within an agency. Pavement, bridge, fleet, signs, facilities, drainage structures would all be examples.

Transportation Asset Management for Indiana Counties

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Transportation Asset Management –Why Now?

• Transportation assets have value that should be preserved.

• Transportation Asset Management provides a way to help overcome challenges including limited resources, increased demand on the system, and aging infrastructure.



• Promote the idea of managing at the “network level” rather than individual “project level.”

• Indiana Legislature passed House Enrollment Act 1001 (HEA 1001) promoting the development of Transportation Asset Management Plans for pavements and bridges.



• Introduce the idea that other assets, other than pavements and bridges, also have value and can be managed using many of the same principles.


Benefits to Using Transportation Asset Management

• More “bang for the buck” – getting better long‐term value for the investments made.

• Improved conditions – by taking care of assets before they deteriorate significantly.


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Benefits to Using Transportation Asset Management

• More informed and strategic decisions – based on data.

• Better able to “tell your story” – to facilitate discussions about needs with the public and elected officials.


Example: Fleet Management, Common Issues.• Equipment failures during construction or

winter months.• Can overwhelm maintenance staff during

winter operations.• Expensive to repair, critical delays for parts

or service.• Manage many different manufactures and

types of equipment.• In need of upgrades to more capable or

efficient equipment.


Fleet Management Solutions:• Inventory of all fleet units, gather detailed

information on each unit, (year/make/model, age, location, repair/service history).

• Perform detailed inspections, develop a condition rating.

• Develop a plan for treatment options, preventive maintenance, replacements, major/minor overhauls. Good, Fair, Poor.

• Include additional fleet operation systems, fueling, inventory, shop systems.

• Define the cost to achieve the your desired level of service.


Example: Fleet Management, Analyze Available Data.


y = 444.59x0.3309

R² = 0.9912

0

2000

4000

6000

8000

10000

12000

14000

16000

0 5000 10000 15000 20000 25000 30000 35000 40000

COST

HOURS

LIFECYCLE COST

Figure 2.2 – Relationship between hours and per year repair costs

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YEAR COMPONENT REPLACE

TOTAL UNITS

PERCENT OF FLEET

1990 0.03% 2 0.18%

1994 0.07% 1 0.09%

1995 0.17% 3 0.27%

1996 0.50% 14 1.24%

1997 3.71% 44 3.91%

1998 7.89% 72 6.40%

1999 4.92% 43 3.82%

2000 8.21% 67 5.96%

2001 12.59% 103 9.16%

2002 10.92% 75 6.67%

2003 12.63% 104 9.24%

2004 9.44% 86 7.64%

2005 8.46% 80 7.11%

2006 1.85% 14 1.24%

2007 10.47% 160 14.22%

2008 4.46% 72 6.40%

2009 1.31% 30 2.67%

2011 1.62% 75 6.67%

2012 0.25% 29 2.58%

2013 0.43% 42 3.73%

2014 0.08% 9 0.80%

(blank) 0.00% 0 0.00%

Grand Total

100.00% 1125 100.00%

MAKE TOTALUNITS

PERCENTOFFLEET

FORD 132 12%

FREIGHTLINER 99 9%

INTERNATIONAL 272 24%

KENWORTH 47 4%

OSHKOSH 6 1%

STERLING 569 51%

GrandTotal 1125 100%






We must be able to measure the condition of our roads and be able to look at our roads on a network level.

Performance Metrics:

“Measurement is the first step that leads to control and eventually to improvement.

If you can’t measure something, you can’t understand it.

If you can’t understand it, you can’t control it.

If you can’t control it, you can’t improve it.”H. James Harrington Former Chairman and President of the International Academy for QualityAmerican Society of Quality Control


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So how does this apply to local agency transportation?

MAP 21:

A strategic and systematic process of operating, maintaining, and improving physical assets, with a focus on engineering and economic analysis based upon quality information, to identify a structured sequence of maintenance, preservation, repair, rehabilitation, and replacement actions that will achieve and sustain a desired state of good repair over the lifecycle of the assets at minimum practical cost.


So how does this apply to local agency transportation?

MAP 21:

A strategic and systematic process of operating, maintaining, and improving physical assets, with a focus on engineering and economic analysis based upon quality information, to identify a structured sequence of maintenance, preservation, repair, rehabilitation, and replacement actions that will achieve and sustain a desired state of good repair over the lifecycle of the assets at minimum practical cost.


Summary:

Asset management is a systematic method for routinely collecting, storing, and retrieving the kind of decision‐making information needed to make maximum use of limited maintenance and construction dollars.

Indiana LTAP version:

A system wide plan that consists of setting goals and treatment plans in order to manage transportation assets to maximize your available funding. – Pat Conner , Indiana LTAP


FHWA 6 Essential Components of an Transportation Asset Management Plan:

1. A summary listing of the pavement and bridge assets including a description of the condition of those assets

2. Asset management objectives and measures

3. Performance gap identification

4. Lifecycle cost and risk management analysis

5. A financial plan

6. Investment strategies


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FHWA 6 Essential Components of an Asset Management Plan:





5. A financial plan

6. Investment strategies

Minimum requirements in the Asset Management Plan approved by INDOT as defined in HB 1001


FHWA 6 Essential Components of an Asset Management Plan:





5. A financial plan

6. Investment strategies These are the concepts of Asset Management that Indiana LTAP will continue to teach and promote.


Telling Our Story


Indiana local roads are deteriorating and available funding has not kept pace.

Indiana LTAP has been asked to report on the condition of the local road network.

How do we rate 86,000 miles of local roadway?


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We need a report that tells the story of our local road condition

The report should use pavement condition rating systems based on sound engineering principles


0

10

20

30

40

50

60

70

80

90

100

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

28 %

51 %

66 %

2001

2008

2012

Indiana LTAP Needs Assessment ReportLocal Roads % Poor by 2012 ‐ 8 County Extrapolation


Chesbro: Transportation Asset Management Council 27 Jan 2016

Michigan Paved Local Federal Aid Roads2014‐2015 Condition – Percent Lane Miles

TAM is simply just communicating the problems and the solutions.

Technical Staff Management

Management Elected Officials

Elected Officials The Public

In a common language to describe the condition of our pavements that everyone understands.


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96 86 82 68 58 57 52 50 45 41

273

275 232

198

197169 174

156 181 174 172 168 167 174

272

220188

218

304338

375 375414 406 414 421 428 433 430

83125

168 181131

250

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010

Pavement Management for Indiana Counties

Pavement Management Principles.

Take Inventory and Assess Current Condition

Mix of Fixes Analysis

Predict Future Condition

Develop Policies, Targets and Measures

Conduct Tradeoffs and Identify Candidates

Set Priorities and Develop Multi‐Yr. Program

Report ResultsSource: Asset Management Guide for local agencies in Michigan

Michigan Act 499 of the Public Acts of 2002.


Simplified . . . For Pavements

Keep the Good Roads In Good Condition!

Right Fix

in the

Right Place

at the

Right Time


This side is a County road agency that uses PASER and has a crack sealing program to go with it.

This side is a County road agency that does NOT!

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Questions to Understand Pavement Management

• How long will the pavement likely last?

• What takes away from the life of the pavement?

• Are there treatments that can restore life to the pavement?

• Are there options to salvage or rehabilitate part of the pavement to retain value?

• At what point is replacement necessary?


38

Key Pavement Management Definitions

CDP ‐Critical Distress Point ‐ The CDP is the point when pavement distress changes from needing preventive maintenance to needing structural improvement. (PASER rating 4)

RSL ‐ Remaining Service Life ‐ RSL is the time in years from the present until the pavement reaches the CDP.

DSL – Design Service Life ‐ DSL is the design life of the pavement to the CDP. On day 1 it should equal RSL. But does it?

ESL – Extended Service Life ‐ ESL is the time in years added to the current RSL based on the type of fix used. It does not represent the longevity of the treatment.


Years Since Construction

PASER RATIN

G

10

1

9876543211

5 10 15 20 25 30

CDP

DSL


Today


PASER RATIN

G

10

1

9876543211

5 10 15 20 25 30

CDP

RSL


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PASER RATIN

G

10

1

9876543211

5 10 15 20 25 30

CDPESL

Sealcoat Applied

Treatment applied


Fix TypeCost $ per Lane

MileAdded Life

ESLCost per Year of

Added Life

Crack Seal $4,000 1 yr. $4,000

Seal Coat &

Crack Seal

$20,000 4-9 yr. $5,000

Overlay $100,000 8-12 yr. $12,500

Crush & Shape $150,000 14 yr. $10,700

Reconstruction $300,000 15 yr. $20,000


Years

Crush and Shape

Year 14

PASER RATIN

G

10

1

9876543211

5 10 15 20 25 30

CDP

Pavement Management for Indiana Counties – Example 1

Years

Sealcoat Year 10

Overlay Year 18

PASER RATIN

G

10

1

9876543211

5 10 15 20 25 30

CDP

Pavement Management for Indiana Counties– Example 2

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Example 2 30yearsOverlay & Sealcoat Cost $120,000 Condition

Above CDP

Example 1 30years 1 Rehab Cost $150,000 Condition

Below CDP


Example 2 30yearsOverlay & Sealcoat Cost $120,000 Condition

Above CDP

Example 1 30years 1 Rehab Cost $150,000 Condition

Below CDP


Years

Sealcoat Year 10

CDP

Sealcoat Year 16

PASER RATIN

G

10

1

9876543211

5 10 15 20 25 30

Sealcoat Year 22

Pavement Management for Indiana Counties– Example 3

Mix of Fixes

• Maintenance first before its “broken”

• Maximize low cost fixes or preventive treatments

• Replace or rehabilitate the asset as money permits

Worst First

• Select worst assets first for treatment

• Focus on rehabilitation and replacement of failed assets

• Little or no preventive maintenance on “Good” assets

Pavement Management

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Simplified . . . For Pavements

Keep the Good Roads In Good Condition!

Right Fix

in the

Right Place

at the

Right Time

Pavement Management

How many lane miles in your road network?

How many lane miles of work each year?

(Rehab and reconstruction only)

Pavement ManagementNCPP - Quick Network Health Check

Divide

Lane Miles in your road network

By

Lane Miles of Work Each Year

=

Years to Reconstruct the Entire Network

Compare to Life of Pavement


850 centerline miles x 2 = 1700 lane miles

1700 lane miles / 30 lane miles of reconstruction

= 57 years to reconstruct entire network (1959)

• Or 114 lane miles of reconstruction each year

• If an asphalt pavement last 20 years and that 15 years is in good or fair condition or CDP

• 57‐15 = 42 Divide 42 years in poor condition /57 years until we replace it, now we can assume 74% of the life of that pavement was in poor condition


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Calculate:

Subtract Annual Loss of RSL

Every year, every lane mile looses at least 1 year of RSL

Add ESL Gained from Treatment

Are you gaining ground? Or Losing Ground?


Programmed Activity

Fix Cost per Lane

Mile

ESL Years

# of Lane Miles Fixed

Lane Mile Years ESL

Total Cost

Reconstruction $530,000 15 4 60 $2,120,000

Rehabilitation $170,000 14 6 84 $1,020,000

Mill & Overlay $68,000 8 5 40 $340,000

Non Struc. OvL $32,000 2 7 14 $224,000

Crack Seal $4,800 1 6 6 $28,800


204Of ESL

$3,732,800

Lost 625 Lane Mile Years – Deterioration

Gained 204 Lane Mile Years –Treatments

‐ 625 + 204 = ‐ 421 Years

Recovered less than 33%

Programmed Activity

Fix Cost per Lane

Mile

ESL Years


Lane Mile Years ESL

Total Cost

Reconstruction $530,000 15 4 60 $2,120,000

Rehabilitation $170,000 14 6 84 $1,020,000

Mill & Overlay $68,000 8 5 40 $340,000

Non Struc. OvL $32,000 2 7 14 $224,000

Crack Seal $4,800 1 6 6 $28,800


204Of ESL

$3,732,800

Programmed Activity

Fix Cost per Lane

Mile

ESL Years


Lane Mile Years ESL

Total Cost

Reconstruction $530,000 15 4 60 $2,120,000

Rehabilitation $170,000 14 6 84 $1,020,000

Mill & Overlay $68,000 8 5 40 $340,000

Non Struc. OvL $32,000 2 7 14 $224,000

Crack Seal $4,800 1 6 6 $28,800


204Of ESL

$3,732,800

84% of Budget(10 miles = 1.6% of

network)

Only 2 yr from Overlay

Only 6 miles crack sealed

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Programmed Activity

Fix Cost per Lane

Mile

ESL Years


Lane Mile Years ESL

Total Cost

Reconstruction $530,000 15 2 30 $1,060,000

Rehabilitation $170,000 14 6 84 $1,020,000

Mill & Overlay $68,000 8 5 40 $340,000

Non Struc. OvL $32,000 2 7 14 $224,000

Crack Seal $4,800 1 6 6 $28,800


174Of ESL

$2,672,800

Programmed Activity

Fix Cost per Lane

Mile

ESL Years


Lane Mile Years ESL

Total Cost

Reconstruction $530,000 15 2 30 $1,060,000

Rehabilitation $170,000 14 6 84 $1,020,000

Mill & Overlay $68,000 8 5 40 $340,000

Non Struc. OvL $32,000 5 7 35 $224,000

Crack Seal $4,800 1 6 6 $28,800


195Of ESL

$2,672,800


Programmed Activity

Fix Cost per Lane

Mile

ESL Years

# of Lane Miles of

Fix

ESL Years X

# of Miles

Total Cost

Reconstruction $530,000 15 2 30 $1,060,000

Rehabilitation $170,000 14 6 84 $1,020,000

Mill & Overlay $68,000 8 5 40 $340,000

Non Struc. OvL $32,000 5 7 35 $224,000

Chip Seal w CS $20,000 5 30 150 $600,000

Crack Seal $4,800 1 6 6 $28,800

345Of ESL

$3,272,800


Programmed Activity

Fix Cost per Lane

Mile

ESL Years

# of Lane Miles of

Fix

ESL Years X #

of Miles

Total Cost

Reconstruction $530,000 15 2 30 $1,060,000

Rehabilitation $170,000 14 6 84 $1,020,000

Mill & Overlay $68,000 8 5 40 $340,000

Non Struc. OvL $32,000 5 7 35 $224,000

Chip Seal w CS $20,000 5 30 150 $600,000

Crack Seal $4,800 1 70 70 $336,000

395Of ESL

$3,580,000

Lost 625 Lane Mile Years – Deterioration

Gained 395 ESL/Lane Mile Years –Treatments

‐ 625 + 395 = ‐ 230 (vs. ‐ 421)

Recovered 61% (vs. 32%)

Spent $152,000 Less

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Questions?

Documents

Asset Management - IACC 2016 · Asset Management For ... 5 Transportation Asset Management for ... “Measurement is the first step that leads to control and eventually to